Juvenile Probation Department

FY 2018 – FY 2019 Operating and Capital Budget

February 8, 2017

Juvenile Probation Commission

Mission Statement

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• Identify and respond to risks and needs of each

youth in the juvenile justice system

• Hold youth accountable for their conduct while

affording opportunities to develop pro-social

skills

• Engage in fiscally sound and culturally

competent strategies that promote rehabilitation,

strengthen families and enhance public safety

FY 2017 ORGANIZATION STRUCTURE

Executive OfficeChief Probation Officer

FTE: 1

TOTAL FTES: 269.75

Director of AdministrationFTE: 1

Asst Chief Probation Officer FTE: 1

Finance OfficeFTE: 5

Policy & Planning DeptFTE: 5

Executive SectaryFTE: 1

Juvenile Probation Commission

FTE: 7.0

Human ResourcesFTE: 6

Information TechnologyFTE: 4

Building & GroundsFTE: 25

Probation ServicesFTE: 82

Juvenile HallFTE: 102.75

Log Cabin RanchFTE: 30

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Five Year Plan

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• Fully implement Title IV-E Waiver services in support of

community-based strategies to keep families together while

providing key interventions to reduce delinquency

Update: Juvenile Probation continues to maximize the use of alternative

funding sources by leveraging partnerships with community based

organizations and other City departments through holistic programming for

juveniles and families.

• Explore the option to set up a JJC Youth Culinary Art CaféUpdate: Start up planning will begin FY 2018 and will funded through FY

2017 cost recovery and Youth Offender Accountability Block Grant

• Enhance Partnerships with community agencies and other city

departments for youth employment.

• Increase capacity for intensive performance and outcomes

analysis

Five Year Plan (continued)

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• Develop and implement electronic case management system. Update: Automon case management system will go live in April 2017

• Train staff in advance concepts associated with trauma-

informed systems theory, in partnership with the Department

of Public Health and other city agencies

• Replace Juvenile Hall soccer field with a safer, drought

resilient surfaceUpdate: Capital funding approved for FY 2018

• Continue efforts to complete Master Plan for Log Cabin Ranch

and the Youth Guidance Center

Office of the Mayor, San Francisco

Post Election Rebalancing Plan, December 8, 2016

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Proposed City & County of San Francisco’s rebalance budget required as

consequence of:

• Proposition K proposed sales tax increase was not approved by voters,

resulting in City revenue reduction of $37.5 million in FY 2017 and

$155.3 million in FY 2018

• Need to rebalance to fund critical services for homeless population,

maintenance of street trees, affordability of higher education and legal

representation for immigrant community

• Impacts resulting from the November 2016 election

• Uncertainty of federal funding for sanctuary cities

Federal Funding

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Funding Source

Base YearMayor's

Proposed Budget

FY 2017 - FY 2018

FY 2018 - FY 2019

U.S. Administration for Children and Families, Title IV-E Waiver Well-Being Project

$ 1,895,709 $ 1,895,709

Engage families and improve array of services available to children and families involved in the Child Welfare and Juvenile Probation systems

U.S.D.A. National School Breakfast, Lunch, After School Supplements, and Milk Programs

$ 151,096 $ 151,096

U.S. Byrne Criminal Justice Innovation Program $ 112,236 $ -

Plan, implement, and enhance place-based, community-oriented strategies to address neighborhood-level crime issues

TOTAL $ 2,159,041 $ 2,046,805

Potential federal funding losses for SF Juvenile Probation Department

Proposed SF Juvenile Probation Dept.

FY 2018 and FY 2019 Budget

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Category FY 2017 FY 2018 FY 2019

General Fund Base Budget $ 34,428,299 $ 35,859,361 $ 34,635,990

3% Reduction $ (904,416) $ (904,416)

Net $ 34,954,945 $ 33,731,574

Grants $ 5,767,064 $ 5,767,064

Total Operating Budget $ 40,722,009 $ 39,498,638

Capital Projects 2,371,376 1,321,376

TOTAL $ 43,093,385 $ 40,820,014

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FY 2018 Capital Budget

Capital Committee Recommendations

Security cameras $ 700,000.00

Athletic field upgrades $ 625,000.00

Road repair at YGC/LCR and blacktop resurfacing at LCR $ 350,000.00

Waste water plant motor and mechanical system upgrade $ 175,000.00

Windows replacement $ 100,000.00

Facilities maintenance $ 421,376.00

TOTAL $ 2,371,376.00

YGC Camera Project Update

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Capital Technology Funding (COIT) $ 500,000

Capital Construction Funding $ 900,000TOTAL APPROVED FUNDING $1,400,000

Status and Next Steps• Contractor completed

‒ site survey and analysis of existing surveillance systems and JPD requirements

‒ Provided surveillance systems design, specification and cost estimates ($3,319,565)

‒ Project cost estimates exceeds approved funding‒ JPD downsizing project scope to reduce cost and still meet

operating needs‒ Revised project scope to be submitted to Dept. of Public

Works

FY 2017 Status and Progress

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Revised FY 2017 Base Budget

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$21,289,025

55%$8,241,598

21%

$3,684,286

10%

$847,935

2% $4,654,669

12%

BUDGET DISTRIBUTION

001 SALARIES

013 MANDATORY FRINGE

BENEFITS

021 NON PERSONNEL

SERVICES

040 MATERIALS &

SUPPLIES

081 SERVICES OF OTHER

DEPTS

* Base budget does not include grants and capital funding

Overtime Comparison

July 2016 - January 2017

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$1,018,389

$1,139,889 $1,129,896

$775,930

$860,683

$751,571

FY15 FY16 FY17

Overtime Comparison July 2016 -January 2017

Budget Jul-Jan Linear (Jul-Jan)

12 Month Budget

12 Month Budget

12 Month Budget

Successful strategies to reduce overtime• Deployment of resources• Filling vacant positions• Reducing number of units in operation based on population

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tbd JPD Finance Committee – draft Budget Support Letter

February 21 FY 2018 and FY 2019 Budget

Submitted to Mayor’s Office

March 8 Juvenile Probation Commission – review Budget

Support Letter

May 1 Capital Budget final review

June 1 Mayor’s Proposed Citywide Budget

Submitted to Board of Supervisors

Next Steps

February 6 FY 2018 and FY 2019 Budget Review

Finance Committee, Juvenile Probation Commission

February 8 FY 2018 and FY 2019 Budget Review and Approval

Juvenile Probation Commission

Questions and Answers

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