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Wenatchee School District Board of Directors

Wenatchee School District Regular Board Meeting

Minutes of June 23rd, 2015 WSD District Office

Board Members Present 6:00 PM Staff Present Walter Newman, President Brian Flones, Superintendent Laura R. Jaecks Cabinet Jennifer Talbot, V.P. Jesús Hernández Robert Sealby

Walter Newman, Board President, opened the regular board meeting at 6:15 pm with the Pledge of Allegiance.

Walter Newman, asked for a motion to approve the consent agenda. MOTION MADE: Jennifer Talbot made the motion to approve the consent agenda.

SECONDED: By Robert Sealby PASSED UNANIMOUSLY

Consent Agenda included:

MINUTES: 5/29/15 Bd Workshop and 6/09/15 Regular Board Meeting Minutes PERSONNEL REPORT PREPARED BY: Lisa Turner, HR Director: 6/23/2015 personnel report: on file

VOUCHERS & CONTRACTS PREPARED BY: Karen Walters, Director of Accounting: 6/23/15

PAYROLL: Tammy Hubensack, Director of Payroll: $5,877,707.14 for the month of June 2015.

SURPLUS REPORT PREPARED BY:

Karen Walters, Director of Accounting: On File NONE

NONE NONE

1) Overnight Field Trip Approval: Ramon Rivera presented the following field trips for approval.

I. Regular Meeting 6:15 p.m.

1) Minutes

2) Personnel Report

3) Vouchers/Payroll

4) Surplus Report

II. Consent Agenda

III. Citizen Comments

V. Field Trip Requests:

5) Contracts

IV. Recognitions

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Ramon Rivera gave details of his trip and the trip for Vocal Jazz and Jazz Ensemble for advisors Dawn McCormick and Jim Kovach. The Jazz group provided the above memo outlining details of their trips. The board’s questions about chaperone ratios were discussed for each trip.

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MOTION MADE: Jennifer Talbot made the motion to approve the four Field Trip requests (over night trips) as presented by Advisor Ramon Rivera for Mariachi and he presented for Vocal Jazz and Jazz Ensemble for Dawn McCormick and Jim Kovach. DISCUSSION: None SECONDED: By Laura R. Jaecks PASSED UNANIMOUSLY

1) Phase II Pre-Bond Architectural Construction Services 2nd Reading: David Zeitlin, Senior Project Manager, Hill International was on vacation so CFO Les Vandervort sat in for the 2nd Reading. After a brief discussion Mr. Vandervort asked for approval.

MOTION MADE: Laura R. Jaecks made the motion to approve the TCF Phase II Pre-Bond Architectural Construction Services Agreement as presented. DISCUSSION: None SECONDED: By Robert Sealby PASSED UNANIMOUSLY

2) Phase II Pre-Bond Hill Int’l Construction Management Services 2nd Reading: David Zeitlin, Senior Project Manager, Hill International was on vacation so CFO Les Vandervort sat in for the 2nd Reading.

MOTION MADE: Robert Sealby made the motion to approve the Hill Int’l Phase II Pre-Bond Construction Management Services Agreement as presented. DISCUSSION: None SECONDED: By Jennifer Talbot PASSED UNANIMOUSLY

2) Sp. Ed. Early Learning Center Maximum Allowable Construction Cost: David Zeitlin, Senior Project Manager, Hill International presented the Resolution 17-15 for approval at the last board meeting. There were errors in calculations so a REVISED Resolution 17-15 was presented to the board with the corrected amounts, CFO Les Vandervort sat in with the corrected revised resolution.

