Kennesaw State University - Chairs’ and Directors ......Curriculog training .....Val Whittlesey, Associate Vice President for Curriculum Val asked that chairs and directors complete

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Chairs’andDirectors’AssemblyMeetingMinutesJanuary8th,20138:30AM‐10:30AMLeadershipRoom

Attendees:

Samuel Abaidoo Michael Alexander Olaf Berwald J.C. Bradbury Meghan Burke Becky Casey Jim Cope Joe DeMaio Kathryn Epps Barbara Gainey Dick Gayler Ruth Goldfine Linda Golian-Lui

Jerald Hendrix Ken Hoganson Linda Johnston Brett Katzman Robbie Lieberman Harrison Long Mike Maloni Ron Matson Patty McHatton Mark Mitchell Alice Pate Sharon Pearcey Ivan Pulinkala

Traci Redish Bill Rice Karen Robinson Susan Kirkpatrick Smith Lynn Stallings Kerwin Swint Keith Tudor Amy Woszczynski

Guests:

Elke Leeds, Distance Learning Center

Review/approvalofminutesTheCDAreviewedtheminutes.DickGaylermovedthatweapprove.HismotionwassecondedbyJoeDeMaio.Theminuteswereapproved. EmeritusPolicy........................................RonMatson,AssociateVicePresidentforFacultyRonMatsonsaidthatKSU’sEmeritusprocesshasbeenprettyinformalandheisworkingonupdatingandclarifyingit.Hehasalreadybroughtthisproposaltothe Deans' Council and to the Faculty Senate. He commented that an amendment may be suggested from the Faculty Senate before the second reading. HehademailedtheCDAthreedocuments(attached)onDecember12,2013:

1) "Emeritus Status - BoR & Current KSU Policy" provides the policies currently found in the BoR Policy Manual and the 2013-2014 KSU Faculty Handbook.

2) "Faculty and Administrative Emeritus Status and Benefits” is the current policy and was approved by the Senate (2008) and the President (2009). Ron said that this approved policy never was included in the KSU Faculty Handbook. He used it as the basis for the proposed draft, along with input from Teresa Joyce and Dorothy Zinsmeister.

3) “Policy/Procedure: Emeritus Status, Faculty Handbook” is a draft and is presented in the format required for new KSU policies. Ron explained that it differs from the previously approved policy in that he is proposing a more formal route of granting emeritus status and that some of the benefits have been modified (primarily for financial reasons). He wants our feedback on this document. If approved, it will go into the KSU Faculty Handbook.

RobbieLieberman(InterdisciplinaryStudies)askedaboutthetimingandrecommendedthatitbemodifiedtoensurethatthereisn’tagapbetweentheretirementandemeritusstatus.

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LindaGolian‐Lui(Library)askedaboutlibraryprivileges.Shewasinterestedintheprocessthatmightbeused.RonsaidthatonechallengehadbeenprovidingIDsthatsaidEmeritus.LindaShesaidthatoff‐campusaccesstothedatabasesisanotherchallenge.Onanothernote,RonexplainedthatKSUwouldnolongerprovidelong‐termdisabilityandthatemployeeswouldreceivemorebypaychecktooffsetthecostsoflong‐termdisability.Payrollfiguredtheamountforeachindividual,baseditonOctober2013pay.InformationforSACS.................ValWhittlesey,AssociateVicePresidentforCurriculum

ValdiscussedtheemailfromherthatMarkhadforwardedonJanuary7th.Itincludedthreeattachments:

1) Adescriptionofthegradeappealprocess2) Adescriptionoftheproceduresforhandlingstudentcomplaintsagainstfaculty3) AnExcelfilewithseparateworksheetsforgatheringinformationaboutstudent

complaintsandgradeappealsValexplainedthatTeresahadpreviouslysentoutanemailaboutgatheringofinformationaboutgradeappealsthatKSUneedstoreporttoSACS.LeighFunk(SpecialAssistanttothePresidentforAccreditation)andSusanParaska(DirectorofInstitutionalEffectiveness)havedevelopedaform.Shesaidthatwealsoneedtoreportstudentcomplaintsaboutfaculty.BillRice(English)askedwhatlevelofstudentcomplaintsneedtobereported.Valsaidconversationsdon’tneedtobedocumented.ElkeLeeds(DistanceLearningCenter)saidtheDLChadworkedonensuringthatthe“loopisclosed”whentherearecomplaints.LindaGolian‐Lui(Library)askedaboutfacultywhodon’tgivegradesandsaidthattheremightneedtobemodificationstotheform.Thisdatawillbereportedanonymously,butforthefinalSACSreportsomeexampleswillbeneeded.AlicePate(History)askedifasubcommitteecouldworkwithValonit.BillRice(English)alsovolunteered.Curriculogtraining....................ValWhittlesey,AssociateVicePresidentforCurriculumValaskedthatchairsanddirectorscompletetheirCurriculogtrainingonlineandnotedthatittakesabout15‐20minutes.Shesaidtherewillalsobeface‐to‐facetrainingthatwillshowallthreeuserperspectives.JenniferWade‐BergandJamieGrimesaretheCurriculogcampusadministrators.Sheaskedthatwesharethatinformationwithourcurriculumcommittees.DistanceLearningCenterRoadShow.........................JimCope,AssociateDirectorofDLCJimusedapresentation(attached)andtalkedaboutwantingtoprovidethesupportandtrainingeachofourdepartmentsneed.CustomizedAssistance.Hementionedthattheyhad

