kea.karnataka.gov.inkea.karnataka.gov.in/sites/default/files/11th Governing... · Web viewSri Brijesh Kumar Dikshit, IFS from AIS. 03.03.2014 to till date except as above 2 Additional

ELEVENTH GOVERNING BODY MEETINGOF

KARNATAKA EVALUATION AUTHORITY

CHAIRED BY

CHAIRPERSON OF KEA GOVERNING BODY

&

PRINCIPAL SECRETARY TO GOVERNMENT OF KARNATAKA

PLANNING, PROGRAMME MONITORING AND STATISTICS DEPARTMENT

DATE: 15 JUNE 2016

TIME: 03.00 PM

VENUE

Committee Room

No. 253, 2nd Floor, 2nd Gate,

M.S. Building, Bengaluru 560 001.

I N D E X

SL. NO.

AGENDA PARTICULARS PAGE NO.

1Agenda

Subject 1 Confirmation of the resolutions of the 10th governing body meeting of KEA held on 29th March 2016.

1-2

2 Agenda Subject 2 Approval of the audit report and accounts of 2015-16. 3

3Agenda

Subject 3To furnish the accounts of current receipts and disbursements of the period 30th March 2016 to 31st May 2016.

4-5

4Agenda

Subject 4Approval of the Draft Report of the Governing Body on the affairs of KEA including the progress made in its programs for the year 2015-16.

6-17

5Agenda

Subject 5Changes proposed in the process of evaluating proposals for selection of Consultant Evaluation Organizations for conducting evaluation studies.

18-20

6Agenda

Subject 6Continuing the services of Mr. M Ranganna, Consultant (Procurement) in KEA for a period of two years from 25th July 2016.

21-22

7 Agenda Subject 7

Engaging the services of Mr. S Dinesh retired Deputy Director of Planning department, Consultant (Training) in KEA for a period of one year from 04th June 2016.

23-24

8 Agenda Subject 8

Finalizing the topics/schemes for external evaluations from those proposed by various departments and parastatals in 2016-17.

25-26

9 Appendixes 1. Copy of the proceedings of the 10th meeting of the

Governing Body held on 29th March 2016.2. Audit Report for the year of 2015-16.

27-33

34-45

AGENDA SUBJECT 1

Confirmation of the resolutions of the 10 th Governing Body Meeting of KEA held on 29 th March 2016

The Governing Body is requested to confirm the resolutions (The proceedings are

enclosed as Appendix 1 of this agenda) and please note the action taken on subjects

where action was called for, which are-

I. Agenda subject2: The budget of KEA for the year 2015-16 for Rs 1200.226

lacs was approved.II. Agenda subject 3: The accounts furnished were noted. No action called for.

III. Agenda subject 4: The agreement with Karnataka Institute of Public Auditors

to provide an Accounts officer to KEA has been entered into on 16th May

2016 but with effect from 03rd March 2016. This is valid up to 03rd March

2018.

IV. Agenda subject 5: In accordance with the resolution the file requesting the

Government to order that interests earned by KEA may be treated as grants

and to be used only for the purpose of evaluation studies was sent to the

Finance department through Planning department. A few details were asked

by the Finance department on that matter. The details have been provided.

Final orders in this matter are awaited.

V. Agenda subject 6: The ISO certification of KEA was noted. No action called

for.

VI. Agenda subject 7: The payment of Rs 933865 has been made to the

Department of Printing on 30th March 2016 vide cheque number 753653.

VII. Agenda subject 8 A: A proposal has been made to engage the services of Mr.

S Dinesh, retired Deputy Director of Planning department, and put up as

subject number 7 of this meeting.

VIII. Agenda subject 8 B: KEA has made a provision of Rs 150 lacs in the

2016-17 budget which was approved in the previous Governing Body

meeting.

IX. Agenda subject 8 C: KEA has commenced with the preparation of study

material on evaluation which can be used in ATI and SIRD trainings. The

study material will be bilingual (in English and Kannada). It is expected to be

ready by the end of June 2016.

AGENDA SUBJECT 2

Approval of the audit report and accounts of 2015-16

The Annual accounts of the financial year 2015-16 was prepared and got

audited by the auditors appointed by the Governing Body vide resolution no. 8

passed in its fifth meeting held on 26th March 2014. The auditor’s report, including

the supplementary reports and payment statements, the balance sheet and their notes

on accounts are appended as Appendix 2 of the agenda.

The report, statements and notes are put before the Governing Body

for discussions and change, to be followed by adopting these and taken to the

next General Body meeting for approval in accordance with rule no. 14(3) of

the Karnataka Evaluation Authority (KEA) Rules, 2011.

