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onesource.uga.edu Kaba Clock Time Collection Device Update

Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

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Page 1: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

onesource.uga.edu

Kaba ClockTime Collection Device

Update

Page 2: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Agenda

1. Site Surveys

2. Clock Awareness

3. Installation Update

4. Device Groups

5. Kaba Clock Training

6. Questions/Concerns?

onesource.uga.edu

n

Page 3: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Site Surveys- Complete!

• Thank you everyone for your participation!

• If you have any concerns about the location of the future clock that was determined during the survey, let me or Amanda Ganger know ASAP so we can pass the info on to EITS before they drop the new line.

onesource.uga.edu

Page 4: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Clock Awareness

onesource.uga.edu

• Units will soon receive awareness flyers to post near the proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change.

• The flyer does not include any training; flyers including detailed instructions to assist employees clocking in and out will be distributed later.

Page 5: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

onesource.uga.edu

Installation Update

• EITS is currently working to drop the new line for each clock location.

• IP Address firewall exception requests are being submitted• If you haven’t yet sent me IP Addresses for your department’s clocks,

try and send those ASAP.

• Reminder- IP’s need to be public

• Clocks have been delivered to Sandersville and are being configured.• We expect to have them at UGA by early August!

Page 6: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Installation Process and Costs• Reminder- In order to streamline the process and to avoid

installation errors, we are requiring the Kaba Clocks to be co-located and to be installed by FMD.

• Minimum cost of installation is ~$300/Clock• Cost for EITS to drop a new network line ~$200

• May vary depending on the distance and the complexity of the installation

• Cost for FMD to mount the Clock ~$100• May vary depending on the material of the wall and how long it takes FMD to

finish mounting

• Installation costs will be FY19 funds• Work is charged in the fiscal year it is performed

onesource.uga.edu

Page 7: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Device Groups

onesource.uga.edu

• 13 Device Groups have been identified…

• 180ATHREC • 180DINING• 180FMD• 180VET• 180PHARM• 180MARKET• 180GACTR

• 180HOUSING• 180UHC• 180PAYROLL• 180OVPR• 180TRANSIT• 180REMOTE

Page 8: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Enrollment Training!

onesource.uga.edu

• We’ll go over how to enroll an employee into the clock, as well as review clocking in and out.

• Units involved in the Pilot, feel free to add any feedback/insight from your experience!

Page 9: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

onesource.uga.edu

Employee Registration Process

Page 10: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Employee Registration Process

onesource.uga.edu

To begin the Registration (enrolling employee into the KABA clock), press the Option button on the front of the clock

Page 11: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Employee Registration Process

onesource.uga.edu

Next, select the Local Enrollment option from the screen

Page 12: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Employee Registration Process

onesource.uga.edu

Type the password “5679” at the Authentication screen using the on-screen keyboard and then press OK

Page 13: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Employee Registration Process

onesource.uga.edu

The next screen is the Enrollment screen. Before continuing, be sure it indicates FTCS Connection Established in the lower, left corner

Page 14: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Employee Registration Process

onesource.uga.edu

After verifying FTCS Connection Established is indicated, press the Enroll button on the screen

Page 15: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Employee Registration Process

onesource.uga.edu

On the Enrollment – Enroll screen, enter the employee’s UGA 81X # number using the on screen keys. This will be the 9 digit number without the last digit (the issue #).

Page 16: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Employee Registration Process

onesource.uga.edu

Press the OK button on the lower, right of the screen after you have keyed in the employee’s UGA 81X # number. Be sure the number is correct.

Page 17: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Employee Registration Process

onesource.uga.edu

At this point, you will be ready to have the employee’s fingers scanned and stored. Two fingers need to be scanned three times each to record the necessary data.

Page 18: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Employee Registration Process

onesource.uga.edu

Have the employee place a finger on the scanner until the unit records the data. This will need to be done three times per finger. The clock will indicate the quality of the scan.

Page 19: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Employee Registration Process

onesource.uga.edu

If it can’t properly scan the finger, the screen will give direction on the proper placement of the finger on the scanner. This example show the person needs to move their finger further onto the reader.

Page 20: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Employee Registration Process

onesource.uga.edu

After the employee has scanned both fingers, select “Yes” the save the data or “Retry” to repeat the process.

Page 21: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

onesource.uga.edu

Verification Process

Page 22: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Verification Process

onesource.uga.edu

It is a good idea to verify the enrollment to ensure the 81X # was entered correctly.

