k,,. RajCOMP lnfo Services Ltd.(A Government of Rajasthan undertaking) email : info@rajcom p.net

website: www.rajcom p. net

F2.1 (22)tRlSUActU2012-13t 1.3 tG Date: 2O*53-2o116

Office Order

ln supersession of all earlier orders, the work distribution amongst the officers /employees of finance and accounts section ishereby revised as under:-

S.No. Name/Desiqnation

Work Allocated Remarks

I Ms. SangeetaSingh,Manager

(Finance)

Link Officer:Sh. KaushalSuresh Gupta,AssistantManager(Finance)

Team Member:1. Sh. VijendraSingh Naruka,AAO-|l2, Sh.KumarAAO-|l3.

AshokMeena,

YogmayaJalthuria, AAO-ll4. Snehlata Yogi,AAO-|l

1. To advise and dispose of all purchase and paymentmatters allocated to Sh. Vijendra Singh Naruka, Sh.Ashok Kumar Meena, Smt. Yogmaya Jalthuria, & Smt.Snehlata Yogi, after due scrutiny and examination ofcompetent sanction, availability of fund and budgetprovision, observation of financial rules and other rulesetc. However, all matters which are under competencyof PC-lll and PC-IV shall be put up to Director(Finance) after examining competent sanction, budgetprovision, fund-availability and observation of financialrules and other rules etc.

2. Vetting of all sanctions and payments.3. Payment of salary and all other allowances to RISL as

well as deputation staff and remittance of pensioncontribution.

4. Examination of cases of personal claims of RISLEmployees.

5. All service and establishment related matters includingmatters of pay-fixation, selection scale, group-gratuityleave-encashme nt, pension-contribution, etc.

6. Deposition and monitoring refunds of Security Deposit& EMD.

7. Compliance of AG's Audit Memos/ Paras & DraftParas etc.

8. Monitoring of all files related to closure of projects andensuring timely submission of monthly/ weeklystatements for review of progress.

9. Monitoring of timely recovery of Loans & Advances.10. Any other work as assigned.

Project/ Cell OlCs will mark thefiles for finance and accountsrelated matters, mentioning detailsabout the projecU work order inthe prescribed checklist, throughDirector(T) and Director(F) to theconcerned AAO-ly JuniorAccountant, who after properscrutiny and examination of thefile/ case will mark the files toOlCs, through Director(Finance)for removal of shortcomings or ifthe matter is required to be dealtat higher level, to his superiorofficer in accordance to workdistribution orders issued fromtime to time.

She will dispose of all mattersupto Rs. 5.00 Lacs at his ownlevel after scrutiny/ examiningcompetent sanctions, accountingstandards and policy of thecompany and observance of rules,etc.

All matters exceeding Rs. 5.00Lacs shall be submitted to Director(Finance) after proper scrutiny/examination along withrecommendation.

2 Smt. SweetyGoyal,Dy. Manager(Finance)

All finance and accounts related work of:-. Procurement Cell. Any other work as assigned.

All matters related withprocurement cell shall besubmitted to Director (Finance)after proper scrutiny/ examinationalonq with recommendation.

3 Sh. KaushalSuresh Gupta,AssistantManager(Finance)

Link Officer:Ms. SangeetaSingh, Manager(Finance)

Team Member:

1 , Sh. Har iKishan Meena,AAO-|l

2. Sh. MangalSinqh AAO-Il

1. To advise and dispose of all purchase and paymentmatters, related to NeGP projects and projectsallocated to Sh. Hari Kishan Meena, AAO-ll and Sh.Mangal Singh, AAO-Il after due scrutiny andexamination of competent sanction, availability of fundand budget provision, observation of financial rulesand other rules etc. However, all matters which areunder competency of PC-lll and PC-IV shall be put upto Director (Finance) after examining competentsanction, budget provision, fund-availability andobservation of financial rules and other rules etc.

