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ARCHDIOCESE OF KANSAS CITY IN KANSASSCHOOL PLANNING

SCHOOL EVALUATION FORMDUE: APRIL 11, 2014

Please use the pages that follow to prayerfully evaluate your school using these five Criteria:

Joyfully Catholic;

Diligently Achieving;

Intentionally Self Giving;

Prudently Managed;

Forwardly Thinking.

Name of your school: St. Matthew Catholic School City: Topeka

Archdiocese of Kansas City in Kansas School Evaluation Form

Table of ContentsSCHOOL

EVALUATION FORM.................................................................................................................1

Joyfully Catholic............................................................................................................................3Prayerful Reflection—Joyfully Catholic.................................................................................4Criterion 1 Personnel...............................................................................................................4Criterion 2 Curriculum............................................................................................................4Criterion 3 Environment..........................................................................................................5Criterion 4 Community............................................................................................................5

Diligently Achieving.......................................................................................................................6Prayerful Reflection—Diligently Achieving...............................................................................7

Criterion 5 Instructional Planning...........................................................................................8Criterion 6 Assessment............................................................................................................8Criterion 7 Implementation......................................................................................................8Criterion 8 Frequency & Scheduling.......................................................................................8Criterion 9 Data Analysis & Intervention................................................................................9

Intentionally Self-Giving.............................................................................................................10Prayerful Reflection—Intentionally Self-Giving......................................................................11

Criterion 10 Planning.............................................................................................................12Criterion 11 Implementation..................................................................................................12Criterion 12 Reflection..........................................................................................................12

Prudently Managed.....................................................................................................................14Prayerful Reflection—Prudently Managed...............................................................................15

Criterion 13 Budget – Procedures, Comprehensive, Balanced..............................................16Criterion 14 Financial Reporting – Aligned to Strategic Plan...............................................16Criterion 15 Enrollment Management...................................................................................16Criterion 16 Recruitment.......................................................................................................17

Forwardly Thinking....................................................................................................................18Prayerful Reflection—Forwardly Thinking..............................................................................19

Criterion 17 Strategic Planning: Mission / Vision.................................................................20Criterion 18 Strategic Planning: Goals, Objectives and Action Steps...................................20Criterion 19 Strategic Planning: Fund Development.............................................................20

Archdiocese of Kansas City in Kansas & The Reid Group 2014 2


ARCHDIOCESE OF KANSAS CITY IN KANSAS

School Evaluation of Criteria for PlanningJoyfully Catholic

Personnel

Curriculum

Environment

Community

Personnel – teachers who embrace the faith; who are happy about being Catholic; who want to learn more about the faith and also to deepen his/her relationship with Christ; who are active in their parishes; who are beautiful witnesses of the faith to their students and the entire school community, and who can help their students develop a closer relationship with Jesus.

Curriculum – what is taught to students reflects a Catholic worldview, grounded in the moral theology and social justice teachings of the Church; the contributions of Doctors of the Church and other Church scholars are presented, in age-appropriate ways, to students; Catholic sources and resources are used as instructional material.

Environment – how we treat one another and how we act in and out of school is a positive witness to the Gospel; we embrace Virtuous Behavior Formation because it is how Jesus would guide us; our school buildings and classrooms display Gospel-centered art and other visuals.

Community – all members of our school communities are committed to the same matters as identified in personnel above for teachers.



Prayerful Reflection—Joyfully Catholic

We are on a faith journey as we begin to plan how we will reflect the mission of Jesus Christ in the future. Each school is an expression of the mission and ministry of Jesus. Begin the session by inviting each person to bless him or herself, making the Sign of the Cross with the Holy Water at the table.

“Everything we do must be through, with and in Jesus Christ. Nothing could be more personal than one’s faith. Nevertheless, our journey to the kingdom must be in communion with one another – as the Body of Christ, the Church - with Christ as our Head. It is in the Church that we are baptized and become members of the body of Christ, the People of God. It is in the church that we hear God’s word proclaimed and fleshed-out for our personal reflection and transformation. It is in the Church that Christ sanctifies us in the grace of the Sacraments, especially the Eucharist, which nourishes us for this journey to heavenly glory.” Catholic schools are considered to be one of the primary ministries of the Church and, as such, should be places where Christ's presence is felt and His Church is honored.

