June 30, 2015 Quarterly Financial Report

SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT

6/30/2015 QUARTERLY FINANCIAL REPORT

A financial summary of the first six months of 2015


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SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT S E C O N D Q U A R T E R 2 0 1 5

EXECUTIVE SUMMARY

INTRODUCTION The following quarterly financial report provides an analysis of the first six months of the 2015 calendar year. The information contained in this report is based on unaudited budgetary financial statements and excludes adjustments that may be required by the County’s auditors at a later date.

This report provides a summary of revenues and expenditures of the County for the first six months of the calendar year of 2015. Comparative analysis will also be provided for the major revenue and expenditure categories including comparisons to budgeted and prior year amounts for the same time period.

REVENUE HIGHLIGHTS This section will show revenues received by the County during the first six months of 2015. These revenues will be compared to the budgeted amount for the same time period and the amount received during the prior year for the same time period. Shawnee County received total revenue of $86,294,915 during the first six months of 2015. This represents 1.48% over the budgeted amount for this period.

$-

$10,000,000

$20,000,000

$30,000,000

$40,000,000

$50,000,000

$60,000,000

$70,000,000

$80,000,000

$90,000,000

YTD$86,294,915

YTD BUDGET$84,980,443

PRIOR YTD$86,090,910

Other Revenue

Other Taxes

Property Taxes


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Ad Valorem Taxes Ad Valorem Tax is the largest single revenue source available to Kansas Counties. This revenue is derived from taxes levied on real property, personal property and state assessed property. The Shawnee County Appraiser’s office values real and personal property and the State of Kansas assigns values to state assessed property such as utilities. Ad Valorem Taxes represented approximately 68% of the County’s revenue in 2014.

The largest portion of Ad Valorem taxes are received in January and June when real estate taxes are distributed to the taxing authorities.

Other Taxes Other taxes include the following:

• Motor Vehicle Tax • RV Tax • Special Assessments • Local Alcohol Liquor Tax • Highway Tax • Franchise Tax • 1620 Truck Tax • Other Misc. Taxes

Other Revenue Other revenue includes the following:

• Property Related Fees such as Mortgage Registration Tax, Register of Deeds filing fees, Zoning Fees, Planning Fees

• Charges for Services including Parks and Recreation fees, Detention Facility Care of Prisoner fees, Sheriff process fees, County Officer Fees and other miscellaneous fees

• Miscellaneous other revenue

$-

$2,000,000

$4,000,000

$6,000,000

$8,000,000

YTD YTD BUDGET PRIOR YTD$7,295,894 $6,806,113 $6,564,456


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EXPENDITURE HIGHLIGHTS

Expenditures for the County total $43,459,382 which is approximately 2.34% under budget for the first six months of 2015. The year-to-date expenditures are also $535.213 or 1.22% less than the expenditures for this period last year.

The following information shows Shawnee County year-to-date expenditures by category.

CATEGORY YTD$43,459,382

YTD BUDGET$44,501,458

PRIOR YTD$43,994,595

YTD BUDGETVARIANCE

YTD VARIANCETO PRIOR YTD

PUBLIC SAFETY 19,384,025$ 20,028,879$ 19,482,395$ (644,854)$ (98,371)$ PUBLIC HEALTH 6,087,471 6,058,671 5,780,533 28,800 306,938 ADMIN. SERVICES 5,615,396 5,640,607 5,187,948 (25,211) 427,448 PUBLIC WORKS 3,998,982 4,050,256 4,063,526 (51,274) (64,544) PARKS & REC 7,234,680 7,584,217 8,187,615 (349,538) (952,935) DEBT SERVICE 1,138,829 1,138,829 1,292,577 - (153,748)

43,459,382$ 44,501,458$ 43,994,595$ (1,042,077)$ (535,213)$

EXPENDITURES BY CATEGORY


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This pie chart displays the expenditure categories based on their percentage of total County Expenditures.


