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JUNE 7 2012 BUDGET WORKSHOP NO. 1
12-13 FISCAL YEAR BUDGET FORMAT
Innovation will serve to keep the plan in the forefront of all that we do. Our actions should always be advancing the Plan.
Operation Innovation
Innovation of the Business Plan
This continues the evolution of the City’s fiscal transformation efforts to produce a more transparent document, greater accountability to the citizens, and improve the accuracy, efficiency and timeliness of financial information.
Today’s purpose is to solicit City Council direction of the previously adopted budget process, format, and key management principals.
Workshop Schedule
Schedule of FY 12-13 Council Work Sessions:
June 7- Budget Format Workshop* June 26- Capital Projects & Replacement/Renewal Fund
Workshop* July 10- General Fund (and smaller ancillary funds) Workshop* July 24- Enterprise Fund Workshop (Electric,
Telecommunications, Water/Sewer, Sanitation, Golf & Airport)*
August 7-Preliminary Budget Presentation Workshop* TBA- 1st Reading Tentative Budget (Public Hearing) TBA- 2nd Reading Final Budget (Public Hearing)
*11:00 Council Lunch*11:30-1:30 Work Session (Council Chambers)
FY 12-13 Budget Format
There will be separate documents for workshops versus public hearings in September. All documents will be disseminated electronically.
The Fiscal Managers/Department Heads for the service areas will be involved in the presentation of their respective budgets.
All budgetary decisions will be tied to one or more goals in the Strategic Plan.
We are utilizing 7 strategies to balance the budget for FY12-13.
In FY 11-12 we successfully accomplished the following: Migration to the State Chart of Accounts for Expenditures Bringing the Internal Service Funds into the budget Budgeting all dollars including reserves Adoption of GASB 54 Fund Balance Policy
Changes Between FY11-12 Budget and FY 12-13
Certain departmental fee increases will be presented for adoption with the Budget.
The Key Management Practices will be reviewed and updated for adoption with the Budget.
Exploring plan for migration to State Chart of Accounts for Revenues during FY 12-13.
7 Strategies being Utilized to Balance the FY 12-13 Budget1. Blueprint to Fiscal Sustainability2. 3% & 10% budget reduction submittals3. 911 Communications Consolidation4. Pension Reform5. Debt Refinancing6. Interfund Transfers7. Voluntary Separation Incentive Program
Initiatives Progress
A strategic blending of the 3% & 10% cuts have been incorporated into the current budget scenario
The Debt refinancing has been incorporated into the current scenario
Interfund transfers will be the same as FY11-12 with a decrease of $1.5M from the Police/Fire Mil fund
Items of Discussion
TRIM Process Fees & Taxes Revenue Projections Community Redevelopment Area (CRA)funding
priorities Capital Improvement Plan (CIP) funding Current General Fund Deficit
Millage Comparison
Value of a mil (at 95% collection rate):
2010- 1 mil- $3.9M2011- 1 mil- $3.7M*2012- 1 mil- $3.5M*Based on June 1, 2012 Preliminary estimate from Property Appraiser
Recommendation for FY 12-13 is to adopt the rolled-back Rate. This is the Revenue Neutral option.
Fees &Taxes
The same services will be provided at the currently established service levels
There are no tax increases programmed in the budget The Departmental Service Fee increases recommended in
FY 12-13 are designed to cover the true cost of service The Fire Fee will remain at the current level for Residential
and Commercial The comprehensive fee schedule will be presented to
Council for adoption along with the Budget
Revenue & Growth Projections We expect CDBG dollars to be flat in FY 12-13 Tax Revenues (sales tax, communications tax, gas taxes
etc) are expected to remain flat We have programmed transfers from the Enterprise funds
at the same level as FY11-12 The transfer from the Police/Fire ¼ Mil fund has been
reduced to $1M from the $2.5M in FY11-12 (one time revenue source)
Any recovery of Economic Improvement Program dollars will roll back into the program to fund future projects
We expect a very modest increase in growth of new business and building throughout the City, but expect to budget conservatively
CRA Funding Priorities
Funding for projects and ongoing operating are very limited within the CRA.
Fund Balance: $3.6M
Annual Revenue: $600K
Proposed Project Budget Estimate Comments
Negotiated Demolitions $50,000 Ongoing
Façade Grant $50,000
Downtown Signage (Merje) $100,000 Ongoing
Imagine North Magnolia $172,705 Ongoing
Parking Garage (Land Acquisition)$300,000
Parking Garage (Design) $406,444
Parking Garage Construction $7,500,000 Ongoing (Debt Service)
Gas Light Parking Lot $80,000/ $600,000 Option 1/Option 2
Osceola Linear Park $1,500,000 Minimum (SR 40 to NE 5th Street)
Senior Manager, Redevelopment $90,000 Ongoing
CIP Funding Plan
Bond funds are limited and should run out by year end FY12-13 Project requests exceed funding availability Several projects are multi phase, however funding beyond
phase 1 is not presently available (puts additional pressure on the General Fund)
Most CIP revenue sources are non recurring in nature Key Management Practices indicate
Capital Expenditures: All capital projects planned and budgeted for in any given fiscal year will have funding identified and proven to be available. This means that all projects are subject to funding already received in prior fiscal years. Funds that are earmarked for receipt during the current fiscal year will not be utilized for current year expenditures.
General Fund Assumptions
Revenue Assumptions
Includes $1 million transfer from fire/police improvements fund
5.1% decrease in property values
Assumes that revenues remain flat
Expense Assumptions
Non-Departmental Operating and Transfers To Other Funds will remain flat
Does not include all grant expenses as a majority are brought into the budget after adoption
Does not include support to the Ocala Municipal Golf Course
Includes approved special requests
Does not include OPD's position requests, increase requests, or upgrades
Additional 3% request from OPD included for planning purposes only
$79,725 moved from OPD's general fund budget to the Police Trust and Agency Fund
Does not include reserves
General Fund Status FY12-13
GENERAL FUND REDUCTIONS BY PERCENTAGE
Adopted YTD Revised Increase/ Increase/
FY 10-11 Budget Actuals Base Budget Decrease Decrease
Actuals FY 11-12 FY 11-12 FY 12-13 Amount Percentage
Revenues $50,808,008 $48,592,420 $35,069,181 $48,570,411 $(22,009) -0.05%
Transfers from Other Funds $11,358,680 $15,242,555 $9,964,509 $13,742,555 $(1,500,000) -9.84%
Total Revenues & Transfers $62,166,688 $63,834,975 $45,033,690 $62,312,966 $(1,522,009) -2.38%
Operating Expenditures $63,133,849 $64,730,249 $39,519,896 61,918,769 (2,811,480) -4.34%
Transfers & Reserves $3,333,077 $3,642,608 $2,536,656 4,020,829 378,221 10.38%
Total Expenditures $66,466,925 $68,372,857 $42,056,552 $65,939,598 $(2,433,259) -3.56%
REVENUES - EXPENDITURES $(4,300,237) $(4,537,882) $2,977,138 $(3,626,632)
Decision Points
CRA funding priorities CIP funding and adherence to Key
Management Practices General Fund Deficit funding