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alreadyhadaColesBrownBagtodiscusshowtheymightcustomizesupportforthecollege.Jimaskedwhatourdepartmentsmightneed.Elkegaveafewexamples.Elkesaidthattheyunderstandthateachdepartmentandcollegehasdifferentneeds.Theywantustofeelfreetomakerequestsofthem.Elkementionedthe“SloanC”Scorecard(http://sloanconsortium.org)forevaluatingonlineteaching.LynnStallings(Secondary&MiddleGradesEducation)askedabouttrainingprovidedbyCETLandITSandexplainedthatshewasn’tsurewheretogofortechnologytraining.Shehashowtodistinguishbetweenthetypesoftrainingprovidedbyeach.ElkestressedtocometotheDLCfirst.StateAuthorization.............ElkeLeeds,AssistantVPforTechnologyEnhancedLearningElkeexplainedthatKSUhastobecarefulinenrollingstudentsfromdifferentstatesandthatfurtherexplainationisathttp://kennesaw.edu/stateauthorization/.Forexample,KSUcan’tenrollstudentsfromAlabamaandMinnesotabecauseofcostsandliabilities.KSU’spoliciesarerenewedandevaluatedeveryyear.Eachstatehasdifferentregulationsandthoselawsandregulationschangeperiodicallytoo.Elkesaidthatareciprocityagreementbetweentwostatesmighttakeseveralyears.Sheexplainedthatsomestatesmightprovideexemptionsforcertainprograms,suchasnursingoreducationthatmayhaveinternshipsandprovidestate‐levelprofessionalcertification.OtherUpdates......................ElkeLeeds,AssistantVPforTechnologyEnhancedLearningThere’sanewwebsiteforKSUOnline(http://learnonline.kennesaw.edu/programs/programs.php).ShesaidthattheDLCisworkingonwaystosetourselvesapart.TheDepartmentofInstructionalTechnologyisofferingKSU’sfirstMOOC.http://mooc.kennesaw.eduHowtoinvitethecitizenryofGeorgia(andbeyond)tolearnwithus.Itshowsthemwhoweare.ElkeexplainedthatthisMOOCisalsodesignedtobeanenrollmentdriver.TeacherscangetcontinuingeducationunitsinGeorgiaandinTexasfortheirparticipation.AMOOCisagreatwaytogetKSU’snameoutthere.3300haveregistered.Previousresearchfoundthatmaybe10%willfinish,say330.We’rehopingthateven10%ofthefinishersreturntoKSUforadditionalcourseworkordegrees.ElkesaidthattheUSGhasaCourserapage(https://www.coursera.org/usg).DigitalMeasures,MeghanBurke,AssociateDirectoroftheCenterforExcellenceinTeachingandLearning MeghanupdatedtheCDAonwhereKSUisinimplementingDigitalMeasuresforannualreviewsandwantedustoremindourfacultyaboutface‐to‐facetrainingandotherresources.Sheshowedushttps://web.kennesaw.edu/digitalmeasures/