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DEPARTMENTS 2015 YTD YTD BUDGET 2014 YTD

ADMINISTRATIVE SERVICESGENERAL EXPENSES 1,060,343 1,097,756 1,003,044 CONTINGENCY - - - CAPTIAL OUTLAY 1,000,000 1,000,000 1,000,000 AUDIT FINANCE 222,685 257,257 218,504 BOARD OF COUNTY COMMISSIONERS 135,355 141,175 132,207 COUNSELOR 288,920 280,167 262,802 COUNTY CLERK 402,128 430,049 400,562 ELECTIONS 581,764 406,210 524,839 FACILITIES MANAGEMENT 318,880 301,281 - HUMAN RESOURCES 109,338 117,183 108,896 INFORMATION TECHNOLOGY 1,290,841 1,392,227 1,321,700 TREASURER 205,141 217,304 215,395 TOTAL - ADMINISTRATIVE SERVICES 5,615,396 5,640,607 5,187,948

PUBLIC SAFETYDEPARTMENT OF CORRECTIONS 9,805,427 9,931,675 9,746,249 DISTRICT ATTORNEY 1,765,191 1,798,067 1,734,499 DISTRICT COURTS 975,541 997,177 976,266 DRUG COURT 15,000 15,000 15,000 EMERGENCY MANAGEMENT 122,457 123,261 120,608 SAFE STREETS 7,500 7,500 7,500 SHERIFF 6,692,910 7,156,199 6,882,274 TOTAL - PUBLIC SAFETY 19,384,025 20,028,879 19,482,395

PUBLIC WORKSAPPRAISER 765,718 795,789 748,310 PLANNING DEPARTMENT 124,106 171,253 129,466 PUBLIC WORKS 2,983,109 2,983,945 3,089,758 REGISTER OF DEEDS 126,050 99,269 95,993 TOTAL - PUBLIC WORKS 3,998,982 4,050,256 4,063,526

PUBLIC HEALTHAMBULANCE 568,349 568,350 433,899 ANIMAL SHELTER 87,149 84,998 79,138 COMMUNITY RESOURCES 24,799 24,799 24,799 CONSERVATION DISTRICT 30,000 30,000 30,000 CORONER 332,599 299,949 219,810 HEALTH AGENCY 2,171,595 2,171,596 2,171,595 HEALTHACCESS 75,000 75,000 91,875 EXTENSION COUNCIL 415,134 415,134 415,134 MENTAL HEALTH - VALEO 1,144,884 1,144,884 1,144,884 MENTAL RETARDATION - TARC 656,764 656,764 656,764 SERVICE PROGRAMS FOR THE ELDERLY 437,250 443,250 406,187 SOCIAL SERVICE GRANTS 143,948 143,948 106,448 TOTAL - PUBLIC HEALTH 6,087,471 6,058,671 5,780,533

PARKS & RECREATIONEXPOCENTRE 1,250,709 1,220,711 1,111,884 FAIR ASSOCIATION 45,000 45,000 45,000 PARKS & RECREATION 5,839,243 6,217,920 6,904,680 NOXIOUS WEEDS 99,727 100,586 126,051 TOTAL - PARKS & RECREATION 7,234,680 7,584,217 8,187,615

DEBT SERVICEBOND DEBT SERVICE 613,511 613,511 653,475 COP DEBT SERVICE 525,318 525,318 639,102 TOTAL - DEBT SERVICE 1,138,829 1,138,829 1,292,577

TOTAL 43,459,382 44,501,458 43,994,595

JUNE 2015 YEAR-TO-DATE EXPENDITURES BY DEPARTMENT


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GENERAL FUND BALANCE

The General Fund is the primary operating fund of the County. It accounts for the financial resources of the general government, except those required to be accounted for separately. The General Fund is also used to account for payments made for principal and interest on general long-term debt of the County.

The General Fund Balance represents the unencumbered balance of general operating funds on a budgetary basis.

Bond rating services generally recommend a general fund balance of 18-20% of budgeted expenditures to present a healthy level of reserves. It is the goal of the Board of County Commissioners to steadily increase this balance to the recommended level.

This chart shows the actual general fund balance at the end of years 2003-2014 and the estimated balance at the end of years 2015-2016. The target minimum is shown at 19% of budgeted expenditures.

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5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Est 2015

Est 2016

General Fund Reserves

Reserves

Target Minimum

Documents

June 30, 2015 Quarterly Financial Report