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Stó:lō Service Agency Performance Report

July to September 2017

FINANCE AND ADMINISTRATION (FAD)

• The AGM was held in July where the 2017-18 Annual Report and Audited financial statements were

presented and approved. • Started to explore options to replace our Unification database. • Completed Annual Employee Evaluations for the 2016-17 fiscal year. • Held a luncheon for our summer students to wish them well in their continued education. • Negotiated and finalized 4 new lease agreements at the Pekw'xe:yles site. • Began working on the 2018-19 Tribal Council funding application which is due in to Indigenous and

Northern Affairs Canada (INAC) mid-January each year and requires all member Bands signatures.

Events • Stó:lō Service Agency hosted the 25th Annual Children’s Festival in which approximately 1,375

participants from birth to age 12 attended, making this the biggest turnout the festival has ever had. The 2017 event brought in 27 exhibitors and 9 event sponsors.

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• With another year of great weather, the Stó:lō Service Agency hosted the 8th Annual Golf tournament at Cultus Lake Golf Club. There were 32 teams made up of community members, vendors and staff. A number of prizes were won and $1,280 was raised for the Stó:lō Christmas hampers.

Finance

• Had a practicum student for one month – Anita Hall (Scowlitz FN) from Sprott Shaw College in the Accounting and Payroll Administration Diploma Program.

• Stó:lō Nation and SASET audits were completed on time and with unqualified opinions (clean). • The Education Coordinator is in the midst of preparing the nominal role verification for the 2017-18

school year (K-12). • Indigenous and Northern Affairs Canada has continued recovery of prior year’s Social Assistance

surpluses. From April to October recoveries totalled $309,447. Cash flow has been impacted but has been managed to minimize the impact.

Central Support Services (CSS) • Still in negotiations to finalize a contract with Telus and Shaw for a reduced rate on our landline and

internet services. • Had 7 bus rental requests from our communities (Skowkale and Matsqui) which includes Service

Contracts for the on-call bus drivers. • Had 5 tent rental requests for various off-site events (Leq’á:mel, Squiala, Tzeachten) out in our

communities. • Finalized Summer Career Placement (SCP) reports to SASET for summer student placement. • Working with Konica to reduce the copier fees on the older machines – looking to upgrade a few copiers

on-site. • Attended monthly Occupational Health and Safety meetings and finalized the organizational structure

of the Building Emergency Safety team (BEST). • Welcomed back a maternity leave employee, Charlene Point. • Working on the City of Chilliwack water bill reimbursement.

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Human Resources (HR) • From July to September there were 6 job postings, 6 new job descriptions registered, 8 job interviews,

51 new staff hired, 9 staff terminated/resigned, 9 pension and benefit enrollments, 4 Short-Term Disability applications, no new WCB applications, 16 criminal record checks (renewals), 9 staff disciplinary letters, 1 employee work plan/disciplinary review, and 1 new maternity leave.

• There were 25 consultation sessions held between the HR department and staff/supervisors. • In September 2017, Stó:lō Service Agency resumed the pension and benefit staff information sessions

after the summer for all employees and Bands who participate in our plan (Stó:lō Nation, Sumas First Nation, Squiala First Nation, Shxwhá:y Village, Tzeachten First Nation, Stó:lō Community Futures, Seven Generations Environmental Services Ltd, Ts’elxweyeqw Tribe Management Ltd, Skowkale First Nation, and SAY (Skowkale, Aitchelitz, Yakweakwioose).

Information Technology (IT) • Installed a new KVM switch in our server room, reorganized the rack and removed old equipment. • Annual cleanup/recycling of old equipment with Vedder Bottle Depot. • Continued the bidding process to replace our Internet and wide area network connections for

Coqualeetza/Vedder Road site, Stó:lō Elders Lodge and Pekw'xe:yles/Mission. Waiting on Telus since it involves phone system replacement and complex reorganization of lines and PRI trunks.

• Began setup of 802.1x wireless security to provide improved security of staff network access. • Improved and extended network monitoring of outdoor systems in light of recent security incidents.

Indian Registry (IR)

Births Deaths Marriages Divorces Transfers Adoptions Misc. Amend Data Entry CIS/SCIS

July 5 0 0 0 0 0 0 72 67

August 3 0 0 0 0 0 0 27 25

Sept 5 0 1 1 0 0 0 35 28

TOTAL 13 0 1 1 0 0 0 134 120

Property and Capital Management

• The second quarter was a very hectic time for Property and Capital Management with a number of major failed systems pertaining to building operations on the Coqualeetza property: - Building 10 heating and cooling system went down leaving the

building in 30+ degree heat over the already hot month of August. - There were a number of plumbing issues affecting various

buildings over the property. Buildings #1, #5, #7, #8, #10 all had some type of problem requiring extra maintenance and servicing.

- A number of break-ins on the property had the department adding extra security measures such as security bars on the Gift Shop doors, and Portables.

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• Did some minor renovations at the Pekw'xe:yles site for new and existing tenants: installed some energy efficient windows, added an HVAC system and replaced the old camera system for a better one.

