Accounts Payable

AutomationOverview

Kefron Overview

Founded in 1989 - over 25 years experience

We provide professional document management services such as Accounts Payable Automation, Document Storage, Scanning and Capture

We aim to understand a company’s accounts payable process in order to provide professional help and ultimately reduce accounts payable costs by 67% or more.

We are a certified partner of Readsoft, a global leader of accounts payable automation technology.

People at the Core

- Our team works closely with customers to understand their needs

and provide simplified solutions

Accreditations

Saying that you deliver a quality focused document and information management service is easy. Proving it is something else. We hold four ISO Certificates from internationally accredited bodies, which include:

ISO 15489 for Records Management,

ISO 27001 for Information Security,

ISO 9001 for Quality Management and

ISO 14001 for Environmental Initiatives.

Kefron’s Client Base (Financial Services)

Diagram illustrating a typical Automated Accounts Payable Process

*This diagram represents a typical workflow/business process. However, workflow varies considerably between companies and the workflow can be set-up accordingly.

Why Automate Accounts Payable?

Kefron’s Automated Accounts Payable Solution can reduce your invoice processing costs by up to 67%. This figure is achieved through:

Time Savings: The automation of invoices frees up staff time, which can be put to better use elsewhere

Cost: The cost of labour to manually enter data is significantly reduced

Payment Discounts: On time payment of invoices captures early payment discounts and reduces late payment penalties

Why Automate Accounts Payable?

Turnaround Time: The preparation of management accounts takes less time as supplier invoices are automatically captured

Cash Flow: Improves cash flow planning – Companies can forecast cash flow more accurately through improved visibility and control

Increased Accuracy: Data capture automation eliminates manual keying from the AP process, which significantly decreases human error

Cloud Based Technology

Ease of Deployment - No hardware to buy or infrastructure to set up and configure

Scalability - SaaS applications can expand as the number of users grow

Investment in Technology of the Future - 95% of organisations expect to maintain or increase their investments in SaaS throughout 2015 (Gartner Report)

Cost effectiveness - The service does not require upfront capital expenditure, so it is easier to accommodate existing budgets, or budget constraints

Graph illustrating the relationship between cost and volume of invoices per annum between an automated versus a manual system

The business case

Investment and cost

Will this work for me?

Adding up the savings

Business Case:  

‘Company A’ processes 250 invoices per month at €8 per invoice, the monthly cost is approx.

€2,000.

With Automation, ‘company A’ reduces that cost to €1.26 per invoice and save €1,685 each

month.

More than €20,220 per year.

Manual Accounts Payable Per Invoice

Average cost to manually process an invoice €8

Cost of Accounts Payable Automation per invoice(based on 250 per month)

€1.26

Between losses in efficiency due to manual data entry, a high human error rate, slow management approval and lost early payment discounts, the average cost to process an invoice is €8 per invoice. With our solution you can reduce invoice processing times by 80% and costs by 67%.

Security

Hosted environment

Dublin, Amsterdam

ISO 27001

Microsoft are compliant with EU Data Protection Directive

System Demonstration

Kefron Limited53 Park West Road, Dublin 12PHONE: +353 (0)1 438 0200FAX: +353 (0)1 438 0288

Kefron (UK) Limited1 The Arena, Stockley Park, Uxbridge,Middlesex,UB11 1AA, United KingdomPHONE: +44 (0)208 756 1555

EMAIL: info@kefron.com

www.kefron.com

Thank you