2. Vetting of all sanctions and payments.3. All matters pertaining to budget-preparation &

exercising budget control.4. Monitoring proper Up-keeping of accounts of RISL on

Tally.5. Monitoring timely compliances of objections and

issues raised by Statutory Auditors', Internal Auditors'.

ProjecU Cell OlCs shall mark filespertaining to budget allocation,statement of estimatedexpenditure, invoice, taxation,TDS, audit of project accounts,submission of utilizationcertificates to Assistant Manager(Finance), through Director(T) andDirector(Finance). He will disposeof all matters upto Rs. 5.00 Lacsat his own level after scrutiny/examining competent sanctions,accounting standards and policyof the company, and observance ofrules, etc.

All matters exceeding Rs. 5.00Lacs shall be submitted to Director(Finance) after proper scrutiny/

3. Sh. ShravanKumar Yadav.InformatiesAssistant

| 6. Ensuring preparation of monthly trial balances,I reconciliation and verification of statements of BankI accounts, timely preparation & submission of utilizationI certificates for NeGP and other projects after gettingI the UCs audited from CA Firm, wherever required.| 7. Preparation of monthly/ quarterly/ half-yearly andI annual statements of accounts.I e. Verification and signing of all pass-orders, paymentI and receipt vouchers and journal entries.| 9. Correspondence with banks regarding opening andI closure of accounts and monthly Reconciliation ofI Banl</ P.D, A/Cs and verification of cash balances onI daily basis.| 10 To keep a track of receipts & payments andI preparation of funds flow statement for RISL funds andI projects & submission of proposal for timely

investment of surplus funds.1 1. Taxation related matters including filing of returns of

TDS, Service Tax, VAT & Income Tax, Deposition oftaxes and other statutory liabilities like GpF, CpF, etc.and timely issuance of TDS and VAT Certificates andmonitoring timely receipt of TDS certificates from clientorganizations, banks, etc.

12. Appointment of Internal Auditors and professionalConsultants and payments & compliance to statutoryaudit, internal audit.

13. All accounts and finance work pertaining to erstwhileRajCOMP Society.

14. To provide information pertaining to available budgetprovision, funds available under project etc. to Director(Finance) as required [or payments, audit, inspection,etc.

15. Matters pertaining to FDRs.16. ln absence of DM(F) he along with OIC fund transfer,

RajOnline shall be authorized signatory for fundtransfer to stakeholders through RajOnline Bank A/cNo. 61201212107 in accordance to authorization byBoard of Directors.

17. Member of PC-ll as representative of Director (Finance).18. Any other work as assigned.

examination alongrecommendation.

with

4 Ms. ArchanaJain,AssistantAccounts Officer(AAo)

Link Officer:Sh. KaushalSuresh Gupta,AssistantManager(Finance)

1. Handling correspondence pertaining to lnspectionDepartment's, Internal Auditors' and AG's AuditMemos/ Paras & Draft Paras, etc.

2. To scrutinise old matters pertaining to recovery/refunds and closure of old projects in which notransaction has been carried out since long andpreparation of weekly statements of progress thereof.

3. Preparation of monthly statements pertaining to alltypes of Loans & Advances.

4. Submission of statements of cases ofmisappropriation, frauds & losses to Director(Finance).

5. Follow-up of cases of excess/ short and recoverycases.

6. To deal with matters related to disposal of surplus,obsolete and unserviceable stores

7. All finance and accounts related work of.-. RajOnline. CSC/e-Mitra. SSDG

8. Transfer of funds on daily basis to stakeholdersthrough RajOnline Bank A/c No. 6120121210T inaccordance to authorization by Board of Directors.

9. Any other work as assigned.

Allocation of Projects/ Cell shall be as under:-

o All P&A cell related work viz.,o Examination of matters related to payment of salary and all other allowances to

RISL as well as deputation staff.o Examination of cases of personal claims of RISL employees.o Examination of all service and establishment related matters including matters of

pay-fixation, selection scale, leave-encashment of deputation staff, pension-contribution.