AGENDA SUBJECT 3

To furnish the accounts of current receipts and disbursements of the period 30 th March 2016 to 31 st May 2016

The following is the summary of receipts and expenditure of the period

30th March 2016 to 31st May 2016.

EXPENDITURE STATEMENT

Sl No. Particulars

Amount in Rs.

1 Schemes Evaluation Expenses. 24894822 Salary & Allowances. 6494013 Salary for Outsourced Staff(KEA) and (HDD) 6535134 Leave Encashment. -5 Pension & Leave salary contribution. -6 Workshop, Training, Seminar and Meeting expenses of

HDD. 228407 Payment to Resource Persons of KEA. -8 Meeting Expenses of KEA. 97469 Sitting Fees, Conveyance and Travelling Expenses. 1800010 Books and Periodicals- (KEA)and (HDD). 276011 Notification Expenses. -12 Printing and Stationery & Consumables. 47513 Telephone and Postage-(KEA, HDD). 1285714 Office Expenses. 2630215 Vehicle Maintenance. 1260416 Petrol of KEA and HDD vehicles. 1870217 Bank Charges. 1265418 Furniture and Fixtures KEA. -

19a) Releases to Zilla Panchayats (towards preparation of DHDRS). -

b) Release to Zilla Panchayats towards printing of DHD Reports. 207983

20 Audit charges. -21 Vehicle hiring charges. 17940022 Filing IT exemption etc. 458023 Medical Reimbursement. 200024 Refund of EMD. -25 Website Development. -26 ISO Certification of KEA. -

27 Repairs and Maintenance. -28 Scheme Evaluation Expenditure of other Departments. -29 Printing of 12th Five Year Plan. 933865

30Printing of snap shot book of Human Development Index of taluks, Municipalities and Local bodies. -

31 Review of DHD reports-HDD. -32 Translation of DHD reports. -

33Advance paid for training of two personnel of Planning Department as deposit to GRAAM. 100000

Total 5357164

RECEIPT STATEMENT

Sl. no Receipt from Amount inRs.1 Opening Balance as on 30.03.2016 85942980.56

2 a)Grant in Aid from State Government 15000000.003 b)Deposits for the sponsored Evaluation

studies from other departments/agencies-

4 c)Interest on Bank Deposits 2482442.005 d)Grant in Aid from Government of

India/UNDP etc48884.00

6 e)EMD from Agencies -7 f)Refunds 112322.008 g)Miscellaneous (application fee etc.) 12000.00

Total 103598628.56

The balance available in the “KEA fund” account is Rs. 98241464.56 (Rupees Nine

Crores Eighty two Lakhs Forty One Thousand Four Hundred Sixty Four and

Fifty Six only) as on 31st May 2016.

The accounts of the 2015-16 are being maintained as per the provisions of the

KEA Finance and Accounts Manual. From April 2016, the tally system too is being

used.

The Governing Body is requested to please note the above details and

offer suggestions where felt necessary.

AGENDA SUBJECT 4

Approval of the Draft Report of the Governing Body on the affairs of

KEA including the progress made in its programs for the year

2015-16

As per rule 11(2) (i) of the Karnataka Evaluation Authority (KEA) Rules

2011, it is required that the report of the Governing Body on the Affairs of the

Society, including the progress made in its programs in furtherance of its aims and

objectives pertaining to the previous financial year be placed before the General

Body.

The draft report of 2015-16 intended to be placed before the next General Body

meeting is enclosed as Annexure 1.

It is requested that the Governing Body may please discuss and

suggest changes which may be incorporated in it. After the changes suggested

are incorporated, the report will be placed before the General Body.

ANNEXURE 1

Draft Report of the Governing Body on the affairs of KEA including

the progress made in its programs for the year 2015-16

1. Introduction to the establishment of KEA and major developments:

Karnataka Evaluation Authority was set up in the year 2011-12 vide Govt.

Order No. PD 8 EVN (2) 2011 dated 11.07.2011 and it was registered as a society as

per the Karnataka Societies Act, 1960 under Section (17) vide Government Order

No. PD 20 EVN 2011 dated 05.09.2011 under Registration Certificate No:

DRB-C/SOR/140/2011-12 dated 19.09.2012, with the vision of keeping in place a

transparent, effective and efficient practice of evaluation of State’s development

policies and programmes and to use it effectively as a tool to benchmark the state of

affairs, refine its public policies, and designing programmes and schemes with

prudent and optimal use of resources for maximizing the intended and measurable

outcomes and citizen satisfaction.

The Income Tax department granted exemption from income tax to KEA

under section 12AA(a) of the Income Tax Act 1961 vide certificate number DIT(E)

BLR/12AA/AACAK3058R/ITO( E)-1/2014-15/G-356 dated 16th June 2014.