• Gutted Portable 2D due to water damage and mold. Had to repair the roof and add new lighting.

• Completed the conduits for Fibre Optic. • Began the diagnosis and repair of the injection wells of building #10

which control the heating and cooling system. • Had an excavator clear out the orchard using the removed dirt for

both the botanical gardens and the front welcoming garden. • Had building #4 reroofed before the rainy season

began.

Nations Creations • In July, participants started work experience placements in 3 locations: Sandal Foods, Clean Energy (both

in Chilliwack) and Home Hardware in Hope. Participants finished the work experience with great success! • Participants received an additional certification in Narrow Isle Fork Lift. This is an extra certification that

was added to increase the potential of success for the participants. • Had a booth at the July 1st Canada Day celebrations in Chilliwack to showcase the artwork from our

Artists. • Job searches with participants commenced: 2

Participants were hired as a direct result of their work experience, while 3 others went directly into work from the program. Nations Creations hired two participants part time for manufacturing (a total of 2-full time and 2-part time participants hired since the beginning of the program).

• Graduation Ceremony was held at the Long house August 18th with presentations and a lunch.

• Increased social media presence with some online marketing.

• Implemented a media campaign for “orange T-shirt day” highlighting its significance and the Artist behind the design “Eagle Mother” by Artist, Jared Deck.

• Finished planning for the remainder of “pop up” shops for September and October.

• Signed 7 new artists: Jordon Gallie, Taylor Krulicki, Vanessa Serroul, Trevor Issac, Jennifer-Lee Williams, Bruce Alfred, and William Wasden. Nations Creations now has 16 signed artists with over 73 designs that are being reproduced on products.

• Participated in the Stó:lō Cultural Series where Nations Creations Artists showcased their work at the new Interpretive Centre.

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• Attended and showcased products to buyers for 4 days at the Edmonton Gift Expo. Nations Creations story hit the organizers in a strong way and were 1 out of 6 businesses to be on Global TV to talk about what we are doing. (Hundreds of businesses were exhibiting at the expo.)

Lorraine Mansbridge interviews Nations Creations Coordinator, Nordina Newton on Global TV Edmonton.

• Attended the Vancouver Gift Expo for the second time. The buying fair was a 2-day event, adding 12 new retailers to Nations Creations, which brought the total to over 30 retailers spanning across BC and Alberta.

• Launched a media campaign to bring awareness to Orange T-shirt day. It was a huge success getting press from the local newspaper, a radio interview with Chief David Jimmie, the Artist was interviewed by CBC news, and The Right Prime Minister Justin Trudeau and The Honorable Hedy Fry wearing a Nations Creations T-shirt on Orange T-shirt day.

• Sold close to 1100 “Every child matters” T-shirts which will not only pay a large royalty to the artist but also Nations Creations is giving $5 from each sale to support the Stó:lō Youth Mentorship Program.

• Held a successful “meet the Artist” event at the Stó:lō Gift shop and Interpretive Center bringing in hundreds of customers through the doors of the gift shop to purchase shirts.

• A new fall and winter catalogue was completed with the new line of Nations Creations products.

• The website was updated and will soon allow online shopping for wholesale customers.

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HEALTH SERVICES (HS)

• The Primary Care Clinic now has Registered Massage Therapist (RMT), Rodney Victor on Mondays. • The summer students organized a 9 day youth group with 11 participants attending twice per week. • Leslee Picton is the new Service Navigator with backup supports from Laura Commodore. Over the

quarter, the Service Navigator had 86 new clients come through intake. • The following new hires started with the health team:

- Davida Sole: part-time Registered Nurse (RN) with the Home Care Team - Michael Miaga: part-time Registered Nurse (RN) with the Home Care Team - Chelan Charlie: Community Health Worker - Trina Wawryk: Registered Nurse (RN) with the Community Health Team

• Canning Days completed with approximately 100 cases of goods prepared for the Elders and Christmas Hampers. Staff canned more than 50 cases of fish, over 25 cases of peaches, and more than 25 cases of roma tomatoes.

• World Host Training completed on September 13th. • Harm Reduction Training completed on September 25th.

Community Health and Home Care • The Home Care Aide (HCA) was busy filling the role of personal

care for our clients and accepting clients for the Apollo Tub. • Ann Doyle, Health Care Nurse (HCN) retired September 5th,

2017and will be greatly missed. • The Home Care Team experienced an increase in services this

quarter which included: - Wound prevention associated with complicated factures. - Liaising with other Health Care Professionals to increase

continuity of care. - Spiritual and emotional support following clients suffering

from addiction and abuse. - Foot care services.

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• Immunization clinics: - Sumas and Leq’a:mel clinics with Pauline, held once a month. - Immunization Clinic at Building #7: immunized 46 children

over six clinic days. • Mammography screening day, September 20th, was another

success with 25 clients being screened. • Baby time every Wednesday from 10 a.m. - noon has seen an

increase in attendance. A variety of teaching topics offered: - Breastfeeding Day - Cooking days with Noy, the Nutritionist - Craft days/Playdough making

• Canada Prenatal Nutrition Program (CPNP) held steady with 23 members including 8 prenatal moms to be.