. Matter pertaining to FDRs and investment.

. Statutory Audit, AG Audit, lnternalAudito All matters pertaining to Service Tax, VAT/ Entry Tax, TDS. Member of PC-l as representative of Director (Finance). Anv other work as assiqned.

Sh. Vijendra SinghNarukaAAO-Il

Link Employee:Sh. Mangal S ingh,AAO -tl

Sh. Hari KishanMeena,AAO -tl

Link Employee:Sh. Ashok KumarMeena. AAO -ll

E-Procurement cell

Medical& Health (ESl) Plan

Tribnal Area Development-Computerisation

Arogya Online - Medical College, Jaipur

Arogya Online - Medical Health & Family Welfare Dept (Rep. at Dist)

Registration & Stamp Deptt-Stamp Inventory

Zanana Hospital, RMRS, Jaipur

Commissioner Primary Education

Arogya Online - Medical College, Jodhpur

Arogya Online, Bikaner

Arogya Online - Medical College, Udaipur

Biometric Attendance System at Secretariat

Computerization of Blood Bank

Panchayati Raj - Computerization

lT enablement of Police Inteligence

e-Class room project

Customization & lmplementation of co-operaive Drug StoresManaoement Svstem (CDMS)tinrary Computerization of 40 Government Colleges (BudgetAnnouncement)Backend computerization and lT Enablement of college EducationDeoartmentlT Enablement of RPSC

Raj. State Women Commission

ProcurerTtent of Barcode Rate Contract for Consumable ltems, Printerfor SMS HospitalSMS PhASE 3 At SMS

Raj Renewable Energy CorP. Ltd.

Hostel LAN of Medical Colleges

Rajasthan House

E-PDS

G I S

Raj-Net

IT ENABLEMENT OF RIICO

Rl lcoRaj. Accountability Assurance System

Raj E-Vault Project

Raj School Education portal (E-Learning Solution for School)

Secl-AN - New

Big Data Projects

City Surveillance System at All Divisional H.Q.

Raj. Atcountability Assurance System - New

SecLAN Connectivity

Software Development Centre

All Upcoming Projects

3. Sh. Ashok KumarMeena,AAO -ll

Link Employee:Sh. Hari KishanMeena, AAO-Il

o All payments & receipts matters.. TA Billso Matters related with procurement of store'o Assist OIC (store) in physical verification of stores and disposal of surplus,

obsolete and un-serviceable stores.o Maintenance, examination and verification of P.D. Accounts and related matters.. Loans and advances.. Reconciliation of suspense entries. Anv other work as assiqned.

4. Smt. Snehlata Yogi,AAO -ll

Link Employee:Smt. YogmayaJalthuria, AAO-Il

NeGP Projects : RajSWAN, Capacity Building,Rollout), SDCNeGP Audit

e-District (Pilot &

q/'

Website Quality Testing & Certification

Rajdarpan

Raj. Housing Board, Jaipur-Website

Development of 15 Website

Ad m i nistrative Reforms-Website

MAPRI-Backend

Maulana Abul Kalam Azad Arabic & Persian Res.-Digit

Devasthan

Raj. State Open School, Jaipur-Website

Redressal of Public Grievances-Website

Rural Non Farm Devp. Agency-Website

Website Development & Maintenance Project

R.C. D. F. Jaipur-Website

Raj. Elect. Regulatory Comm.-Website

Raj. State Children Rights Protection Commission

Raja Ram Mohan Roy Library Foundation-Ajmer

Raja Ram Mohan Roy Library Foundation-Jaipur

Directorate of Literacv & Cont Education

Command Area Development, Kota

Language & Library -Website

Department of Science & Technology

SKN College of Agriculture, Jobner

Citizen Contact Center (CCC)

RUIDFCO

Website of Literacy department

RUIDP

SIERT

Rajasthan State Open School

Website otRajasthan Rajya Mahila Aayog

Website of State Institute of Agriculture Management

Maintenance of website for Rajasthan financial Corporation

Website Development & maintenance (2012-13)

Maintenance of Urban Development & Housing Department- Web

Maintenance of Website for ESI (Medical&Health)

AMC of DMRD Website

Maintenance of Website for Anti Corruption bureau

Maintenance of Website for Education Department

Maintenance of Website for Rajasthan Housing Board

Maintenance of Website for CAD (Kota)

Maintenance of Website for Industries Department

Maintenance of UDH Website

Maintenance of Website for Manpower (Planning)

Maintenance of Website for Rajasthan State Petroleum Corpn.