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ShesaidthattheGraduateFacultyStatusinformationupdatedfromtheFacultyInformationSystemisoutofdateinsomesituations.Ifyouseeanissue,checkNewsandAnnouncements(https://web.kennesaw.edu/digitalmeasures/content/digital‐measures‐implementation)firstandthenletMeghanknowifit’snotlistedthere.Onthatpage,there’salistoftrainings:https://web.kennesaw.edu/digitalmeasures/content/trainings‐and‐help‐annual‐reviewsShe’llhavesomeopendrop‐inhoursafterthisweek.Shesaidthatregisteringisn’tnecessary,butwouldhelpifsheranoutofseats.HerpagealsoincludesanFAQ:https://web.kennesaw.edu/digitalmeasures/content/faq‐annual‐reviewsTheARDandFPAbothwillbesubmittedtoChairasaWorddocumentthatisexported(CreateaReport)fromDigitalMeasures.Eachcollege’sdocumentwillappearinthesameformatasinpreviousyears.SomeformsmayneedadditionaleditinginWord.ThetwocategoriesofAdministration&LeadershipandLibrarianshiparenotyetsetupinthereports,butshouldbebyJanuary15.BillRiceaskedabouttheFPAandwhetheritwouldbecreatedwithinDigitalMeasures.Meghandemonstratedtheinputofdataintothefieldsforthe“NarrativesforyourFacultyPerformanceAgreement”willlooklikeandthenshowedhowtheWorddocumentwilllook.Aftertheannualreviewmeetingbetweenfacultyandchair,facultymustuploadadditionsormodifications.Afinalversionwithsignatureswillbescannedanduploaded.Annualreviewsarenotgoingtotakelesstime.Thisfirstyear,theprocessmaytakemoretimebecausewe’relearningthesoftwareanduploadingourdata.TheuseofDigitalMeasureswillsavetimelaterformulti‐yearreviewsandvariousreports.JoeDemaio(Mathematics&Statistics)askedaboutthecreationofreportsfromthisdataandwhatpermissionwouldhavetobegivenforotherstoaccessafacultymember’sdata.Meghansaidthattherewillbechecksinplace.Forexample,Meghandoesn’tanticipatethatwe’llgivepermissiontotheT&PCommitteestoaccesseverything.Instead,shebelievestheywillreceiveareportthatmightincludeanarrativeandadiscofevidence.Ifadditionalaccessisneededrightnow,emailDigitalMeasures.DiscussionandApprovalofBylaws(attached).........................MarkMitchell,Chair,CDAMarksaidthatchangeswerepresentedlastFebruary,butwenevervotedonthem.Thechangesincludethenamechange,theinclusionofthelibrarians,andsomeotherupdates.TheCDAreviewedthedocument.JeraldHendrix(Biology&Physics)movedweapprovetheseBylaws.BillRiceseconded.TheCDAapprovedtheCDABylawsunanimously.

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GeneralDiscussion‐DataAnalysisMeetingsWediscussedwantingtohaveinformalmeetingsatMarlow’sonthedaysofCDAmeetings.Thetimeof4:30PMwasproposed.Meetingadjourned.MinutesrespectfullysubmittedbyLynnStallings.

Emeritus Status – Current Policies (RHM; 25 Feb 13)

1) BoR Policy:

8.3.13 Emeritus/a Title

A president may, at his/her discretion, confer the title of emeritus/a on any retired faculty

member or administrative officer who, at the time of retirement, had ten (10) or more years

of honorable and distinguished USG service, provided, however, that the title of President

Emeritus/a may be conferred only by the Board of Regents on the recommendation of the

Chancellor (BoR Minutes, January 2009).

2) KSU Faculty Handbook:

Faculty and Administrative Emeritus Status and Benefits (Section 4.2.5)

BOR policy (8.3.13) and KSU policy state that KSU confers, at its discretion, the title of “emeritus” on any retired and tenured professor or associate professor who, at the time of retirement, had ten or more years of honorable and distinguished service in the University System of Georgia. KSU may confer, at its discretion, the title of “emeritus” on any Board of Regent’s approved retired administrative officer who, at the time of retirement, had ten or more years of honorable and distinguished service to the University System of Georgia. KSU’s president may recommend the emeritus title for faculty members of other ranks upon the recommendation of the dean of the college in which the faculty member was employed. This title may be conferred by the USG-BOR upon the recommendation of the KSU president.

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Faculty and Administrative Emeritus Status and Benefits Approved by Faculty Senate, Jan. 14, 2008

Approved by President Jan. 27, 2009 Criteria for Award of Emeritus Status Kennesaw State University confers, at its discretion, the title of "emeritus" on any retired and tenured professor or associate professor who, at the time of retirement, had ten years or more of honorable and distinguished service in the University System. Also, Kennesaw State University may confer, at its discretion, the title of "emeritus" on any Board of Regents-approved, retired administrative officer who, at the time of retirement, had ten years or more of honorable and distinguished service in the University System. Kennesaw State University’s President may recommend the emeritus title for faculty members of other ranks upon the recommendation of the dean of the college in which the faculty member was employed. This title may be conferred by the University System of Georgia Board of Regents upon the recommendation of the president of the institution in which the employee has served. Upon the retirement of a qualified faculty or administrator, the Faculty Records Office will solicit a recommendation for emeritus status from the individual’s immediate supervisor and forward it to the appropriate Vice President for endorsement who will in turn forward it to the President. Faculty and Administrators who receive emeritus status in a given year are honored at that year's Honors Convocation, and their names are listed in a special emeritus category in the Honors Convocation program. The mode of address for retired faculty will be Professor X, Emeritus/a or Professor Emeritus/a in order to assist retired professors in seeking grant and contract funding. Emeritus Privileges and Benefits Kennesaw State University encourages emeritus faculty and administrators to maintain an active role in their discipline and the life of the University. To foster an ongoing relationship with Kennesaw State University, the following privileges and benefits are associated with the emeritus title:

• KSU emeritus faculty/administrator photo identification card. • Full library privileges, using emeritus faculty I.D. card, including borrowing

rights and interlibrary loan privileges. • Emeritus Faculty and Administrators not currently employed by KSU may park in

visitor parking at no charge. • Faculty discount on KSU Bookstore purchases. • Admission to campus events the same as an active employee. • Emeritus business cards upon request. • Office space and staff assistance for continued University service (if available and

with department authorization). • Invitation to march in academic procession at Commencement or other occasions • Invitation to attend opening of university faculty meetings. • Emeritus faculty and administrators will be listed as such in the university

catalogues and the faculty/staff directory.