• Children’s Oral Health Initiative (COHI) clinics started again in September. Children at the Stó:lō Daycare were the first to receive services.

• Aboriginal Diabetes Initiative (ADI) clinics have started with the first one held at Tzeachten on September 12th.

Youth Mentorship • Bridgette Boyer the new Intensive Support and Resource

Supervision Worker took on clients over the summer. This position is a new contract with the Ministry of Children and Family Development (MCFD) around youth Justice.

• The annual camping trip at Chilliwack Lake was held in August with 6 youth in attendance.

• The start of the school year means this is the 6th year of implementation for Youth Mentorship.

• Orange Shirt Day was a huge success with $5 from every shirt sale being donated to the Youth Mentorship Program.

• Waitlist of 15 plus youth for the program.

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Fundraising Team • Successful grant proposals for the Early Education Centre (A:lmelhawtxw), Longhouse Extension

program, Early Childhood, transgender supports, internal and external training programs and summer student funding. Grants approved totalled approximately $500,000 from June to September.

• Many grant proposals are still in the waiting approval process. Applications currently underway include: - Community Gaming Grants; - A Law Foundation grant; - Negotiations with the First Nations Health Authority (FNHA) for a new building (currently undergoing

a $30,000 feasibility study funded by FNHA; - The carving of Welcome Figures for the new Chilliwack Curling Club; and - An application through a Telus business development contest on behalf of Nations Creations.

• Working with Skowkale and Shxwhà:y Village to support efforts to build new longhouses. • Planning is underway for a Gala Feast and Art Auction scheduled for February 10th, 2018. • The team is using the services of Salsa, a US based company that assists non-profit organizations to

develop fundraising campaigns and help increase their internet and social media presence and coordination.

• Working on a funding renewal for Nations Creations. • Created a fundraising document for internal use and a separate document to attract corporate

sponsorship. • Began corporate sponsorship negotiations with the Bank of Montreal. • Began implementing communications initiatives and planning for a regular newsletter to communities. • Planning underway to create an ongoing contact list of community members. • Sadly said “goodbye” to team member Megan Cootes who has moved to Washington, D.C.

Family Empowerment Team • Held a family day at Cultus Lake Waterslides with program participants. • Each Advocate has completed at least one birth towards Doulas of North America (DONA) Certification. • A 2-day Traditional Parenting working group with community elders to share teachings and stories for

the Stó:lō Traditional Parenting Manual was held in August. • Each advocate has a case load of 10 participants. • There are 9 women are currently on the waitlist.

Community Engagement and Health and Safety • July 13th, SSA began providing support to

Evacuees of the BC Wildfires. Most of the evacuees were Elders returning home from an Elder’s Gathering on the Island. The Elders were from the following First Nations communities: Canim Lake Band, Tl’etinqox Government Office, and Xeni Gwet’in First Nation.

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• SSA played the role of Emergency Social Services and secured accommodations in Abbotsford for 103 evacuees and coordinated health agencies to come and lend their support with health services. Services were provided until August 25th, 2017.

• On August 22nd, Emergency Management BC (EMBC) did a presentation on Emergency Planning to many of our communities. A binder was provided as an emergency grab and go resource guide.

• Planning for a Health Outreach for those in need through a monthly Community kitchen in the downtown area.

• Community Health Central meeting was held in September for the Health Leads in each Community. • Youth Open Gym in partnership with Tzeachten will run once a month for youth from any of our

communities.

Wellness Services

• Day Treatment had 2 graduates from the 6-week long program. • Qwí:qwelstóm workers held 4 workshops that included topics on hoarding, anxiety, communication, and

historical impacts. There were members who travelled from Surrey, Delta and the Stó:lō territory to attend these workshops.

• Continued discussions with Correctional Services Canada regarding the viability of using SSA site to deliver Section 81 services.

• In contact with the Provincial Courts and Honourable Judge Crabtree about locating a First Nations court in Stó:lō territory.

• Approximately a dozen leaders attended a House of Justice meeting held the first week of September. • An Aboriginal Justice Liaison Committee (AJLC) meeting was held in September. Thirty-Seven Aboriginal

Justice Liaison members attended. AJLC members include Provincial and Federal agency members from around the Fraser Valley, Qwí:qwelstóm staff and Elders. BC Chief Judge Crabtree presented on and discussed First Nations Courts.

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Stó:lō Elder’s Lodge (SEL) • A new Pharmacy is now serving the clients at SEL. • Staff were trained on new medication system blister

packs. • Staff and tenants attended Fire Safety training / fire

drill. • Practicum student from Culinary School was at SEL for

3 weeks. • Fraser Valley Fire Protection conducted its annual

inspection of SEL. • Attended the Fraser Health Assisted Living Operational quarterly meeting. • Casual Licensed Practical Nurse (LPN) Tash Peters is on

maternity leave. • Gave a tour to community members of Nicola Valley

Elders Group. • Staff took Automated External Defibrillator (AED)

Training and an AED unit has been installed at the Lodge.