State Finance Commission - Website

Treasury Office (Udaipur)

Dir. RSER and Trg. Instt. Udaipur

Development of New Website for RajBhawan

Development of New Website for Scouts & Guides

Development of New Website with Additional Module for Website ofPrintinq & StationaryMaintenance of Website for TAX Board

Website Development & Maintenance Project 2013-14

State Election Commission - New

State Election Commission - Website - 352

Unani Chikitsa Department - Website

Water Resource Department - website

Watershed Development & Soil Conservation - web

Generdl Administration Department - Website

Capacity Building - l lnd Phase

Rajswan - Video Conferencing

SDC- Cloud Enablement and Other Projects

SDC - Expansion

Raj State Mines & Minerals Ltd - 355

Raj State Mines & Minerals - Website

Raj State Pollution Control Board - New

Safe to Host - ICDS

Safe to Host - kuposhan Watch

Safe to Host - New Monitoring System

Khadi

Commissioner Panchayati Raj - Website

Department of Fisheries

Department of Tourism - Website

Dir. Of Economics & Statistics - Website

DTA Office

Jaipur Metro Rail Corporation Ltd

Govt Mahila lTl, Jodhpur

Police Commissioner, JodhPur

Rajasthao Foundation

Rajasthan Tourism Development Corp. Ltd

Raj. Financial Corporation - Website

Raj. Renewable Energy CorP Ltd

Raj State Beverage Corp Ltd

Raj state seeds Corp Ltd

Raj. Urban Infrastructure Fin & Dev Corp Ltd

RCDF

RIC - H/w

RPSC, Ajmer - Website

RRVPNL

Safe to Host RajSkills Raj Development Corporation

State Insurance of Educational Research

Avas Vikas Ltd -Website

Dept. of Women Empowerment - Website

Director of Gopalan

Forensic Science Laboratory

Rajenergy

Raj MedicalService CorP ltd

RSRTC - Website

RUDSICO

Science & Technology - Website

Survey of Command & Control Project

5 . Smt. YogmayaJaluthariya,AAO -rl

Link Employee:Smt. Snehlata Yogi,AAO-Il

Nam e of ProjecUDepaftm ent

qr/

Labouadr Deptt

Secretariat LAN

Law & Litigation Department

AntiTenorist Squad

Raj. State Warehousing Corp.

Raj. State Seeds Certification

Raj. State Seeds Corp. Ltd.

Police Paramarsh Kendra

Executive Engineer PWD

Police Deptt.

E-Govemance in 32 District

E-Sanchar

RtcAarakshi Project

Directorate of Sl & PF Deptt.

Engineering Staff Training Institute

Police (lntell igence) Deptt.,JPR

E-Procurement Project

Raj. State Bharat Scouts & Guides- Computerization

lT Enablement of Chief Secretary Office

Jaipur Development Authority (New)

Promotion of Tourism Through lT

SocialJustice & Empowerment (New)

Directorate of Watershed Development & Soil Conversation

Women & Child Development Department

Directorate of Agriculture

Employment Exchange Management System

Raj. Housing Board (New)

Department oflabour (New)

PWD

RTI

Board of Revenue

Rajasthan Finance Corporation

ACB (New)

Supply of Desktop for Panchayati Raj Department

Digital Museum

Rajasthan Integrated Mandi Management System (RIMMS)

Virtual tours for Department of Tourism

DPIR Procurment of Laptops for Jurnalist

AMC and one time Enhancements in lmplemented Software forBiometric Attendance Svstem in SecretariatLaptops for Agriculture Univ.

