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Honorable P. Brooks Banta - President First District Commissioner
Honorable Jeffrey W. Hall Second District Commissioner
Honorable Allan F. Angel Third District Commissioner
Honorable Eric L. Buckson Fourth District Commissioner
Honorable George "Jody" Sweeney Fifth District Commissioner
Honorable Glen M. Howell Sixth District Commissioner
County Administrator Michael J. Petit de Mange, AICP
Honorable Terry L. Pepper - Vice-President Commissioner At-Large
KENT COUNTY LEVY COURT COMBINED MEETING NOTICE AND AGENDA Kent County Administrative Complex
555 Bay Road, Dover, DE 19901 Tuesday, April 7, 2020
Caucus Room 7:00 P.M., BUSINESS MEETING followed by COMMITTEE MEETINGS
This meeting is a Telephone Conference Call Call In Number: 1-800-377-8846 Participant Passcode: 92535882#
Honorable Eric L. Buckson – NEW BUSINESS
Withdrawal of Ordinance LC20-2
INFORMATION ITEMS PUBLIC COMMENTS COMMISSIONERS’ COMMENTS ADJOURN TO COMMITTEE MEETINGS
Honorable Glen M. Howell - Public Works Committee Chairman
Department of Public Works Diana T. Golt, P.E. - Director
Table 1: BID SUMMARY
BIDDER VEHICLE INFO COST
Hertrich Fleet Services Inc. 1427 Bay Road Milford, DE 19963
2020 Chevrolet Silverado 1500 Double Cab 4x4
$32,699.00
Willis Chevrolet, Inc 2702 S. Dupont Blvd, P.O. Box 20 Smyrna, DE 19977
2020 Chevrolet Silverado 1500 Double Cab 4x4
$36,766.00
Winner Ford 250 Haddonfield Berlin Rd Cherry Hill, NJ 08034
2020 Ford F-150 4x4 SuperCab Styleside
$33,667.00
Due to the COVID 19 virus, the approval for this bid award was made by the County Administrator on March 20, 2020, to meet an order deadline from the factory of March 26, 2020. This approval was for the purchase of one (1) – 2020 Chevrolet Silverado 1500 Double Cab 4x4 to Hertrich Fleet Services Inc.in the amount of $32,699.00 using sewer operating revenue from the FY2020 Sewer Fund Budget
WORK TRUCK PURCHASE – BID AWARD - INFORMATIONAL ITEM
COMMERCIAL TRASH SERVICE CONTRACT CHANGE ORDER #4 REPUBLIC SERVICES
The County’s office buildings, parks, pump stations and wastewater treatment facility are serviced under the Commercial Trash Collection Services Contract. Levy Court approved the award of the contract to BFI Waste Services, LLC dba Republic Services of Delmar (Republic Services) on September 20, 2016. The original contract period is October 1, 2016 through June 30, 2018 (21 months). Levy Court has approved three change orders to date. The Department suggests the following motions: “Move to approve Change Order #4 to the Commercial Trash Collection Services Contract with BFI Waste Services, LLC dba Republic Services of Delmar in the amount of $52,872.52 with a unit price increase of 2% and a one year contract extension until June 30, 2021. Funds for services are budgeted in the annual budgets of the General Fund and Sewer Fund.” AND “Move to authorize the President of Levy Court to sign Change Order #4.”
ROUTE 13 (US 13) FORCE MAIN REHABILITATION PROJECT MATERIAL PROCUREMENT - FERGUSON WATERWORKS
– CHANGE ORDER #3 REPAIR AT SILVER LAKE
Change Order No. 3 Investigation of the pipe failure at Silver Lake Park has identified over 1300 feet of 24” PCCP force main that needs replacement in the area of the December failure. Once the change in project scope was approved by DNREC SRF for the replacement of the failed pipe from Silver Lake Park to Oak Lane. The Department discussed the procurement procedure with DNREC and it was agreed that the additional pipe materials could be purchased under a change order to the original contract with Ferguson Waterworks, Inc. A material list was prepared and a quote in the amount of $136,799.00 was received on March 12, 2020. The materials purchase will be funded through the current DNREC State Revolving Fund loan. Based on the above, we recommend the following motion: “Move to approve Change Order No. 3 for the US Route 13 Forcemain Rehabilitation Project Material Procurement with Ferguson Waterworks Inc, increasing the contract amount by $136,799.00, contingent upon DNREC concurrence”; And “Authorize the Levy Court President to sign the associated documents.”
