KERALA MEDICAL SERVICES CORPORATION LIMITEDTender for Fire Alarm & Fire detection system Page at corporate office,Trivandrum 3 SECTION I INTRODUCTION 1.1. The Kerala Medical Services

Tender for Fire Alarm & Fire detection system at corporate office,Trivandrum Page 1

KERALA MEDICAL SERVICES CORPORATION LIMITED

(Dept. of Health & Family Welfare, Govt. of Kerala)

Thycaud P.O, Thiruvananthapuram,

Kerala - 695 014

TENDER DOCUMENT

for

FIRE ALARM AND DETECTION SYSTEM FOR CORPORATE OFFICE

AT TRIVANDRUM (Tender NO: KMSCL/Projects/T/2012/034)

Name of Tenderer :

Address :

Signature of Tenderer :

Last date and time for the receipt of Tender: 11:00 am; 13/12/2012 11.00 am; 13/09/2010

Date of opening of technocommercial & price bid: 11:30 am; 13/12/2012 02.30 pm; 13/09/2010

NOT TRANSFERABLE

For details;

www.kmscl.kerala.gov.in

e-mail: [email protected]


INDEX

Sl. NO. DESCRIPTION PAGE NO.

1. SECTION – I INTRODUCTION 3

2. SECTION – II NOTICE INVITING TENDER 4

3. SECTION – III INSTRUCTIONS TO TENDERERS 6

4. SECTION – IV GENERAL CONDITIONS OF CONTRACT 16

5. SECTION – V MINIMUM ELIGIBILITY CRITERIA OF TENDERS 41

6. SECTION – VI SPECIAL CONDITIONS OF CONTRACT 42

7. SECTION – VII TECHNICAL SPECIFICATION 56

8. ANNEXURE – I DECLARATION BY TENDERER 66

9. ANNEXURE – II AGREEMENT 67

10. ANNEXURE – III BANK GUARANTEE FORMAT 70

11. ANNEXURE – IV CHECK LIST 72

12. ANNEXURE – V

GENERAL INFORMATION ABOUT THE

TENDERER 73

13. ANNEXURE – VI

PROFORMA FOR PRE QUALIFICATION OF

CONTRACTOR 75

14. ANNEXURE – VII POWER OF ATTORNEY 76

15 ANNEXURE – VIII TURNOVER STATEMENT 77

16 ANNEXURE – IX DECLARATION FORM 78

17. ANNEXURE – X SHEDULE OF QUANTITY 80


SECTION I

INTRODUCTION

1.1. The Kerala Medical Services Corporation Limited - KMSCL (Tender Inviting

Authority) is a fully owned Government of Kerala company set up in 2007 for

providing services to the various health care institutions under the Department

of Family Welfare and Health. One of the key objectives of the KMSCL is to

act as the central procurement agency for all essential drugs and distribute to

health care institutions under the health department.

1.2. KMSCL have planned to provide Fire Alarm and Detection System for the

Corporate Office at Trivandrum.

1.3. Every paise spend by the corporation is public money and hence accountable.

Therefore, each and every contractor shall guarantee to all the works under

this tender and the performance of the works have to be given paramount

importance. Corporation will be dealing with defaulters in these fronts with a

firm hand, which may lead to black listing and recovery of damages.

Looking forward for a long standing relation with you.

Best wishes,

Sd/-

Date: 03 /12/2012 Managing Director, KMSCL

& Tender Inviting Authority


SECTION II

NOTICE INVITING TENDER

Tender NO: KMSCL/Projects/T/2012/034

Sealed Tenders under single bid system (Prequalification cum Techno Commercial

bid and Price bid) are invited from Eligible contractors for the following works at

Corporate Office, Trivandrum.

Name of work - Fire Alarm and Detection system for

the Corporate Office, Trivandrum

Probable amount of contract - Rs.3,50,104/-

Period of completion - One month

Earnest Money Deposit - Rs 8,800/-

Tender Fee - Rs7,35/-( inclusive of 5% VAT)

Date of Sale of Tender documents - From 10.00 AM on 04/12/2012

Last date of submission of Tender - up to 11.00 AM on 13/12/2012

Date of opening of

Price Bid - 12.30 PM on 13/12/2012

Firm period of the Tender - 120 days

Consultants - KITCO Ltd,

P.B .No.4407, Femith‟s,

Puthiya Road, NH By Pass,

Vennala, Kochi-28


Sale of Tender Documents

Sealed item rate tenders are invited by KMSCL from Contractors who meet the

minimum eligibility criteria for undertaking the execution of the work. A certified

copy of the Contractor‟s registration certificate shall be enclosed with the tender.

Partnership firms shall furnish full names of all partners in the tender. The offer may,

however, be signed by one of the partners or by a duly authorized representative. In

case of authorized person, the power of attorney to sign the document shall be

attached along with their offer. In the case of limited companies, the authorized

person as per the memorandum and articles of association or by a duly authorized

representative shall sign the offer. In case of authorized person, the power of attorney

to sign the document shall be attached along with their offer.

Tender documents can be had from the office of the under signed during office hours

on payment towards tender fee as cash or DD in favour of The Managing Director,

Kerala Medical Services Corporation Ltd. payable at any Nationalized/ Scheduled

Indian bank in Thiruvananthapuram.

Tender Documents can also be down loaded from our website

www.kmscl.kerala.gov.inThose who download it shall remit the tender fee as cash or

DD and the cash receipt/DD shall be enclosed with the tender document.

Sd/-

Date: 03 /12/2012 Managing Director, KMSCL


http://www.kmscl.kerala.gov.in/


SECTION III

INSTRUCTIONS TO TENDERERS

1a. Tenderers are strongly advised to go through all the documents in connection

with this contract very carefully. The tender documents can be obtained from

the office of: Kerala Medical Services Corporation Ltd, Thycadu P.O,

Thiruvananthapuram-14 on cash payment of Rs735/- including taxes (non-

refundable).

1b. Sealed percentage rate Tenders (single Bid system , pre-qualification cum

Techno-commercial bid and price bid) superscribed with the tender number

and the opening date should be deposited in the office of the Kerala Medical

Services Corporation Ltd, Thycadu P.O, Thiruvananthapuram-14 before

11.30 am on 13/12/2012

Any tender received after the due time will be rejected.

Procedure for submission and opening of tenders.

Tenderer shall submit their offer in single sealed envelope. Envelope to be

addressed and superscribed “Prequalification cum techno-commercial and

price bid”, and containing the pre-qualification documents with the name of

work and address of the tenderer in the prescribed form along with

supporting documents duly filled in and signed on all pages and the details

asked for, for pre-qualification and the Main Tender Document, The EMD in

the form of DD,and “PRICE BID” containing the Schedule of items and

rates and price bid duly filled in, in the manner specified in tender schedule

duly signed on all pages.

The tenders should be prepared and submitted as per the tender

formats only prescribed in the tender document and should be addressed

to:

The Managing Director

Kerala Medical Services Corporation Ltd

Thycaud.P.O.

Thiruvananthapuram -695 014

Kerala State

Phone Fax: 0471-2335374/73

Email: [email protected]


1c. Prequalification cum techno-commercial bids and price will be opened in the

presence of contractors or their authorised representatives who are present at

the office of KMSCL at 11.30am. on 13/12/2012.The bids of those

contractors who are not submitted EMD will be disqualified. These

contractors shall have to submit if requested by KMSCL/Consultant, additional

details/clarifications on technical/ commercial matters.

1d. After the public opening of the tenders, the information relating to the

examination, clarification, evaluation and comparison of tenders and

recommendations concerning the award of contract shall not be disclosed to

the tenderers and other persons not officially concerned with such process.

1e. There will not be any individual communication in respect of general notices,

amendments, etc. The prospective bidders are advised to check for updates in

our website www.kmscl.kerala.gov.in on a day to day basis. Individual

communications will only be issued in exceptional cases, at the discretion of

the Tender Inviting Authority. All notices/information will also be disseminated

through the Tender Inviting Authority‟s website and it will be binding on the

tenderers. The prospective tenderers are advised to browse the website of the

Tender Inviting Authority on a day-today basis till the tender is concluded.

1f. Prior to the expiry of the period of validity of the tender the KMSCL will notify

the successful tenderer in writing by registered letter that his tender has been

accepted. This letter (herein after referred as letter of acceptance) shall name

the sum (subject to variation depending on the actual quantity executed)

which KMSCL will pay to the contractor in consideration of the execution,

completion, operation, maintenance and guarantee of the works by the

contractor as specified by the contract (herein after called the contract price).

This letter of acceptance will constitute the formation of a contract.

2. Tenders not properly filled, mutilated with incorrect calculations or generally

not complying with the conditions may be rejected.

3. For item wise rate contract rate and amount shall be written in the

appropriate column given in the schedule and the sum shall be written by a

single entry at the bottom of the schedule.

4. If the tender is made by an individual it shall be signed with his full name and

his complete address shall be given. If it is made by partnership firm it shall be

signed with the co-partnership name by a member of the firm who shall sign

his own name and give the name and address of each partner of the firm and

attach a copy of 'Power of Attorney' with the tender authorising him to sign

on behalf of the other partners. A certified copy of the „Registered Partnership

Deed‟ shall also be submitted along with the tender. In case the tender is

made by or on behalf of a company incorporated under the Companies Act,

1956, it shall be signed by the Managing Director or by one of the Directors

http://www.kmscl.kerala.gov.in/


duly authorised on this behalf and shall include a copy of the 'Power of

Attorney' with the tender. A certified copy of the registered deed shall also be

submitted along with the tender. The tender should be in a sealed cover.

5. EMD/SECURITY DEPOSIT/RETENTION MONEY

A. EMD

Earnest Money Deposit is Rs. 8,800/- which shall be in the form of crossed

demand draft in favour of The Managing Director, Kerala Medical Services

Corporation Ltd. at any Nationalized bank in Thiruvananthapuram.

EMD of the unsuccessful tenders will be refunded without any interest on

finalization of contract with the successful tenderer or on the expiry of the

validity period whichever is earlier.

EMD may be forfeited.

i. If a bidder withdraws his bid during the period of validity specified.

ii. If the successful bidder fails within the time limit to sign the contract document

or fails to furnish the required security deposit.

B. SECURITY DEPOSIT:

The successful tenderer shall deposit an amount equal to 5% of the awarded

contract value in the form of Bank guarantee from nationalised Indian Bank

and valid for the entire period of the work plus defect liability period of 12

months within Ten days of the award of the work.

EMD will be refunded to the contractor after remittance of the security and

execution of the agreement. The SECURITY DEPOSIT will be refunded to the

contractor after the Defect Liability Period.

C. Retention Money

i) Retention money at the rate of 10% of the value of work done for each

running bill will be deducted as retention money up to 10% of contract value.

ii) 5% of retention money will be released after the completion of work along

with the final settlement of bills.

iii) Balance 5% will be released after the completion defect liability period of 12

months from the date of handing over the project.

iv) In case, the contractor submit a bank guarantee acceptable to KMSCL for

5%, amount retained, the amount will be released.


All the deposits of EMD, SECURITY DEPOSIT AND RETENTION MONEY

will not bear any interest whatsoever.

D. Income-tax and Surcharge on Income Tax at the rate prevailing at the time of

payment will be deducted from each running bill and final bill.

E. All statutory payments in connection with the employment of the Workmen &

Employees State Insurance for this work will be borne by the Contractor at the

prevailing rates.

Recovery towards Kerala State construction Worker‟s welfare fund will be

made from each running bill and final bill at prevailing rate (currently 1% of

bill amount) and will be remitted by the KMSCL to the concerned department.

The contractor is the employer of all the workers engaged for this work and

should therefore take all required registrations and pay premiums correctly to

labour welfare funds/Employees State Insurance, PF, Cess Act 1996 etc.

The contractor will be responsible for the payment of minimum wages and

compliance under the various enactments regarding the workers deployed by

him.

F. Sales Tax on work (work contract tax) shall be deducted at the prevailing rates

on the gross payment, for contractors having K.G.S.T registration. For those

contractors without K.G.S.T registration the deduction for work contract tax

shall be as per K.G.S.T rules.

The deduction towards statutory deductions shall be changed if the

government revises the rate. Any tax omitted, to be deducted in any part bill

shall be deducted in the subsequent bills/final bill.

6. PERIOD OF VALIDITY

The tender shall remain valid for acceptance for a period of 120 days from the

date of submission of the tenders. If any tenderer withdraws his tender before

the said period or makes any modifications in terms and conditions of the

tender, then the “KMSCL” has the liberty to forfeit the said Earnest Money

Deposit.

7. INSPECTION OF SITE

Every tenderer is expected to inspect the site of the proposed work and

acquaint himself with the site conditions approaches, availability of raw

materials, geological and weather conditions etc. before quoting his rates.

He must go through all the drawings, specifications and other tender

documents. Any further clarifications in the drawings and documents can be

had from the Consultants at the above mentioned address.

Tender for Fire Alarm & Fire detection system at corporate office,TrivandrumPage 10

8. QUANTUM OF WORK

A schedule of approximate quantities for various items accompanies this

tender. It shall be definitely understood that the Consultant/ "KMSCL” do not

accept any responsibility for the correctness or completeness of this schedule

in respect of items and quantities and this schedule is liable to alteration by

deletions, deductions, or additions at the discretion of the Consultant

/"KMSCL" without affecting the terms of the contract.

The “KMSCL” reserves the right to increase or decrease the quantum of work

at site without assigning any reason.

9. ALL INCLUSIVE RATES

The contractor's rate must be firm and include the cost of transportation of

material to the site, all taxes such as Sales Tax, Excise and Octroi etc. and

the fixing or placing in position for which the item of work is intended to be

operated. The rates quoted by the Contractor shall be firm throughout the

contract period and there shall be no upward revision of the rates quoted by

the contractor for any reason whatsoever. In addition to the statutory

deductions towards Income Tax, work contract tax shall be deducted on the

state government at the current rates. However the rate of deduction towards

work contract tax shall be changed if the government revises the rates. And

also deductions shall be made towards any other tax imposed by the

government prior to the last date for submission of Tender. It should be

clearly understood that any claims for Sales Tax, Excise duty, Construction tax

or any other tax existing as on the last date for submission of Tender, shall not

be entertained in any case what so ever once the tenders are opened. Also,

any claim on account of variation in the rates of taxes prevailing as on the last

date for submission of Tender, will not be considered.

10. INTERPRETING SPECIFICATIONS

In interpreting the specifications, the following order shall be followed:

a) Specification mentioned in Schedule of quantities

b) Special Conditions of Contract

c) Drawings

d) Unit Rate Specification and Technical specifications

e) Instructions to Tenderers & General Conditions of Contract

Matters not covered by the specifications given in the contract as a whole shall

be covered by the relevant Indian Standard Codes. If such codes on a


particular subject have not been framed, the decision of the

Consultant/KMSCL shall be final.

11. No alterations shall be made by the tenderer in the Notice Inviting Tenders,

Instructions to the contractors, Contract form, Conditions of the Contract,

Drawings and Specifications and if any such alterations are made or any

special conditions attached, the tender is liable to be rejected.