Laptops for Sanskrit Univ.

Laptops for Rajasthan Technical Univ.

MSDG

Procurement of Laptops for Technical and Higher Education

Social Media Optimization (SMO) for Tourism Department

FMS for Existing Web Enabled Application for RSMG

Laptop Procurement for Madarsa Board

Bhamashah Project

Bhamashah Swasthya Bima Yojna Project

E-Office

Rajasthan Higher Education Portal

Any new project assigned to RISL in addition to projec{s mentioned in this order until the

same are'allocated to any other accounts personnel shall be dealt by Smt. Snehlata Yogi,

AAO-Il.

UlD, Aadhar Project

End to End Examination Project

Dig, Hist & Rev Doc for State

Procurement of H/w for government Department

Rajasthan State Health SocietY

naj State Seeds & Organic Production Cer. Agency

Forestry & Biodiversity Pro -2

Department of Labour (Roll Out)

nnA Oepartment (Establishment of Smart Class Room)

Social Justice & Empowerment (Roll Out)

Adoba Web Content Management Solution - 361

Dwelopment & Maintenance of Project - New

Higher & Technical Education Ajmer

Jhalawar Hospital& medical College Society

SeconOary Education & Elementary Bikaner Project

a

a

a

a

a

RajOnlineE-MitraE-Mitra (DSC)cscSSDG

Sh. Mangal Singh,Junior Accountant

Link Employee:Sh. Hari Kishan

ffi ireceipVpaymenUjournalvouchersandpaymentinstrumentfor payment after examining payment orders, sanctions issued by the competent

authority, budget and fund avaitiOitity etc. Until and unless othenarise directed by

superioi officeis the payment vouchers and instruments thereof shall be submitted to

Accountant (Pavmeni) 6y 3.00pm in respect of all files received till pre-lunch session

Sh. Atul Mathur,Cashier

Link Employee:Sh. Sarvan Kumar

The duties of cashier and lAs shall be as under:-

Yadav, InformaticsAssistant

5.6.

7 .8 .

on the same day following the principle of 'First in First out' . Mafters received duringpost lunch session shall be submitted on next day. The essential payments like watercharges, telephone and electricity bills etc shall however be dealt on top priority sothat penalty due to late payment could be avoided.

2. To ensure timely dispatch and remittance of payment instrument to the actual payeeand obtaining proper acknowledgement thereof. As a general practice, the dispatchand remittance should be made within one day after signing of the instrument ofpayment.

3. Proper custody and security of cash, other valuable securities, bank guarantees, etcunder his charge and submission of details of maturity/expiry of the investmentinstruments (FDR / CDRs, etc.) at least 30 days prior to the date of maturity/expiry.

4. Obtaining print out of bank statement at least twice in a week and submitting details ofreceipts in bank a/c to M(Fy AM(F). Any suspense entry should be informed to allconcerned OlCs.Receipt of money and grant of proper receipt thereof.Proper accounting and maintenance of cash book, entry of all cash receipts andpayments, physically reconcile the cash balance of the cash-book and submission ofsigned copy of printout of cash book to AMF on daily basis.To carry money to or bring money from Bank.Custody of bills/ vouchers, used and blank receipt books/ cheque-books, pass-books,bank statements and other ancillary record.

9. Keeping proper accounts of service & postage stamps and their issuance.10. Maintenance of PD Account register and passbook, Bill Transit Register and other

relevant record pertaining to government transactions.11. To submit details of outstanding advances against RISL Employees for office

expenses, purchase of stores, etc., and ensure adjustment of advances/ recovery ofunspent balance from salary as per rules.

12, He will assist Sh. Vijendra Singh Naruka in matters related to Service Tax, TDS andVAT. Further, give assistance to Sh. Ashok Kumar Meena, AAO-ll in day to daypayments.

