June 2014 Board Meeting

WSC 2013 Final Report

Summary

• Date – December 8-11, 2013

• Location – Washington DC

• Hotel – JW Marriott

• Theme:– Simulation: Making Decisions in a Complex

World

Committee

• General Chair – Ray Hill

• Program Chair – Mike Kuhl

• Business Chair – Marty Miller

• Board Liaison – Christos Alexopoulos

• Exhibits Chair – Dave Sturrock

• Sponsorship Chair – John Fowler

• Registration Chair – JO Miller

• Publicity Chair – Manuel Rossetti

Sub-Committees

• Proceeding Editors– Raghu Pasupathy– Seong-Hee Kim– Andreas Tolk

• Publicity Chair – Manuel Rossetti, Chair– Oliver Rose– Loo Hay Lee

Statistics

• Exhibitors– Total revenue of $37,550

• Sponsors– Total sponsor income of $7,500

• Room Block– Exceeded the room block in November– Even added more on Saturday– Extra days needed for Sunday vendor session

• Registration – 742 paid attendees

Registration (Long Term)

Attendee Breakdown

Attendee Breakdown

Attendee Breakdown

Registration (graph)

Weeks Out (13-x)

Military Registrations

• WSC Foundation gifted $5K– Stipulation was active duty only– Determined “cost” of attendee as $177– Gave 25

• US Marine Corp – 7

• US Army CAA – 7

• US Air Force A9 – 5

• Others – 6 (5 AF, one Army)

Misc Facts

• Issued about 75 invitation letters– Verified paper acceptance– Asked for registration proof

• JO Miller checked all contributed and invited papers for registered authors– 5 contributed papers – 6 invited papers

• Sandy & Mike re-checked– 1 in INV and 2 in CON

Sunday Vendor Activities

• AnyLogic 85

• Emulate3D 52

• Mathworks 85

• ImagineThat 48

• RockwellARENA 81

• Frontline 62

• Simio 80+

• Sim 101 21

Budget Summary

Registration Revenue• Registrations - 742 total paid registrants

Revenue Summary

Revenue Summary

Expense Summary

Expense Summary

Program Summary

Submissions

Papers SubmittedAccept

ed

Contributed 299 206

Invited 150 140

Total 449 346

• Reviews/Paper: 2.24 per contributed paper 1.75 per invited paper

• Contributed Paper Acceptance Rate: 69%

PhD Colloquium

• PhD Colloquium: Coordinator: Nurcin Celik Plenary Talk: Dr. Frederica Darema, AFOSR

36 Participants 24 Final year students with full papers 12 Poster session only

4 Session (10 minute presentations)

Poster Madness

• Fast-paced, 2 minute presentations by authors in 3 parallel session

• 38 Participants

Proceedings

• Proceedings 4108 Pages 452 Files

• Program Book, 166 Pages 18 Files Ref.

2012, 17x pages 2011, 174 pages 2010, 152 pages

The No Shows

• The weather did not affect us as much as feared

• One no-show with no contact

• One cancelled day of with no reason

• One no-show due to visa problems

• One military session cancelled (last session)

Paper Review Process

• 2 Track Coordinators Tried for 1 in US and 1 outside US

• Track Committees Early commitment for reviewing Bidding/conflict flags used at different

levels Can be difficult with limited time

Paper Management System

• Linklings provided excellent support• HUGE Learning Curve• Changes made:

Added links from PhD submissions to Full paper submissions

Worked with Linklings and Omnipress to improve generation and transfer of TOC, Author Index, Author Directory, and Printed Program via HTML files

Paper Management System

• Suggested Changes: Stage needed for editing process Source files needed for Poster and PhD

Colloquium Extended Abstracts

Publishing

• Good to work with after initial issues of transferring files

• Edits after transfer to Omnipress take significant time Changes need to be made in multiple

places (e.g. TOC, program, author index, author directory)

Misc Requests

• Video recording services or photographer• Baby sitting services for attendees• Cross posting sites

– http://www.sim-one.ca/events/2013-winter-simulation-conference

• Social media; see above• AV services• Student volunteers• Lots of investment opportunities

Some Lessons

• Extend the Saturday block if you keep the Sunday vendor tutorials

• Make the box lunches part of the contract agreement

• Get website up as soon as possible– Stub link the registration and hotel sites

with dates of actual availability

• Contact emails go to 3-4 folks; ensure emails get answered

New Stuff

• WSC Foundation Grant was quite welcome

• Furthered the Sunday vendor session and this should continue

• The new opening ceremony format was quite well received

On behalf of Mike, Marty, Raghu and myself, a special thanks to the WSC Board of

Directors for entrusting us with WSC 2013 – it was an honor

and a privilege