Pray the Lord’s Prayer.

JOYFULLY CATHOLIC

The Joyfully Catholic Identity of the School Criteria can be viewed using four major topics: Personnel; Curriculum; Environment and Community.

Please prayerfully study, reflect, and evaluate the extent to which each criterion is currently evident (actually practiced) within your school. Use the following evaluative markers:

AE - Always evident - SE - Sometimes evident - NE - Not evident - U - Unable to respond

Extent of Actual-PracticeAE SE NE U

Criterion 1 Personnel_SE___The teachers are joyful/excited about their Catholic faith._AE___The teachers are actively and positively participating in personal, parish and school faith

formation and activities._NE___Students know the teachers’ faith “stories.”_SE___Students and families consider the teachers to be models of Catholicity.

Criterion 2 CurriculumSE Teachers regularly and intentionally plan to include faith into classroom instruction.SE Teachers spontaneously make connections during instruction to the Catholic faith.SE Extra-curricular events/activities reflect and teach Gospel values.SE All disciplines integrate Gospel values, including moral and social justice issues.



Criterion 3 EnvironmentAE The environment is rich with Catholic icons.AE Faith infused student work is displayed.SE Prayer centers are located in the school building and in every classroom.AE Posted materials are tied to the faith.SE Virtuous Behavior Formation is actively implemented.AE Meetings and school activities include prayer.SE The school's physical environment (bulletin boards, displays, decorations) promotes an understanding of Catholic terminology and practice.AE Religious art is evident throughout the school.

Criterion 4 CommunitySE Families and school staff actively and joyfully participate in the liturgy and parish activities, especially faith formation activities.SE All constituents are positive ambassadors for the school and promote a community of faith, welcoming and support.

Summary

The best ways we foster being Joyfully Catholic in our School are...

Communal prayer 3x/day; attend mass together (liturgies planned by kids) 2x/week; Prayer Partners with daily mass attendees; Adoration together 1x/month; Multiple service projects at every grade level

Our School would be stronger in the area of Joyfully Catholic if we...

Implemented Catechesis of the Good Shepherd through age 12; more celebrations of liturgical seasons and feast days; taught basic Latin as it applies to the mass; coordinated resources and service projects with other Catholic schools.




School Evaluation of Criteria for Planning

Diligently Achieving

Instructional Planning

Assessment

Implementation

Frequency & Scheduling

Data Analysis & Intervention

Simply put, our students are achieving to their fullest God-given potential. We want our students to achieve; we are called to develop the talents God gave us. To do this, our schools should be implementing the Multi-Tier System of Support and Virtuous Behavior Formation with fidelity and fully implementing differentiated instruction.



Prayerful Reflection—Diligently Achieving

We are on a faith journey as we begin to plan how we will reflect the mission of Jesus Christ in education and formation. Each school is an expression of the mission and ministry of Jesus through its education and formation programs and activities, as well as its evangelization efforts. Begin the session by inviting each person to bless him or herself, making the Sign of the Cross with the Holy Water at the table.

We gather in the name of Christ. We remember his life, death and resurrection and his sending the Spirit to be with us until the end of time.

Diligently achieving is an essential component of school ministries. Jesus, particularly in Luke’s Gospel, is the teacher par excellence. Listen as the Gospel is proclaimed:

"Again, it will be like a man going on a journey, who called his servants and entrusted his property to them. To one he gave five talents of money, to another two talents, and to another one talent, each according to his ability. Then he went on his journey. The man who had received the five talents went at once and put his money to work and gained five more. So also, the one with the two talents gained two more. But the man who had received the one talent went off, dug a hole in the ground and hid his master's money. "After a long time the master of those servants returned and settled accounts with them. The man who had received the five talents brought the other five. 'Master,' he said, 'you entrusted me with five talents. See, I have gained five more.' "His master replied, 'Well done, good and faithful servant! You have been faithful with a few things; I will put you in charge of many things. Come and share your master's happiness!' "The man with the two talents also came. 'Master,' he said, 'you entrusted me with two talents; see, I have gained two more.' "His master replied, 'Well done, good and faithful servant! You have been faithful with a few things; I will put you in charge of many things. Come and share your master's happiness!' "Then the man who had received the one talent came. 'Master,' he said, 'I knew that you are a hard man, harvesting where you have not sown and gathering where you have not scattered seed. So I was afraid and went out and hid your talent in the ground. See, here is what belongs to you.' "His master replied, 'You wicked, lazy servant! So you knew that I harvest where I have not sown and gather where I have not scattered seed? Well then, you should have put my money on deposit with the bankers, so that when I returned I would have received it back with interest." 'Take the talent from him and give it to the one who has the ten talents. For everyone who has will be given more, and he will have an abundance. Whoever does not have, even what he has will be taken from him. And throw that worthless servant outside, into the darkness, where there will be weeping and gnashing of teeth.'