Finance Committee Mr. Hall, Chairman
Department of Finance - Susan Durham - Director
Selection of Merchant Card Payment Service
Merchant Card Payment Services April 7, 2020Page 3 of 4
Service Fee Convenience FeeOther Government Payments Residential Sewer Service
Credit & Debit (In-Office & Online) 2.45% $3.25 (Visa not accepted in-office)
Credit & Debit (Phone) 2.52% $3.25
E-Check (Online & Phone) $1.00 $3.25
Credit & Debit (In-Office & Online) 2.45% $2.95 (Visa not accepted in-office)
Credit & Debit (Phone) 2.52% $2.95
E-Check (Online & Phone) $1.75 $2.95
Credit & Debit (In-Office & Online) 2.65% $2.95 (Only Discover card accepted in-office &
Online)
Credit & Debit (Phone) 2.65% $2.95
E-Check (Online & Phone) $0.50 $2.95
(a) Payment types are eCheck, Visa, MasterCard, and Discover debit/credit. (b) Paymentus sets a maximum transaction amount of $20,000.00 for other government payments and $600.00 for residential sewer service payments. Multiple payments can be made.(c) Paymentus offers in-office acceptance of Visa and MasterCard only at a Kiosk(d) Hardware costs, such as card readers, receipt printers, or customer terminals to be charged to the County as needed
Credit & Debit (In-Office & Online) 2.35% (1.99% for Tax) ($1.95 min. fee) $2.35 (Visa not accepted in-office)
Credit & Debit (Phone) 2.35% (1.99% for Tax) ($1.95 min. fee); Add $1.95 for Phone Live Agent
$4.30
E-Check (Online) $1.95 $1.95 E-Check (Phone) $3.90 $3.90
rev. 4.7.2020
Vendor Proposals
VendorPayment Type (Payment
Channel) (a)
Govolution - proposal #1
Paymentus - proposal without kiosk (b)(c)
Value Payment Systems ( current
vendor fees for comparison only )
Govolution - proposal #2
Merchant Card Payment Services April 7, 2020Page 4 of 4
Convenience Fee
TaxesResidential Sewer
Service
$600 Tax Bill $20 Fee $1000 Fee $120 Sewer BillCredit & Debit (In-Office &
Web)$14.70 $0.49 $24.50 $3.25
Credit & Debit (Phone) $15.12 $0.50 $25.20 $3.25
E-Check (Web & Phone) $1.00 $1.00 $1.00 $3.25
Credit & Debit (In-Office & Web)
$14.70 $0.49 $24.50 $2.95
Credit & Debit (Phone) $15.12 $0.50 $25.20 $2.95
E-Check (Web & Phone) $1.75 $1.75 $1.75 $2.95
Credit & Debit (In-Office & Web)
$15.90 $0.53 $26.50 $2.95
Credit & Debit (Phone) $15.90 $0.53 $26.50 $2.95
E-Check (Web & Phone) $0.50 $0.50 $0.50 $2.95
Credit & Debit (In-Office & Web)
$11.94 $1.95 $23.50 $2.35
Credit & Debit (Phone) $13.89 $3.90 $25.45 $4.30
E-Check (Web) $1.95 $1.95 $1.95 $1.95
E-Check (Phone) $3.90 $3.90 $3.90 $3.90
rev. 4.7.2020
Example of Service/Convenience Fees
Value Payment Systems ( current
vendor fees for comparison only )
Govolution - proposal #2
VendorPayment Type (Payment
Channel)
Service Fee
Other Payments
Govolution - proposal #1
Paymentus - proposal without
kiosk
Honorable Allan F. Angel - Administration Committee Chairman
Personnel Office - Allan Kujala, IPMA-SCP, CLRP, CGBA - Personnel Director
Tuesday, April 7, 2020
#1) PPO/HRA with Current copays – No changes
#2) PPO/HRA with Various copay increases (NEW)
#3) PPO/HRA with Double copay increase
PPO with deductible & 20% Rx
PPO with deductible & 10% Rx
No change to Medicare supplement (PPO$0) ◦ +61,058 estimated in FY21 for retirees age 65+ ◦ +15,297 estimated in FY21 for retirees under age -65
FY2021 Copay Design Costs- PAGE 3 Copay Options FY2021 (actives)
#1 Current Copays
#2 Various Copays
#3 Double Copays
PPO–100/200 20%/80%-Rx
PPO 100/200 10%/90%-Rx
County funded HRA? $5K/$10K $5K/$10K $5K/$10K No No
Deductible? No No No $100/$200 $100/$200
Primary Copay $10 $20 $20 $15 $15
Specialist Copay $20 $30 $40 $25 $25
ER $150 $300 $300 $500 $300
Walk-in/Urgent Care $50/$50 $50/$50 $50/$50 $15/$25 $15/$25
X-rays, MRI $0 $10 $0 $10 $10
Therapy $20 $25 $40 $10 $10
Mental H./Sub. Ab. - OP $10 $30 $20 $25 $25
Prescriptions $10/$25/$75 $10/$35/$70 $10/$35/$70 20%/80% 10%/90%
FY21 vs. Fy20 $ estimate +$291,122 +$248,119 -$37,311 +$230,845 +$322,245
*Annual FY21 vs. FY20 County cost estimate based upon Jan. 2020 enrollment
FY2021 Cost Share – PAGE 4 Monthly cost share per copay option – FY2021
Employee Only
Employee & Spouse
Employee & Child
Employee & Family
Enrollee Count (actives) 142 27 48 35 7% self & 20% dependent (FY21)
#1) Current Copays Option $85.04 $400.90 $230.82 $522.26 #2) Various Copays Option $84.30 $397.38 $228.80 $517.68 #3) Double Copays Option $79.34 $373.98 $215.32 $487.32 PPO $100/$200 20/80 Rx $83.99 $393.07 $225.10 $513.06
PPO $100/$200 10/90 Rx $85.58 $405.10 $233.95 $527.35
Medicare Supplement (FY21) $0 $154.72 PPO/HRA cost share-FY20 $79.98 $377.04 $217.08 $491.30
PPO/HRA cost share-FY19 $74.72 $352.24 $202.80 $458.98
Medicare Supplement – FY20 $0 $145.83
Enrollee count based on January 2020
Questions
Covid-19 Emergency Response Update and Discussion
Department of Administration Michael J. Petit de Mange, AICP
County Administrator
Department of Administration Michael J. Petit de Mange, AICP
County Administrator
Proposed revisions to Policy 4-2 regarding building closure & essential employee compensation