On the main enrollment screen, select “Identify”

Page 23: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Verification Process

onesource.uga.edu

Have the employee place their enrolled finger on the scanner until the unit retrieves the employee’s information.

Page 24: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Verification Process

onesource.uga.edu

The employee’s 81X # will show on the screen. Look over the number to verify that the information is correct. If the information is incorrect, simply un-enroll the employee and re-enroll them.

Page 25: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Verification Process

onesource.uga.edu

To un-enroll an employee, press the on-screen Back Button to return to the Enrollment screen if you are not already there.

Page 26: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Verification Process

onesource.uga.edu

Press the Unenroll button to begin the process to remove the incorrect UGA 81X #.

Page 27: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Verification Process

onesource.uga.edu

Select the Reader option on the screen to use the scanner to read the employee's finger.

Page 28: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Verification Process

onesource.uga.edu

Have the employee place their enrolled finger on the scanner until the unit retrieves the employee’s information. This will complete the unenroll process. Start again to enroll the employee using the correct UGA 81X #.

Page 29: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

onesource.uga.edu

Punch In Process

Page 30: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Punch In Process

onesource.uga.edu

To begin, ensure the clock is on the Home screen

Page 31: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Punch In Process

onesource.uga.edu

Next, place either of the two pre-scanned fingers onto the reader.

Page 32: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Punch In Process

onesource.uga.edu

If the reader can’t read the finger, the screen will give direction on the proper placement of the finger on the scanner.

Page 33: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Punch In Process

onesource.uga.edu

The screen will display options once the finger is scanned. Press the button on the screen to Clock In.

Page 34: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Punch In Process

onesource.uga.edu

A message will be displayed to indicate a successful punch.

Page 35: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

onesource.uga.edu

Punch Out for Lunch Process

Page 36: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Punch Out for Lunch Process

onesource.uga.edu

To begin, ensure the clock is on the Home screen

Page 37: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Punch Out for Lunch Process

onesource.uga.edu

Next, place either of the two pre-scanned fingers onto the reader.

Page 38: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Punch Out for Lunch Process

onesource.uga.edu

If the reader can’t read the finger, the screen will give direction on the proper placement of the finger on the scanner.

Page 39: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Punch Out for Lunch Process

onesource.uga.edu

The screen will display options once the finger is scanned. Press the Meal button on the screen to Clock Out.

Page 40: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Punch Out for Lunch Process

onesource.uga.edu

A message will be displayed to indicate a successful punch.

Page 41: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

onesource.uga.edu

Punch In from Lunch Process

Page 42: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Punch In from Lunch Process

onesource.uga.edu

To begin, ensure the clock is on the Home screen

Page 43: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Punch In from Lunch Process

onesource.uga.edu

Next, place either of the two pre-scanned fingers onto the reader.

Page 44: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Punch In from Lunch Process

onesource.uga.edu

If the reader can’t read the finger, the screen will give direction on the proper placement of the finger on the scanner.

Page 45: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Punch In from Lunch Process

onesource.uga.edu

The screen will display options once the finger is scanned. Press the button on the screen to Clock In.

Page 46: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Punch In from Lunch Process

onesource.uga.edu

A message will be displayed to indicate a successful punch.

Page 47: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

onesource.uga.edu

Punch Out Process

Page 48: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Punch Out Process

onesource.uga.edu

To begin, ensure the clock is on the Home screen

Page 49: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Punch Out Process

onesource.uga.edu

Next, place either of the two pre-scanned fingers onto the reader.

Page 50: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Punch Out Process

onesource.uga.edu

If the reader can’t read the finger, the screen will give direction on the proper placement of the finger on the scanner.

Page 51: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Punch Out Process

onesource.uga.edu

The screen will display options once the finger is scanned. Press the button on the screen to Clock Out.

Page 52: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Punch Out Process

onesource.uga.edu

A message will be displayed to indicate a successful punch.

Page 53: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Office Hours

• Reach out to us, and we will set up a time to meet!

• [email protected] or [email protected]

onesource.uga.edu

mailto:[email protected]
mailto:[email protected]
Page 54: Kaba Clock Time Collection Device Update · proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change. •The

Questions

Project Feedback

onesource.uga.edu

[email protected]

[email protected]

[email protected]

onesource.uga.edu

http://onesource.uga.edu/
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]

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