KENTUCKY TRANSPORTATION CABINET

Division of Right of Way

& Utilities

WHO ARE WE?

Division of Right of Way

& Utilities

Division of right of w

ay and utilities

1. Acquisition Branch

2. Appraisal Branch3. Relocation Branch4. Utilities & Rails

Branch• Utility

Coordination• Rail

Coordination• Section 130

Rails Program

• Keith McDonald, – Director - Division of Right of Way &

Utilities• David Orr, – Acquisition Branch Manager

• Eric Monhollon, – Appraisal Branch Manager

• Marybeth Johnson, – Relocation Branch Manager

• Jennifer McCleve, – Utilities/Rails Branch Manager

Managing Utility & Railroad Impacts on KYTC Roadwork

We permit utilities in Kentucky’s ROW because we need them, they are

infrastructure.

in·fra·struc·ture, n.the underlying foundation or

basic frameworkthe system of public works

of a country, state, or region;

KYTC & Utility Companies

Move goods and services Consumers : taxpayers / ratepayers

Essential elements of the

INFRASTRUCTURE.

HOW DO WE PROTECT THEM?• Location! Location!! Location!!! – We need

to know where they are by:– Reviewing plans– Contacting Utilities– Determining any conflicts and developing a plan

of action to protect them• By Developing Utility Impact Note

(aka Utility Clearance Note)

REQUIREMENTS FOR UTILITY NOTES

FEDERAL REQUIREMENT ?

TITLE 23 CFR 635.309(c)(b)

Table of Contents

PART 635 - CONSTRUCTION AND MAINTENANCE

Sec. 635.309 Authorization.

Subpart C- Physical Construction Authorization

REQUIREMENTS FOR UTILITY NOTES

TITLE 23 CFR 635.309(c)(b)

PART 635-CONSTRUCTION AND MAINTENANCE

Subpart C--Physical Construction Authorization Sec. 635.309 Authorization.

• Authorization to advertise the physical construction for bids or to proceed with force account construction thereof shall normally be issued as soon as, but not until, all of the following conditions have been met:

REQUIREMENTS FOR UTILITY NOTES

(b) A statement is received from the State, either separately or combined with the information required by Sec.635.309(c), that either all right-of-way clearance, utility, and railroad work has been completed or that all necessary arrangements have been made for it to be undertaken and completed as required for proper coordination with the physical construction schedules. Where it is determined that the completion of such work in advance of the highway construction is not feasible or practical due to economy, special operational problems and the like, there shall be appropriate notification provided in the bid proposals identifying the right-of-way clearance, utility, and railroad work which is to be underway concurrently with the highway construction.

- Project Manager has need- Time to identify / address impacts- Project data to perform analysis- Completed request form TC69-12

TC 69-12.pdf

Utility Clearance NotesDistrict Utility Section can draft

given:

- Project Manager has assessedExisting utilities in areaCompared to project plan

- No utility impacts exist- No additional ROW needed- Use: HSIP-Maint Clearance Note.docx

Utility Clearance NotesProject Manager can draft given:

STATE REQUIREMENT ?

There are no specific legislative requirements

For utility notes on State funded projects,

but as a general rule Utility Notes should

be submitted on all PS&E projects.

There is, however, a Kentucky legislative

requirement for protection of Utilities

during construction or excavation activities

known as:

“The Kentucky Dig Law”.

KRS 367.4901 Legislative declaration(Short title for KRS 367.4901 to 367.4917.)

The General Assembly finds that the objective of underground facility damage prevention and the resulting benefits of public and workplace safety and protection of consumer services require an effective underground damage prevention procedure. KRS 367.4901 to 367.4917, which may be cited as the "Underground Facility Damage Prevention Act of 1994," are created to provide for this procedure and accomplish this objective.

Preparing for Construction

KYTC is obligated to call KY811 for dig activities

KENTUCKY CALL BEFORE YOU DIG LAW.docx

Preparing for ConstructionThe requirements of KRS 367.4905 to 367.4917 shall not apply to …Routine

road maintenance

“Routine road maintenance” means preservation…road repairs…resurfacing, but does not include road construction

or penetration of existing grade;

RAILROAD COORDINATION• Utilities is involved in highway

projects in order to:• Acquire rights of entry • Coordinate plan review with RR

companies to avoid conflicts,• Coordinate flagging to protect

RR facilities• Assure that Cabinet contractors

protect Cabinet from liability (insurance and construction techniques are proper)

Rails

• If we cross or are near a Railroad facility, we will need to have permission in the form of a –Right of Entry Agreement–Construction Agreement–Special Cases (rare)

What’s Needed of Us?• Approval of any plans/proposal• Permission to enter property• Possibly insurance• Flagging services– Provided by RR– Need to be scheduled in advance• AT LEAST 2 weeks prior to work

– We pay RR for this

Rails – How it Applies• Construction Projects• Mostly handled by Contractor

• Bridge Maintenance• Similar to Construction

• Resurfacing• Often overlooked• Early coordination is key• Months, not weeks

• Contractor vs. in-house• RR Dependent

RAILROAD COORDINATION

Let us know

• Rough crossings• Poor alignments• Anything RR related

REMEMBER US ON YOUR PROJECTS!• We all share an obligation to the Public, the

Utilities and the Railroads to preserve and protect these vital parts of Kentucky’s infrastructure.

• We’re here to assist you to ensure your project doesn’t run into unforeseen problems regarding utility conflicts or railroads.

Central Office Contacts• Utilities & Rails Branch Manager

Jennifer McCleve – (502) 782-4944• Area Utilities Coordinators:– Districts 1, 2 and 3 Dianah Waller (502) 782-4954– Districts 4, 5, 6 and 8 Tom Capshaw (502) 782-4937– District 9, 10 and 12 Glenda France (502) 782-4938– District 7 and 11 Allen Rust (502) 782-4950•Statewide Rails Coordinator - Allen Rust

Don’t Hesitate To Call Us!

THANKS!