In 2015-16, “the process of conducting programmes/schemes evaluations

and research studies from preparation of terms of reference to grading of final

evaluation reports and the maintenance of records related to it” was ISO 9001:2015

certified vide certificate number 24375 of the Universal Registrars.

2. Evaluation Mission:

The following are the principles and objectives of evaluation:

i. Prescribing standards of policy and programme formulation, monitoring,

evaluation and refinement.

ii. Institutionalising enabled machinery backed by adequate financial

resources and informed procedures to facilitate, supervise and enforce

timely, useful and accountable evaluation.

iii. Enhanced technical capacities within the departments of the Government

and by the independent evaluation agencies to undertake and effectively

utilize evaluation outputs for informed decision-making.

iv. Enhanced Stakeholders’ satisfaction through participation, transparency

and accountability.

3. Evaluation Policy Framework and Applicability:

i. Framework for Evaluation of Government Policies, programmes in Karnataka

whereby the policy context envisages for supporting capacity building,

facilitation, conduct, outsourcing, responsibility matrix of various stake

holders and other relevant attributes, procedures and processes essential for

effective and timely evaluation and its feedback utilization for quality

outcomes.

ii. This policy framework is applicable to all entities in the Karnataka

Government including Urban and Rural local bodies, Government

departments, Public undertakings, Boards etc. It envisages to constantly learn

from experience and discussion of its work by involving experts in the fields

of development, evaluation, policy studies, administrators and the general

public.

iii. The policy envisages distinctly two broad types of Evaluation and they are as

follows:

(a) External Evaluation: All evaluation studies to be taken up by the Karnataka

Evaluation Authority and paid by its own funds are referred as external

evaluation studies. The schemes which are earmarked by the authority for

evaluation shall not be taken up by the line department for evaluation. In a year

KEA may take up 20-30 evaluations which are vital for the key policy and

programme refinement and assessment.

(b) Internal Evaluation: Any evaluation to taken up by the line departments from

their own resources are referred as internal evaluation studies. It shall be

mandatory for all the line departments to take advice from the KEA on TOR, data

collection tool, methodology, vendor/outsourcing agency selection and all other

technical matters pertaining to the internal evaluation and follow the rules,

procedures etc. prescribed by the authority. The department may earmark 1% of

the plan fund for such evaluations. In a year all the departments together may

take up 40-60 such evaluations. KEA will monitor the progress of such

evaluation and will receive and safe upkeep in archives all TORs, data tools, soft

copy of the data collected and reports etc., for future use.

4. Activities / Functions of KEA:

i. The KEA is primarily responsible to supervise, facilitate, build capacity and

handhold the departments for effective planning, monitoring and fine tuning

the policies, programmes, and schemes for result oriented and outcome based

implementation.

ii. The KEA may undertake or commission training, consultancy, advocacy

activity to further goals of effective and meaningful scheme formulation,

monitoring and evaluation.

iii. KEA shall keep record of all the TORs, data collection tools, evaluation

reports in their data base and follow-up utilization of evaluation outputs

iv. KEA shall take a target to conduct at least 20 to 30 very important evaluations

every year.

5. Bodies of the Society:

i. General Body: It is the highest body of KEA (as Society) and the Chief

Secretary, Government of Karnataka is the chairman of this body. This body

mainly decides on policy matters.

ii. Governing Body: It is the second highest body of KEA (as Society) and the

Principal Secretary/Secretary to Government of Karnataka, Planning

Department is the President of this body. This body looks into the important

functions of the Authority and executes the resolutions of the General body

with the assistance of the Chief Evaluation Officer and Member Secretary.

iii. Technical Committee: This is headed by the Principal Secretary / Secretary to

Government of Karnataka, Planning Department to prepare Terms of

References, approve the work plan and accept draft evaluation.

Two (actually the First meeting was held in two parts) meetings of the General

Body have been held in the past. Their details are as below:

Sl.

No.

Date of

meeting

Venue of the Meeting Under chairmanship of

1 07.12.2011

Room No. 313, 3rd Floor,

Vidhana Soudha,

Bangalore - 560001.

Hon’ble Sri S.V.

Ranganath,IAS,

Chief Secretary,

Government of Karnataka.

2 10.01.2012


Vidhana Soudha,

Bangalore - 560001.

Hon’ble Sri S.V.

Ranganath,IAS,

Chief Secretary,


3 01.10.2012

Room No. 123, Vikasa

Soudha, Bangalore -

560001.

Hon’ble Sri S.V.

Ranganath,IAS,

Chief Secretary,


4 06.11.2014


Vidhana Soudha,

Bengaluru-560001.