12. The acceptance of a tender shall rest with the Authorized Representative of the

“KMSCL”, who does not bind himself to accept the lowest tender and reserves

to himself the authority to reject any or all the tenders received without

assigning any reason(s) whatsoever.

13. The authorized representative of the “KMSCL” reserves the right of

accepting the whole or any part of the tenders received and the tenderer

shall be bound to perform the same at the rate quoted.

14. The work shall be carried out under the direction and supervision of

the Consultant/KMSCL or their representative at site. On acceptance of the

tender, the contractor shall intimate the name of his accredited

representative who would be supervising the construction and would be

responsible for taking instructions for carrying out the work.

15. The Consultant's/ KMSCL's decision with regard to the quality of the

material and workmanship will be final and binding, any material rejected

by the Consultant/ KMSCL shall be immediately removed by the

contractor.

16. SUB-LETTING:

No part of the contract shall be sublet without the written permission of the

Consultant and the KMSCL nor shall transfers be made by 'Power of Attorney'

authorizing others to carryout the work or receive payment on behalf of

the tenderer.

17. DEFECTS LIABILITY PERIOD:

Any defect developed within 'Defect Liability Period' of 12 months will have

to be rectified by the contractor at their own cost and in case the defects

are not rectified by the contractor in time, The Consultant/”KMSCL” or their

representative shall get the work done at the risk and cost of the contractor.

18. DELAYS IN COMMENCEMENT:

The contractor shall not be entitled to any compensation for any loss suffered

by him on account of delays in commencing or executing the work,

whatever the cause for such delays may be including delays in procuring

Government Controlled or other materials.


19. OCCUPATION IN PART:

If the KMSCL wants to occupy areas in part, the contractor shall complete

the work of these areas in conjunction with the KMSCL and hand over the

same to the KMSCL without affecting any of the clause of contract

agreement.

20. The contractor should inspect the source of material, their quality, quantity

and availability. The material must strictly comply with the relevant I.S.

specifications.

21. The contractor must co-operate and co-ordinate with other contractors

involved in other works on the site. The contractor should also note that they

shall have to clear the site of vegetation, debris etc. before the commencement

of the work and that no extra payment is permissible on this account.

22. PERIOD OF CONSTRUCTION:

Time is the essence of the contract. The total work has to be completed within

the time stipulated in the Notice Inviting Tender. Commencement of the work

shall be considered from the 7th

day on receipt of work order or the date of

handing over the site to Contractor. The contractor shall draw a detailed

schedule of programme in the form of a Gantt chart an approved format

within one weeks of date of issue of work order and submit to the Consultants

for their approval.

23 PENALTY FOR DELAY

The work has to be completed and handed over within the stipulated time as

per tender conditions. If the contractor fails to complete and hand over the

work within the specified period, the penalty shall be charged at 0.5% of the

contract amount per week of delay till it is handed over or till the penalty

reaches 5% of the contract amount. Once the maximum liquidated damages

has reached, the KMSCL shall have the right to terminate the contract and the

balance work will be arranged at the risk and cost of the contractor unless and

until the period of completion is suitably extended by the KMSCL due to valid

reasons.

24. CONTRACTOR'S STORE AND SITE OFFICE:

Suitable area near the site of work to the extent available, shall be allotted to

the contractor free of cost for storing his tools and plants, materials and site

office. However, the structure, if any required for the storage shall be provided

by him at his own expense and he will be solely responsible for guarding his

property and shall cover his property with requisite insurance against theft, fire

etc. The contractor however will have to dismantle the sheds and vacate the

land of all debris etc. at his own expense after completion of work.


25. PROCEDURE FOR PREPARATION AND SUBMISSION OF CONTRACT

CERTIFICATES AND OTHER BILLS FOR PAYMENT

(A) Contract Certificate: When the Contractor has carried out works to such extent

to justify calling for an interim contract certificate referred as „RA Bills‟ as per

the provisions of the contract, he shall proceed to prepare and submit for

payment papers the following manner.

All papers should carry the name of work the date of the measurement

recording, the contract no., chronological serial no. of the contract, page

numbers should be serially marked.

(B) Measurements

1. The measurements shall be recorded by the Consultant‟s Engineer jointly with

Contractors authorized representative in the presence of KMSCL‟s

representative. The contractor shall sign at the end of each session of

measurement. Initials of the Engineering with date should be put on every

page. The measurements will be check measured by another senior level

Engineer of the Consultant‟s if found required.

2. Extra or deviated items as claimed by the Contractor shall not be recorded in

the M.book until they are approved by the competent authority.

3. The Contractor shall then prepare his detailed bill, in quadruplicate in the

name of the KMSCL (Original, duplicate & quadruplicate) based on the

certified measurements, and the accepted rates applicable for each item.

There shall be an abstract of the value of works measured for each. The

quantities given herein shall be the total upto date quantities. The deduction

to be made such as Retention money, Income tax, Sales tax, Labour Welfare

Fund, advances already made on earlier bills, cost of materials if any issued

etc. will be made and the net amount will be arrived at. These together with

Photostat copy of accepted „Measurements‟ sheets along with the M.book

shall be submitted to the Consultant with a covering letter addressed the

KMSCL. He will retain the quadruplicate for his reference. A copy of the

covering letter should be sent to the KMSCL.

5. The Consultant shall then process the bill making correction, if any, required

and forward the original and one copy to the KMSCL for payment.

6. The KMSCL shall verify the bills and the measurements incorporate necessary

corrections, wherever deemed necessary, get it audited and arrange for the

payment. Payment shall through RTGS/NEFT in which the Contractor shall

open the account RTGS/NEFT facility.


7. Extra items, which are not ordered in writing by the KMSCL, should not be

included in the measurements.

(C) Certificate of Payments:

(i) 80% of contract price less retention, taxes & duties shall be paid after testing

& commissioning.

(ii) Balance payment less retention, taxes & duties shall be paid after one month by

observing the performance and obtaining statutory approvals including NOC‟s from

fire & rescue department and electrical inspectorate.

(iii) All statutory deductions as applicable shall be effected from each bills.

(iv) The Consultant/KMSCL shall have power to withhold any certificate if the

works or any parts thereof are not being carried out to his satisfaction.

(v) The Consultant shall have power to withhold any Certificate for making any

correction in any previous Certificate which shall have been issued by him.

(ix) No payment shall be made to the Contractor if the Contractor fails to insure

the works and keep them insured till the issue of the Virtual Completion

Certificate.

(D). Right of Technical Scrutiny:

The KMSCL shall have a right to cause a technical examination of the works

by any of the persons or organizations as appointed by the KMSCL and all bill

of the contractor including all supporting vouchers, abstracts etc of all bills. If

as a results of this examination or otherwise any sum is found to have been

over paid or over certified it shall be lawful for the KMSCL to recover the sum

from any payment due to the contractor this works or any other work or works

being carried out by the contractors elsewhere under the KMSCL.

(E) Abandonment of works:

If at any time after the acceptance of the tender, the KMSCL shall, for any

reasons whatsoever not require the whole or works any part of the works to be

carried out, the Consultant shall give notice in writing to the contractor who

shall have no claim to any payment of compensation or otherwise whatsoever

on account of any profit or advantage which he might have derived from the

execution of the whole works.

(F). Return of Surplus materials:


Notwithstanding anything to the contrary surplus contained in any or all the

clause of this materials contract, where any material for the execution of the

contract is procured with the assistance of the KMSCL by purchases made

under orders or permits or licenses issued by Government, the Contractor

shall hold the said materials economically and solely for the purpose of the

contract and not dispose of them without the prior written permission of the

KMSCL and return it to the KMSCL, if required by the KMSCL, at the price to

be determined by the having due regard to the condition of the materials, the

price to be determined not to exceed the purchase price thereof inclusive of

sales-tax, octroi, and other such levies paid by the contractor in respect

thereof. In the event of breach of the aforesaid condition, the contract shall, in

addition to being liable to action for contravention of the terms of licenses or

permit and criminal breach of trust, be liable to honour for all moneys,

advantages or profits resulting or which in the usual course would have

resulted to him by reason of such breach.

(G). Right of KMSCL to terminate Contract in the event of death of contractor if

individual

Without prejudice to any of the rights or remedies under this contract, if the

contractor, being an individual, dies the KMSCL shall have the option of

terminating the contract without incurring any liability for such termination.

26. WATER AND ELECTRICITY:

The contractor shall make his own arrangement for water and electricity

required for the works. The KMSCL takes no responsibility for the supply of

either electricity or water.

27. INSURANCE:

The successful contractor shall take necessary All risk insurance policy, jointly

in the name of the KMSCL and the contractor, and the original policy shall be

deposited with the KMSCL. The format for the B/G shall be got approved by

the KMSCL.

This document will form part of the tender document and the agreement

executed by the successful tenderer.

Sd/-

Date: 03/12/2012 Managing Director, KMSCL


I/We hereby declare that I/We have read and understood the above instructions and

the terms and conditions mentioned above are binding on me/us.

SIGNATURE OF THE TENDERER


SECTION IV

GENERAL CONDITIONS OF CONTRACT

1. DEFINITIONS

The following terms shall have the meaning hereby assigned to them except

where the context otherwise requires:

a) KMSCL

Means Kerala Medical Services Corporation Ltd.

b) CONSULTANTS,

shall be M/s. KITCO Ltd, for the time being or from time to time duly

appointed by the “KMSCL” to act as `CONSULTANT' for the purpose

of the contract. In some part of the document, the word `Consultant' and

consulting Engineer shall also mean the said `CONSULTANT' or consultant

representing him.

c) Engineer shall be the person representing “KMSCL”/Consultant supervising

the work.

d) CONTRACTOR,

shall mean the successful tenderer to whom the contract has been

awarded.

e) SUB-CONTRACTOR,

shall mean the person named in the contract for any part of the work or

any person to whom any part of the contract has been sublet with the

consent in writing by the Consultant and the legal representatives,

successors and assignees of such person.

f) CONTRACT,

shall mean and include the following:-

Notice inviting tender, Tender form, General Conditions of Contract,

General Specifications, special conditions, Article of Agreement, Technical

Specifications, Unit Specifications), (Detailed Specifications), Schedule of

Quantities, Drawings, Work Order and/or any other correspondences of

negotiations.


g) SITE,

shall mean the actual place in, over or under which work is to be done,

allotted by the KMSCL for Contractor's use.

h) WORK,

of the Contractor shall mean and include materials or labour or both.

i) CONTRACT PRICE,

shall mean the sums referred to in the formal agreement, if any or the

work order.

j) SCHEDULE OF QUANTITIES,

is the schedule of approximate quantities of various items of work with

specification for unit rate.

k) SCHEDULE OF RATES,

is the schedule showing unit rates, against specification of various item of

works.

2. ASSIGNMENT AND SUB-CONTRACTING

2.1 ASSIGNMENT:

The Contractor shall not assign the contract or any part thereof or any benefit

or interest therein or thereunder without the written permission of the

Consultants.

2.2 SUB-CONTRACTING:

The Contractor shall not sub-contract the whole of the contract. The

Contractor shall not sub-contract any part of the works without the written

consent of the Consultants/KMSCL and such consent, if given, shall not

relieve the Contractor from any liability or obligation under the contract and

the Contractor shall be responsible for the acts, defaults and neglects of the

sub-Contractor, his agents, employees or workmen as fully as if they were

the acts, defaults or neglects of the Contractor or his agents, servants, or

workmen.

3. DRAWINGS


3.1 ISSUE OF DRAWINGS:

Drawings approved for construction will be issued to the Contractor

progressively during the contract period and the Contractor shall arrange for

the execution of the works and the procurement of materials accordingly. The

Contractor shall give adequate notice in writing to the Consultants or his

representative of any further drawings or specifications that may be required

for the execution of the works or otherwise under the contract.

3.2 COPIES OF DRAWINGS TO BE KEPT AT SITE:

One copy of the drawings furnished to the Contractor as aforesaid shall be

kept at the site and the same shall at all reasonable times be available for

inspection and use by the “KMSCL” or his representative and by any other

person authorized by the “CONSULTANT” in writing.

3.3 ISSUE OF FURTHER DRAWINGS AND INSTRUCTIONS:

The KMSCL shall have full power and authority to supply to the Contractor

from time to time through his representative, during the progress of the works

such further drawings and instructions as shall be necessary for the purpose of

proper and adequate execution and maintenance of the works and the

Contractor shall carry out and be bound by the same.

3.4 OWNERSHIP OF DRAWINGS:

All drawings supplied to the Contractor are deemed to be the property of the

Consultant / KMSCL. The Contractor agrees not to divulge or use, except for

the purpose of this contract, any information contained in the drawings.

3.5 EXECUTION AS PER DRAWINGS:

The Contractor must not vary or deviate from the drawings in any respect

while executing the work or executing any extra work of any kind

whatsoever duly consulting the Consultant/KMSCL.

3.6 PLANS AND DRAWINGS TO BE SUBMITTED BY THE CONTRACTOR:

The Contractor shall submit the following information in triplicate to

Consultant for approval within the time stipulated; each item below:

a) A general tentative layout plan of construction plant and equipments for the

execution of work within 7days from the date of receipt of work order.

b) Drawings or prints showing the location of major plants and other facilities

which he proposes to put up at the site, including any changes in the


general layout, at least 7 days prior to the commencement of the

respective work.

c) Layout and details of temporary works that the Contractor wants to carry

out to fulfill his obligation under the contract Within 15 days the Consultants

will give their approval/comments sufficient to proceed with the work or

objections/instructions to the Contractor based on which the drawings shall be

revised and submitted again for approval by the Contractor.

All these plans and drawings submitted by the Contractor and approved by

the Consultants shall become part of the contract.

3.7 ROYALTIES AND PATENT RIGHTS

All royalties or other sums payable in respect of the supply and use in

carrying out the work as desired by or referred to in the schedule of quantities

of any patented articles, process or inventions shall be deemed to have

been included in the contract sum and the Contractor shall indemnify the

“KMSCL” from and against all claims, proceedings, damages, costs and

expenses which may be brought or made against the “KMSCL” or to

which he may be put by reason of the Contractor infringing or being held

to have infringed any patent rights in relation to any such articles, process

and inventions.

4. GENERAL OBLIGATIONS

4.1 INSPECTION OF SITE ETC. BEFORE SUBMISSION OF TENDER:

The Contractor shall inspect and examine the site and its surroundings, and

shall satisfy himself before submitting his tender, as to the nature of the

ground, form and nature of the site, the quantities and nature of work and

materials required for the completion of the works, the means of access to

the site, the local labour conditions, the facilities available at site, the

accommodation he may require and in general shall obtain all necessary

information as to the risks, contingencies and other circumstances which may

influence or affect his tender.

4.2 SUFFICIENCY OF TENDER:

The Contractor shall be deemed to have satisfied himself before

tendering as to the correctness and sufficiency of his tender for the works and

of the rates and prices stated in the priced bill of quantities and the schedule

of rates and prices, if any, with tender rates and prices shall cover all his

obligations under the contract and all matters and things necessary for the

proper completion and maintenance of the work.