• Staff attended Harm Reduction Training. • The Lodge is at full capacity with 5 people on the wait

list. • New hire, Cheyenne Douglas-Rattan is the on-call Registered Care Aide (RCA).

A:lmélhawtxw Early Education Centre

Head Start Preschool • During July and August, we did not offer preschool. The family program offered additional drop-in days

during the summer to accommodate all families including preschool. • Preschool registration was conducted throughout the month of August. • Our first day of preschool was September 18th. • The Preschool program wait list is: 3 year old program - 3 children, and 4 year old program - 5 children

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A:lmélhawtxw Early Education Centre Family Program • During July and August, we extended Family Program Drop-in to 4 days a week on Monday to Thursdays.

We also extended our Outreach services to our families. • Some of the information our staff were able to share: food budgeting, healthy snacks, meal planning,

crafts, and sharing recipes. • Our families enjoyed a nature tour around Stó:lō grounds. • Our families visited the Stó:lō Elders Lodge to make a craft with our elders. • Our families were able to attend the Kids in the Hall event at Squiala. • We welcomed Angelina Gosselin to share a Health and Wellness session with our families. • In July, participants with the Family Program attended the 25th Annual Children’s Festival – families got

to make crafts, enjoy bouncy houses, visit community tables and much more. • Family Night in August allowed families to enjoy the water slides and a barbeque. • In September, families enjoyed family night and a meal together. They learned how to make a

dreamcatcher.

Daycare • Staffing within the Daycare was challenging due to a lack of educators within the field of Early Childhood

Education (ECE). • Honored staff member, Raisa Bartsch, at a recent professional day for completing her Early Childhood

Education Certificate at the University of the Fraser Valley (UFV). • We are in the second stage of the application process to receive funding for capital enhancement grants

to renovate our existing building. • The Daycare program wait list for 2017-18 is: 3/5 Room – 2 children, Multi Age room- Children ages 2

and under – 38 children. • Our daycare children enjoyed visiting the Stó:lō Elders Lodge. • Our 3-5 years Daycare program has started emergent curriculum. This is defined as a process where

teachers plan activities and projects based on the specific group of children they are working with. • Our centre has extended our Professional Development days to meet the Chilliwack School District

closures. On our first Professional Development day in September, all staff were able to visit a local outdoor preschool space in Yarrow, BC. Staff also took part in a circle time workshop, where staff were able to learn new circle time songs and make their own felt stories. Staff also enjoyed a meal together.

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Shxwt’wm:etsel Family Services • The Aboriginal Infant Development Program (AIDP) was busy with increasing caseloads. AIDP was given

an additional 0.5 position to secure 1 full-time AIDP consultant in each region of Abbotsford, Mission and Chilliwack.

• The Aboriginal Supported Child Development (ASCD) Program is full. Referrals are still coming in and there is a possibility of a waitlist starting this fiscal year. This program has 3 full-time consultants and 1 full-time support worker.

• The Aboriginal Family Place Program continues to have a steady flow of families accessing the drop-in and Parent Education Sessions. There is also Outreach available in both the Mission and Abbotsford areas.

• Kids in the Hall, a free literacy event for families with young children, was very successful with almost 100 participants.

• An increase in staffing for the AIDP in Abbotsford means more children in the birth to 3 age range are receiving support services.

• Aboriginal Family Place (AFP) moved back to the Pekw’xe:yles site from Windebank Elementary in Mission. There was an open house held on September 28th that was well attended by both families and community partners.

• The AFP staff and families enjoyed field trips over the summer to Ambleside Park, Mill Lake Park, and the Ruskin Dam.

• The Community Garden was a big success. The families enjoyed the experience of working in the garden and took home part of the harvest.

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• The ASCD team worked hard on helping the children who were attending kindergarten have smooth transitions into their school.

• Some of the more popular topics for parent sessions this quarter were: cooking and baking, beading, and couponing and budgeting.

• AFP staff took the Traditional Homes and Totems Training and now have a resource kit to use with the families to help them learn more about traditional homes. The training was very enjoyable.

• A staff member was presented with a “Helping Kids Shine” award at the Fraser Valley Child Development Centre’s 35-year Anniversary Gala.

• We have 2 staff going for the Speech and Language Assistance Training Program at Seabird Island College next month.

STÓ:LŌ ABORIGINAL SKILLS AND EMPLOYMENT TRAINING (SASET)

• In the second quarter of 2017-18 SASET served a total of 396 new client files, increasing the caseload to 965 to-date, (with 2,95 interventions this quarter). This averages approximately 2.9 appointments per client, of which 162 individuals found employment and 167 individuals returned to school or further training.

• There were 17 clients provided with short-term and 13 clients with long-term training supports, and 28 individuals were assisted with transition to work supports.

• Training Programs through employment services outreach were hosted in several locations in the catchment area: Securiguard conducted on site an orientation program to security workplace requirements in Chilliwack and Cheam First Nation; Getting Your L workshops; Career Decision Making; and Resume/Cover letter/Interview Skills training. Basic Computer Skills group training was held every Friday in August at the SASET Employment Resource Centre at Stó:lō Service Agency.

