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2018 FOOD VENDORAPPLICATION PACKAGE
Interstellar Rodeo launched in Edmonton in July 2012, and took the city by surprise with its top to bottom excellence, thoughtfulness, and audience-and-artist-oriented ingenuity. For six years now, festival goers have been impressed and delighted with the unique music-and-wine twist, and Interstellar has made good on its promise to deliver a “VIP experience” to all ticket buyers.
Once again this year, Interstellar Rodeo will bring to the Heritage Amphitheatre, the highest caliber of international and Canadian musical talent. Past headliners include: St. Vincent, Jason Isbell, Alabama Shakes, Steve Earle, Father John Misty, Serena Ryder, Tanya Tagaq, Elle King, Buffy Sainte-Marie and Lord Huron, and this year’s line up, which will be announced early in 2018, will be certain to amaze.
Festival organizers will again engage local wine and brewery partners bringing the wine pairing concept to life, and the audience will once more be thrilled to experience the difference a fully licensed festival grounds makes. Locally-minded food trucks ensure Interstellar’s emphasis on quality at every turn, sip and bite. With Interstellar Rodeo, Edmontonians are recalibrating their expectations of what a music festival experience can be.
INTERSTELLAR RODEO
EDMONTON • JULY 20-22, 2018
INFORMATION FOR FOOD TRUCKS
There will once again be space for FIVE food trucks along the fence perimeter between the service entrance and the emergency exit gates on the stage- left side of the amphitheatre. There is no plumbingor drainage available in this area. However, we will provide a generator for power. You will be required to provide your power requirements in advance.
There MAY* also be one space for a food truck on the outside of the amphitheatre that will service the morning lineup of fans. We typically see upwards of 1000- 1500 people in line starting at the crack of dawn. This vendor is REQUIRED to serve coffee. Hours of operation for this truck will be:Friday: 1- 5PM / Sat + Sun: 9:30AM - 12:30PM*TBD at City meetings in April.
INFORMATION FOR FOOD VENDORS
In 2015 The City of Edmonton upgraded the vending areas to concrete pads. Upgrades were also made to water and power supply to these areas. Grey water drainage is available in this area, as well. We will allocate TWO of these pads to food vendors, for a total capacity of SIX Vendors. Vendors will be required to supply their own tent, sinks, refrigeration, ice, extension cords, etc.
Due to space restrictions, we can only accommodate vendors with a MAXIMUM width of 10 feet.Depth is variable but up to a max of 15’ in most spots.
2018 PRICING
Standard rate for food trucks & vendors: $1380 + GST + $500 refundable damage / clean up deposit
Line up truck rate: $690 + GST + $500 refundable damage / clean up deposit
Each of our festival volunteers will receive ONE food voucher per shift, to be redeemed at the food vendor of their choice. We ask that you honour these vouchers and charge the festival 50% of the retail value of each. We will reconcile these on the Monday after the event.