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• Emeritus faculty and administrators members shall be retained on all mailing lists that contain information of general interest to faculty members, unless they specifically request that their name be omitted from such lists. They will also be retained on invitation lists for faculty social functions to which non-retired faculty of equivalent rank are invited

• An emeritus faculty member can serve as the principal investigator on grants and can supervise doctoral, masters or undergraduate students with approval from the respective department head.

• Emeritus faculty shall have access to electronic mail and computer resources, including free software downloads and discounts on computer purchases, subject to certain restrictions.

• Emeritus faculty and administrators may serve as a consultant to various standing and ad hoc committees of the University, College or Department when called upon by a committee chairperson and approved by the President, Provost/VPAA, Dean, or department Chair.

• All emeritus faculty and administrators are eligible to purchase a membership at the KSU Fitness Center on the same basis as regular faculty & staff.

• All emeritus faculty are eligible to be appointed as adjunct faculty and teach courses on an as needed basis upon the approval of the Department Chair, Dean and Provost/VPAA.

• Mail services shall be provided by the department for emeritus faculty, subject to certain restrictions.

• Laboratory/experimental/performance/studio space is not an entitlement for all faculty who make the transition to emeritus status. Rather, such space will be recommended by department chairs to the dean whenever possible for those individuals who maintain an active research/creative activity program that is characterized by: (a) sufficient external funding to support their research activities including the support of technical assistants, post-doctoral fellows, and students; (b) continuing contributions to the department’s academic mission and vision; and (c) demonstrable contributions to the discipline through the propagation of the products of their research in relevant mediums (e.g. books, articles, chapters, patents, presentations, etc.)

Kennesaw State University Association of Emeritus Faculty and Administrators The Association was established to provide a social and professional community among retired KSU faculty and administrators with emeritus status in order to facilitate their ongoing development and to benefit from their skills and knowledge in the service of the university. Membership is open to all KSU emeriti faculty and administrators. Housed within the KSU Center for Excellence in Teaching and Learning, the CETL Director or his/her designee will work with the Association Board in accomplishing its goals. This organization conducts several events during the year to which all emeriti listed in the University directory are invited. The Board of Directors of the association include: a Chairperson; Vice-Chairperson, Chair-Elect; and an Immediate Past Chairperson & Secretary. Goals of the Association are:

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• provide emeriti faculty with an opportunity to maintain their connection to KSU and with each other (this may be accomplished through development of a Web site for emeritus faculty, with a links to service opportunities, campus events, etc.;

• facilitate the development of additional service roles retired faculty can provide to KSU;

• hold cultural and social events; • share information about current campus issues; and • recommend or respond to any proposed changes in emeriti benefits (e.g. parking,

bookstore discount, library privileges, etc.).

Draft; RHM, November 2013

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Policy/Procedure: Emeritus Status, Faculty Handbook Issue Date: 01 January 2014 Effective Date: 01 January 2014 Last Updated: NA Responsible Office: Office of the Provost, Faculty Affairs Contact Information:

Faculty Affairs 770.423.6023 [email protected] 1. Policy Purpose Statement This policy and associated procedures clarify eligibility requirements for award emeritus status, provide a procedure for obtaining emeritus status, and enumerate the benefits accorded to a faculty with emeritus status. 2. Who is Affected:

KSU Employees KSU Faculty

X

KSU Staff

KSU Students KSU Third Parties (includes but not limited to guests, vendors, contractors, retirees, and alumni)

3. Associated Policy(ies)/Regulations

a. Board of Regents Policy Manual, Section 8.3.13 b. KSU Faculty Handbook, Section 4.2.5

4. Procedures associated with this policy NA 5. Forms associated with this policy

a. Recommendation for Award of Emeritus/Emerita Status 6. Action Log [for Policy Process Council action] NA

Required Review and Approval Actions: Vice President Sign off [name] [date] KSU Governance Body 1st Reading- Date 2nd Reading - Date Concurrence - Date Administrators Senate NA NA NA Faculty Senate Staff Senate NA NA NA President’s Cabinet Presidential Approval Date:

Date Action Name Date Action Name


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Emeritus/Emerita Status – DRAFT PROPOSAL

