Keeping CES HealthyKeeping CES Healthy

September 2003

CES AssessmentCES Assessment

• Review the use of CES from the estimator’s perspective– A day and half on site at Florida, Minnesota,

and Ohio– A half a day at Colorado

• Included hands-on walkthrough of common processes by the Estimators– Included IT representatives– Included Development and Implementation

representatives

AgendaAgenda

• Environment

• Types/Number of users

• Current Issues

• Current Workflow

• Options

EnvironmentEnvironment

• Oracle database (CO Sybase)

• Client– OH – P2, 192 MB, XP– MN – P3, 256 MB, 2000– FL – Citrix MetaFrame servers

• Better Speed– OH network and DB Access– MN client– FL overall

Users and usageUsers and usage

• Where– Combination of central and/or district

• Currently under 12 users per agency– More in the future as CES gets new use in

the districts

• Item level, no parametric

• Mixture of reference prices, bid-based, and cost based pricing

Cost SheetsCost Sheets

Current English/ metric spec year OH MN

Standard Cost Sheets 278 2,053Items 12,049 15,434Items with Cost Sheets 980 1,170Cost Sheets attached to items 3,199 26,308

Bid HistoriesBid Histories

• By time range– 1.5-year, 2-year, and 3-year

• By work type– Asphalt, Bridge, General

• Collapse items– With adhoc

• Minimum occurrences– With using IRANK

WorkflowWorkflow

• Primary process used1) Check out data from PES

– Project, and/or Proposal

2) Bring in tasks from defaults or snapshots

3) Update prices

4) Check-in to PES

• Other– Pavement determination

ImportImport

ImportImport

ImportImport

ImportImport

Job InformationJob Information

Items GridItems Grid

Items GridItems Grid

Items GridItems Grid

Items GridItems Grid

Items GridItems Grid

Items GridItems Grid

ResultsResults

• Open in change mode by default

• Button for check-in/check-out

• Include choice to automatically bring in default tasks

• Set so default is to filter/select on Proposal/Project id

• ~14 steps to 2 steps

Items TreeItems Tree

Items TreeItems Tree

Items TreeItems Tree

ResultsResults

• Icon designer is now in management

Items TreeItems Tree

Reference PriceReference Price

OverallOverall

• Collected 60+ issues

• Classified and grouped into TMR’s– Created 16 new TMR’s from ~35 issues and

scheduled for release by June 2004– Identified 10 potential TMR’s for CES

enhancements– Identified 10 potential TMR’s for BAMS/DSS

enhancements

• Posted Update in July including top 4 issues from assessment

ConclusionConclusion

???

ConclusionConclusion

! GREAT IDEA !