A BOARD RESOLUTION OF THE ACCEPTANCE OF THE MAXIMUM ALLOWABLE CONSTRUCTION COST AND TOTAL CONTRACT

COST FOR THE CASTLE ROCK SPECIAL EDUCATION EARLY LEARING CENTER MODERNIZATION PROJECT

RESOLUTION NO. 17-15 REVISED

WHEREAS, Wenatchee School District No. 246 (the District”) intends to modernize and add additions to the existing Castle Rock Special Education Early Learning Center Modernization Project; and WHEREAS, the Office of the Superintendent of Public Instruction (OSPI) has determined that the Castle Rock Special Education Early Learning Center Modernization Project is eligible for state construction assistance for modernization; WHEREAS, WAC 39-10-370 requires the School District and General Contractor / Construction Manager (GC/CM) to negotiate at Maximum Allowable Construction Cost (MACC) and the Total Contract Cost (TCC) when the construction documents are at least 90% complete and, following such direction, the two entities have negotiated a MACC in the amount of $4,373,717 and the TCC in the amount of $4,664,836 NOW, THEREFORE, BE IT RESOLVED, the Board of Directors of Wenatchee School District No. 246 does herby certify that the modernization of Castle Rock Special Education Early Learning Center will be constructed by WLK Joint Venture contractors for the negotiated Total Construction Cost of $4,664,836 APPROVED by the Board of Directors of Wenatchee School District No. 246 this 23rd day of June, 2015 in Wenatchee, Washington.

MOTION MADE: Laura R. Jaecks made the motion to approve the REVISED Resolution 17-15 as presented by CFO Les Vandervort. DISCUSSION: Jennifer Talbot thanked whoever (Hill Int’l) that caught that mistake on the Resolution so that it could be corrected. SECONDED: By Jennifer Talbot PASSED UNANIMOUSLY

4) Columbia Reroofing Contract (BID REJECTION) Resolution 19-15 Bryan Visscher, Dir. of Facilities presented all the bid documents for the board to review. He then explained that the bid was 50% over the budgeted amount so the bid was rejected. He provided a resolution to reject the bid.

WENATCHEE SCHOOL DISTRICT NO. 246 BOARD RESOLUTION NO. 19-15 A RESOLUTION of the Board of Directors of Wenatchee School District No. 246, Chelan County Washington, pursuant to Washington Administrative Code 132F164090, rejecting any and all bids regarding the replacement of tile roof system at Columbia Elementary with an asphaltic shingle system. WHEREAS, the School Board has determined that it is in the best interest of the School District to reject any and all bids submitted and received for the reroofing of Columbia Elementary and to advertise for competitive bids at time of the district’s choosing in the future. NOW, THEREFORE, be it resolved by the board of Wenatchee School District No. 246, Chelan County Washington, as follows:

VI. Facilities Update:

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• Online  Academic  Coach  • Local  Advocate  (Case  Managers)  

• Tiered  Intervention  System  • Full  Catalog  of  Courses  • 24x7  Tutoring  • Laptop  w/4G  internet  

Section 1. The School Board does hereby reject any and all bids submitted and received relating to the replacement of the tile roof system at Columbia Elementary with asphaltic shingle system pursuant to bid specifications in which the District has reserved the right to reject all bids. Section 2. This Resolution shall become effective upon the date of its adoption. APPROVED by the Board of Directors of Wenatchee School District, Chelan County, Washington, in a meeting thereof held on Tuesday, June 23rd, 2015

MOTION MADE: Jesús Hernández made the motion to approve Resolution 19-15 as presented by Bryan Visscher, Dir. of Facilities to reject the Columbia School re-roofing bid. DISCUSSION: None SECONDED: By Laura R. Jaecks PASSED UNANIMOUSLY

Mr. Visscher shared pictures of the Pioneer, Castle Rock, and Lincoln project progress. He invited the board to please visit the sites to see how the projects are developing. Mr. Visscher reported to the board that Lydig demonstrates good judgment and attention to safety in the workplace. This is the last time Mr. Visscher will be presenting to the board unless we use his contracting services through his new position. The board thanked him and wished him good luck.

1) Graduation Alliance Agreement: Dr. Kory Kalahar, WSHS Principal, presented the Graduation Alliance program to the board for retrieving drop-outs and giving them an option to get a HS diploma. The program will allow the WSD to contract services with Graduation Alliance to recover students who truly drop out and choose not to attend WestSide or the SkillSource. With their help, we hope to recover students and help them obtain their diploma and have a more successful life in our community. Dr. Kalahar gave a summary of the program and provided the board with:

• GA Program Narrative • GA Enrollment Flow Chart and program description • Scope of Work Documentation • Letter of Intent