4.3 CLARIFICATION BEFORE SUBMITTING TENDERS:

Should the Contractor notice any discrepancy or error in the statement made,

or quantities or units shown against items, he shall immediately bring to the

notice of the “KMSCL”/Consultants and obtain the clarification before

submitting the tender. The tender shall be based on such clarifications

received and shall be recorded as such in the covering letter to the tender,

failing which the “KMSCL” shall have the right to ask the Contractor to

execute the work according to the statement made or quantities or units

shown in the tender, without any compensation.

4.3a. It is specifically understood that the moment the tender is submitted the

contractor shall be deemed to have complied with the conditions in clause

4.1 and 4.3 and has also satisfied himself about the requirement therein.

4.4 AMENDMENT OF TENDER DOCUMENTS :

4.4.1 At any time prior to the dead line for submission of Tender, the Tender

Inviting Authority may, for any reason, modify the tender document by

amendment.

4.4.2 The amendment shall be notified by fax/email to all prospective tenderers

who have purchased the tender document, for which the email, fax no of

the KMSCL of the tender document shall be submitted to the tender

inviting authority and such amendments shall be binding on them

thereafter.

4.4.3 The Tender Inviting Authority shall not be responsible for failure to inform

the prospective tenderers because of technical issues, wrong fax number or

email ID etc. KMSCLs of tender documents are requested to browse the

website of the Tender Inviting Authority for information/general

notices/amendments to tender document etc on a day to day basis till the

tender is concluded.

4.6 RATES QUOTED FOR FINISHED WORK:

The rates quoted in the tender by the Contractor must be for the finished work

as per the drawings and specifications. The rate shall remain firm throughout

the period of contract, including extended period if any, granted by the

KMSCL/Consultant.

4.7 LOCATION OF WORK:

Unless specifically mentioned in the item, the work described there-in may be

at any location or elevation.


4.8 TENDERS VALIDITY:

The tender shall remain open for acceptance for a period of 120 days

from the date of submission of the tender.

4.9 COMMENCEMENT OF WORK:

The Contractor shall commence the work at site, within 7 days of issue of

formal work order or date of handing over of the site whichever is later or

being advised by the KMSCL unless otherwise specified, and shall proceed

with the same with due expedition.

4.10 PROGRAMME OF WORK:

Soon after the award of contract, the Contractor shall submit to the

Consultant for his approval a programme to match with the planned

completion of the whole job showing the order of procedure and method in

which he proposes to carry out the works and shall whenever required

by the Consultant or Consultant's representative, furnish further detailed

programme in an approved format and particulars in writing of the

Contractor's arrangements for carrying out the works and of the

constructional plant and temporary works, which the Contractor intends to

supply, use or construct as the case may be. The submission to and approval,

if any, by the Consultant or his representative of such programmes or

particulars shall not relieve the Contractor of any of his duties or

responsibilities under the contract.

4.11 CONTRACTOR'S EMPLOYEES:

The Contractor shall provide and employ at site in connection with the

execution and maintenance works.

a) Only such technical assistants as are skilled and experienced in their

respective fields and such sub-agents, foreman and leading hands as

are competent to give proper supervision to the work they are required to

supervise and,

b) Such Skilled, semi-skilled and unskilled labour as is necessary for the proper

and timely execution and maintenance of works.

4.12 REMOVAL OF WORKMEN:

The Consultant/ KMSCL shall be at liberty to object to and require the

Contractor to remove forthwith from the works any person employed by the

Contractor in or about the execution or maintenance of the works who in the

opinion of the Consultant mis-conducts himself or is incompetent or negligent


in the proper performance of his duties or whose employment is otherwise

considered by the Consultant to be undesirable and such person shall be

replaced by the Contractor without delay by a competent substitute

approved by the KMSCL.

4.13 COMMUNICATIONS TO BE IN WRITING:

All references, communications, correspondences made by the KMSCL, the

Consultants, the Consultant's representative or the Contractor concerning the

works shall be in writing and no reference, communication, or complaint

which is not in writing, shall be recognized.

4.14 OCCUPATION AND USE OF LAND:

No land, building belonging to or in the possession of the KMSCL shall be

occupied by the Contractor. The Contractor shall not use, or allow to be used,

the site for any purpose other than that for executing the works. Under no

circumstances, the roads within KMSCL campus shall be used for

dumping/collection of materials by the contractor.

4.15 CONSTRUCTION OF SITE-SHED:

Any site-shed, proposed to be temporarily constructed by the Contractor

for his office work, storage of materials etc, shall conform to the standard

sketch, or to the plan approved by the Consultant. Permission for the

construction of such sheds shall be obtained in writing.

4.16 MATERIALS, TOOLS AND PLANT:

All materials required for the execution of the works other than those

mentioned in the Notice Inviting Tender if any, shall be supplied by the

Contractor. Materials so supplied shall have the approval of the Consultant

before using on the works. All the rejected materials shall be removed at once

from the site of work at the Contractor's own cost.

4.17 TOLLAGES ETC.:

The Contractor shall pay all tollages and other royalties, rent and other

payments or compensations, if any for getting stone, gravel, sand, clay and all

other materials required for the works.

4.18 DAMAGE TO PERSONS AND PROPERTY :

The Contractor shall indemnify and keep indemnified the KMSCL against all

losses and claims for injuries or damages to any person or property

whatsoever which may arise out of or in consequence of the construction


and maintenance of works and against all claims, demands, proceedings,

damages, costs, charges, expenses, whatsoever in respect thereof in relation

thereto.

4.19 CO-OPERATION WITH OTHER AGENCIES:

The Contractor shall co-operate with the work of other agencies or

Contractors that may be employed or engaged by the KMSCL and as far as it

relates to the Contractors' work. The sequence of work shall be so arranged

that the work of other agencies are also in progress simultaneously.

4.20 BARRICADING AROUND EXCAVATED TRENCHES ETC :

The Contractor shall at his own cost provide around excavation, temporary

barricading with bellies and bamboos with warning signals during day and

night and shall maintain it so long as the trenches are not filled up.

Similar barricades shall also be provided at all dismantling work, erection of

structurals, sheeting work etc. No extra claim shall be entertained for

providing, maintaining and removing such barricades.

4.21 FABRICATION DRAWINGS:

Contractor shall prepare at his own cost all layout and isometric

drawings of all works and submit them to the Consultants for their

approval at least before 15 days of commencing the work. All the details

like sizes, bends, capacities, dimensions, arrangement of fabrication etc.

should be clearly indicated on these drawings. The KMSCL will intimate their

approval or comments on the drawing. If there are more comments making it

necessary to submit revised drawings, the contractor shall submit revised

drawings incorporating the comments. Approval will be given by KMSCL, if

found acceptable. The contractor shall submit 4 copies of the drawing for

approval. On obtaining approval, the contractor shall submit 3 more copies of

the drawings for issue at site for execution.

4.22 PROTECTION OF UNDERGROUND SERVICES:

The Contractor must take precautionary measures to protect the

underground and other services lines viz. cables, water and sewer lines, etc.

and observe any specific instructions which may be given in this regard by

the Consultant.

4.23 DEWATERING TRENCHES AND PITS:

The tendered rates shall always be deemed to have taken into account the

cost of removal of silt and materials that may slip in the trenches and pits

and de-watering the trenches or pits of water accumulated or collected


through seepage or subsoil water or rain water. The Contractor shall in no

case be entitled to claim any extra amount for the above work. The

Contractor shall remain prepared with necessary pumps and equipment for

de-watering the trenches or pits so as to avoid unnecessary delay and

possible damage to the property etc. The duration of dewatering shall be in

accordance with environmental resolution and prior approval form consultant

is required.

4.24 WORK IN OR AROUND OPERATING PLANT OR OFFICES ETC:

Where the work is being carried out in or around an operating plant

where the plant must run uninterrupted, the Contractor shall work

only at specified places and times as mutually arranged between the

Contractor and the Consultant/ KMSCL Similar arrangement must be

made while executing works inside the offices, buildings etc. without causing

disturbance to the office work. For this the work may be required to be

done during off-hours and Sundays. No extra will be allowed beyond the

rates quoted for doing work in the manner described above.

4.25 WORK IN SHIFTS AND ON OFF-DAYS:

The Contractor shall work in one or more shifts as also on Sundays

and off days to complete the work on time, if so required by the Consultants

for which the KMSCL shall not be liable to pay any extra. If instructed by

the Consultants, the Contractor should carry out the work in the night also.

4.26 SITE ORDER BOOK (Site register/Log book):

A site order book must be maintained and always be available at site to

record the instructions by the Consultants or his representative. The

Contractor must see that the instructions noted therein are properly carried

out. The Contractor shall also submit a „Daily Report‟ to KMSCL through the

Consultant in a format approved by the Consultant / KMSCL.

4.27 DELAY IN OBTAINING MATERIALS SUPPLIED BY THE KMSCL:

If KMSCL has undertaken to supply any material specified in the special

conditions at rates and conditions cited therein, the Contractor shall keep

himself in touch with day-to day position regarding the supply of materials

from the Consultant/ KMSCL and so adjust the progress of the works that

labour may not remain idle nor there by any other claim due to or arising

from delay in obtaining the materials.

4.28 RECORD OF MATERIALS SUPPLIED BY THE KMSCL:


The Contractor shall maintain an account of different materials obtained from

the KMSCL for executing the works under the contract. The Consultant shall

have the right to check the position of materials at all times.

4.29 SAFE STORAGE OF MATERIALS:

The Contractor shall be responsible for the safe storage of materials

supplied by the KMSCL for execution of the works. Surplus materials or

materials lost or damaged or unaccounted for or made unserviceable by

the Contractor shall be charged as specified in the special conditions.

4.30 TRANSPORT OF MATERIALS:

Unless otherwise specified, all the materials supplied by the “KMSCL” shall be

transported by the Contractor from the "KMSCL‟s” store/ yard, to the site

of work at no extra cost.

4.31 SITE TO BE KEPT CLEAN:

The surplus spoil and dismantled debris shall be removed to a place as

directed by the Consultant and stacked, leveled and dressed as directed.

4.32 CONFLICT IN MEANING BETWEEN SCHEDULE OF RATES AND

SPECIFICATIONS:

The schedule of rates shall be read in conjunction with the specifications, and

in the event of conflict in meaning between the two, the corresponding item

in the unit rate specification shall always have precedence over the

specifications.

5. LABOUR

5.1 LABOUR RULES:

In respect of all labour directly or indirectly employed on the works by

the Contractor, the Contractor shall comply with the provisions of the contract

labour (Regulation and Abolition) Act 1970, Minimum Wages Act 1948,

Payment of Wages Act 1936 and any amendments thereof and all

legislation and rules of the State and/or Central Government or other local

authorities, framed from time to time, governing the protection of health,

sanitary arrangements, wages, welfare and safety for labour employed on

building and construction works and for bonus, retirement benefits,

retrenchment/lay off, compensation and all other matters liabilities of

KMSCLs to employees. The rule and the other statutory obligations with

regard to fair wages, welfare and safety measures, maintenance of register

etc. will be deemed to be part of the Contract.


5.2 REPORTING ACCIDENT OF LABOUR:

The Contractor shall be responsible for the safety of all employees and/or

workers employed or engaged by him on and in connection with the works

and shall forthwith report all cases of accidents to any of them, however

caused and whenever occurring, to the /Consultant or his representative

and shall make every arrangement to render all possible assistance and aid

to the victims of the accident.

5.3 PROVISION OF WORKMEN'S COMPENSATION ACT:

The Contractor shall at all times indemnify and keep indemnified the

KMSCL against all claims for compensation under the provisions of the

Workmen's Compensation Act 1923 or any other law for the time being in

force by or in respect of any workmen employed by the Contractor in

carrying out the contract and against all cost and expenses or penalties

incurred by the KMSCL in connection therewith. In any case in which, by

virtue of the provision of the said Act, the KMSCL is obliged to pay

compensation to a workman employed by the Contractor in executing the

works, the KMSCL shall recover from the Contractor the amount of the

compensation so paid and without prejudice to the rights of the KMSCL under

the said Act. The KMSCL shall be at liberty to recover such amount or any

part thereof by deducting it from the security deposit or from any amount due

by the KMSCL to the Contractor, whether under this contract or otherwise

without prejudice to any other remedy that may be available to the

KMSCL in law. The KMSCL shall not be bound to contest any claim made

against it under the said Act, except on the written request of the Contractor

and upon his giving to the KMSCL full security for all cost for which the

KMSCL might become liable in consequence of contesting such claim.

5.4 ACCIDENT OR INJURY TO WORKMEN:

The Consultant/KMSCL shall not be liable for, in respect, of any

damages or compensation payable as per regulations or in consequence of

any accident or injury to any workmen or other person in the employment of

the Contractor or his sub-Contractors, and the Contractor shall indemnify and

keep indemnified the Consultant/KMSCL against all such damages and

compensation and against all claims, demands, proceedings costs, charges

and expenses whatsoever in respect thereof or in relation thereto.

5.5 PRESERVATION OF PEACE:

The Contractor shall take requisite precautions to prevent any riotous or

unlawful behavior by or amongst his workmen and/or others employed on


the works by him, for the preservation of peace and protection of the

inhabitants and security of property in the neighborhood of the works.

5.6 AGE LIMIT OF LABOUR:

The age limit for employment of labour shall be in strict accordance with the

existing labour legislation.

5.7 RETURN OF LABOUR EMPLOYED:

The Contractor, if required by the Consultant, shall submit return in detail

in such form and at such interval as the Consultants may prescribe showing

number of different classes of labour employed on the works from time to

time by the Contractor.

5.8 OBSERVANCE BY SUB-CONTRACTOR:

The Contractor shall be responsible for the observance of the provisions of

aforesaid clauses by the sub-Contractors employed by him in the execution

of the contact.

6. MATERIAL TESTS AND WORKMANSHIP

6.1 QUALITY OF MATERIALS, WORKMANSHIP AND TESTS:

All materials and workmanship shall be of the respective kinds

described in the contract and in accordance with the Consultant/

KMSCL or their representative's instructions and shall be subjected, from

time to time, to such tests as the Consultant or his representative may direct

at the place of manufacture or fabrication or on the site or at all or any of

such places. The Contractor shall provide such assistance instruments,

machines, labour and materials, as are normally required for examining,

measuring and testing any work and the quality, weight or quantity of any

material used and shall supply samples of materials before incorporation in

the works for approval as may be required by the Consultant / KMSCL.

6.2 CONSTRUCTION OF PROTOTYPES OR SAMPLES OF WORK:

The Contractor shall construct prototypes or samples of work as laid down in

the contract or as instructed by the Consultant. Such prototypes or samples

of work, after approval by the Consultant/ KMSCL, shall serve as the

standards to be achieved in the final construction.

6.3 COST OF SAMPLES:

All samples shall be supplied by the Contractor at his own cost.


6.4 COST OF TESTS:

The cost of making any test as per specifications shall be borne by the

Contractor, and the Contractor should arrange for all facilities like testing

equipments, meters, instruments as required for carrying out such tests.