Emeritus/Emerita status is a title signifying honorable and distinguished service to Kennesaw State University. Consistent with Board of Regents policy, a president may, at his or her discretion, confer the title of emeritus/a on any retired (not resigned) tenured associate professor or professor, who at the time of retirement from KSU, had ten (10) or more years of continuous, full-time service (not equivalent) to the University System of Georgia with a minimum of the last five (5) of those years at KSU. For teaching faculty members with the rank of professor or associate professor, the "emeritus" designation is appended to the rank held at the time of retirement, e.g., professor emeritus. For academic administrators, the emeritus designation, upon approval by the Provost and the President, is appended only to the most senior administrative title held at Kennesaw State University, which may be held at or prior to the time of retirement, e.g., dean emeritus. The emeritus designation is not awarded for administrative titles held on an "acting" or “interim” basis. KSU’s President may recommend the emeritus title for faculty members of other ranks upon the recommendation of the dean of the college in which the faculty member was employed. This title may be conferred by the USG-BOR upon the recommendation of the KSU President. Emeritus appointment is not guaranteed and is not accorded to part-time faculty members nor to faculty terminated for cause.

The President's decision will be based, in part, upon the recommendation of the unit in which the employee has served. In considering persons from Kennesaw State University for the "emeritus/emerita" title, the President shall, in addition to the Board of Regents criteria, base the recommendation upon:

1. Meritorious service to Kennesaw State University. 2. Notable career performance at Kennesaw State University. 3. Nomination and recommendation by a department peer review committee, chair, dean,

and the Provost and Vice President for Academic Affairs.

The following procedure will be used to develop recommendations:

The employee seeking the "emeritus/emerita" title shall submit the “Recommendation for Award of Emeritus/Emerita Status” form to his or her Chair within a timeframe of 30 days prior to or 30 days following the official retirement date. An employee may be nominated for emeritus status by another employee in the same unit, with the nominee’s consent.

A) Process for faculty and academic administrators requesting Emeritus Status:

1. The “Recommendation for Award of Emeritus/Emerita Status” form must be accompanied by a one page description summarizing the faculty member’s accomplishments at KSU, and a current vita.

2. The Chair or unit head will appoint a peer review committee consisting of a minimum of three members. This review committee may be the Department Tenure & Promotion


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committee. After reviewing all materials submitted, by checking the appropriate box on the “Recommendation for Award of Emeritus/Emerita Status” form, the committee shall indicate their recommendation (either positive or negative). Their recommendation will be based on a simple majority vote of the committee. They will then forward the form, the employee's summary of accomplishments, and vita to their Department Chair/School Director.

3. After reviewing all materials submitted, by checking the appropriate box on the “Recommendation for Award of Emeritus/Emerita Status” form, the Chair/Director shall indicate their recommendation (either positive or negative). They will then forward the form, the employee's summary of accomplishments, and vita to their Dean.

4. After reviewing all materials submitted, by checking the appropriate box on the “Recommendation for Award of Emeritus/Emerita Status” form, the Dean shall indicate their recommendation (either positive or negative). They will then forward the form, the employee's summary of accomplishments, and vita to their Provost.

5. The Provost will forward all recommendation materials to the President for final action. 6. The recommendation of the President shall be conveyed to the candidate no later than

three months after the initial request date.

Upon approval of emeritus status, the faculty member/administrator shall be entitled to the following subject to fiscal constraints placed upon the University:

KSU emeritus faculty/administrator photo identification card. Full library privileges, using emeritus I.D. card, including borrowing rights and

interlibrary loan privileges. Emeritus Faculty and Administrators not currently employed by KSU may park in visitor

parking at no charge. Faculty discount on selected KSU Bookstore purchases. Admission to campus events the same as an active employee. Invitation to march in academic procession at Commencement or other occasions Invitation to attend opening of university faculty meetings. Living emeritus faculty and administrators will be listed in the university catalogues and

the faculty/staff directory. Emeritus faculty members and administrators shall be retained on all mailing lists that

contain information of general interest, unless they specifically request that their name be omitted from such lists. They will also be retained on invitation lists for social functions to which non-retired faculty/administrators of equivalent rank are invited.

Emeritus faculty shall have access to electronic mail and computer resources subject to certain restrictions.

Emeritus faculty and administrators may serve as a consultant to various standing and ad hoc committees of the University, College or Department when called upon by a committee chairperson and approved by the President, Provost/VPAA, Dean, or department Chair.


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All emeritus faculty and administrators are eligible for a free membership at the KSU Fitness Center on the same basis as regular faculty & staff.

All emeritus faculty are eligible to be appointed as adjunct or as part-time faculty and teach courses on an as needed basis upon the approval of the Department Chair, Dean and Provost/VPAA and subject to procedures for rehiring retired employees.