CONTACT INFO
Chris Wynters - Director of Festival Marketing and Partnerships p: 780-710-8880e: [email protected]
Shauna de Cartier, Producer p: 416- 786- 2459e: [email protected]
Scott Peters, Site Operations Managerp: 780- 982- 9805 e: [email protected]
Travis Dallyn, City of Edmonton p: 587- 990- 0079e: [email protected]
INTERSTELLAR RODEO EDMONTON 2018FOOD VENDOR APPLICATION PACKAGE
IMPORTANT DATES
• MARCH 22: Deadline to contact us if you are interested in participating.• APRIL 21: Vendor offers will be sent out. Should you receive one, you will have 7 days to confirm your
participation. This means, all documents and payments need to be submitted.• APRIL 28: Due date for all mandatory documents and deposit
ACTIONS + DOCUMENTS REQUIRED:1. Interstellar Rodeo Food Vendor Agreement, and Terms & Conditions (Page 4+5 of this package)2. Deposit cheque or eTransfer of deposit amount3. Alberta Health Services SPECIAL EVENTS VENDOR NOTIFICATION (Attached)4. Copy of your current FOOD HANDLING PERMIT5. Copy of your Certificate of Insurance listing The City of Edmonton, Interstellar Rodeo / Six Shooter Festivals
Inc. as co- insured (See Terms & Conditions for more on this)6. Hi Res file of your logo7. Official website and / or social media info (Twitter / Instagram, etc)8. Your power requirements
We’d hate to have your application get lost in the mail, so please scan and submit all documents as well as your application via email, to CHRIS WYNTERS e: [email protected]
PAYMENT INFO
Payments must be made by eTransfer.Please send eTransfers to PIERRE BUSSIERESemail: [email protected]
INTERSTELLAR RODEO EDMONTON 2018FOOD VENDOR APPLICATION PACKAGE
INTERSTELLAR RODEO EDMONTON 2018FOOD VENDOR AGREEMENT
Vendor Name: _______________________________________________________________________________
Contact Person: _______________________________________________________________________________
Phone Number: _______________________________________________________________________________
Email: _______________________________________________________________________________
Website: _______________________________________________________________________________
Twitter: _______________________________________________________________________________
Instagram: _______________________________________________________________________________
Dates: Friday, July 20 - Sunday, July 22, 2018
Hours of Operation: Friday: 4:30 - 9:30PM, Sat + Sun: Noon - 9:30PM
Load In / Out Times:Food Trucks - July 20 (Specific times to be scheduled in advance)Tents - July 19-20 (Specific times to be scheduled in advance)Load out will be Monday, July 23 between 8AM - Noon (latest)
Fire Inspection: July 20 @ 1PM*All vendors must be fully set up and ready for operations by this time*
Location: Heritage Amphitheatre @ Hawrelak Park
Fee: $1380 + GST (Flat Fee) + $500 Refundable damage / clean up depositPLUS 50% Discount on retail value of all food vouchers
Payable: 50% deposit is due upon signing of this agreement, balance due by July 14, 2018Damage deposit is due upon load in - either by cash or cheque
Proposed Menu Items and Pricing:(Attach separate sheet. Please adhere to info in Terms & Conditions)
INTERSTELLAR RODEO EDMONTON 2018FOOD VENDOR TERMS & CONDITIONS
Concessionaire is to serve food on/with RECYCLABLE plates, cutlery and / or containers. Absolutely NO glasscontainers are permitted in the Amphitheatre.
Interstellar Rodeo reserves the right to approve concessionaire’s proposed menu. Once approved, menu must notchange without the expressed consent of Interstellar Rodeo.
Vehicles are not allowed to move during show hours (if applicable). No vehicles are permitted to enter thefestival grounds during show hours. If you have to restock during show hours, you must stop any vehicles at theentrance. We are here to help, so don’t hesitate to ask us or a volunteer if you need items carried.
Concessionaire is required to carry public liability insurance of at least $2,000,000; Interstellar Rodeo/SixShooter Festivals Inc. and City of Edmonton to be named as co- insured.
Concessionaire must have its own insurance for fire, loss by burglary, or any stock or equipment of the foodconcession operator upon the festival premises.
The concessionaire shall indemnify Interstellar Rodeo, Six Shooter Festivals, and Six Shooter Recordsagainst all actions, suits, claims, etc.
Concessionaire must pass fire inspection.Concessionaire must comply with all Alberta Health Services standards.
Concessionaire will insure all garbage, recycling and waste materials are disposed of prior to load out. TheConcessionaire agrees that the space in which they occupy during the festival shall be left in the exact samecondition as it was during load in, otherwise any damage / clean up deposits will be forfeited to InterstellarRodeo.
Interstellar Rodeo is an outdoor, rain or shine, event and makes no minimum guarantees to the concessionaire asto ground conditions, audience size, or minimum sales that might be expected at the event.
The Concessionaire agrees to follow requests by the City of Edmonton regarding waste management.
Agreed to:
______________________________ ____________________________ _________________________________(Concessionaire) (Date)
______________________________ ____________________________ _________________________________Chris Wynters, Interstellar Rodeo (Date)