• At the SASET Employment Resource Centre, UFV was contracted to facilitate Stage 1 and 2 level bookkeeping.

• Health Services department hosted their “Summer Youth Drop-In” group at the SASET Employment Resource Centre.

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• SASET participated in: Health Fair at Mission Friendship Centre, Sprott Shaw Career Fair, Black Press Career Fair in Cloverdale, and the Fall Job Fair in Surrey.

• Health Care Assistant (HCA) Certification SASET in partnership with First Nations Health Authority through Service Canada: SASET was able to secure funding for HCA program which commenced in September 2017 that will be held at Seabird Island. Eighteen people have enrolled and commenced training at the beginning of September.

• “Nations Creations” - SASET assisted the SSA Nations Creations entrepreneur program by facilitating a Communication and Workplace Ethics, resume/cover letter, interview skills, job search and money management Workshops.

BladeRunners Program • A Construction Training Program was hosted in Abbotsford in August. All participants completed their

training and of the 7 students who committed to the summer program, 3 have now found full-time employment.

• Surrey BladeRunners had 11 participants complete a Hospitality/Customer Service Program in September. They all worked hard with the instructor commenting that “they were a great group. Best in Surrey by far!”

• Summer Youth Employment Programs: 121 Youth experienced employment opportunities through 29

community contracts funded by SASET. SASET facilitated a group of 10 youth in employability skills, employee/employer expectations and work ethics.

• Youth in Trades: Employed 14 students this summer of which 13 completed the work program that included one week of carpentry/electrical, one week of welding, one week of culinary arts and one week of automotive. The group was motivated and committed and had students completing with a better understanding of trades and returning to school to ensure they are receiving the pre-requisites to the trade of their interest.

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Day Care Agreements • SASET continued to administer 5 Day Care agreements for funded “seats” at SSA, Seabird Island, Sts’ailes,

Lil’wat and N’Quatqua. This fiscal year each seat had a one thousand dollar increase. • This year Service Canada requested funding applications for repairs and renovation dollars which all

communities (except Lil’wat) submitted requests for funding. All of the Day Cares received urgent repair and renovations funding that totaled $803,835.00. Added funding has been received for the 5 Day Care centres to use for professional development and cultural programming which SASET will be working with communities on allocations.

SASET Culinary Arts Program • The Culinary Arts Program had 16 applications which decreased to 8 participants as the other candidates

were still extremely busy fighting forest fires. They have expressed interest in joining the next intake to build skills towards permanent employment.

Mt.Currie/N’Quatqua area Employment Services • Full-time in Lil’wat at the SASET Employment Resource Centre, with outreach services to N’Quatqua,

Skatin, Samahquam and Xa’xtsa. Employment workshops included: Introduction to Computers, Getting Your L, and Career Decision Making.

• In N’quatqua and Lil’wat (other 3 communities are tracked through our ASET Agreement), 53 new clients in the second quarter bringing the client caseload to 130, with 262 client interventions. This had 35 individuals employed and 17 individuals returning to school or training. Three clients were provided with long-term training, 2 with short-term training supports, and 2 clients received transition to work supports to commence full-time employment.

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• In Mt. Currie, the Early Childhood Certification Program in partnership with NVIT, completed their practicums and have all found employment.

• Sam Boonstra, Director of Citizen Services and Program Delivery Branch of Western Canada and Territories Region of Service Canada, and Brenda Beatty, SASET’s Service Delivery Officer from Service Canada, accompanied the Manager and Support Services Supervisor from SASET to tour the communities of Samahquam, Skatin and Xa’xsta where we provide outreach employment services. They toured the Employment Centre in Mt. Currie and meet with Lil’wat and N’Quatqua, the communities SASET delivers interim services to, to initiate discussion on the ending of interim delivery by SASET and start the dialogue of what services would look like in funding renewal.

STÓ:LŌ RESEARCH AND RESOURCE MANAGEMENT CENTRE (SSRMC)

Cultural Heritage and Archaeology Impact / Overview Assessment Projects • July through September the archaeology/cultural heritage team worked on over 45 heritage overview

and impact assessments, mitigations, and cultural monitoring projects. Their work as stewards helped protect and preserve Stó:lō heritage. They continued to ‘occupy the field’ of heritage resource management within the framework of the Stó:lō Heritage Policy, in the service of the Stó:lō community.

• There were 284 archaeologist man-days in the field over the 92 days which equalled approximately 3 people each day out in the field. Hired a fourth archaeologist to meet project activity demands.

• Burials on private lands issues: ongoing efforts with Semá:th First Nation and Ts’elxwéyeqw Tribe for recognition and redress of Lightning Rock and Winona Road Mounds sites/situations.

• Archaeological/cultural monitoring and investigations by Stó:lō archaeological assistants with non-SRRMC/SN consulting firms.