6.5 INSPECTION OF OPERATION :

The Consultant/ KMSCL or their representative shall at all times have access

to the works and to the site and to all workshops and places where

materials, manufactured articles or machinery are being obtained for the

works and the Contractor shall afford every facility for every assistance in

obtaining the right to such access.

6.6 EXAMINATION OF WORK BEFORE COVERING UP :

No work shall be covered up or put out of view without the approval of the

Consultant or the Consultant's representative and the Contractor shall

afford full opportunity to the Consultant or the Consultant's

representative to examine and measure any work which is about to be

covered up or put out of view and to examine foundations before

permanent work is placed thereon. The Contractor shall give due notice to

the Consultant'/ KMSCL‟ s representative wherever any such work or

foundations is or are ready or about to be ready for examination and the

Consultant'/ KMSCL‟s representative shall without unreasonable delay,

unless he considers it unnecessary and advises the Contractor

accordingly, attend for the purpose of examining and measuring such work

or of examining such foundations.

6.7 UNCOVERING AND MAKING OPENINGS :

The Contractor shall uncover any part or parts of the works or make

openings in or through the same as the Consultant may, from time to time,

direct and shall reinstate and make good such part or parts to the

satisfaction of the Consultant/ KMSCL. If any such part or parts have

been covered up or put out of view after compliance with the requirements

of clause 6.6 hereof and found to be executed in accordance with the

contract, the expenses of uncovering, making in or through, reinstating and

making good the same shall be borne by the KMSCL, but in any other

case all such expenses shall be borne by the Contractor and shall be

recoverable from him by the KMSCL and deducted by the KMSCL from any

money due, which may become due to the Contractor, without prejudice to

any other remedy that may be available to the KMSCL, by law.

6.8 REMOVAL OF IMPROPER WORK AND MATERIALS :


The Consultant or his representative shall during the progress of the works

have power to order in writing from time to time :

a) The removal from the site within such time or times as may be

specified in the order of any materials which in the opinion of the

Consultant or his representative are not in accordance with the

contract.

b) The substitution of proper and suitable materials.

c) The removal and proper re-execution notwithstanding a previous

test thereof or interim payment thereof of a work which in respect of

materials or workmanship is not in the opinion of the Consultant or

his representative in accordance with contract.

6.9 SUSPENSION OF WORK:

The Contractor shall, on the written order by the KMSCL suspend the

progress of the works or any part thereof for such time or times and in such

manner as the Consultant may consider necessary and shall during such

suspension, properly protect and secure the work, so far as is necessary in the

opinion of the Consultant.

7. TIME OF COMPLETION AND TAKING OVER :

7.1 POSSESSION OF SITE :

Save in so far the contract may prescribe, the extent of portions of the site of

which the Consultant/KMSCL is to give possession from time to time and the

order in which such portions will be available to him and subject to any

requirement in the contract as to the order in which the work shall be

executed, the Consultant/ KMSCL shall give to the Contractor possession of so

much of the site as may be required to enable the Contractor to

commence and proceed with the construction of the works in accordance

with such reasonable proposals of the Contractor as he will make in

writing to the Consultant and shall, from time to time as the work

proceeds give the Contractor possession of such further portions of the site as

may be required to enable the Contractor to proceed with the construction of

the works in accordance with the said programme or proposal.

7.2 TIME OF COMPLETION:

Time is deemed to be the essence of this contract and the whole of the

works shall be completed within the time stipulated or within such extended

time as has been allowed under clause 7.3.


7.3 EXTENSION OF TIME OF COMPLETION:

Should the amount of extra or additional work of any kind or changes in

scope of work or other special circumstances of any kind whatsoever which

may occur, be such as fairly to justify the Contractor's request for extension

of time for the completion of the works the Consultant shall determine the

amount of such extension and with the approval of the KMSCL shall

intimate the Contractor in writing provided that the Consultant is not bound

to take into account any extra or additional work or other special

circumstances unless the Contractor has within 28 days after such work has

been commenced or such circumstances have arisen, submitted to the

Consultant full and detailed particulars of any request to the extension of

time to which he may consider to be justified.

7.4 FORCE MAJEURE

Neither party shall be liable for any failure or delay in performance under this

agreement if the failure/delay is caused by natural calamity, general strike,

curfew, riot, war, or any act of god which prevents normal activities or reasons

beyond the control of the party. In such cases, the party affected by this clause

shall give written notice to the other party with full details, within a week of the

occurrence of the cause. If the force majeure condition affects the completion

schedule, the time of completion shall be revised to the extent of loss of time

caused by force majeure.

7.5 WORK TREATED AS COMPLETE:

The works shall not be treated as complete until:

i) The site is clear from all materials, site shed, etc. and the Consultant is

satisfied with the job done by the Contractor

ii) The Contractor has submitted the reconciliation statement

regarding the stores if any, received from the KMSCL,

and all the surplus and salvaged materials are returned to the stores.

iii) All equipment, tools, plant taken from the KMSCL have been

returned by the Contractor.

iv) Any other material, taken on loan/transfer from other agency have

been returned by the Contractor.

v) All power and water supply connections taken for the execution of the

works have been disconnected by the Contractor.


vi) Rectifications of any damage done by the Contractor to the work

executed have been satisfactorily done by the Contractor.

vii) The works shall not be considered as completed until the Consultant

has certified in writing that they have been completed and the Defects

Liability Period shall commence from the date of such certificate.

7.6 TAKING OVER :

After completion of works or any substantial part of the works before the

completion of the whole of the works, the Contractor shall notify the

Consultants in writing, who within 15 days of receipt of the said notice

shall give such certificate with respect to any substantial part of the works

which has been both completed to the satisfaction of the Consultant and

occupied or used by the KMSCL or refuse to issue the same stating the

reasons thereof in writing. When any such certificate is given in respect of a

part of the works, such part shall be considered as completed for the purpose

of taking over and computation of the period of maintenance of such part,

that is, such period shall commence from the date of completion of such

part of the works as certified . The works in whole or part shall not,

however, be treated as completed for the purpose of other relevant clauses

hereof unless and until the provisions of clause 7.5. here of are fully complied

with.

7.7 MAINTENANCE :

For a period of 12 months commencing immediately after taking over of

the work by the KMSCL, the Contractors liability shall be to replace the

defective parts, rectify/reconstruct the defective work that may develop of his

own construction or those of his sub Contractors approved by the KMSCL

(under clause 2.1 and 2.2) arising solely from faulty materials or

workmanship.

If it is necessary for the Contractor to rectify/ reconstruct any defective

portions of the work under the contract, the provision of this condition

shall apply to the portions of work so replaced or renewed until the

expiration of three months from the date of such replacement or renewal or

until the end of the above mentioned period of twenty four months,

whichever may be later. If any defects be not remedied within a

reasonable time the KMSCL may proceed to do the work at Contractor's risk

and expense, but without prejudice to any other rights which the KMSCL

may have against the Contractor in respect of such defects.

The Contractor shall bear the cost of such repairs/rectifications carried out on

his behalf at site. Immediately upon satisfactory completion of the


maintenance period the Company shall issue a final certificate indicating that

the Contractor has completed his obligation under the contract.

8. TERMINATION AND BACK CHARGING OF CONTRACT :

8.1 TERMINATION OF CONTRACT:

If the Contractor has abandoned the contract or has failed to proceed

with the work due to negligence or the progress on any particular item or

items is slow or has failed to execute the work in accordance with the terms

and conditions of the contract, is persistently or frequently neglecting to

carryout his obligation under the contract, then it shall be lawful for the

KMSCL to terminate the contract forthwith under written notice and to

proceed with the balance of the work through any other agencies. During

the course of execution of the job, in case the Contractor has done any

substandard work, he shall be asked in writing to dismantle and redo the

same at his own expenses. If the Contractor fails to comply with the above

instructions immediately, then the KMSCL shall proceed with the above

rectification work, through another agency or agencies. Similarly, if the

Contractor goes slow on any particular item or items of work, the KMSCL

shall have the right to execute this item or items through another agency or

agencies, including its own department.

8.2 BACK CHARGING THE CONTRACTOR :

Extra cost and expenses incurred for completing the work or balance work

or carrying out the rectification of any work as mentioned above through

another agency or agencies including its own department, shall be debited

to Contractor's account and shall be recovered from any money due or that

may become due to the Contractor without prejudice to any other remedy

that may be available to the KMSCL in law. If there is any savings in cost due

to re-arrangement or supplementing through other agencies the original

contractor will not have any claim on this.

9. ALTERATIONS, ADDITIONS AND OMISSIONS :

9.1 VARIATION :

The Consultant with the approval of the KMSCL shall be entitled to make any

variation of the quality or quantity of the works or any part thereof that may

in his opinion, be necessary and for that purpose, or if for any other reason it

shall, in his opinion be desirable, he shall have power to

order the Contractor to do and the Contractor shall do any of the following:

a) Increase or decrease the quantity of any work included in the contract.


b) Omit any portion of work.

c) Change the character or quality or kind of any such work.

d) Change the levels, lines, position and dimensions of any part of works

and,

e) Execute additional work of any kind necessary for the completion of the

works, and no such variation shall in any way initiate or invalidate

the contract but the value, if any, of all such variations shall be

taken into account in ascertaining the amount of the contract price.

9.2 ORDERS FOR VARIATIONS TO BE IN WRITING :

No variation shall be made by the Contractor without an order in writing of

the Consultant/KMSCL. Provided that no order in writing shall be required

for increase or decrease in the quantity of any item of work where such

increase or decrease is the result of the actual quantities exceeding or being

less than those stated in the bill of quantities which are estimates. In such

cases, the Contractor shall be paid only for the actual quantity of work done

as certified by the Consultant at the accepted unit item rates and no

compensation shall be allowed. Provided also that if for any reason the

Consultant shall consider it desirable to give any such order verbally, the

Contractor shall comply with such order but it must be followed by

confirmation in writing of such verbal order given by the Consultant, which

shall be deemed to be an order in writing within the meaning of this clause.

9.3 EXTRA ITEMS :

Extra items will be classified as additional, substituted or altered items,

depending on their relation or otherwise to the original item or items of work

and all extra items are to be approved by KMSCL.

Rates for authorised extra items, additional, altered or substituted work as

may be ordered shall be determined by the Consultant/ KMSCL as follows:

a. In the case of all extra items whether additional, altered or substituted, if

accepted rates for identical items provided for in the contract, such rates shall

be applicable.

b. In the case of extra items whether altered or substituted, for which similar

items exists in the contract, the rates shall be derived from the original item by

appropriate adjustment of cost of affected components. The percentage excess

or deduction of the contract rate for the original item with reference to the

estimated rate shall be applied in deriving the rates for such items.


c. In the case of extra items, whether altered or substituted, for which similar

items do not exist in the contract, the rates shall be arrived at on the basis of

provisions of Standard Data Book and Schedule of Rates 2011 of Public

Works Department of Kerala by adding profit of 10% and applying the

contractors‟ quoted percentage above or below.

d. In the case of extra items, whether additional, altered or substituted, for

which the rates cannot be derived from similar items in the contract, and

only partly from similar items in the contract, and only partly from the public

work departmental rates, the rates for such part or parts of items as are not

covered in the schedule of rates shall be determined by the Consultant/

KMSCL on the basis of the prevailing market rates giving due consideration to

the analysis of the rate furnished by the contractor with supporting documents,

including Contractor's profit. This shall be added on to the PWD

Departmental Rate 2011 (including contractor's profit) for the other part or the

items for which the rates can be derived from the schedule of rates of PWD

adjusting the percentage quoted for this part alone.

e. In the case of extra item whether additional, altered, substituted, for which the

rates cannot be derived either from similar item of work in the contract or from

the departmental schedule of rates, the Contractor shall within 14 days of the

receipt of order to carry out the said extra item of work, communicate to the

Engineer the rate which he proposes to claim for the item, supported by

analysis of the rate claimed and the KMSCL/Consultant shall within one

month thereafter, determine the rate on the basis of the market rate giving due

consideration to the rate claimed by the Contractor.

9.4 REBATE/EXTRA OVER ORIGINAL ITEM :

If there is a deviation in the specification of particular item of the tender,

rebate/extra over the quoted rate shall be generally derived as follows:

A For items not covered in the schedule, rebate/extra shall be derived based on

observation/analysis of labour and materials involved in such items with the

prior approval of the Consultant/KMSCL.

9.5 ITEMS OF AD-HOC NATURE:

The Contractor shall procure necessary materials and carry out

miscellaneous work of ad-hoc nature specifically provided with necessary

tools and tackles as may arise during execution of the contract. The actual

quantum of work shall be certified and settled by the Consultant and

payment for the same shall be fixed on the basis of actual cost plus

overheads, profits and establishments taken at 10% of the cost.


9.6 CLAIMS :

The Contractor shall send to the Consultant's representative an account,

giving full and detailed particulars with proper analysis of all claims for any

additional expense to which the Contractor may consider himself entitled

and of all extra items of work ordered by Consultant, which he has executed,

within one month of execution of such work, and no claim for payment for

any such work will be considered which has not been included in such

particulars. Provided always that the Consultants shall be entitled to authorise

payment to be made for any such work not withstanding the

Contractor's failure to comply with this condition, if the Contractor has at

the earliest practicable opportunity notified the Consultant/Consultant in

writing, that he intends to make a claim for such work.

9.7 VARIATION IN CONTRACT VALUE

The rate quoted shall remain form for any variation upto ± 25% of the total

contract price.

10. MEASUREMENTS

10.1 QUANTITIES:

The quantities set out in the bill of quantities are the estimated quantities of

the work. They are not to be taken as the actual and correct quantities of the

works, to be executed by the Contractor in fulfillment of his obligations under

the contract.

10.2 WORKS TO BE MEASURED:

The Consultants shall, except as otherwise stated, ascertain and

determine by measurement the value in terms of the contract. He shall

when he requires any part or parts of the works to be measured, give notice

to the Contractor's authorised agent or representative, who shall forthwith

attend or send a qualified agent to assist the Consultant/ KMSCL or their

representative in making such measurement, and shall furnish all

particulars required by either of them. Should the Contractor not attend or

neglect or omit to send such agents, then the measurement made by the

Consultant or approved by him, shall be taken to be the correct measurement

of the work. For the purpose of measuring such permanent work as is to be

measured by record and drawings, the Consultant's representative shall

prepare records and drawings month by month and the Contractor, as and

when called upon to do so in writing, shall within fourteen days, attend to

examine and agree such records and drawings with the Consultant's

representative and shall sign the same when so agreed. If the Contractor

does not so attend to examine and agree such records and drawings they shall


be taken to be correct. If, after examination of such records and

drawings, the Contractor does not agree to the same or does not sign the

same as agreed, they shall nevertheless be taken to be correct, unless the

Contractor shall, within fourteen days of such examination, lodge with the

Consultant's representative for decision by the Consultant, notice in writing

of the respects in which such records and drawings are claimed by him

to be incorrect.

10.3 METHOD OF MEASUREMENT:

The works shall be measured in accordance to relevant IS codes

notwithstanding any general or local custom, except where otherwise

specifically described or prescribed in the contract.