Mail services shall be provided by the department for emeritus faculty, subject to certain restrictions.

In some specific situations, with the approval of the appropriate department and/or unit authority, and subject to budgetary constraints, an emeritus faculty may be entitled to:

Laboratory/experimental/performance/studio space. This is not an entitlement for all faculty who make the transition to emeritus status. Rather, such space will be recommended by department chairs to the dean whenever possible for those individuals who maintain an active research/creative activity program that is characterized by: (a) sufficient external funding to support their research activities including the support of technical assistants, post-doctoral fellows, and students; (b) continuing contributions to the department’s academic mission and vision; and (c) demonstrable contributions to the discipline through the propagation of the products of their research in relevant mediums (e.g. books, articles, chapters, patents, presentations, performances, etc.).

Retention or use of certain pieces of equipment, computers etc. as approved by their Department Chair and Dean. The retention and/or use of equipment, computers etc. must be for professional purposes associated with work continuing on behalf of KSU.

An emeritus faculty member can serve as the principal investigator on grants and can supervise doctoral, masters or undergraduate students with approval from the respective Department Chair and subject to procedures for rehiring retired employees.

Serve as a dissertation/thesis committee member with approval from the respective Department Chair and subject to procedures for rehiring retired employees.

Emeritus business cards upon request to the Chair of their home department and subject to budgetary constraints.

Implementation of Emeritus Policy Individuals retiring from KSU prior to implementation of this policy who were not awarded Emeritus Status at the time of retirement may submit a written request for Emeritus Status to the appropriate the office of the Associate Vice President for Faculty. This request, inclusive of supportive documentation, must be received by no later than XXXX, 2014. All requests will be reviewed and a decision regarding Emeritus Status will be made no later than YYYY, 2014. No requests for consideration for Emeritus Status (for those individuals not awarded Emeritus Status at the time of their retirement) will be considered after the XXXX, 2014 deadline.


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Recommendation Form for the Award of Emeritus/Emerita Status KENNESAW STATE UNIVERSITY

Instructions: Complete this form, include a one-page summary of the applicant’s accomplishments and a current CV, and submit to the Department Chair/School Director of the faculty member’s/ academic administrator’s home department for actions noted below. See Section 4.2.5 of the KSU Faculty Handbook for the requirements associated with the awarding of emeritus status. Nominee’s Full Name: _____________________________ Today’s Date: ________________ Department: ___________________________________________________________________ College: ______________________________________________________________________ Date of Retirement: _______________ Rank and Title at time of Retirement: _______________________________________________ Total Years of Service in the USG: _________________________________________________ Total Years of Service at KSU: ____________________________________________________ Recommended Effective Date:________________ Support request to grant emeritus status: Yes No Signature and Printed Name Date Dept./School Committee

Chair/Director

Dean

Provost

President

Return this completed form, summary letter, and current CV to the Office of Faculty Affairs, MD 0104, Kennesaw Hall Room 4402.

Grade Appeals Students’ rights to grade appeals are defined in the university catalog. A key element in the grade appeal procedure is the faculty member’s responsibility to publish a specific grading policy for each of his/her classes. Specifically, the grade appeal procedure states: “Each faculty member must specify his/her grading policy, at the first of the semester. He/she may change his/her grading policy for cause after that time, but he/she must do so uniformly, with ample notification to students, if at all possible.”

Note that failure to publish the grading policy would mean that a faculty member would have great difficulty in sustaining his/her assigned grade if a student appealed with anything but a frivolous or irresponsible basis for his/her charge. The grading policy should be quite specific and should be distributed to each class in written form. Some departments may also require faculty members to file grading policy statements in the departmental office. Because the student can submit a grade appeal to the Department Chair within 20 business days after the first day of classes of the next academic term after the academic term in which the final grade was awarded to the student (see Grade Appeals Procedure, section B), it is strongly recommended that instructors retain any student papers, tests, projects, or other materials not returned to the student for 70 days after the end of a semester or if an appeal is filed until the appeal is resolved. Refer to the following section for specific grade appeal procedures.

Grade Appeal Procedure Kennesaw State University is committed to treating students fairly in the grading process. Students may appeal a final grade that they receive in a course, but interim grades or grades on specific assignments are not appealable. Any such appeal must be based on an allegation that the faculty member has violated his/her stated grading policy or that the grade was a result of discrimination or retaliation. The student has the burden of proving these allegations. All formal appeals under these procedures will be based only on the written record.

A. Informal: Students are encouraged to discuss concerns and disputes over final course grades with the faculty member, prior to filing a formal grade appeal, in an effort to understand the basis of his/her grade. Faculty are encouraged to be available to students for such discussion regarding grades so that if possible, grade disputes can be resolved informally. The Office of the University Ombuds can provide assistance to students and faculty with resolving disputes informally in an effort to bring resolution to the matter prior to the initiation of a formal complaint. If the student has evidence of discrimination or retaliation, the student may bring his/her concerns directly to the Ombuds Office without first reviewing the matter with the faculty member.