• Repository Curation - cataloging, accessioning, upload to RRN, donation and loans. • Hosted 3 archaeology workshops. • Lead Cultural Experience Series at the Stó:lō Resource Centre event on archaeology. • Stó:lō Material Culture Repository Storage Upgrade Project (CAN150 funding) included the installation

of new shelving in the repository. • Collaboration and planning with Chilliwack Museum staff – Sq’éwlets Virtual Museum Project Exhibition

installation (November opening). • Award - Virtual Museum Project – American Anthropological Association Digital Media Award

(international competition). • Ts’elxwéyeqw History Book Project – final editing and proof review; preparation for printing and

completion in November/December. • Heritage Conservation Act s.4 Pilot Project – completed negotiations of draft Agreement, as a first-ever

opportunity to expand the scope of legal protection for Stó:lō heritage sites, leading to legal review and approval processes (BC/STSA).

• Journal article in Current Anthropology; chapters in University of Melbourne Conference Proceeding: The Future of the Object and Archaeology of the Fraser Valley (x3). Completion of draft chapter for Oxford Handbook on Public Heritage; completion of editing for publication of volume of outstanding Stó:lō Ethnohistory Field school Research Projects with University of Saskatchewan and University of Victoria.

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• July to September projects:

H2013-05 Kinder Morgan TLU-TEK H2015-21 YFN Community Sanitary Sewer Monitoring H2015-27 Skawahlook Arch Assessment H2015-34 Clayburn Creek Monitoring H2015-45 Chilliwack Mountain AIA H2016-04 Vedder Bridge Monitoring H2016-18 Harrison Bank Erosion Protection H2016-25 Kerr Road Development Area Monitoring H2016-27 Chawathil Forestry Blocks 1-4 CHIA H2016-31 DiRj-34 Hunter Creek Caves 215-27 Skawahlook Arch Assessment H2016-33 10699 North Deroche Road CHIA H2016-34 10401 Cooper Road CHIA H2016-35 Skawahlook IR#1 and Ruby Creek IR#2 PFR 215-33 McTaggart St Subdivision AIA and Monitoring H2016-42 Chilliwack Lake Park AIA H2016-46 Cultus Lake Maple Bay AOA H2016-50 65977 Ogilview Drive Hope SAP H2016-51 Block B20 Chilliwack River Valley H2017-01 Coquihalla Canyon AOA H2017-02 Vedder Mountain Forestry CHOA H2017-04 Dutra Bridge Replacement Monitoring H2017-06 Repository Shelving Grant H2017-07 Carey Island Bridge CHIA 602838 H2017-08 Leq’á:mel Wet-Site Object Recognition H2017-13 Old Orchard Road Bank Stabilization Works Monitoring H2017-15 Neilson Regional Park Monitoring H2017-20 Sand and Gravel Operation Dadswell FSR Agassiz CHIA H2017-21 65977 Ogilview Drive Hope Section 12 H2017-22 Leq’á:mel FDU 1 H2017-23 TTML Block B21 H2017-24 TTML DC001, MP2A, MP2B H2017-28 Chilliwack Lake DgRi4 SAP H2017-29 CLCCF Blocks H2017-30 Former CFB Chilliwack Lands AOA H2017-33 Shxw’ow’hamel BC Hydro Road Post Impact Assessment H2017-34 392 Water Ave Hope SAP H2017-36 Skawahlook Trails IR#1 H2017-37 22100 Lake Country Estates Lot 19 SAP H2017-39 Lot 2 (cemetery) Deroche CHIA H2017-40 Neilson Park AIA H2017-41 Skowkale Archie East H2017-43 35229 Henry Ave Mission AIA H2017-50 Cultus Lake Culvert Monitoring and Signage

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Stó:lō Heritage Policy - Stó:lō Heritage Investigation Permitting (SHIP) • Stó:lō Heritage Investigation Permit Summary July 1st, 2017 to September 30, 2017 - 83 Stó:lō Heritage

Investigation Permits issued.

Forestry5%

Industrial Development

2%

Mining2% Municipal

Development2%

Other1%

Recreation4%

Residential Development

8%Transportation

5%Utilities21%

50%

NATURE OF INVESTIGATION

Central Valley14%

Chiliwack River4%

Coquihalla/Skagit

1%

Fraser Canyon2%

Fraser Delta/Coast

37%

Harrison/Chehalis

5%

Indian Arm/Coquitlam

1%

Lower Valley13%

Stave Lake15%

Upper Valley8%

SHIP BY LOCATION

AMEC12%

Antiquus7% Arrowstone

5%

Brown and Oakes

2%Cordillera

7%Golder

8%Inlailawatash

Forestry 2%Katzie

Develoment1%

Kleanza4%

Madrone1%

Millenia Research

2%

Sources7%

SRRMC17%

Stantec5%

Terra13%

Vancouver Board

1% Ursus Heritage4%

SHIP BY COMPANY

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People of the River Referrals Office (PRRO) and S’ólh Téméxw Stewardship Support Services

Measure SSEA Referrals Federal Referrals Other Referrals (Industry, Regional, Civic, etc)

Referrals Received

125 9 77

Final Response Timelines Met

96% n/a n/a

• Federal Engagement Protocol negotiations draft is near

completion and being shared for feedback at various Federal Agencies.