10.4 PROVISIONAL SUMS:

"Provisional sum" means a sum included in the contract and so designated

in the bill of quantities for execution of works or the supply of goods,

materials or services or for contingencies, which sum may be used, in whole,

or in part, or not at all, at the direction or discretion of the Consultant. The

contract price shall include only such amounts in respect of the work, supply

or services to which provisional sums relate as the Consultant shall approve or

determine.

The Contractor shall when required by the Consultant, produce all

quotations, invoices, voucher, and accounts or receipts in connection with

expenditure respect of provisional sums.

11. SETTLEMENT OF DISPUTES:

11.1 MATTER TO BE SETTLED BY KMSCL:

All disputes and differences of any kind whatsoever arising out of or in

connection with the contract, whether during the progress of the works or

after their completion shall be referred by the Contractor to the KMSCL and

the KMSCL shall within a reasonable time after their presentation make and

notify decisions thereon in writing.

The decisions, directions, clarifications, measurements, drawings and

certificates with respect to any matter, the decision for which is specially

provided for by these or other special conditions to be given and made by

the KMSCL or by the Consultant on behalf of the KMSCL are matters which

are referred to hereinafter as accepted matters and shall be final and binding

upon the Contractor and shall not be set aside on account of non-observance

of any formality, any omission, delay or error in procedure in or about the

same, or on any other grounds or for any reason and shall be without


Appeal.

11.2 Disputes if any arising out of or in any way connected with this Agreement

shall be deemed to have arisen in Thiruvananthapuram and only the courts in

Thiruvananthapuram shall have jurisdiction to determine the same.

12. NOTICES

12.1 SERVICE OF NOTICE ON CONTRACTOR:

All certificates, notices or written orders to be given by the KMSCL or by the

Consultant to the Contractor under terms of the contract shall be served by

sending by post or delivering the same to the Contractor's place of business

or such other address as the Contractor shall nominate for this purpose.

12.2 SERVICE OF NOTICE ON KMSCL:

All notices to be given to the KMSCL under the terms of the contract shall be

served by sending by post or delivering the same to the KMSCL‟s address.

13. The contractor shall strictly observe the safety codes and labour laws as

detailed under:

SAFETY CODE

1. First aid appliances including adequate supply of sterilized dressings and

cotton wool shall be kept in a readily accessible place.

2. An injured person shall be taken to a public hospital without loss of time, in

cases where the injury necessitates hospitalization.

3. Suitable and strong scaffolds should be provided for workmen for all works

that cannot safely be done from ground.

4. No portable single ladder shall be over 8 meters in length. The width between

the side rails shall not be less than 30cm.(clear) and the distance between two

adjacent rungs shall not be more than 3 cm. When a ladder is used an extra

mazdoor shall be engaged for holding the ladder.

5. The excavated material shall not be placed within 1.5 metres of the edge of

the trench of half of the depth of trench whichever is more. All trenches and

excavations shall be provided with necessary fencing and lighting.

6. Workers employed on mixing and handling material such as Rubble, cement

mortar or concrete etc shall be provided with protective footwear and rubber

hand-gloves.


7. Those engaged in welding works shall be provided with welder‟s protective

eye-shields and gloves.

8. Hoisting machines and tackle used in the works, including their attachments,

anchorage and supports shall be in perfect condition.

9. The ropes used in hoisting or lowering material or as a means of suspension

shall be of durable quality and adequate strength and free from defects.

10. The contractor assured QHSE (Quality Health Safety and Environmental)

policy and procedure as per national and International standards.

ACCIDENTS HOARDING LIGHTING – OBSERVATIONS WATCHMAN

(a) When excavations have been made obstacles have been put in public through

faces or in places where there is any likehood of accidents, the contractor shall

comply with any requirements of law on the subject, and shall provide suitable

boarding lighting and watchman as necessary.

(b) It shall be the contractor‟s sole responsibility to protect the public and his

employees against accident from any cause and shall indemnify Governments,

against any claims for damages for injury to person or property, resulting from

any such accidents and he shall where the provisions of the Workmen‟s

Compensation Act - apply, take steps so properly insure against any claims

there under.

(c) On the occurrence of an accident which results in the death of any of the

workmen employed by the contractor which is so serious as to be likely to

result in the death of any such workmen the contractor shall within 24 hours

of the happening of such accident intimate in writing to the KMSCL, the fact

of such accident. The contractor shall indemnify KMSCL against all loss or

damage sustained by KMSCL resulting directly or indirectly from his failure to

give intimation in the manner aforesaid, including the penalties or fines if any

payable by KMSCL as a consequence of KMSCL‟s failure to give notice under

the Workmen‟s Compensation Act or otherwise conform to the said Act in the

regard to such accident.

(d) In the event of an accident in respect of which compensation may become

payable under the Workmen‟s Compensation Act VIII of 1973 whether by the

contractor such sum or sums of money as may be, in the opinion of the

Consultant shall be final in regard to all matters arising under this clause.

FAIR WAGE CLAUSE

(a) The Contractor shall pay not less than fair wage to labourers engaged by him

on the work.


“Fair Wages” means wages whether for time or piece work notified at the time

of inviting for the work and where such wages have not been so notified the

wage prescribed by Kerala PWD for the District in which the work is done.

(b) The Contractor shall notwithstanding provisions of any contract to the

Contract cause to be paid fair wage to labourers indirectly engaged on the

work including any labour engaged by his sub-contractor in connection with

said work as if labourers had been immediately employed by him.

(c) In respect of all labour directly or indirectly employed in the work for

performance of the contractor‟s part of the Agreement the Contractor shall

comply with or cause to be complied with provisions of the Contract Labour

(Regulations and Abolition) Act 1970, Minimum Wages Act 1948, Payment of

Wages Act 1936 and Any Amendments thereof and all Legislations and Rules

of this State and / or Central Govt. or other Local Authority framed by time to

time, Governing the protection of Health, Sanitary Arrangements wages,

Welfare, Safety Bonus, Retirement benefits, Retrenchment/Layoff

compensations to payment of wages not paid and deduction unauthorisly

made maintenance of wage register other terms of employment, inspection

and submission periodical returns and all wage cards, publications of scale of

wage and returns and all other matters of like nature and shall indemnify

KMSCL from all or any claims coming under the above Acts and Rules.

(d) The Consultant shall have the right to deduct from the money due to the

Contractor and any sum required or estimated to be required for making good

the loss suffered by a worker or workers by reason of nonfulfillment of the

Conditions of the Contract for the benefit of the works no payment of wages

or deductions made from his or their wages which are not justified by the

terms of the Contractor of non-observance of the regulations.

(e) The regulation aforesaid shall be deemed to be a part to this contract.

LABOUR LAWS

The Contractor shall comply with the provisions of all Labour Legislation including

the requirements of:

(a) Payment of Wages Act

(b) KMSCL‟s Liability Act

(c) Workman‟s Compensation Act

(d) Contract Labour (Regulation and Abolition) Act

1970 & Central Rules 1971

(e) Apprentice Act, 1961

(f) Any other act or enactment relating employment of labour and rules

framed there under from time to time.


The Contractor shall keep the KMSCL saved harmless and indemnified against

claims, if any, of his workmen and all costs and expenses as may be incurred by the

KMSCL in connection with any claim that may be made by any workmen.

The Contractor shall have to obtain license under the said Act and rules and comply

with all provisions and obligations. The Contractor shall furnish all information

required by the KMSCL and also indemnify the KMSCL against any penalties /

claims arising from any default on his part.


SECTION - V

Minimum Eligibility Criteria of Tenders

.

Eligibility Criteria

1. The tenderer should have satisfactorily completed one similar works of

value not less than Rs.5 lakhs in a single Contract, during the last 3 years

as Prime Contractor (satisfactory completion certificate from the Client for

the work done should be submitted along with the application for issue of

tender document).

2. Average annual turnover should be more than Rs.5 lakhs for three

preceding years. (Audited Balance sheets showing turnover, Profit & Loss

account of the firm for the preceding 03 years (2009-10, 2010-11 & 2011-

12) should be submitted along with the application for issue of tender

document.)

3. The tenderer should have a valid Service Tax Registration Certificate. (The

copy of the same shall be produced along with the application for issue of

tender document)

Note: The tenders have to submit all relevant documents to prove their

eligibility as per prequalification criteria, otherwise the bids will be liable

for rejection without any notice. KMSCL decision in this regard will be

final.


SECTION VI

SPECIAL CONDITIONS OF CONTRACT (SCC)

SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF FIRE ALARM

AND FIGHTING SYSTEM WORKS AT CORPORATE OFFICE, TRIVANDRUM

1 General

1.1 The following special conditions shall be read in conjunction with General

terms and conditions of Contract (GCC) and amendments/corrections thereto.

Where any portion of the GCC are repugnant to or at variance with any

provisions of the SCC, then, unless a different intention appears, the provision

of the SCC shall be deemed to override the provisions of the GCC only to the

extent that such repugnancy, or variations cannot be reconciled with the SCC

and shall be to the extent of such repugnancy, or variations, prevail.

Wherever it is stated anywhere in this contract that such and such work is to

be carried out, it shall be understood that same shall be effected/carried out by

the Contractor at his own cost, unless a different intention is specifically and

expressly stated herein or otherwise explicit from the context. The work in

general shall be carried out as per the nomenclature of the individual items

and in the particular specifications. For item of works, not covered above, the

same shall be carried out as per instructions and specifications given by the

Consultant.

For item of works, not covered above, the same shall be carried out as per

KPWD specifications, 2011 with upto date correction slips.

For any other item of work, not covered in the above para, the same shall be

done as per NEC - 1985 or latest relevant BIS codes of practice.

1.2 Works to be done by Contractor

Unless and otherwise mentioned in the tender document, the following

works shall be done by the contractor, and therefore their cost shall be

deemed to be included in their tendered cost:

a) Foundation and brackets and components wherever required, including

foundation bolts, etc. wherever specified.

b) Excavation and refilling of trenches in soil wherever the pipes/cables are to

be laid directly in ground, including necessary base treatment and

supports for pipes, bricks, etc, as specified.


c) Sealing of all opening provided for pipes and cables, from fire safety point

of view, after laying of the same.

d) Painting of all exposed metal surfaces of equipment and components.

e) Fixing of danger notice boards wherever required.

f) Making good all damages caused to the structure, walls, floors, slabs, etc.,

during installation and restoring the same to their original finish.

g) Consumables, fuels, cement, etc. required for the work, testing, trial runs

and commissioning.

h) Testing and commissioning of the completed installation.

i) For any item of work, not covered in particular specification, the same

shall be done as per latest relevant BIS codes of practice.

j) For any item of work not covered in particular specification, the same

shall be done as per sound engineering practice as directed/approved by

Engineer-in-Charge.

2. Important Note

The rate for all items of works shall be considered all inclusive of pumping

out or bailing out water due to rain, flood or other cause, if applicable, and

no extra payment shall be made on this account.

No payment/compensation will be made to the Contractor for damage

caused by rains, floods, cyclones, earthquakes, subversion, riots or other

natural calamities during the execution of the Works. The damage to work

shall be made good by the Contractor at his own cost and no claim on this account

shall be entertained.

3. General Requirements and Arrangement of Materials

3.1 All sundry fittings, assemblies, accessories, hardware items, foundation bolts,

termination lugs for electrical connections as required, and all other sundry

items which are useful and necessary for proper assembly and efficient

working of the various components of the work shall be deemed to have

been included in the tender, whether such items are specifically mentioned in

the tender document or not.

3.2 Busway/Cable Layout


Prior to the laying of the busbar trunking and cables, the contractor shall

submit to the Engineer-in-charge detailed layout plan and get it approved.

The layout plan shall contain particulars regarding size & routes of the

busbar system/cables, number of supports, pipes carried and the tap-off

points, inspection chambers provided along the route.

3.3 Centre of gravity

The centre of gravity of the assembled equipment shall be low and as near the

vertical centre line as possible. If the centre of gravity is ex-centric relative to

track, its location shall be shown on the outline drawing.

3.4 Quality of materials

All the materials and equipment supplied by the contractor for this work shall

be new and should confirm to relevant BIS Specifications. They shall be of

such design, size and material as to function satisfactorily under the rated

conditions of operation and to withstand the environmental conditions at site.

The copies of purchase vouchers & gate passes should be produced along

with the materials. The type test certificates, routine test certificates and

acceptance test certificates are also to be submitted.

3.5 Inspection of material and Equipment

The materials should be inspected/tested prior to the despatch from the

manufacturer by KMSCL/Consultant. The inspection call should be given at

least fifteen days in advance so as to depute the officials of KMSCL/Consultant

for the inspection.

Such inspection will be of the following categories:

1. Inspection of materials/equipment to be witnessed at the manufacturers‟

premises in accordance with relevant BIS/Agreement Inspection

Procedure.

2. To receive materials at site with manufacturers‟ Test Certificate(s).

3. To receive materials after physical inspection at site.

Similarly, for fabricated equipment, the contractor will first submit dimensional

detailed drawings for approval before fabrication is taken up in the factory.

Suitable stage inspection at factory also will be made to ensure proper use of

materials, workmanship and quality control.

3.6 Rating of components


All current carrying components in an installation shall be of appropriate rating

of voltage, current and frequency as required at the respective sections of the

electrical installation in which they are used, without their respective ratings

being exceeded.

3.7 Fabrication of Panels in a CPRI approved workshop

Unless otherwise specified, switch boards/HT/LT panels etc. will be fabricated

by a fabricating workshop preferably having a CPRI Certificate for short

circuit withstand capability for manufacture/fabrication for the rating of

Switchboards specified. The workshop also should have reasonable quality

control, and testing facilities, besides, having a proper 7-tank process for

treatment and painting of metal parts.

3.8 Storage of materials

The storage of materials brought to site is the full responsibility of the

contract. The contractor should construct necessary storerooms. The land

required for stores will be provided by the KMSCL free of cost. The

storeroom should be with double lock arrangement and key of one lock will

be with Engineer-in-charge or his authorised representative and other one

will be with the contractor.

3.9 Procurement of Materials

Contractor shall make his own arrangements for the procurement of all

materials required for the work.

4. Turnover Taxes/Works Contract Taxes

Deductions will be made from the bills towards Sales Tax, tax on works

contract as per relevant ST Act.

5. Samples

5.1 The Contractor shall be required to produce samples of all the materials

sufficiently in advance to obtain approval of the Engineer-in-charge.

5.2 Approved samples shall be retained by the Engineer-in-charge until the

completion of the work and all materials and workmanship incorporated in

the work are to conform to the approved samples in all respects. Rejected

materials shall be removed from the site immediately under the supervision

of Engineer-in-charge.


5.3 If on handing over the site or at any time thereafter during the execution of

work, the contractor considers that any drawing or information necessary for

the execution of the work has not been provided, he shall inform the

Engineer-in-charge in writing giving full details required. All materials or

workmanship, which in the opinion of the Engineer-in-charge is defective or

is unsuitable shall be removed immediately from the site within a reasonable

time to be fixed by the Engineer-in-charge depending on the requirement in

each case, failing which, the same shall be removed at the risk and cost of

the Contractor. No claim whatever shall be entertained on this account.