B. Formal: In situations where such informal resolution does not occur or is not successful, the student may appeal the final course grade to the Department Chair. The appeal must be in writing and describe the precise basis for the appeal. Any pertinent information must be submitted with the appeal in order to be considered in this or subsequent appeals. The appeal must be submitted within 20 business days after the first day of classes of the next academic term (fall, spring, summer [or any other term]) after the academic term in which the final grade was awarded to the student. The Chair will invite the faculty member whose grade is appealed to provide a written response to the student’s appeal statement. The Department Chair (or the Chair’s designee) will review the allegations and conduct any additional fact finding as needed and will provide a decision in writing to the student, within 20 business days of the receipt of the complaint in the Department. The Chair’s written decision will specifically address the relevant issues raised by the student. In preparing the written decision, the Chair shall consult with the EEO officer or the Chief Diversity Officer if there is an allegation by the student that discrimination or retaliation had an impact on the grade that was awarded.

C. The student may appeal the Department Chair’s decision within 20 business days of being notified of the Chair’s decision. Such appeal will be made, in writing, to the Dean of the College in which the Department is located. At the Dean’s discretion, the Dean can appoint an advisory panel, consisting of two (2) faculty members from outside the department where the grade was awarded and one (1) student to review the written documentation and make a recommendation to the Dean. The advisory panel may invite the student and the faculty member who awarded the grade to meet with the panel to share each party’s position on the grade dispute. The panel will provide a written recommendation to the Dean within ten (10) business days of the receipt of the appeal. The Dean will issue a decision to the student, in writing, within ten (10) business days of the receipt of the report from the advisory panel or within twenty (20) business days of the receipt of the written complaint from the student if no panel was appointed.

D. The student may appeal the Dean’s decision to the Provost, in writing, within twenty (20) business days of being notified of the Dean’s decision. [However, if it is a graduate course, the student will direct this written appeal to the Graduate Dean, and the Graduate Dean will issue a decision to the student, in writing, within twenty (20) business days of receiving the appeal. Within twenty (20) days of that decision, the student may then appeal to the Provost as is described in this section]. The Provost, will issue a decision to the student, in writing within twenty (20) business days of receiving the appeal.

E. The Provost’s decision is final, and decisions regarding grades may not be appealed to the Board of Regents (BoR Policy 4.7.1).

F. Nothing in this grade appeals process prohibits the parties from settling this matter at any stage with the assistance of mediation through the Ombuds office. However, any attempt to settle the matter through mediation does not affect time deadlines for this grade appeals process.

4.4.2. Procedures for Handling Student Complaints Against Faculty

Members

Introduction From time to time, students may feel that they have legitimate complaints against a faculty member. It is important that they and the accused faculty member have a common understanding of how such complaints may be resolved. To alert students, faculty, and administration to channels available for complaints, the following procedure is presented. This procedure is not applicable to cases involving discrimination, sexual harassment, or violation of stated grading policy. In those instances, the established KSU procedures (see KSU undergraduate catalog) should be followed.

Procedure It is the responsibility of the student to bring his/her concerns or complaints for resolution.

Complaints against a faculty member should be resolved at the lowest level possible. When a student has a complaint, s/he should follow the procedures below in the order stated. Attempts to circumvent the procedure will be redirected to the appropriate level of resolution. For example, the president, Provost and vice president, or dean will refer grievants to the faculty member or to the department chair as the first level of resolution.

Step 1 Whenever a student has a complaint against a faculty member, s/he should first talk with the faculty member and attempt to reach a solution.

Step 2 If the student has attempted to resolve the complaint with the faculty member and fails to reach a resolution or if s/he feels uncomfortable discussing his/her problem with the faculty member because of the highly sensitive nature of the complaint, s/he may bring the complaint to the department chair.

Step 3 If the issue is not resolved at the level of the department chair, the student may direct his/her complaint, in writing, to the dean of the college.

Step 4 If the issue is not resolved at the level of the dean, the student may direct his/her complaint, in writing, to the Provost and vice president for academic affairs.

Step 5 If the issue is not resolved at the level of the Provost and vice president, the student may direct his/her complaint, in writing, to the president of the University. The president’s decision is final as far as institutional grievance procedures are concerned.

Just as students may file a written appeal of a decision to the next level, faculty may also appeal a decision, in writing, to the next level of review. The faculty member will receive copies of any written documents produced during the complaint resolution (at any level) and will be given the opportunity to respond to each document. The faculty member will be informed at any point at which written documents concerning the complaint are placed into his/her personnel file and will be allowed to respond, in writing.

