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Katy Family YMCA Youth Tennis Coordinators Manual Fall 2013. WELCOME TEAM COORDINATORS. Introductions. Kenyetta Brasher Youth Development Director Informal Education [email protected] 281-392-5055 Ext. 234 www.quickscores.com/katyytennis. Thank You. - PowerPoint PPT Presentation
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Katy Family YMCA Youth Tennis
Coordinators ManualCoordinators Manual
Fall 2013Fall 2013
WELCOME
TEAM COORDINATORS
Introductions
Kenyetta BrasherKenyetta BrasherYouth Development DirectorYouth Development Director
Informal Education Informal Education
[email protected]@ymcahouston.org
281-392-5055 Ext. 234281-392-5055 Ext. 234
www.quickscores.com/katyytenniswww.quickscores.com/katyytennis
The Katy Family YMCA thanks you for volunteering in youth tennis!
Your involvement is critical to the success of our program.
Thank You
YMCA General Information/Quick History YMCA Youth Sports:
Mission, Core Values, 7 Pillars, Sports Pledge/Philosophy
Code of Conduct & Team Coordinators Expectations How Teams Are Formed Practices/Games – rainouts & make-ups Emergency procedures/Child Abandonment &
Abuse/Appropriate Touch Character Development Pictures/Trophies/Party Team Roster Corrections Refunds/Credits Front Desk Service Important Dates
Agenda
The YMCA of Today
Aquatics Before & After School Programs Day Camp Health & Wellness Teen Programs Youth, Teen & Adult Sports
YMCA of Greater Houston
First YMCA in Houston in 1886 in rented facilities
Continues to grow, establishing centers all over the city
Currently serve over 500,000 annually One of the top 3 largest Associations in the
country with over 40 centers
Katy Family YMCA YMCA Programs came to Katy in 1980 Katy Family YMCA opened its facility in 2001 We serve over 50,000 people annually Over 4,900 youth sports participants annually 4 youth sports seasons/8 sports offered
Fall – Tennis, NFL Flag Football, Soccer, Volleyball Winter –Basketball, NFL Flag Football Spring – Tennis, Baseball, Softball, Soccer, Volleyball, Summer – Baseball, Softball, Track and Field, Sports Camps Teen VB/BB – Offered in Fall, Winter and Spring
YMCA MISSION & CORE VALUES
Mission: To put Judeo-Christian principles into practice To put Judeo-Christian principles into practice through programs that build a healthy spirit, through programs that build a healthy spirit, mind & body for all.mind & body for all.
Core Values:Honesty, Caring, Respect, Responsibility, Honesty, Caring, Respect, Responsibility, FaithFaith
Please make this a part of your practice routine & expect it from your parents &
players!! They will follow your lead!!!!!
7 Pillars of Y Sports
Everyone Plays Safety First Character Development Positive Competition Family Involvement Sport for All Sport for Fun
Sports Pledge & Philosophy
Sports Pledge: Sports Philosophy:
Win or lose Everybody Plays
&
I pledge before God Everybody Wins
To play the game
The best I know how
To obey all the rules
Respect the officials
To be a good sport at all times
And to improve myself
In spirit, mind & body
Coordinators Code of Conduct
1. Remember that you are the role model for your team
2. Be kind to your parents
3. Be kind to the coordinators and parents of other teams
4. Be kind to the Y staff
5. Be realistic with complaints & criticisms
6. Let the children have fun
Coordinator Expectations
Establish good ongoing communication Agenda for practices (warm-up/stretch, skill
development, play, cool-down/stretch) Know rules of play (coordinator given these) Exhibit and model core values Follow all policies and youth sports philosophy
How Teams Are Formed
By age (1 year, 2 years, 3 years) By sex (female, male, coed) By request (for a coordinator or teammate) By school By subdivision Random assignment You are able to play up one age division but not
down Deadline for team change request – September 13
There are no guarantees on requests!