• Fraser Basin Council Flood Strategy planning continued. Engagement with Lower Fraser Fisheries Alliance (LFFA) and Stó:lō Tribal Council (STC) to co-develop a Stó:lō Secretariat body that will play the central role in this long term FBC process and facilitated engagement on various Emergency (all-hazards) Management issues across S’ólh Téméxw.

• Continued engagement on Integrated Silviculture Strategy Project with Ministry of Forests, Lands, Natural Resource Operations and Rural Development (MFLNRO). Currently working with SRRMC’s Land-Use Planning department to develop a data sharing agreement.

• Stó:lō Strategic Engagement Agreement (SSEA) Forestry Task Team completed a draft of S’ólh Téméxw Use Plan (STUP) Best Management Practices document for distribution to all Fraser Timbre Supply Area Forest Licensees.

• Coordinated Cultural Heritage Management survey training and field workshop with SRRMC’s Archeology department and British Columbian (MFLNRO) Forest Renewal Evaluation Program (FREP).

• Memorandum of Understanding between S’ólh Téméxw Stewardship Alliance (STSA) and Lower Fraser Fisheries Alliance drafted and approved by both parties.

• Developed and launched the PRRO Major Project Management Team to address the Trans Mountain Expansion Project (TMEP) engagement with Leads Shana Roberts (SRRMC), Amber Kostuchenko (SRRMC) and Matt Wealick (Contractor).

• Trans Mountain Expansion Project work plan developed as an outcome of the now completed Terms of Reference between British Columbia Oil and Gas Commission, Trans Mountain, and STSA; currently awaiting submission of necessary data from Trans Mountain.

• Application and acceptance (for STSA) for Intervenor Status in the Chilliwack BC Hydro Pipeline Rerouting for the TMEP.

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• Ongoing implementation and participation in Stó:lō Strategic Engagement Agreement - G2G relationships with multiple BC ministries; technical working groups; Special Projects, including the development of Collaborative Management/Shared Decision-making model of relations (re: rights recognition).

• Attended the 4th Annual Leadership Gathering on behalf of the STSA – arranged for and attended three meetings with Ministers.

SXTA Treaty Outreach and Operational Support • We are the communications link between our SXTA community members and the Treaty Negotiating

Team (TNT). Along with preparing informational materials (written, audio/visual, power point), also set up various community and one-on-one sessions as well as kitchen table gatherings with families and groups collecting feedback from our members to bring to the TNT to assist with their preparation and negotiation of the Agreement-in-Principle.

• Assisted with the workshops of the SXTA leadership. Attended and assisted with the SXTA workshop held August 30-31.

• Website is complete and under on-going training, review and updates. • Treaty Land/Cash Package presentation was held on July 5th for new council members of Skowkale First

Nation. • Set up SXTA information tables at Stó:lō Service Agency Children’s Festival. • Annual Gathering held July 8th hosted by Leq’á:mel First Nation. • Attended the SXTA Annual General Meeting held on August 22nd, and various Critical Path Working

Group (CPWG) and Treaty Related Measures (TRM) meetings. • Completed the August issue of the SXTA bi-monthly newsletter and distributed to our membership. • Continued work on updating the Outreach Treaty Informational power point presentation. • Continued setting up one-on-one SXTA Information sessions on Treaty with Leq’á:mel members. • Had conference calls with consultants to prepare a strategic plan for communications and outreach

restructuring. • Upriver (Yale) Tour held September 23rd. • Ongoing technical support provided on the Negotiating Team, Lands Technical Working Group, Treaty

Related Measures Projects (x3), Local Government Engagement Working Group, and all aspects of work planning / budgeting / implementation and reporting.

• Participated in providing expert testimony to the Federal Standing Committee on Indigenous Relations Inquiry into Comprehensive and Specific Land Claims.

Land Use Planning / Geographical Information Systems (GIS) • Hired a new GIS Technician to assist PRRO in project area mapping. • Fisheries projects included:

- LFFA Cultural Sites Mapping – Aboriginal Knowledge Continuation review of budget; consultation about web portal layers; and contract review.

- LFFA Fish Habitat Restoration Mapping project. - LFFA Climate Change – review and revise proposal – SRRMC GIS tech support only

• S’ólh Téméxw Use Plan (STUP) reviewed by community members with ongoing updates.

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• Worked on the development of INAC Adapt Program multi-year funding proposal (with 8 Stó:lō First Nations) regarding global climate change and community needs.

• Assistance with Heritage Projects: - Place Names Tour Maps - Sumas Traditional Use Overview Study - mapping - Leq’á:mel Traditional Land Use and Traditional Knowledge Study - Sq’ewá:lxw BCCI Traditional Use Overview Study – mapping - Assistance with the Heritage Conservation Act Section 4 Pilot Study

• Assistance with Trans Mountain Expansion Project and mapping/GIS support for PRRO. • Ongoing maintenance of Stó:lō Connect Web Portal. • Data management, design, software testing, and coordinating community input. • Held SXTA Lands Technical Working Group (LTWG) meetings.