Hon’ble Smt.Lata Krishna

Rau, IAS,

Additional Chief Secretary

and Development

Commissioner,


6. Budget and Expenditure of KEA:

Government of Karnataka made a provision of Rs.300lakh during 2015-16

under the Head of account: 2515-00-101-0-26 (Plan) for discharge of its functions.

The full provision was released to KEA in the financial year. Besides this, KEA

received Rs 18.72 lacs for three research studies it had undertaken.

Karnataka Evaluation Authority has a Bank Account titled as KEA Fund under

savings bank account no. 64084919361, in the State Bank of Mysore, M.S. Building,

Bangalore, being jointly operated by the Chief Evaluation Officer and the

Administrative Officer, KEA.

An amount of Rs.43.86 lac was credited by the Bank as interest on 31.03.2016.

An amount of Rs. 2.86 crores has been spent by the end of March 2016. The details

are as follows:

EXPENDITURE STATEMENT

Sl No. Particulars

Amount in Rs.

1 Schemes Evaluation Expenses. 88755772 Salary & Allowances. 66085053 Salary for Outsourced Staff(KEA) and (HDD) 23792234 Leave Encashment. 934145 Pension & Leave salary contribution. 06 Workshop, Training, Seminar and Meeting expenses of

HDD. 868027 Payment to Resource Persons of KEA. 700008 Meeting Expenses of KEA. 1393129 Sitting Fees, Conveyance and Travelling Expenses. 7500010 Books and Periodicals- (KEA)and (HDD) 1266011 Notification Expenses. 31504012 Printing and Stationery & Consumables. 5711413 Telephone and Postage-(KEA, HDD). 9633414 Office Expenses. 5714515 Vehicle Maintenance. 999616 Petrol of KEA and HDD vehicles. 11901617 Bank Charges. 402818 Furniture and Fixtures KEA. 511390

19a) Releases to Zilla Panchayats (towards preparation of DHDRS). 2347000

b) Release to Zilla Panchayats towards printing of DHD Reports. 1402800

20 Audit charges. 3990021 Vehicle hiring charges. 147260722 Filing IT exemption etc. 2808023 Medical Reimbursement. 1988224 Refund of EMD 61222225 Website Development 14118126 ISO Certificate of KEA 8931027 Repairs and Maintains 6743828 Scheme Evaluation Expenditure of other Departments 1044083

29 Printing of 12th Five Year Plan 933865

30Printing of snap shot of taluks, Municipalities and Local bodies 738838

31 Review of DHD reports-HDD 6000032 Translation of DHD reports 3960033 Advance paid to HDD meetings 55000

Total 28602362

The balance available in the “KEA fund” account is Rs.1,006,54,645 (Rupees One Crore Six Lac Fifty Four Thousand Six Hundred Forty Five only) as on 31st March 2016.

7. Details of staffing pattern:

The details of the posts sanctioned and officials working in Programme and

Administrative Wings of Karnataka Evaluation Authority are given as later-

KEA Staffing Pattern

(as per Govt. Order No: PD 22 SMC 2013 dated 11.02.2014)

Sl.

No.Category of posts

No.

of

posts

Pay Scale

(Rs.)

Name of the Officer

in positionPeriod

1Chief Evaluation

Officer1 Scale less

Prof. S.Madeswaran,

Special Officer,

Evaluation

Division(Concurrent

charge)

01.10.201

1 to

19.06.201

2

Sri K.N.Murthy, IFS

from AIS.

20.06.201

2 to

03.11.201

3

Sri Rajiv Ranjan,

IFS from AIS (in

charge)

04.11.201

3 to

02.03.201

4 and

27.09.201

5 to

22.10.201

5

Sri Brijesh Kumar

Dikshit, IFS from

AIS.