Program Overview Any student who cannot, or will not, attend a brick-and-mortar school is a candidate for the Graduation Alliance program, which combines a flexible learning environment with support from licensed teachers, local case managers (called Local Advocates), online academic coaches, career/college transition counselors, 24/7 tutors, and community partners. The Dropout Recovery Resource Guide, a compendium of research into best practices conducted by EGS Research and Consulting commissioned by the Texas Education Agency in 2009, indicates that online learning by itself is not an effective practice for recovering dropouts. Later research conducted by the same organization finds that online learning, when combined with high standards of performance and a combination of academic and social supports, can be effective for students who cannot or will not come back to a facility-based educational program (EGS 2011). The Graduation Alliance program follows these best practices by offering students who can’t or won’t participate in other programs the opportunity to complete courses online. The Graduation Alliance program offers students multiple pathways to find success. Students who are interested in pursuing a high school diploma from their local district choose from a full catalog of courses, including career and technical education and career and college readiness coursework. Those who have limited time in which to participate or who are severely credit deficient can opt to complete the GED preparation + Industry Based Certification track. Finally, those students who struggle with basic literacy and numeracy skill have the option of completing an intensive remediation program supplemented with career and life skill training. Participants access their courses via a laptop with 3G/4G wireless internet provided, where necessary, by Graduation Alliance. Students are expected to meet performance milestones associated with their selected track on a monthly and quarterly basis. The Graduation Alliance program operates a year-round program to give students the best chance at on-time graduation. In order to help students meet the program eligibility requirements, Graduation Alliance provides an online academic coach who is tasked with monitoring student progress toward their monthly goals as well as toward their graduation goals. When a student falls behind or struggles with the content of a course, the online mentor is responsible for implementing a systematic tiered intervention system and coordinating additional academic interventions. Academic interventions might include study sessions with certificated online teachers, synchronous tutorials with professional tutors who are available online 24x7, referral to the program counselor for coaching on study skills and goal setting, or referral to the program principal for additional interventions.

Discussion: • Meeting with Randy Dorn, OSPI and Roger Nakamura, Director of GA • Students falling through the cracks now would have an alternative other than a school/class

enviornment • Dr. Kalahar is the gatekeeper of the tracking of these students • Sunnyside has realized a 10% increase in their graduation % • We first will try to get them to receive a WSHS diploma but if not there will be GA state

diploma for them to achieve. • Comparison to Open Door Program at Skill Source • Students can be enrolled concurrently with Running Start or WVTSC • We give our dropout lists to GA and they contact the dropout

VII. New Business

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• Timeline and Summit meeting for accomplishing all of this is this year • A good expectation is to retrieve 10% of 200-400 students • Doesn’t cost the district other than administration time to keep track and make the reports • Benefits our community and offers on-line Spanish • Updated agreement brought to the attention of the board • Legal Counsel needs to look at the agreement before signing it • Does this seem too good to be real, is it non-profit? Discussion • One-year agreement, we will have a better idea of how much of our time and effort is

required • We will be responsible for handling all the state reports and answering to the auditors, the

Open Door program is the same and requires a lot of our administrative man-power • We will be sanctioning GA and what they are doing by being involved with them • The FTE money just passes through - we don’t receive any of it. • We benefit by reaching students who have fallen through the cracks and our graduation

percentage goes up • Next year we can do a cost analysis

After much discussion a motion was made. MOTION MADE: Laura R. Jaecks made the motion to approve the Graduation Alliance Program pending review by our legal counsel and superintendent to resolve any red flags and give authorization to the Superintendent or designee to sign the contract (Letter of Intent and Scope of Work Agreement). DISCUSSION: None SECONDED: By Robert Sealby PASSED UNANIMOUSLY

o Ms. Talbot shared that she submitted feedback for the break-away sessions for the WSSDA conference. She did that by completing the WSSDA Survey that was sent out. She made a proposal entitled Creating positive school climates with Positive Behavior Interventions & Supports and Social Emotional Learning..

o Brian Flones’ surgery went well today.

Board President Walter Newman adjourned the meeting at 7:06 p.m.

Dr. Newman reopened the closed executive session at 7:50 pm and adjourned the meeting.

________________________ ____________________________Date______ President Superintendent

IX. Communications

X. Superintendent’s Report

XI. Meeting Adjourned