13. Anv other work as assioned.8. Sh. Shravan

Kumar Yadav,lnformaticsAssistant

1. All data entry work related to accounts section.2. Typing of DFAs and FTLs related to accounts section.3. To assist Cashier in preparation of receipU paymenU journal vouchers and payment

instrument as per directions of the Assistant Manager (F). .4. He WillAssist ShriVijendra Singh Naruka in Statutory Audit, AG Audit, InternalAudit5. Anv other work as assiqned.

Duties of all assisting accounts team shall be as undbr:-

1. Examining all files related to issuance of sanctions which would specifically include verification of competentapproval of PeMT and DolT/ SeMT/ Apex Committee, as per applicable rules and guidelines, signing of MoU,availability of adequate funds and budget provision under the project/ cell.

2. Examining all files related to issuance of work orders which would specifically include verification of approval atcompetent level and observance of procurement rules.

3. Examining contract agreement and proper submission of performance security deposit for all work orders andensuring that PSD submitted by the successful bidder is valid for requisite period.

4. Examining all files related to issuance of payment orders which would specifically include that there is proper workorder, invoice and inspection reporU Certificate that material and supply is as per work order and verification ofavailability of adequate funds and budget provision in the relevant head/ sub-head under the project and applicabilityof liquidated damages and penalties and checking its calculations in accordance to contracU agreement terms andconditions.

5. Vetting of all sanctions and payments for which sanctioning authority is OIC Project/cell.6. All matters related to sanctions and payment for which sanctioning authority is Managing Director, Director

(Technical), Director (Finance) & General Manager shall be submitted to Manager (Finance).7. Assisting OtCs in issuing timely sanction for refund of EMDs after signing of contract and submission of PSD /SD by

the successful bidder.8. Assisting OlCs in issuing timely sanction for refund of PSD/SD after completion of 60 days from the date of

completion of all contractual obligations of the bidder, including warranty obligations and maintenance and defectliability period.

9. Assisting OlCs in preparation of budget proposals including revised estimates and re-appropriation/ additionalauthorization whenever it is required for making payments or issuing sanctions.

10. Assisting OlCs in exercising monitoring and control over receipts and timely collection of TDS certificates fromrespective departments/ organisations, wherever applicable, and submitting it to AM(F) along with a copy of sanction

W

/t

order issr.red by the concerned authority for release of funds for making requisite entry of receipt and adjustment of

TDS amount in respect of TDS deducted.11. Assisting OlCs and AM(F) in transfer of entries from bank statemenUsuspense account in respect of remittances

related to proiect imptementation.12. Assisting OlCs and AM(F) in issuing' invoices and utilisation certificates for the Project and its remittance to

concerned organisations.13. Assisting OlCs in recovery of funds/ refund of surplus funds on completion of project and issuing closure certificate

for the Project.14. Compilation of monthly statement of receipts and expenses under the project and submitting it to OlCs and Manager

(Finance).15. Any other work assigned.

Until and unless otherwise directed by the superior officers all matters in generat shall be disposed off following the principle

of ,First in First out'. The essential payments like water charges, telephone and electricity bills etc shall however be dealt on

top priority so that penalty due to late payment could be avoided.

Above orders shall come into force with immediate effect.

F 2. 1 (22,)tRtsuActt/20 1 2-13t |i] t e

Copy for information and necessary action to :-

1. Sr. PAto CMD, RISL2. PA to Director (Technical), RISL3. PA to Direc'tor (Finance), RISL o4. General Manager (Admn.), RISL5. General Manager, Technical/ Marketing6. All OlCs7. Manager/ Dy. Manager (Finance)/AM (F) RISL8. Olc (P&A), RISL9. AAO Ms. Archana Jain, RISL10. All AAO -ll/ Jr. Accountant1 1. Cashier, RISL12. Sh. Sarvan Kumar Yadav, Informatics Assistant13. Guard File

(Surcsh Verma)Director (Finance)

Date: f5=g-2a19

(Suresh Verma)Director (Finance)