03.03.201

4 to till

date

except as

above

2Additional Chief

Evaluation Officer1 Scale less Vacant

Since

inception

3.Director of

Evaluation 5 Scale Less Vacant

Since

inception

4. Associate Director 10 Scale Less Mrs. Jyothi S. Jenni

from

05.11.201

5

5. Research fellow 10 Scale less VacantSince

inception

6.Web & MIS

Manager1 40050-56550 Vacant

Since

inception

7.Administrative

Officer1 40050-56550

Sri M.H.Diwakar

Rao

23.11.201

1 to

05.01.201

3

Sri H.R. Nagendra

05.01.201

3 to

01.05.201

3

Sri

B.Krishnappanavar

22.03.201

3 to

30.04.201

3

Smt. V.Ramani

02.05.201

3 to

27.9.2013

Sri.S.O.Narayanapp

a

27.9.2013

to

30.10.201

Smt.N.Manjula

Geetha

October 2013

to31.12.201

Sri L C Basavaraju

I/C

01.01.2015 to

23.02.2015

Sri Manjunath Patil24.02.201

5 to 31.03.201

6

8. Accounts Officer 1 28100-50100 VacantSince

inception

9.Desk Officer(Under

Secretary)1 28100-50100 Vacant

Since

inception

10. Office Assistant 2 16000-29600 VacantSince

inception

11. Personal Secretary 2 14550-26700 VacantSince

inception

12. DTP Operator 1 16000-29600 VacantSince

inception

13. Driver 2 9600-14550 Vacant Since inception

14. Attender 2 9600-14550 Vacant Since inception

The services of Smt. H.S. Vijayalakshmi, Assistant Statistical Officer

belonging to the erstwhile Evaluation Division, is promoted as Assistant Director

and posted to KEA from 16th March 2016.

8. Activities carried out in KEA:

A. Details of Studies taken up by KEA:

The studies taken up KEA during 2015-16 are as follows:

Sl No Title of the study

Consultant Organization doing

the study

Cost (Rs.) if External evaluation

Expenditure incurred in

2015-16

1Impact of the Joint Forest Planning and Management (JFPM) programme in Karnataka.

Outreach Association of Volunteers for Rural

Development, Bengaluru.

3250884 0

2 Study of Migration of Labour to and from Karnataka

Council for Social Development, New

Delhi.1390000 0

3

Status of some of the malignant, exploitative and offensive to human dignity Superstitions of Karnataka and the change in their status of prevalence in the past 25 years

Hyderabad Karnataka Centre for Advanced Learning (HKCAL),

Kalburgi.

1600000 0

4Evaluation of the Utilisation of Individual Household Latrines Constructed in the State.

Core Carbon X Solutions Pvt, Ltd,

Hyderabad.1950000 0

5Evaluation of Self Employment Programme (SEP), Industry Service & Business (ISB) and Dairy Scheme

Remote Sensing Instruments, Hyderabad.

2790000 0

6

Functioning of the Horticultural Producer’s Co-operative Marketing and Processing Society Limited (HOPCOMS), Bangalore.

ICRA Management Consulting Services

Ltd (IMaCS), Bengaluru.

1486210 0

7

Evaluation of Micro credit scheme for Sthree-shakthi self-help groups, implemented in the period 2011-12 to 2014-15 by the Karnataka State Women’s ‘Development Corporation.

The Energy Resource Institute (TERI),

Bengaluru.1990000

0

8Evaluation of the Implementation of State Strategic Statistical Plan (SSSP) in Karnataka.

Ernst & Young LLP, Bengaluru. 2578677 0

9

Evaluation of Rehabilitation of Devadasi Programme, implemented by the Karnataka State Women’s DevelopmentCorporation, Bengaluru.

1750000 0

10 1800000 0

Evaluation of the Performance, Status, Effectiveness and Impact of Mobile Governance in Karnataka.

Hyderabad Karnataka Centre for Advanced Learning (HKCAL),

Kalburgi.

11

Evaluation of the Ganga Kalyana Scheme from 2008-09 to 2012-13 implemented by Devaraj Urs Backward Classes Development Corporation from 2008-09 to 012-13.

1720000 0

12

Implementation and efficacy of Protection of Women from Domestic Violence Act 2005 Rules 2006 in Karnataka

Rural Ecological And Agro Development

Institute India, Dharwad.

945459 0

13

Evaluation of Land Purchase and Land Allotment Scheme for Landless Scheduled Tribe Women for the Period 2009-10 to 2013-14

Indian Resource Information & Management

Technologies Ltd, Bengaluru.

895000 0

14

Evaluation of the Performance of Rural Backward Poultry farming in Karnataka under the Centrally Sponsored Rural Backyard Poultry Development Scheme

NABARD Consultancy Services Pvt. Ltd,

Bengaluru.

277020 0

15

Evaluation of the Performance of BIRD’s Artificial Insemination Centres supported by the Department of Animal Husbandry and Veterinary Sciences in Karnataka under Centrally Sponsored Scheme

752400 0

16

Evaluation of Streeshakthi scheme in Karnataka for the period 2009-10 to 2013-14. 2183100 0

17

Evaluation of the scheme of Assistance to inland water fishermen for purchase of fishery requisite kits in Karnataka.

Technical Consultancy Services Organization

of Karnataka (TECSOK), Bengaluru.

1381600 0

18Evaluation of Distribution of tax exempted diesel and kerosene to fishing boats in Karnataka.

Hyderabad Karnataka Centre for Advanced Learning, Kalburgi.