5.4 Whenever B.I.S. codes are referred to in other particular specifications

attached, the latest B.I.S. codes prevalent at the time of execution shall be

followed.

6. Contract Documents

The Contract document is confidential and must strictly confined to the

contractor‟s own use (except so far as confidential disclosure to sub-

contractors or suppliers, if necessary) and to the purpose of the contract.

All tenderers shall sign a declaration under the Official Secrets Act for

maintaining secrecy of the tender documents, drawings or other records

connected with the work given to them. The unsuccessful tenderers shall

return all drawings given to them.

7. Bye-laws

The Contractor shall comply with all bye-laws and regulations of local and

statutory authorities having jurisdiction over the works and shall be

responsible for obtaining prior approval, if any, and payment of all fees and

other charges, giving and receiving of all necessary notices and keeping the

Engineer-in-charge informed of the said compliance with the bye-laws

payments made, notices issued and received.

The Contractor shall indemnify KMSCL against all claims in respect of

royalties, patent rights, design trade marks of name or other protected rights

in respect of any plant, machine, work or materials used for or in connection

with work or temporary work and from and against all claims, demands

proceeding, cost, charges and expenses whatsoever in respect of or in

relation thereto. The Contractor shall defend all actions arising from such

claims and shall himself and any every sort that may be legally incurred in

respect thereof.

The Electrical work shall be carried out as per local Electrical Inspectorate /

Central Electrical Authority, which even is concerned. standards/

specifications/ guidelines and the Contractor shall get the approval and safety


certificate from the Inspectorate after the completion of work and before

energisation.

8. Consumption of Materials

Proper record of daily consumption of materials shall be maintained at the

site of work for each item as directed by the Engineer-in-charge. This is

required to be done even if the contractor arranges these materials.

9. Co-ordination

The Contractor shall co-operate with other agencies working in the same

project, compare plans, specifications and the time schedules and so arrange

his work that there will be no interference. The Contractor shall forward to

the Engineer-in-charge all correspondence and drawings exchanged. Failure

to check plans for conditions will render the Contractor responsible for

bearing the cost of any subsequent change found necessary or damages

done.

However, the Contractor shall afford necessary facilities to execute the work

simultaneously with other agencies executing the works for the same project.

The KMSCL shall entertain no claim on this account.

10. Safety

Only properly tested and marked material handling equipment shall be used.

All important connections/assembly of sound design related to pulley/guide

etc., including the supporting arrangement and fixing details shall be checked

periodically and necessary rectifying actions are to be taken in order to

ensure safe handling of loads during different operations.

All plant and machinery of the contractor shall observe the safety regulations

needed for working in a project where other contractors/sub-

contractors/agencies might also be working on the project, so as not to

interfere with the work of the other contractors or foul with their

constructions shall be taken by the contractor and nothing extra is payable

on this account.

The Contractor shall take all precautions to avoid all accidents by exhibiting

necessary caution boards day and night, speed limit boards, red flags, red

lights and providing barriers. He shall be responsible for all damages and


accidents caused due to negligence on his part. No hindrances shall be

caused to traffic during execution of work.

The rates quoted by the Contractor for all items except those where specific

provisions indicated in the schedule of Requiurements shall include all leads,

lifts, and nothing extra shall be paid on this account.

The Contractor shall adjust his labour, staff, plant, machinery. etc., according

to the requirement of work from time to time with particular regard to

approved phases of work and no claim shall be entertained on account of

idle labour, plant, machinery, etc., due to any reason whatsoever.

The Contractor shall clear the site thoroughly of all shuttering materials and

rubbish etc., left out of his work and dress the site around the area to the

satisfaction of Engineer-in-charge upon completion of the work and before

release of payment of the last running bill. He will remove the labour huts

on completion of the work. The payment of final bill will be subject to the

compliance of this condition by the contractor.

11. Testing and Measuring Equipments

Equipment for measurement of work and testing the installation shall be

procured by the Contractor for his use at his own cost. The same shall also

be made available to the Engineer-in-charge without any charges for use of

this work.

12. Water and Electric Supply

The KMSCL will not be responsible for arranging supply of water and Electric

power to the Contractor. The Contractor shall make his own arrangements

for temporary connections required, if any, and make necessary payment for

it direct to the Department concerned. Nothing shall be payable by KMSCL

on this account.

13. Tests

The Contractor shall produce samples of all the materials well in advance so

that there is sufficient time for testing of the materials and clearance of the

same before incorporation in the work.

All the materials to be used in and on every part of the work shall be

subjected, from time to time, to such tests as the Engineer-in-charge may

direct. Such tests shall be performed at the expense of the Contractor. The

samples for tests shall be in all cases selected by the Engineer-in-charge and

supplied by the Contractor as part of the contract. If at any time, any

material so tested, fails to meet the acceptance criteria, the same shall be


removed from the site of works and other materials substituted therefore, but

in the absence of any specified test/acceptance criteria, the decision of the

Engineer-in-charge shall be final and binding as to whether the said material

or materials shall be used on the works, or removed forthwith and other

suitable, approved material substituted.

The contractor shall produce on demand from the Engineer-in-charge, the

necessary test certificates, Manufacturers‟ Authorization form certifying that

the materials conform to the technical specifications. However, this clause

will not apply to routine testing of materials at the site laboratory of the

Contractor.

All tools, instruments, plants and labour/operating personnel for the test shall

be provided by the Contractor at his own cost. For any tests as directed by

the Engineer-in-charge, that has to be carried out at an outside laboratory,

the same should be carried out by the Contractor without any extra cost.

14. Site for Plants/Equipment, Stacking of Materials and Labour

The Contractor shall stack materials at the site of work strictly as per

instructions of Engineer-in-charge keeping in view the safety and smooth

progress of the project.

Nothing extra shall be payable for any extra lead involved in stacking the

materials at a reasonable distance away from the work place.

Site for labour camps will be made available to the Contractor, if found

necessary, by the KMSCL and it should be vacated and area cleared by the

Contractor on completion of work and before the release of final bill.

15. Site Maintenance during Construction

The Contractor and each Sub-Contractor shall from time to time clear and

remove all rubbish and obstructions and driveways in the work area shall be

kept clear and unobstructed at all times. Nothing extra shall be paid on this

account.

16. Insurance

The Contractor shall arrange, secure and maintain insurance as may be

necessary and for all such amounts to protect his risks as detailed herein.

The form and the limit of such insurance as defined herein together with the

under written thereof in such case shall be as acceptable to the KMSCL.

However, irrespective of such acceptance, the responsibility to maintain

adequate insurance coverage on comprehensive all risks basis at all times

during the period of contract shall be of the Contractor. The Contractor‟s


failure in this regard shall not relieve him of any of his contractual

responsibilities and obligations. Any loss or damage to the construction

equipment or materials during handling, transporting, storage and erection,

till such time as the work is certified by the Engineer-in-charge as having

been completed in all respects & is taken over by the KMSCL: shall be to the

account of the Contractor and his responsibility preferring all claims and

make good for the damage or loss by way of repairs and/or replacement of

the portion of the work damaged or lost. The completion of work shall not,

in any, way relieve the Contractor of the above responsibilities during the

period of the contract. The Contractor shall provide the KMSCL with a copy

of all insurance policies and documents taken out by him in pursuance of this

contract.

Such copies of documents shall be submitted to the KMSCL immediately

after such insurance coverage. The Contractor shall also inform the KMSCL

in writing at least twenty (20) days in advance regarding the

expiry/cancellation and/or change in any of such documents and insurance

revalidation/renewal, etc., well in time as may be necessary. The risks that

are to be covered under the insurance shall include but not be limited to the

loss or damage in transit, theft, pilferage, riot, civil commotion, weather

conditions, accidents of all kinds, fire, etc. The scope of such insurance shall

cover the entire value of the work from time to time. All costs on account of

insurance liabilities covered under the contract will be on the Contractor‟s

account and will be included in contract price. However, the KMSCL, may

from time to time during the pendency of the contract, ask the Contractor in

writing to limit the insurance coverage risks and in such a case the parties to

the contract will agree for a mutual settlement for reduction in contract price

to the extent of reduced premium account.

17. Insurance for Staff

The Contractor shall insure all his staff working at site against injury, loss of

life etc., and the KMSCL will entertain no claims of compensation in this

regard. The Contractor shall indemnify the KMSCL against all such claims as

above, by his staff.

18. Compensation for Delay

If the Contractor fails to complete the work and clear the site for any

particular phase on or before the stipulated completion time of that

respective stage or extended period of completion, he shall, without

prejudice to any other right or remedy of the KMSCL on account of such

breach, pay as agreed a compensation of the amount calculated on the basis

of General Conditions of Contract.


The Contractor shall maintain in perfect condition all works executed till the

completion of the entire works allotted to him. When, phased handing-over

is contemplated, the provisions mentioned above will apply to each phase.

19. Guarantee

At the close of work and before issue of final certificate of total completion by

Engineer-in-charge, the contractor shall furnish a written guarantee

indemnify the KMSCL against defective materials and workmanship for a

period of one year after completion. The Contractor shall hold himself fully

responsible for reinstallation or replace free of cost to the KMSCL during the

defect liability period as stipulated hereunder:

a) Any defective material supplied by the Contractor or defective

workmanship of the Contractor.

b) Any material supplied by the KMSCL/owner, which is proved to be

damaged or destroyed as a result of defective workmanship by the

Contractor.

20. Bank Guarantee

20.1 Additional bank guarantee as performance guarantee has to be remitted by

the Contractor who quote very low rates as below:

i. If the quoted rate is below 50% of the estimate, the same will be rejected

ii. If the quoted rate is between 25% and 50% below estimate, the Contractor

shall remit performance guarantee equal to the difference between

estimate and the quoted amount and the same will be released after the

satisfactory completion of the work.

21 Inspectorate Approval

21.1 All works shall be carried out asper state fire department rules and

regulations and approval form the local fire department/other statutory

bodies shall be taken after sucessful completion of the work.

21.2 Contractor has to obtain necessary scheme approval, if any, from the

statutory authorities concerned immediately after the award of work.

21.3 All testing/calibration etc., are to be carried out as per the requirements of

statutory authorities concerned.

21.4 All costs incurred in obtaining such approval/certificates are to be borne by

the contractor. Statutory fees paid shall be reimbursed on presentation of

documents.


21.5 All the electrical equipment to be supplied and works to be executed shall

conform to the State Electrical Inspectorate / Central Electrical Authority

Standards/Safety Authority including all protection and metering accessories.

Nothing extra will be paid in this regard.

22. Structural Alterations to Building

No structural member in the building shall be damaged/ altered, without

prior approval from the Engineer-in-charge.

Structural provisions like openings, if any, provided by KMSCL for the work,

shall be used. Where these require modifications, such contingent works shall

be carried out by the contractor, at his cost.

All cut out openings in floors provided by KMSCL shall be closed, after

installation, in accordance with the schedule of work.

All cuttings made by the contractor in connection with the works shall be

filled by him at his cost to the original finish.

23. Phasing of Works

The total period for completion of works under this contract is as given in the

bid document. The work has to be carried out in phases as directed by the

Engineer-in-charge from time to time so that the total project work can

progress smoothly with least obstruction to the work of other

Contractors/agencies.

24. Completion Drawings and Certificate

For all work completion report as given in the pro-forma for test results shall

be submitted to the Engineer-in-charge, after completion of work.

On completion of work, the Contractor shall submit “As fitted drawings”

drawn to a suitable scale in tracing sheet with three copies and one set of

computer floppy diskettes/CD ROMS of the same to the Engineer-in-charge

before the submission of the final bill.

1. The Schematic diagram of total pipe layout & pump room showing all

routes.

2. General layout of the site showing therein routes of pipes and valves

& other equipments position.

3. Schedule of lengths, types and sizes of pipes, valves, pumps, valves,

cables, motors and machines etc


4. Name of work, job number, accepted tender reference, actual date of

completion, names of Division/Sub-Division, and name of the firm

who executed the work with their signature(s).

5. Routine and type test certificates (3 sets)

6. Detailed Operation and Maintenance Manuals (3 sets)

7. Detailed erection, testing and commissioning manuals (3 sets).

25. Handing over the site

The site shall be handed over in Phases, if warranted. Contractor shall plan

the work as per the phasing decided by the KMSCL and no claim will be

entertained for not handing over the entire area in one stretch. In case there

are small patches, which could not be handed over due to legal and

technical reasons, this will not be considered as obstructions and no claim

will be entertained for delays for such reasons.

26. Deviations from KMSCL‟s Specification

Deviations from the KMSCL‟s specification, if any, proposed by the bidder

will be considered, provided they meet with the KMSCL‟s requirements and

are necessary to improve utility, performance and efficiency. The deviations

proposed by the bidder shall include the technical merits with special

reference economic viability.

27. Conformity to Rules and Standards

27.1 The work shall be carried out in the best workmanlike manner in conformity

with this specification, the relevant specification/codes of practice of the

Bureau of Indian Standards or TAC recommendations (Except where

specified otherwise) and other relevant standards with latest amendments,

approved drawings and the instructions issued by the Engineer-in-charge or

his authorised representative, from time to time. Equipment meeting any

other authoritative standard, which ensures an equal or better quality than

the above standards, will also be acceptable.

27.2 In addition to the standards, all works shall also conform to the requirements

of the followings:

a) National Building Codes/Fire Insurance Regulations/ Tariff Advisory

Committee.

b) The works shall also conform to relevant Bureau of Indian Standards‟

Codes of practice (COP) for the type of work involved.

c) Materials to be used in work shall be ISI marked wherever applicable.

d) In all electrical installation works, relevant Safety codes of practices

shall be followed.

e) All Electrical works shall be carried out in accordance with the

provisions of Indian Electricity Act- 2003, Indian Electricity Rules

1956 amended upto date (Date of call of tender unless specified

otherwise)


f) Regulations laid down by the Chief Electrical Inspector of the State

Electrical Inspectorate/State/Central Electricity Authority or any other

agencies concerned.

g) Regulations laid down by the Factory Inspector of the State.

h) Any other regulations laid down by the local authorities.

i) Installation & operating manuals of original manufacturers of

equipment.

28 Extra items

If the Contractor has been asked to execute any such item/work in course of

construction for which the tender rates have not been quoted by him, he must

undertake such work. The rates for which additional work shall be determined

by the KMSCL on the following lines, in the order of preference.

1. The rate to be derived from any one of the quoted rates for similair

items of work in the tender.

2. In the case of extra items, whether altered or substituted, for which

similar items do not exist in the contract, the rates shall be derived at on

the basis of provisions of standard data book and latest schedule of

rates of Central Public Works Department by adding profit of 10% and

applying the Contractor‟s quoted percentage above or below.

3. Rates based on actual observation and/or analysis of labour and

materials involved in such items. For this purpose the Contractor shall

submit to the Engineer-in-charge detailed analysis of the rate proposed

by the Contractor supported by relevant vouchers. While fixing rates for

extra items an allowance of 10% of the cost will be provided towards

contractors overheads profits and establishments taken over.

