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Disposition Compliance Audit
Welcome
Kevin Wolf Washington State Patrol Disposition Processing Supervisor
Overview
Compliance AuditPCN Process
Activity
PCN
ProcessChallenges Issues
Interagency Communication
Process Control Number (PCN) One of DPT’s goals with the Compliance Audit is to make all agencies aware of how the PCN process worksThe PCN is generated at the time of fingerprinting:
•If no charges are filed send to WSP
•If charges are filed send to PA Office
Arresting Agency
•If no charges are filed send to WSP
•If charges are filed send to Court
Prosecuting
Attorney’s Office
•Enters PCN into JIS on Court case number
•WSP receives dispositions 8 days later
Court of Jurisdictio
n
PCN generated at the time of fingerprinting and
is assigned to both the arrest and the disposition
report
Disposition report with PCN sent to PA Office
Disposition report with PCN sent to Court of
jurisdiction
Court clerk enters PCN into JIS/SCOMIS on assigned court case
number
Disposition information is
entered to WASIS arrests with matching
PCNs
If after arrest, charges are not filed by the arresting agency, the disposition report is mailed to the WSP/CRD
marked No Charges Filed
If the PA Office decides that charges are not going to be filed on arrest charges, the disposition report is mailed to the
WSP/CRD marked No Charges Filed
If a Juvenile is sent to Diversion, the disposition report with the PCN is
transferred to the Diversion Department
Diversion Department retains the disposition report until completion
Diversion Failed- Send Disposition
Report
Diversion Completed- Send Disposition Report
If the EDTR fails any of the filters it is sent to CHIPS for CRT processing
ITD transfers the data to E-Dispo for filtering and
editsRequires manual
processingEDTR printed
Problem with edit fixed in CHIPS, EDTR
processed electronically
Court Disposition information is transmitted electronically to WSP/ITD
from AOC
E-Dispo Filters (DATA ERRORS)NDOB-name and date of birth does not match
Transaction Edits-RCW submitted is either expired or does not exist
SID in JIS does not match WSP records
PCN PROCESSIssues in PCN Process-Arresting
Agency• Fingerprints rejected-No arrest on file to connect disposition report to.
• Cite and Release- Not fingerprinted at time of arrest.
Fingerprinted at court appearance and PCN added to court case
before fingerprints are processed.• Warrant Arrests not forwarded to
appropriate court
Issues in PCN Process- PA Office
• Probation/Failure to Comply arrests not forwarded to courts
• Disposition reports with PCNs shredded when no charges are filed instead of mailing to WSP
• Disposition reports not forwarded to City Attorney’s Office when case
is sent to Municipal Court• Completed Diversions not
reported to WSP
Issues in the PCN Process-Courts
• Subsequent PCN arrests not entered onto court cases
• PCN entered to wrong record• Invalid PCN entered
Issues in the PCN Process-Data Transfer
•No data comparison between court information and WSP information
• Transactions that drop into AOC error log not transmitted to WSP
CHALLENGES ISSUES
Compliance Audit
Compliance AuditRCW 10.98.100 requires the Washington State Patrol:•Administer a compliance audit at least once annually for each prosecuting attorney, district and municipal court, and originating agency to ensure that all disposition reports have been received and added to the criminal history record information.•Furnish a list of outstanding disposition reports to the agencies.•The results of compliance audits shall be published annually and distributed to legislative committees dealing with criminal justice issues, the office of financial management, and criminal justice agencies and associations.
Compliance AuditThe 2015 Washington State Patrol Annual Disposition Reporting Compliance Report was completed in March 2015.
Statewide there were 312,324 arrest charges with 67,146 open charges.
Overall 78.50% of arrests were in compliance
Compliance AuditAgency Example:
30 Dispositions Researched
PCN not Forwarded to
Court20%
Multi Charge, Only one
charge went to court13%
Warrant Arrest not forwarded
to court3%
No Judgment in JIS27%
PCN added to NCF Superior
not sent to lower court conviction
7%
Deferred Sta-tus
20%
Two arrest events on the
same day, only one PCN was forwarded
to the court3%
Not Located in JIS7%
Common PCN Issues
DiversionNo Charge FiledAmended ChargesOut of County Warrants/DOC CommitmentsProbation Violation
DiversionWhat to do with Juvenile Diversion?
No Charge FiledWhat is needed:• Arresting charge
and DOA• No Charge Filed
checked• Signed and dated
Can be sent in from any level:
• Arresting Agency• Prosecuting
Attorney• Court
Amended Charges
Amended Charges
Judgment remains open in lower court.
PCN not added to court case.
Out of County Warrants
Out of County Warrants
Audit Research and Entry2014:In 2014, 102,547 Audits were researched84,995 Dispositions had been located in JIS78,593 Audit dispositions were entered to WASIS17,552 Audits were rejected back to the originating agency for disposition information
Where are going?
Mini Research AuditsStakeholder MeetingsImprove Compliance RatesTechnology UpgradesAOC Communication
Recap
Audit ComplianceImportance of PCN
Questions?