1358885 0

19 Evaluation of Impact of Madilu Programme of Samagra Mathru

2039916 0

Aarogya Palane (Thayi Bhagya) Yojane of institutional Deliveries in Government Hospitals and reduction of Maternal & Neo-natal deaths in Karnataka

20

Evaluation of Ksheerbhagya Scheme of Government of Karnataka implemented through Education, Women and Child Welfare departments and Karnataka Milk Federation. Centre for Symbiosis

of Technology Environment and

Management (STEM), Bengaluru.

1302550 0

21

Evaluation of Fodder Development Programme Implemented under SDPof Department of Animal Husbandry and Veterinary Services, Govt. of Karnataka from 2009-10 to 2012-13.

1249450 0

22 Evaluation of the Ganga Kalyana Scheme from 2008-09 to 2012-13. 1349800 0

23

Suvarna Karnataka Gotalli Samrakshane Yojane.

Institution of Agricultural

Technologists (Regd), Bengaluru.

297500 0

24

Evaluation of Milk Incentive Scheme of the Department of Animal Husbandry and Veterinary Sciences, Government of Karnataka from 2008-2013.

Remote Sensing Instruments, Hyderabad. 1980000 0

AGENDA SUBJECT 5

Changes proposed in the process of evaluating proposals for selection of Consultant Evaluation Organizations for conducting evaluation

studies

In case of Evaluation studies taken up by Karnataka Evaluation Authority

(KEA), the selection of Consultant Evaluation Organization is done following the

procedure prescribed in rule 28 of the Karnataka Transparency in Public

Procurement Rules, 2000. The methodology adopted most commonly, and certainly

in case of all Evaluations costing more than Rs. 5 lacs, is Quality and Cost Based

Selection (QCBS). In this, the procedures followed till now but proposed for

changes are as follows –

1. The weightage of Technical proposal to Financial (Cost) is 70:30.

2. The technical proposal contains three items, namely –

(a) The institutional score – This is the score worked out for the applicant

Consultant Evaluation Organizations calculated as per the method of Desk

Appraisal detailed in Chapter-3 of the Manual for Empanelment of

Evaluation Consultants. This deals with the past strength of the

organization. (maximum score = 200)

(b)The qualifications, experience in evaluation and academic strength of the

team members and Principal Investigator of the Study. (maximum score =

100)

(c) The power point presentation of the Evaluation study including the history,

past literature, methodology of study etc. (maximum score =100).

3. The Tender Evaluation Committee (TEC) that evaluates the power point

presentation of the Evaluation study comprises of (a) A member of the

department for which the study is being done, (b) One consultant from KEA,

and, (c) The Administrative Officer, KEA. They give scores from and up to

40, 50 and 10 (of the maximum of 100) respectively.

4. The following changes are proposed against each of these namely –

1. In view of the fact that the quality of evaluation should be the prime focus

of all evaluations, it is proposed to allot more weightage to the technical

part of the proposal than the 70% at percent. In case of World Bank

evaluations, the weightage to financial (economizing the cost) is 10% to

20% and in no case 30%. In case of ADB, the weightage allotted to cost is

normally 20%.

Hence, it is proposed that for all future evaluation studies, the

Consultant Evaluation Organization may be selected by evaluating the

proposals of all applicant organizations with 80% weightage to

technical part and 20% to the financial (cost).

2. (a) The Institutional score represents only the historical/past strength of an

organization. A high institutional score may not necessarily result in a

proportionately good evaluation study. However, too poor an institutional

strength (score) may result in poor quality evaluation study or the

organization backing out of the study at some stage. It is thus proposed

that the institutional score of any applicant organization should be

merely a qualifying one, the qualifying score being 100of the total 200,

it being the minimum required in desk appraisal for getting empanelled

with KEA as per clause 19 of the Manual for Empanelment of Evaluation

Consultants.

(b)No change is proposed in case of the strength of team members and

scores.

(c) The power point presentation of the evaluation study, which is done by

the Principal Investigator, is the most important aspect to be evaluated in

the proposals received. It is proposed to increase the maximum score of

this to 200 from the present 100.

3. With a view to have better third party appreciation/evaluation of the

proposals received, it is proposed that the Tender Evaluation

Committee (TEC) that evaluates the power point presentations of

Evaluation studies applied for comprise of (a). A subject matter expert

from research field (maximum score awardable= 100), an officer of the

department (not below the rank of Joint Director) for which the study

is being carried out (maximum score awardable = 60) and (c) a

consultant/officer of KEA (maximum score awardable = 40).

Further, if the proposal in point number 3 is approved, it is proposed

that the subject matter expert may be entitled to the same honoraria

and travelling charges as members of the Technical and Empanelment

Committee of KEA.