29 Rebate/Extra over original item

If there is a deviation in the specifcation of particular item of the tender,

rebate/extra over the quoted rate shall be generally derived as follows:

For items not covered in the schedule, rebate/extra shall be derived based on

observatrion/ analysis of labour and materials involved in such items.

30 Data/Drawings/Documents

The bidder shall submit the following data/ information/ drawings/ documents

as indicated below:

i) List of deviations clause by clause and reasons.

ii) Descriptive literature of the various equipment offered with catalogues, if

any.

iii) Guaranteed technical particulars of the equipment and performance

particulars

iv) Approximate dimensions and weights and preliminary G.A drawings.

v) List of optional features with extra price.


vi) Make of various equipment and associated components/ accessories.

Where applicable, preliminary schematic of the equipment/ system offered in

the tender.

Brief write up on control scheme and features.

Within 4 weeks of order, Contractor shall submit 4 sets of following documents

for KMSCL/Consultant‟s approval.

i) Guaranteed Technical and Performance particulars.

ii) G.A Drawings with dimensions and weight, plan and sections and

fixing/foundation details

iii) Where applicable, control scheme drawings with write-up and all terminal

numbers for external hook up.

Subsequently, 4 sets of the revised documents shall be submitted

incorporating Consultants comments as Final Drawings for KMSCL‟s reference

and records before the equipment is offered for inspection.

Note: Liaison with all statutory authorities including Local Fire Department for

getting sanction/approval/safety certificate including submission of necessary

forms to Local Fire Department as required is included in the scope of this

work of the contractor.


SECTION VII

TECHNICAL SPECIFICATIONS- FIRE FIGHTING SYSTEM

1. SCOPE WORK

The scope of the work covers design, supply of materials, installation, testing

and commissioning of Fire Protection System.

All the equipment and installation shall conform to specifications contained in

Indian Standards. The installation of Fire detection system shall conform to

norms as per National Building Code.

The scope of work Includes obtaining Initial and Final NOC‟S for the building

from Kerala Fire and rescue Department .The scope also includes obtaining

statutory approvals from kerala state electrical inspectorate for the energisation

of electrical items involved in the tender. All liaison works with the aforesaid

authorities is included in the scope of the contractor.

The bidder shall visit the site before submitting the tender and familiarize the

work and nature of site condition.


TECHNICAL SPECIFICATION - FIRE DETECTION AND

ALARM SYSTEM

1. STANDARDS

The manufacture, identification of material and testing of equipment covered

in this specification shall comply with the latest editions as on date of opening

of tenders of the appropriate standards of the following. Unless otherwise

specified, Indian Standards are preferred. All the appliances and accessories

shall carry IS or International certification and shall be of approved make.

NFPA 72 E Standards on automatic fire detection.

IS:2189 Code of practice for selection, installation and maintenance of

automatic fire detection and alarm system.

IS: 823 Welding procedure

IS: 1652 Batteries

IS: 694 PVC insulated cables (light duty) for working voltage upto

1100 volts.

IS: 1554 PVC insulated cables (heavy duty) for voltage upto 1100 volts.

IS: 5959 Specification for polythelene insulated PVC sheathed heavy

duty electric cables, voltage not exceeding 1100 V

IS: 5578 Guide for marking of insulated conductors

IS: 3043 Code of practice for earthing.

IS: 5216 Guide for safety procedures and practices in electrical work.

In case where the offer deviates from the specified standards, the tenderer

shall indicate clearly in the offer the alternative standards proposed and details

thereof.

Unless otherwise mentioned, all applicable codes and standards shall be of the

latest editions as published by the Indian Standards and all other such as may

be published by them during the tenure of the contract, and shall govern in

respect of workmanship, properties of materials, installation and methods of

testing. In case where suitable Indian Standards are not available, generally

accepted codes and practices as approved by KMSCL shall be adopted. Any

changes or modifications directed by KMSCL shall also be incorporated by the

contractor during execution of the work.

Automatic fire detection and alarm system consists of fire control panel,

detectors, manual call points, hooters, isolators, response indicators, etc. The

equipment and cables of the system shall be independent of any other system

in the premises and shall not be shared with any other system. The fire

detection and alarm system shall be installed as per NFPA 72E / IS-2189

code.


2. DETECTORS AND ACCESSORIES

2.1 Detectors

The fire detectors shall be of analogue addressable type to detect one or more

characteristic of fire like smoke, heat or flame. It shall be sleek, suitable

communication technique with noise immunity, built-in functional test switch,

microprocessor based technology, mechanically integrated photoelectric and

ionization shared volume smoke chamber, etc. All types of detectors shall be

of both electronically and manually programmable type using dip-switches or

handheld programmer or from fire control panel. Reversed polarity or faulty

zone wiring shall not damage the detector. The detector shall have no moving

parts of components subject to wear. It shall be possible to test the detector in

the field. The response of a detector shall always be clearly visible from

outside by a flashing light on the base. The detector shall connect to the

control unit via a fully supervised two-wire circuit. A built barrier shall prevent

entry of insects into the sensor. The detector shall be designed for fast and

simple cleaning.

All electronic circuits must be solid state devices and virtually hermetically

sealed to prevent their operation from being impaired by dust dirt or humidity.

All circuitry must be protected against usual electrical transients and

electromagnetic interference. All radioactive parts of the source, if any, shall

be fully gold plated. The detector shall be inserted into or removed from the

base by a simple push-twist mechanism to facilitate easy exchange for

cleaning and maintenance.

The smoke & heat detectors shall fit into a common type standard base. The

standard base shall be supplied with a seal plate, preventing dirt, dust,

condensation or water reaching the wire terminals or the detector points.

Detectors shall be provided with a GI box for entry and termination of

armoured cable and to protect detectors terminals.

At the time of installation and prior to commissioning, every detector shall be

allotted an identification number. All detectors shall have LED blink when it is

addressed. Detectors shall not be either partially or totally recessed in ceiling

or wall. Detectors shall be suitably protected where they are liable to be

subjected to mechanical damage. Detectors should not be painted or coated

or covered in any manner after installation as this will adversely affect the

sensitive of operation.

2.2 Smoke detectors


It shall be of optical-cum-thermal type. Smoke detectors shall quickly respond

to smoke containing small particles normally produced and heat likely to be

generated and automatically adjusts sensitivity without needing operator

intervention.

2.4 Loop Hooters

The loop hooters shall be so arranged that when any alarm operates all the

hooters throughout the premises shall be activated. The hooters at the fire

alarm shall be electronic type having frequency of suitable frequency range.

The hooters shall be capable to produce a sound output of 90 db at 1 m.

Hooters shall be of loop powered and no separate power is provided.

„Fault‟ alarm and „Fire‟ alarm in a panel sounder shall be distinctly different.

Fire alarm sounders shall not be used for any purpose other than for fire

operations. When installed flush with a false ceiling these shall match the

ceiling surface. Necessary provisions such as wooden boxing or frame work, if

required, to accommodate the sounders shall be made in the ceiling in

advance.

These shall be installed at a height not lower than 2.4 m, except when

recessed in a false ceiling of lower height. In such cases the sounders shall be

recessed at false ceiling level.

The panel sounders in the respective panels shall be actuated automatically as

soon as fire alarm signal is initiated from any trigger device connected to

them. These shall also be sounded when there is a fault alarm signal within

their areas of control. The sound shall be continuous and of the same

characteristics from all fire alarm sounders in a building. The hooter shall be

loop powered and no separate cabling shall be provided for power supply to

hooter.

2.5 Loop Isolators

Loop isolators shall be designed to protect one area or a number of devices

which are consecutively wired in a loop. Its function is to isolate a section of

the loop if a problem develops within that section, allowing the remainder of

devices connected on the loop to function correctly. Loop isolators shall be

provided after every 20-30 devices in each loop.

2.6 Manual Call Points (MCPs)

It shall be of „resettable type‟ via special key with fire resistant back box for

surface mounting. It shall form an integral part of the fire detector system and

should support intelligent addressable type main fire alarm panel. The housing


shall be dust/vermin proof properly sealed. MCP‟s shall be easily resettable

with key.

The MCP should have clear instructions imprinted on it about operational

steps in case of fire.

Installation requirements:-

Manual call points shall be located at exit space and shall be installed at a

height of 1.4 m above the floor at an easily accessible position. They shall be

installed at easily accessible, well illuminated positions, preferably in a

contrasting background so that they are easily noticable from either direction.

They may be semi-recessed so as to project by 10mm. They shall be installed

free from obstructions.

2.7 Fire Control Panel

The fire alarm control panel shall be of micro processor controlled and of

modular hardware design of intelligent addressable type. It shall be housed in

a steel enclosure. It shall also be finished with hard wear textured epoxy paint/

powder coated. Cable entries shall be provided on the top and bottom of the

panel.

The system capacity shall be based on the number of devices and control

modules. Each device in the system shall be identified by its unique address

position on the two wire loop. The panel retains command over the alarm

process, LED indicators, automatic test feature and loop hooters. The panel

shall be of software programmable. The panel shall be capable of:-

a) programmable at site.

b) automatic system test activates

c) detector sensitivity adjustments

d) alarm verification

e) Alpha/numerical display

f) Relay control module

g) Support for bacnet and modbus protocol.

h) maintenance alert facilities

i) provision to connect to PCs

The manufacturer of fire control panel, detectors and other detection devices

shall have own or authorized service centre in India with spares for carrying

out maintenance service during the guarantee and maintenance periods. The

tenderer shall submit a brief write-up of the service centre facilities available in

India along with the tender. SMF batteries of suitable capacity for keeping the

fire panel operational for atleast 24 hrs shall be supplied along with the panel.


2.8 Power Supply of panel

The power supply shall drive the system from either the main electrical supply

single phase supply or the standby power supply. The standby power supply

shall be derived from exclusive SMF back-up batteries of reputed make.

Standby power supply shall be capable of maintaining the system in normal

operation having a period of not less than 24 hrs. after the failure of normal

main supply.

2.9 Control Cable

The control cable for wiring fire alarm system shall be of 650 Volt grade.

Cables shall be laid as per relevant installation standards. The size of these

cables are specified in schedule of requirements.It shall be 2.5 sq.mm

Armoured Copper FRLS cable.

2.10 Cable Glands

Cable glands shall be of heavy duty single compression type of brass, chrome

plated. These shall have a screwed nipple with conduit electrical thread and

checknut. These shall be suitable for armoured/unarmoured cables, which is

being used.

2.11 Cable Connectors

Cable connectors, lugs/sockets, shall be of copper/aluminium alloy, suitably

tinned, solderless, crimping type. These shall be suitable for the cable being

connected and type of function (such as power, control or connection to

instruments, etc.)


3 INSPECTION AND TESTING

(Fire detection and alarm system)

3.1 INSPECTION

All materials shall be offered for inspection in cleaned condition, prior to

erection. At no event, site fabricated work /material shall be installed in

position without inspection and approval by KMSCL. The Contractor shall

ensure that each stage of fabrication is carried out in compliance with the

procedures specified in the IS standards as applicable and/or specified in this

document.

The contractor shall conduct sample tests of all the materials supplied at

reputed laboratories/agencies as directed by KMSCL at his own cost and test

reports are to be submitted. Inspecting officials like KMSCL, TAC / Local

Authorities shall have the right to access the premises of the work at any time

with or without giving prior notice. All the formalities or procedures for

conducting the inspections by the authorities as required by them shall be

arranged by the contractor free of cost.

All testing shall be carried out in the presence of KMSCL/CONSULTANT

statutory authorities and test registers shall be maintained by the contractor.

The contractor shall provide all material, tools, equipment, instruments,

services and personnel required to perform the tests and remove debris

resulting from cleaning and after testing free of cost.

The original test certificates of all tests conducted are to be forwarded to

KMSCL. After conducting the tests, any defects found on materials,

equipment, piping, etc. shall be got rectified/ repaired / replaced by the

Contractor without any extra cost.

3.2 TESTING

3.2.1 Fire Detection and Alarm System

The entire fire detection and alarm system shall be tested for continuity and

performance as per IS-2189 code. After installation, the visual inspection of all

the detectors shall be made to make sure that they are properly installed.

Each detector shall be inspected to ensure that it is properly mounted and

connected. Heat detectors shall be tested to initiate an alarm by a heat source

such as hair drier or a shielded heat lamp. After each heat test, the detectors

shall be reset. Smoke detectors shall be tested to initiate an alarm at its

installed location with smoke or other aerosol. All detectors found to have

the sensibility outside the approved range shall not be used.


Detectors, control and indicating panels, sounders shall be tested at the

manufacturer‟s factory and test certificate be furnished with the supply. Type

test certificate to prove conformity to the relevant contract specifications shall

be furnished with the supply, from recognised testing institutions or Govt. test

bodies in India or abroad.

Following tests shall be conducted in the presence of KMSCL and the test

certificate shall be furnished with the record of tests.

3.2.2 Continuity test

Test for insulation resistance of the wiring work and the control and indicating

panels.

3.2.3 Test for system operation.

Tests for detectors shall be conducted using a test fire at normal floor level.

The system operation for fault conditions shall be conducted by introducing

faults such as open circuit, short circuit, removal of detector, open/short circuit

in a sounder circuit etc. Tests relevant to loop isolators shall also be conducted

to confirm that it functions as required.


4. TECHNICAL DATA

(Fire detection and alarm system)

(To be submitted along with the tender)

Note: (Please attach catalogue, etc. of items from the original supplier)

Smoke Detectors

Make

Model No.

Size:

Operating temp range:

Voltage range:

LED display status:

Air velocity:

Protocol used

IP rating

Loop isolators

Make

Model No.

Spacing of isolators

Operating voltage

Temp. range

Size:

IP rating

Loop hooters

Make

Model No.

No. of tones

Sound output

IP rating

Size

MCPs

Make

Model No.

Size:

IP rating

Fire control panel

Make

Model No.


Maximum No. of programmable loops

Maximum No. of devices per panel

Maximum devices per loop

Maximum control cable length

Maximum resistance per loop

Length per loop

No. of slots for additional cards

Networking facilities

No. of auxiliary output for AHU shut off.

No. of repeater output

No. of hooters per loop

No. of isolators per loop

Operating voltage

Operating current

No. of display characters

Support for bacnet and modbus protocol.

Size

Weight

Makes of following items

PVC insulated FRLS

armoured Cu. Cable :

PVC insulated armoured Cu. Cable :

PVC insulated FRLS cu. wire :

PVC conduits :

MS conduits :

APPROVED MAKES OF ITEMS

Detection System

Fire Control Panel/Detector with Base/MCP/Loop isolator/Hooter-

Notifier/Siemens/Honeywell/Cerbrus/EST/Simplex(All UL or FM approved

Armoured FRLS Cu cable: Polycab,Havells,Finolex,RR Kabel

Battery : Exide/Amco/Prestolite/ Standard Furkawa

Battery charger : Powerturn / Waves electronics

Fire extinguisher : Ceasefire/ Minimax / Safex / Bharat / Safeguard.