Cultural Education & Tourism • School District #33 year-end grade four tours and Steqó:ye in-class programming. • Hosted Aboriginal Day for School District #33. • Hosted 1st Salmon Ceremony and Spring Burning. • Hosted a slahal tournament for the Children’s Festival. • Participated as part of the Tourism Chilliwack Board in the planning and oversight of the creation and

installation of the two monumental Welcome Figures outside the Tourism Chilliwack office (carved by Terry Horne).

• Completed the Coqualeetza Grounds Signage Project (Canada 150 funding). • Assisted with the cultural elements of Vedder Bridge Opening Celebration. • Development of interpretive signage for the Vedder Bridge and surroundings for installation in

November. • Initiated a Tourism Analysis project (INAC funding). • Completed planned restructuring, job posting and rehiring – maintaining operational capacity and

readiness for the new school year / better integration between the Gift Shop and Nations Creations. • Established a new 5-year service agreement with SD #34 (Abbotsford) for the Long House Extension

Program. • Ongoing public tourism operations increasing volume of tour bookings and volume of gift shop sales.

Library, Archives & Genealogy • Highlights of this quarter include:

- Completion of Being Ts’elxwéyeqw; - Participation in archaeology field work to learn about the work that informs the archaeological

reports housed in the library; - Assistance with the Stó:lō Children’s Festival; and - Assistance with the repository shelving project.

• The ongoing work in digitizing the oral history gathered during the 1996-97 Stó:lō Traditional Use Study (TUS) remains a major focus of work in the library and archives. This will ensure preservation of and access to the information gathered by interviewing knowledge holders.

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• In conjunction with the TUS work, the remainder of the oral history collection is being processed for data input.

• Additional ongoing tasks included: - Support for the SXTA negotiations; - Maintenance of the SRRMC website; - Litigation support; - Participation on the Chilliwack Museum and Archives board of directors; - Cataloging new library materials; and - Providing reference services to staff and researchers.

• Genealogy - The Family Tree Maker database now contains 48,012 names, an increase of 149 names during the second quarter of fiscal year 2017-18. Family members from Skwah, Nooksack, Peters, Lummi, Tzeachten, Seabird Island, Kwantlen, Soowahlie, Leq’á:mel, Kwaw Kwaw Apilt and Katzie were among those who contacted the genealogist for information. Staff from the Roots program and from Xyolhemeylh requested information on behalf of their clients as well. The genealogy researcher continues to engage the community through social media updates.

Fisheries • On-going work with the Department of Fisheries and Oceans (DFO) and links to LFFA regarding fisheries

management and facilitation of input from Stó:lō Nation communities. • Input into review of the Trans Mountain Expansion Project assessment of stream crossings, water quality

issues. • Assistance with SRRMC/PRRO work regarding Fraser Basin Council and Flood Management Strategy

Project. • Assistance with development of SRRMC boat management strategy. • Participated as an Executive Committee member for the Fraser River Aboriginal Fisheries Secretariat

(FRAFS) and FRAFS sub-committees (finance committee and forum planning committee). • Coordinated Matsqui First Nation 2-day boat tour to support the communities’ history project.

Administration • Prepared and assisted with audits and budget reconciliations. • Coordinated meetings, took notes and provided record keeping for all meetings in the department. • Completed and submitted all documentation for honoraria and travel payments. • Monthly budget reviews and reports. • Accounts receivable and payable for SRRMC, SXTA, PRRO, and Fisheries accounts. • Travel / Logistical arrangements. • Policy review.

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STÓ:LŌ SERVICE AGENCY

VISION

A healthier, stronger, brighter future for all communities.

MISSION We empower, support and contribute to the health and well-being of all people by providing

leadership and delivering a broad range of quality services.

VALUES We strive to act in accordance with our seven core values at all times.

HONESTY We communicate internally and externally with clarity, honesty and openness.

ACCOUNTABILITY We accept responsibility for our decisions and actions and answer to our partners in an open and transparent way.

PRIDE We feel and demonstrate pride in our actions and accomplishments.

PROFESSIONALISM We act professionally as an outward reflection of our internal values.

INTEGRITY We do our best work, hold ourselves to the highest standards of conduct and act in the interest of our communities and partners.

EMPATHY We work to understand and relate to the feelings, experiences and situations of others and are non-judgemental.

RESPECT We respect others’ ideas, experiences and ways of thinking and treat all people as equals.

STÓ:LŌ SERVICE AGENCY BOARD Sharron Young, Chair Sharron@skawahlook.com Rhianna Millman, Vice-Chair Rhiannam@shaw.ca Mike Bellegarde, Secretary/ Treasurer Mike_bellegarde@icloud.com Angela Kermer, Board Member Angiekermer@yahoo.ca Cameron Clark, Board Member Cameron.clark@stolonation.bc.ca STÓ:LŌ SERVICE AGENCY MANAGEMENT TEAM Willy Hall, Executive Director Willy.hall@stolonation.bc.ca Sharlene Charlton, FAD Director Sharlene.charlton@stolonation.bc.ca Kelowa Edel, Health Services Director Kelowa.edel@stolonation.bc.ca Anna Celesta, SASET Director Anna.celesta@saset.ca Dave Schaepe, SRRMC Director Dave.schaepe@stolonation.bc.ca