These proposals may please be considered, discussed and

resolved by the Governing Body.

AGENDA SUBJECT 6

Continuing the services of Mr. M Ranganna, Consultant (Procurement)

in KEA for a period of two years from 25 th July 2016

The Consultant (Procurement) Mr.M.Ranganna, has been working with the

Karnataka Evaluation Authority (KEA) since 01.08.2013 as Consultant

(Procurement) against the one of the 10 sanctioned posts of Associate

Director of Evaluations. The appointment was first done with the approval of

the Governing Body of KEA in its 2nd meeting held on 17.12.2012 and also

with the approval of the Finance Department vide their notification no.

FD/543/Exp-12/13 dated 26.07.2013.His present engagement is contractual,

and with the sanction of the Finance Department vide Notification number

PD/605/Exp-12/13, dated: 18.09.2015of the Finance department and expires

of 24th July 2016. His honoraria has been fixed as per aapproval of the Finance

Department Aa E 72 Exp 6/2015, dated: 02.03.2016 in paragraph 98 of the

nf of file no.KEA 106 EVN 2012.

Mr. M Ranganna, is a retired Additional Commissioner of the

Commercial taxes department.

According to the Human Resources Manual, which in turn includes

Government Order no. PD 22 SMC 2013 dated 11.02.2014(pages 160 to 163

of the Compendium of manuals available in the office of the Secretary

Planning, Program Monitoring and Statistics) which, in clauses 7 and 8 states

that –

“Subject to the approval of Governing Body, retired Government

servants may be appointed to any post in Karnataka Evaluation Authority if

they have the required skills and expertise on such terms and conditions as

may be deemed appropriate.

Subject to these rules, Principal Secretary, Planning Department shall

be the competent authority to make any appointments to a vacant or newly

created post in Karnataka Evaluation Authority”.

Mr. M Ranganna is working with KEA as Consultant (Procurement)

efficiently, effectively and without any blemish on their integrity, financial or

otherwise.

In view of these, it is recommended that the Governing Body be

pleased to extend the engagement of Mr. M Ranganna, retired Additional

Commissioner of the Commercial taxes department as

Consultant(Procurement), against one of the 9 vacant of the total

10sanctioned posts of Associate Director of Evaluations, for a period of

two years from 25th July 2016 on the same terms and conditions as

existing on the date of this meeting.

AGENDA SUBJECT 7

Engaging the services of Mr. S Dinesh retired Deputy Director of

Planning department, Consultant (Training) in KEA for a period

of one year from 04 th June 2016

1. In the 10th Governing Body meeting held on 29th March 2016, in subject ‘A’

taken up with the permission of the chair, it was resolved that-

“The subject was discussed in detail and it is resolved that KEA should

engage two or three retired Group “A” or “B” officers on contract or

outsourcing basis in its technical wing against the vacant posts of Associate

Director of Evaluations as per the approved terms and condition”.

And further under subject ‘C’ taken up with the permission of the chair, it was

resolved that-

“KEA should develop a study material on practical aspects of Evaluation

of Government programmes and Parastatals using the existing study material

available on the subject. This may be sent to ATI for incorporation as a one

two hour module on evaluations in all its training programmes for officers.

Copies of the study material can be sent to all district level officers working in

the districts”.

2. Mr. S Dinesh, who was working as Deputy Director, Perspective Planning

Division, in the Planning Department retired on 31st May 2016. It is learnt

that he had been a good officer during service, is hard working,

knowledgeable and amenable to learning things that are new. He can be an

appropriate person to prepare the training module for ATI by abridging a

training manual prepared by KEA but which is quite technical and lengthy.

3. According to the Human Resources Manual, which in turn includes

Government Order number PD 22 SMC 2013 dated 11.02.2014 (pages 160 to

163 of the Compendium of manuals available in the office of the Secretary

Planning, Program Monitoring and Statistics) which, in clauses 7 and 8 states

that –

“Subject to the approval of Governing Body, retired Government

servants may be appointed to any post in Karnataka Evaluation Authority if

they have the required skills and expertise on such terms and conditions as

may be deemed appropriate.

Subject to these rules, Principal Secretary, Planning Department shall

be the competent authority to make any appointments to a vacant or newly

created post in Karnataka Evaluation Authority.”

Further, as per that very Government order, there are ten posts of Associate

Director of Evaluations sanctioned in KEA. Against them, there are four posts

filled up; two by deputation, one in accordance with the procedure to engage

retired Government servants of the Government Order number PD 22 SMC

2013 dated 11.02.2014 and yet another proposed in this meeting for

Mr. M Ranganna.