KSU

Grade Appeals

January 1, 2013 ‐October 31, 2013

Federal Requirement 4.5

KSU Faculty Handbook 4.4.2

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

A B C D E F G H I J K L

College Department Grade Appeals (Y/N)

Number of Grade Appeals

Number of Grade Appeals Resolved

# Resolved by Faculty Member

# Approved/Accepted

# Denied/Rejected

# Referred to Chair

# Referred to Dean

# Referred Provost

Number of Grade Appeals Deferred/

Not ResolvedCollege of the Arts Dance NoCollege of the Arts Art and Design School Yes 1College of the Arts Music NoCollege of the Arts Theatre and Performance

StudiesNo

Coles College of Business Accountancy School Yes

Coles College of Business Economics, Finance, Quantitative Analysis

No

Coles College of Business Information Systems Yes 6

Coles College of Business Management and Entrepreneurship

Yes

Coles College of Business Marketing and Professional Sales

No

Bagwell College of Education

Educational Leadership


Elementary and Early Childhood Education


Inclusive Education No


Instructional Technology No


Secondary and Middle Grades Education

Yes 1

WellStar College of Health and Human Services

Exercise and Sport Management

Yes (Written appeal in 2013 about fall 2012 grade)

1


Health Promotion and Physical Education

Yes


Institute for Culinary Sustainability and Hospitality


Nursing School Yes 3


Social Work and Human Services

Yes

KSU

Grade Appeals

January 1, 2013 ‐October 31, 2013

Federal Requirement 4.5

KSU Faculty Handbook 4.4.2

1

A B C D E F G H I J K L

College Department Grade Appeals (Y/N)

Number of Grade Appeals

Number of Grade Appeals Resolved

# Resolved by Faculty Member

# Approved/Accepted

# Denied/Rejected

# Referred to Chair

# Referred to Dean

# Referred Provost

Number of Grade Appeals Deferred/

Not Resolved

25

26

27

28

29

30

31

32

33

34

35

36

37

38

39

40

41

42

43

44

45

46

47

48

49

50

51

52

College of Humanities and Social Sciences

Communication Yes 2 (Dawn)


English Yes 1 (Bill)1 (Dawn)


Foreign Languages 1 (Dawn)


Geography and Anthropology

Yes 1 (Dawn)


History and Philosophy Yes 5 (Dawn)


Interdisciplinary Studies


Political Science and International Affairs

Yes 1 (Kerwin)3 (Dawn)


Psychology 1 (Dawn)


Sociology and Criminal Justice

College of Science and Mathematics

Biology and Physics


Chemistry and Biochemistry


Computer Science


Mathematics and Statistics

Yes 5

University College First-Year and Transition Studies

University College University StudiesTOTALS 17 0 0 0 0 0 0 0

# Appeals Resolved Upheld ReferredCOTACCBBCOEWCHSSCHSSCSMUC

KSU ‐ Student Complaints Against Faculty

January 1, 2013‐October 31, 2013Faculty Handbook 4.4.2

College Department Student Complaint Against Faculty

Yes or No

Number of Complaints -

Total

Number of Complaints Referred to other KSU Office [name of office]

Complaint Resolved at Step

1 - Faculty

Complaint Resolved at

Step 2 - Chair

Complaint Resolved at

Step 3 - Dean


4 - Provost


5 - President

Complaint Resolved Higher than President

Complaint Decision [Complaint Upheld or

Dismissed]

College of the Arts DanceCollege of the Arts Art and Design SchoolCollege of the Arts MusicCollege of the Arts Theatre and Performance

Studies

Coles College of Business Accountancy SchoolColes College of Business Economics, Finance,

Quantitative AnalysisColes College of Business Information SystemsColes College of Business Management and

EntrepreneurshipColes College of Business Marketing and

Professional Sales


Educational Leadership


Elementary and Early Childhood Education


Inclusive Education


Instructional Technology


Secondary and Middle Grades Education


Exercise and Sport Management


Health Promotion and Physical Education


Institute for Culinary Sustainability and Hospitality


Nursing School


Social Work and Human Services

KSU ‐ Student Complaints Against Faculty

January 1, 2013‐October 31, 2013Faculty Handbook 4.4.2


Communication


English


Foreign Languages


Geography and Anthropology


History and Philosophy


Interdisciplinary Studies


Political Science and International Affairs


Psychology


Sociology and Criminal Justice


Biology and Physics


Chemistry and Biochemistry


Computer Science


Mathematics and Statistics

University College First-Year and Transition Studies

University College University StudiesTOTALS 0 0 0 0 0 0 0

# Complaints Referred Upheld DismissedCOTACCBBCOEWCHSSCHSSCSMUC

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Creating accessible web content

Using the QualityMatters Rubric to guide course development

Applying the QualityMatters Rubric to developed courses

Using Films on Demand

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