Upload
others
View
4
Download
0
Embed Size (px)
Citation preview
ME 2004 BUSINESS ENGLISH KARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
Karadeniz Technical University
School of Engineering Department of Mechanical Engineering
ME 2004 Business English
2017 Spring Semester
Lecturer:
Ömer Necati Cora (Ph.D, Assist. Prof. )
Department of Mechanical Engineering
Room #: 320 E-mail: [email protected]
EFFECTIVE PRESENTATION
ME 2004 BUSINESS ENGLISH KARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
This lecture note is based on
1) Prof. Dr. Tayfun AKIN’s seminar titled as "Oral Presentation of Engineering Topics" held in METU Mechanical Engineering Department in April 2004.
2) Klara Nahrstedt’s presentation titled as "Excellence in Oral Presentation for Technical Speakers"
3) Other sources wherever quoted.
Acknowledgment
ME 2004 BUSINESS ENGLISH KARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
“One of the most important aspects to be
successful in your research, your job and your
career is
Excellent Oral and Written Communication
Prof. Sherman Frankel
Quote
ME 2004 BUSINESS ENGLISH KARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
An oral presentation does not need to be deadly dull
Markel M. , ‘Technical Communication’, Chapter 21, Tenth Edition, Bedford/St. Martin’s, Boston, 2012.
Myths and Mistakes of Technical
Presentations
Popular Myth: A technical audience requires a lot of technical
details in order to evaluate the speaker’s ideas
In 1989 HP conducted a survey to determine what technical presenters want to hear from other technical presenters.
Result: Listeners want talks
- easy to follow and well organized;
- they want simplified message “less is more”
Studies showed that simplifying and repeating the main idea will result in increased attentiveness and retention
Pros & Cons of Oral Presentation
Advantages
Interactive
Body language, vocal tone, eye contact
Ability to see reactions
Ability to answer questions immediately
Disadvantages
On the spot
Nerves often cause people to present poorly
John M. Lannon, Laura J. Gurak, Technical Communication:
International Edition, 12/E, Pearson, 2011.
Informative
Training/Instructional
Persuasive
Action Plan
Sales
Types of Presentations
Introduction
Giving a presentation is scary for most people
Audience wants you succeed
Preparation in advance is important Figure quote: John M. Lannon, Laura J. Gurak,
Technical Communication: International Edition,
12/E, Pearson, 2011.
Organization of the Presentation
A. Organizing an oral presentation
B. Delivering an oral presentation
A. Organizing an Oral Presentation
Make it short
Make the organization obvious
Make the ideas simple and vivid
Summarize an be prepared for questions
1. Make it short
It takes twice as long to listen as to read
Stick to a few main points
Write it out; but do not memorize it
Practice it aloud
Time it one minute short
2. Make the organization obvious
Acknowledge the introduction and the audience
Tell them what you are going to tell them
Tell them
Tell them what you told them
3. Make the Ideas Simple and Vivid
Put your ideas in verbal pictures make it clear, no going back
use illustrative examples
Explain your strategy where you are trying to go, before your tactics
Explain scientific ideas in physical terms
Illustrate the application
Explain ideas in English before mathematics C=A/d
Use Rhetorical Questions to keep attention
Glass Substrate
P++
Si
Cx
Capacitive Pressure Sensor
8.6 mm
11.7 mm
Glass Substrate
P++
Si
Cx
4. Summarize and Be Prepared for Questions
Repeat the main points in conclusion
Repeat each question for the benefit of the audience
Reword clumsy questions
Wait until after the speech to pass things out
In Summary
when you prepare an oral presentation
Make it short
Make the organization obvious
Make the ideas simple and vivid
Summarize and be prepared for questions
B.Delivering an Oral Presentation
Set the stage and the audience
Have an insurance policy instead of a manuscript
Use graphic aids
Talk loudly, slowly, and vigorously
1. Set the Stage and the Audience
Inspect the room ahead of time
Choose a room that is a little too small
Choose a room with the entrance in the rear
Remove distractions if you can
Cool off the audience
Appoint a volume indicator
2. Have an Insurance Policy Instead of a
Manuscript
Talk from your graphic aids
Put notes on cards
Type the main points to prevent finger smudges
Type on one side only
Keep the cards in the pocket of your jacket
3. Use Graphic Aids
Slides and acetates
order properly
do not block the audiences’ view
use large fonts
NEVER ever put paragraphs or long sentences
Overlays (no need with powerpoint)
Use the chalkboard backhand
Do not exaggerate the powerpoint functions
An Example to a Bad Presentation
Visuals
Plan Decide which visuals will work best where
Decide how many visuals are appropriate
Create a storyboard
Decide which visuals are achievable
Select appropriate media
Prepare Be selective
Make visuals easy to read and understand
Look for alternatives to word-filled visuals
Silicon Substrate
SiO2
Photoresist
UV
Diffusion
N+ N+
Example Presentation: Photolithography
Silicon Substrate
N+ N+
Metal-Oxide-Silicon Transistor
N N
SiO2
Polysilicon
Source Gate Drain
ME 2004 BUSINESS ENGLISH KARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
Simplicity
Injection
Efficiency Pixel Area
Charge
Storage
Capacity
Zero
Detector
Bias
SI & SDF
DI
BDI
CTIA
SCI
CMDI
CMI*
Infrared Detector Readout Structures
*Developed by METU-MEMS/VLSI Group
4. Talk Loudly, Slowly, and Vigorously
Talk loudly
Talk slowly
Talk vigorously
Eyes on noses
Hands at your sides
Move on transitions
Rehearse
In Summary
when delivering an oral presentation
Set the stage and the audience
Have an insurance policy instead of a manuscript
Use graphic aids
Talk loudly, slowly, and vigorously
Conclusion
Organizing an oral presentation
Delivering an oral presentation
BBC Learning English – Business Language to Go Audio
Lecture Series , Part IV : Presentation
@
http://www.bbc.co.uk/worldservice/learningenglish/general/talkab
outenglish/2009/02/090211_tae_bltg.shtml
Direct link for audio file: http://http-ws.bbc.co.uk.edgesuite.net/mp3/learningenglish/2009/02/prog_04_au_bb.mp3
Download the script: http://downloads.bbc.co.uk/worldservice/learningenglish/webcast/scripts/business_lg_to_go/bltg_04.pdf
Audio Lecture on ‘‘Presentation’’