ANNEXURE I

DECLARATION BY TENDERER

I …………………………………………………. hereby declare that I am not

related to an Employee of the KMSCL, Trivandrum who is in charge of or

having control of this work. I agree that if at any stage it is proved that this

declaration is untrue, the Earnest Money / Security Deposit paid by me will be

forfeited and the Contract entered will stand cancelled. It is understood that

the relationship with KMSCL Trivandrum Employee referred to herein will be

restricted to my father, Mother, Son, Daughter, Brother, Sister, Direct Uncle,

Nephew, Father –in-Law, Mother-In-Law, Brother-in-Law, Sister-in-law and

first Cousin of the Employee concerned.

SIGNATURE OF THE TENDERER

Place :

Date :


ANNEXURE-II

ARTICLES OF AGREEMENT

ARTICLES OF AGREEMENT made on ______________at Trivandrum,

between KMSCL, having their Registered Office at

…………………………………………………………..Trivandrum, hereinafter

called the “KMSCL“(which expression shall, unless it be repugnant to the

context or meaning thereof, mean and include its successors and assigns) of

THE FIRST PART `and ________________________________, having its

Registered Office at ______________________________, hereinafter called the

“Contractor” (which expression shall, unless it be repugnant to the context or

meaning thereof, mean and include its successors) of THE SECOND PART.

AND WHEREAS The KMSCL is desirous of carrying out Construction Works

and particularly …………… …………………………………………………..on

its Project Site premises at ………………………….Trivandrum, KERALA.

(herein after called the “Work”

AND WHEREAS the Contractor has offered to carry out the work and the

KMSCL has agreed to award the work to the Contractor on certain terms and

conditions which the parties are desirous of recording.

NOW THIS AGREEMENT WITNESSETH AND IT IS HEREBY AGREED BY

AND BETWEEN THE PARTIES HERETO AS FOLLOWS:

1. The KMSCL and the Contractor agree that The Letter of Intent / Work

order issued by KMSCL and all correspondence between KMSCLand the

contractor prior to issue of LOI/ Work order along with the Notice Inviting

Tender, Instructions to tenderers Tender Form, General Conditions of

Contract, Special Conditions, Technical Specifications, Unit Specifications,

Detailed Specifications, Schedule/Bill of Quantities and Contract Drawings,

etc. defined in greater detail as “Contract Documents” in the General

Conditions shall form an integral part of this Agreement.

2. For the consideration hereinafter mentioned the Contractor shall, upon

and subject to the “Contract Documents” annexed hereto carry out the

said Work.

3. In consideration of the Contractor carrying out the Work, The KMSCL shall

pay to the Contractor a sum of Rs.________________ (hereinafter referred

to as the “Contractor Sum” ) or such other sums as shall be payable

hereunder at the times and in the manner specified herein and the General

Conditions annexed hereto.

4. The said Contract Documents hereto shall be read and construed as

forming part of this Agreement and the parties hereto shall respectively


abide by and submit themselves to the Contract Documents. The

Contractor has no right to assign this agreement without the consent of

KMSCL.

5. The Contract shall be an ITEM/UNIT RATE CONTRACT. The Contract

Sum as stated herein is subject to addition & deduction. The Contract Sum

payable to the Contractor shall be determined by applying the quoted

percentage variation to the Item/Unit Rates in the Schedule/Bills of

Quantities attached hereto or such other rates as may be agreed to in

writing as variation to the Contract to the as-built quantities measured

upon completion of the Work.

6. The Contractor has scrutinized all Drawings, Schedule/Bill of Quantities,

Specifications and Conditions of Contract and has visited the site to co-

relate the drawings and design intent to the site conditions and Contractor

confirms that his prices included in the Schedule/Bill of Quantities have

been determined on the basis of such scrutiny of the documents and site

conditions.

7. The quantities of pay items shall be measured net after installation in

accordance with the units of measurements indicated against each item

irrespective of any local custom or practice to the contrary. The Contractor

has allowed for all wastage and additional costs, if any, in his prices.

8. The detailed drawings and item descriptions in the Schedule/Bill of

Quantities are not exhaustive. They are indicative of the general design

intent. The Contractor‟s price is inclusive of all component and finishes

required to achieve the design intent of each individual item and for co-

ordination of details for inter-related items.

9. All disputes arising out of or in any way connected within this agreement

shall be deemed to have arisen in Trivandrum and only courts in

Trivandrum shall have jurisdiction to determine the same.

IN WITNESS WHEREOF the KMSCL has set and subscribed its hands and

seals and the Contractor has caused its Common Seal to be affixed hereunto

on the Day and Year herein above written.

SIGNED SEALED AND DELIVERED BY Mr.____________________, the duly

constituted attorney for the KMSCL____________________.

Signature of KMSCL: ____________________

In the presence of : Mr. ____________________


Signature of Witness: _____________________

SIGNED SEALED AND DELIVERED BY Mr. ____________________, the

duly

constituted attorney for the Contractor ____________________.

Signature of Contractor: ____________________

In the presence of : Mr. ____________________

Signature of Witness: _____________________


ANNEXURE III

BANK GUARANTEE FORMAT

To

The Kerala Medical Services Corporation Limited

(Address)

WHEREAS _____________________________ (Name and address of the

Contractor) (Hereinafter called “the Contractor”) has undertaken, in

pursuance of contract no________________________ dated _____________

(herein after called “the contract”) to supply The Kerala Medical Services

Corporation

Limited, (address) with ……………………………. (description of work).

AND WHEREAS it has been stipulated by you in the said contract that the

Contractor shall furnish you with a bank guarantee by a scheduled

commercial bank recognised by you for the sum specified therein as security

for compliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the Contractor such a bank

guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible

to you, on behalf of the supplier, up to a total amount of

________________________ (Amount of the guarantee in words and figures),

and we undertake to pay you, upon your first written demand declaring the

supplier to be in default under the contract and without cavil or argument, any

sum or sums within the limits of (amount of guarantee) as aforesaid, without

your needing to prove or to show grounds or reasons for your demand or the

sum specified therein.

We hereby waive the necessity of your demanding the said debt from the

supplier before presenting us with the demand.

We undertake to pay you any money so demanded notwithstanding any

dispute or disputes raised by the supplier(s) in any suit or proceeding pending

before any Court or Tribunal relating thereto our liability under these presents

being absolute and unequivocal.

We agree that no change or addition to or other modification of the terms of

the contract to be performed there under or of any of the contract documents

which may be made between you and the supplier shall in any way release us

from any liability under this guarantee and we hereby waive notice of any

such change, addition or modification.


No action, event, or condition that by any applicable law should operate to

discharge us from liability, hereunder shall have any effect and we hereby

waive any right we may have to apply such law, so that in all respects our

liability hereunder shall be irrevocable and except as stated herein,

unconditional in all respects.

This guarantee will not be discharged due to the change in the constitution of

the Bank or the Contractor(s).

We, ________________________________________ (indicate the name of

bank) lastly undertake not to revoke this guarantee during its currency except

with the previous consent, in writing, of The Kerala Medical Services

Corporation Limited.

This Guarantee will remain in force up to (Date). Unless a claim or a demand

in writing is made against the bank in terms of this guarantee on or before the

expiry of (Date) all your rights in the said guarantee shall be forfeited and we

shall be relieved and discharged from all the liability thereunder irrespective of

whether the original guarantee is received by us or not.

(Signature with date of the authorised officer of the Bank)

………………………………………………………….

Name and designation of the officer

………………………………………………………….

………………………………………………………….

Seal, name & address of the Bank and address of the Branch


ANNEXURE IV

CHECK LIST

Sl.No Item Whether included –

Yes / No

Page

No.

1 Check list as per Annexure IV.

2 General information about the

tenderer as per Annexure V.

3 Power of Attorney as per format in

Annexure VII.

4

The Earnest Money Deposit as

DD/bank Guarantee as per Annexure

III.

5 Performa for per qualification of

Contractor

6

Gazetted officer attested documents

such as articles of

association/partnership deed etc,

proof of incorporation, proving the

registration of place of business and

showing the details of

partners/promoters/board of directors

etc.

7

Audited copies of the P& L Accounts,

Balance Sheet, annual report for the

last three completed years certified by

the auditors.

8 Annual turnover statement for last

three years certified by the auditor

9 Copy of IT returns filed for the last

three completed years.

10

Copy of the complete tender

document duly signed in all pages by

the tenderer or the authorised

signatory.


ANNEXURE V

Kerala Medical Services Corporation Ltd

GENERAL INFORMATION ABOUT THE TENDERER

1 Name of the Tenderer

2.

Registered Address of the

company:

(Address, tel, fax, e-mail,

website)

3. Office Address

E-mail

website

4. Contact Person

Designation

Mobile Phone No

Telephone No

Fax No

e-mail

5.

Key Personnel :

(Chairman / Managing

Director/Managing Partner

etc)

7. Registration No. & Date of

Incorporation of Company

8. Principal Place of Business

9. Act/Rule under which the firm

was registered

10.

Type of Company

(Limited, Pvt. Ltd,

Partnership, Proprietary,

PSU, etc.)

11. Turn Over of the company

2009-10

2010-11

2011-12


12. Number of offices / centers in

Kerala/South India /India

13.

Whether any criminal case

was registered against the

company or any of its

promoters in the past

Yes/ No

14. Other relevant Information

provided *

* here enclose the details such as presentation on the details of the tenderer in a CD

preferably (please avoid submission of detailed leaflets/brochures etc, if possible)

.

Date Office seal

Signature of the tenderer/

Authorised signatory


ANNEXURE VI

PROFORMA FOR PREQUALIFICATION OF CONTRACTORS

Details of facility of constructed with minimum ……………..during the last 5

years.

Project

Name

Name

of the

Client

Description

of Work

(Type of

Building)

Contr

act

No.

Value of

Contract

(Rs. in

crores)

Date of

Work

Order

Stipul

ated

Perio

d of

Comp

letion

Actual

period of

completion

Remarks

Explain

Reasons

for delay,

if any.

Enclose satisfactory completion certificate and date of completion from the

concerned Engineer-in-charge not below the rank of Executive Engineer in the case

of Govt. or Chief executive /Chief Project Manager in the case of Private

Organization.

SIGNATURE OF BIDDER


ANNEXURE VII

POWER OF ATTORNEY

(On a Stamp Paper of relevant value)

I/ We………………………………………………….(name and address of the

registered office) do hereby constitute, appoint and authorise Sri/Smt

………………………………………………..…(name and address) who is

presently employed with us and holding the position of

……………………………………………. As our attorney, to act and sign on my/our

behalf to participate in the tender no…………………………………… for

…………………………………….

I/ We hereby also undertake that I/we will be responsible for all action of

Sri/Smt.……………………………………….. undertaken by him/her during the

tender process and thereafter on award of the contract. His / her signature is attested

below

Dated this the ___day of 2012

For__________________

(Name, Designation and Address)


Annexure-VIII

ANNUAL TURN OVER STATEMENT

The Annual Turnover of M/s______________________________________ for

the past three years are given below and certified that the statement is true and

correct.

___________________________________________________________

Sl. No. Year Turnover in Lakhs (Rs)

____________________________________________________________

1 2009 - 2010 -

2 2010- 2011 -

3 2011 - 2012 -

___________________________________________________________

Total - Rs. ____________________ Lakhs.

____________________________________________________________

Average turnover per year - Rs.______________________Lakhs.

Date:

Signature of Auditor/ Chartered Accountant

(Name in Capital)

Seal:


Annexure IX

DECLARATION FORM

I/We M/s._____________________ represented by its Proprietor / Managing

Partner / Managing Director having its Registered Office at

________________________________________________________

____________________________________________________ do hereby declare that

I/We have carefully read all the conditions of tender/amendments

KMSCL/PROPJECTS/T/2012/034 for FIRE ALARM DETECTION SYSTEM OF

CORPORATE OFFICE OF KMSCL floated by the Kerala Medical Services

Corporation Ltd., Thiruvananthapuram and accepts all conditions of Tender and

Amendment.

Signature of the Tenderer

Name in capital letters with Designation

ITEM NO.

DESCRIPTION QTY UNIT

Unit Rate

(Including

all taxes

& duties)

Total Rate

1.0 AUTOMATIC ANALOGUE ADDRESSABLE FIRE DETECTION & ALARM SYSTEM

Supply, Installation, Testing & Commissioning of intelligent Addressable Fire Alarm

Panel with 1 loop ( accessing at least 90 detectors) including battery backup. The

panel shall be microprocessor based with its own micro controller, memory,

communication module and fire device loop interface cards for intelligent initiating

and indicating devices and should also be networkable in peer-to-peer basis with

other Addressable Fire Alarm Panels. The Panel shall be able to give pin point

location of all Fire/Fault conditions of addressable units via the address codes for

each unit. The Panel shall also be able to automatically switch off all Control

Switches when ever any Alarm is triggered. The panel shall have Keypad operation, L

C D unit to indicate Fire / Fault Signal of individual unit, etc complete in all respects.

24 Volts sealed lead acid battery sufficient for 24 hrs back up with battery charger.

Panel shall have dynamic data sharing with Building Management System Platform

through common protocol bus.Panel or through Integator unit. Other requirements

are given below :

(a) Programming software for the system

(b) Automatic system test activates

(c) Detector sensitivity adjustments

(d) Alarm verification

(e) Alpha/numerical display

1.2 Supply, installation, testing and commissioning of UL/LPCB Listed Analogue

Addressable type Smoke Detector complete with all accessories like base. base

box, etc. to be installed under/above false ceiling, roof and concealed space, etc.

interconnecting to loop cable complete as required.

33 each

1.3 Supply, installation, testing and commissioning of UL Listed Analogue Addressable

type Heat Detector (Fixed cum-rate of rise type) with range upto 68o C complete

with all fixing accessories like base, base box, etc. to be installed under/above false

ceiling, roof and concealed space, etc. interconnecting to loop cable complete as

required.

1 each

1.4 Supply, installation, testing and commissioning of UL/LPCB Listed Addressable type

Manual Call Point (Resettable type) complete with Input Module, push button,

enclosed in box with provision for cable or conduit coupling. The unit to be painted

fire red outside, white inside.

3 each

1.5 Providing, installing, testing and commissioning of UL listed Hooter cum Strobe with

Base plate

3 each

1.6 Supply, installation, testing and commissioning of addressable Loop Isolators to

protect one area or a number of devices with complete set to be installed

under/above false ceiling, roof, concealed space, wall, etc. interconnecting to loop

cable complete as required.

2 each

ANNEXURE-X

Fire Detection &AlarmSystem For KMSCL Corporate Office

1.1 1 each

BOQ (FADS) - 1

ITEM NO.

DESCRIPTION QTY UNIT

Unit Rate

(Including

all taxes

& duties)

Total Rate

1.7 Supply and laying of following size insulated Armoured FRLS copper wire through

surfaces/ recess / above false ceiling /concealed space/wall concealed, etc. for

control cabling of Fire detection and alarm devices and interconnecting them .by 2 x

1.5 sq mm etc as required.

620 M

TOTAL OF FIRE DETECTION & ALARM SYSTEM

Sd/-

Managing Director, KMSCL

& Tender inviting Authority

(In words)

Signature of the contractor with seal

I / we agree to execute the work at a Total Amount of Rs...........................................................

BOQ (FADS) - 2