KISD
Tennis Courts – 1st come, 1st served; No reservations
Parents, please supervise younger siblings
Please pick up all trash before leaving Leave the site cleaner than when you
arrived
Facility Use Policies
Team Coordinators are held responsible for care of facilities All children (siblings of players) must be under supervision on
and off the tennis courts at all times No tobacco products by tennis court entrance, or on tennis
courts After practices snacks need to be distributed off the courts Have team pick up any trash after practices Please keep the great relationship we have with KISD by not
taking proper care of their facilities Leave your practice site cleaner than when you arrived
Lesson/Practice Information
Lessons/Weekday Practices Begins the week of September 15
1 hour on Sundays lesson and 1 hour weekday practie
Sites Sundays with Y Staff – Seven Lake High School Weekday Practice with Team Coordinator – TBA by
team Y Staff will attend at least one weekday practice
for each team to assist the team coordinator
www.quickscores.com/katyytennis
Rainouts/Makeups
Sunday Lessons Decision will be made by 12:30pm on Sundays
(We will email the coordinator, update quickscores and let the front desk know)
Decision will either be “all practices are cancelled” or “all practices are on”
Sunday practices are typically made up the following Sunday.
Weekday PracticesPractice rainouts, team coordinator will contact their team formake-ups
Emergency Procedures
Team Coordinator contacts Parent or Guardian ImmediatelyMake sure you can get a hold of all parents
– have correct contact numbers
Accident Reports, Incident ReportsMust fill out and return to Y within 24 hrs
Abandoned Child
Ask all parents to stay at all practices and games.
If they leave do following: Team Coordinator will call YMCA for other contact
information if they cannot reach parents Team Coordinator will ask the assistant
coordinator or another parent to stay until abandoned child is picked up, if he/she cannot
Last option – two adults drive child to the YMCA
Child Abuse Prevention
We make an active effort to prevent child abuse. These efforts include but are not limited to: Background checks on staff and volunteers All coordinators are not allowed to start practices until their
drivers license have been swiped and their volunteer applications turned in to Youth Development Director (do not leave application with the front desk, it has personal information on it)
Allegations and suspicions are taken seriously and are reported to the proper authorities
Child Abuse Reporting
Procedures
The YMCA has a no tolerance position on child abuse
If you suspect child abuse you can report it to any Director in the YMCA or call CPS (Child Protection Services)
Appropriate Touch
Kids need touches of encouragement, but there are appropriate and inappropriate ways of touching a child Frontal Hugs vs. Side Hugs Sitting on Lap vs. Sitting next to High Fives vs. …….
Character Development
Incorporated into practices & games Coordinators can receive some ideas for this
YMCA’s 5 core values:
Honesty
Caring
Respect
Responsibility
Faith
Pictures, Trophies & Party
Pictures N the Zone – www.nthezonephotos.com Team Coordinator will be contacted with
picture time 1 coordinator plaque given to each team
Picture day October 6
Trophies Youth Sports – all receive a trophy or medal
End of season party
Roster Corrections We go through many drafts of team rosters before
they are finalized When we update a roster, we will send you a new
one via email Computer system and changes – what can and can
not be changed Make sure we have your current practice
day/place/time
We cannot guarantee requests
REFUNDS/CREDITS
REFUNDS FULL refunds will be given if requested prior
to the 1st Sunday lesson (September 15). NO refunds will be given after this.
CREDITS Partial credits may be given after the 1st
lesson on a case by case basis and must go through the Sports Department - Tennis.
Front Desk Service
Your first stop for questions:
281-392-5055 Coordinaotrs contact info, schedules, maps,
rainout information They will determine if the question needs to be
forwarded to Kenyetta EMAIL IS BEST WAY TO REACH ME!!!
Goal is to get you quick & correct answers!
IMPORTANT DATESLAST DAY TO REQUEST TEAM CHANGE – Wednesday, September 18
JEWELRY – No jewelry of any kind can be worn during play
SUNDAY LESSONS - Begin week of September 15
HOLIDAYS – N/A
T-SHIRT PICK-UP – Sunday, September 22 at Seven Lakes High School
MACTH PLAY – October 20
PICTURE DAY – October 6
MACTH PLAY – November 3
PICTURE DAY – October 6
RAIN OUT DATES – November 10 & 17
CONTACT USKenyetta BrasherKenyetta BrasherYouth Development DirectorYouth Development Director
Informal EducationInformal Education
[email protected]@ymcahouston.org
281-392-5055281-392-5055
www.quickscores.com/katyytenniswww.quickscores.com/katyytennis
We are looking forward to a We are looking forward to a great season!great season!
Questions/CommentsQuestions/Comments
THANKS FOR COMING!!!