In view of these, it is recommended that the Governing Body be pleased

to permit engagement of Mr. S Dinesh, retired Deputy Director of

Planning department as Consultant (Training), against one of the total 10

sanctioned posts of Associate Director of Evaluations, for a period of one

year from 04th June 2016 on the same terms and conditions as existing as

were the terms of engagement on the first appointment of

Mr. S A Katarki now working as Consultant (Evaluation).

AGENDA SUBJECT 8

Finalizing the topics/schemes for external evaluations from those proposed by various departments and parastatals in 2016-17

In the eighth subject of the eighth Governing Body meeting held on 31 st

March 2015, the decision was as follows-

“The CEO, KEA, should write to all departments and Planning Directors to

inform the KEA in April 2015 about the schemes and programmes which they would

like to get evaluated in the year 2015-16 at their cost (Internal evaluation), and

those which they want to get evaluated at KEA cost (External evaluation). Based

upon the information received, the annual plan of Evaluations may be prepared”.

Guided by the spirit of this resolution, in 2016-17 letters were written to all

ACS/Principal Secretaries/Secretaries requesting for intimating to KEA the schemes

they would like to be evaluated in 2016-17.

In response to this, the following proposals for External Evaluation have been received.

Sl.no. Department/Parastatal Scheme/Topic of evaluation study

1. Rural Development and Panchayath Raj department.

Evaluation of the Cattle sheds constructed under MGNREGA.


Evaluation of the EFMS system in MGNREGA.


Evaluation of the Rajiv Gandhi Chaitanya Yojane.


Evaluation of NLIM Community Investment Fund.

5.Rural Development and

Panchayath Raj department. Evaluation of Deen Dayal Upadhyaya Grameena Koushalya Yojane.

6. Forest, Ecology and Environment department.

Evaluation of the Krishi Aranya Prothsaha Yojane.


Evaluation of the Tree Parks made under the 13th and 14th Finance Commission

funds.


Evaluation of the LPG connections given under SCP and TSP programme in forest

department.


Evaluation of the performance of the Karnataka Bio-diversity Board.

10.Planning, Programme,

Monitoring and Statistics department.

Evaluation of the scheme of Extension of Interest Subsidy of 4% to Nationalized, DCC and Apex Banks in case of SC/ST

entrepreneurs.



Evaluation of Suchi Sambhrama kit for SC/ST boys and girls.



Study of the status and performance of Direct Benefit Transfer (DBT) scheme in

Karnataka.



Study of the status of Senior Citizens in Karnataka.



Study of the status of Self Help Groups in Karnataka.



Study of the status of Sports in Karnataka.

16. Labour department. Evaluation of collection and usage of the Construction Workers Welfare Board cess.

17. Kannada and Culture department.

Evaluation of the utilization of funds provided to societies and NGOs for the propagation of Kannada and Culture in

Karnataka.

18. Municipal Administration department.

Evaluation of the performance and impact of NULM implemented by the Municipal

Administration department.

19. Directorate of Health & Family Welfare Services.

Usage of the e Hospital software developed by NIC

20. Health and Family Welfare Department

Concurrent Evaluation of 104-Arogya Sahayavani (Health information Helpline)

and perspective evaluation of its augmentation and modification.

21.The level of satisfaction and

complaints of kerosene by card holders as per their entitlement.

Food, Civil Supplies, Consumer Affairs and Legal Metrology Department

22.The level of satisfaction and

complaints of sugar by the card holders as per their entitlement.


23. Choice of food grains by the card holders regarding their


entitlement of 5 kgs per member in the ration card. The

assessment of choice may be carried out for each district of representative regions of the State. The choice should be

between full rice, part rice and part wheat (or any other coarse grain viz., Ragi or Jowar, etc) which would be supplied only

on its availability.

24.Sample survey regarding errors

of exclusion and errors of inclusion in the ration cards.


25.

Level of satisfaction of the card holders regarding ration shops

which are run by private individuals vis-à-vis the ration shops run by institutions like PACS/Milk Societies/Gram

Panchayats and a report on the preferred choice of the card

holders regarding shops run by private individuals vis-à-vis the

shops run by institutions.


26.

Acceptability among the card holders regarding direct cash

transfer instead of the ration at the ration shops. The

acceptability survey should be conducted only in the

Corporation areas of the State.


The Governing Body is requested to please consider these proposals and

decision be taken as to include which of them for getting them Externally

Evaluated in the year 2016-17.

Documents

kea.karnataka.gov.inkea.karnataka.gov.in/sites/default/files/11th Governing... · Web viewSri Brijesh Kumar Dikshit, IFS from AIS. 03.03.2014 to till date except as above 2 Additional