Pray the Glory Be.



DILIGENTLY ACHIEVING

The Diligently Achieving School Criteria can be viewed through the categories of Instructional Planning; Assessment; Implementation; Frequency & Scheduling; Data Analysis & Intervention.




Criterion 5 Instructional Planning

_SE___Instructional planning is based on student data._AE___Instructional planning is based on the Archdiocesan curriculum._SE___Instructional planning incorporates appropriate current and new technologies.

Criterion 6 AssessmentUses a variety of student assessment data.

_AE___Teachers use frequent formative assessment in the classroom._AE___Teachers use curriculum based measures._SE___Teachers use different learning styles data and skill specific assessments to monitor

student readiness and progress.

Criterion 7 ImplementationThe school implements a variety of differentiated instructional strategies.

_SE___All teachers routinely implement a variety of differentiated instructional strategies based on student data.

_AE___All teachers routinely implement tiered activities._SE___All teachers routinely implement curriculum compacting._SE___All teachers routinely implement flexible grouping._SE___All teachers routinely implement anchor activities._SE___All teachers routinely implement problem based learning.

Criterion 8 Frequency & Scheduling

_AE___A Master schedule reflects all grades have Tier II and Tier III in reading. _AE___A Master schedule reflects all grades have Tier II and Tier III in Math. _AE___Tier I (Core instruction) in Reading is scheduled uninterrupted daily._AE___Tier I in Math is scheduled uninterrupted daily._SE___Tier II Reading support is scheduled daily._SE___Tier II Math support is scheduled daily.



_SE___Tier III Reading support is scheduled 30 minutes daily._SE___Tier III Math support is scheduled 30 minutes daily._AE___Tier I students are progressed monitored monthly for placement decisions._AE___Tier II students are progressed monitored biweekly regarding placement decisions._AE___Tier III students are progressed monitored weekly regarding placement decisions.

Criterion 9 Data Analysis & Intervention_SE___Interventions are research based and matched to specific skills._AE___School uses a universal screener plus progress monitoring data to determine Tier

instruction and support._SE___Differentiated Instruction is used regularly during Tier I instruction._AE___Student growth is measured by multiple assessments (e.g. Iowa Test of Basic Skills

(ITBS), Kansas Assessments, Dynamic Indicators of Basic Early Literacy Skills (DIBELS), Missouri Assessment Program (MAP), Kansas English Language Proficiency Assessment (KELPA), EasyCurriculum-Based Measurement Solutions (CBM).

_SE___Student data is reviewed and used to change instruction monthly.

Summary

The most effective methods we use to assess our students are...

STAR reading and math, curriculum based measures, DIBELS

______________________________________________________________________________

The most effective instructional strategies implemented at our school are...

Visual Phonics, Guided Reading, Differentiated Instruction

The best aspect about our instructional planning is …

Teachers are truly invested in kids. We are committed to continuous improvement.





Intentionally Self-Giving Planning

Implementation

Reflection

Frequency

“The Church’s social doctrine is an integral part of her evangelizing ministry.”(Compendium of the Social Doctrine of the Church, no. 66)

“The Church's social doctrine ‘is itself a valid instrument of evangelization and is born of the always new meeting of the Gospel message and social life. Understood in this way, this social doctrine is a distinctive way for the Church to carry out her ministry of the Word and her prophetic role. ‘In effect, to teach and to spread her social doctrine pertains to the Church's evangelizing mission and is an essential part of the Christian message, since this doctrine points out the direct consequences of that message in the life of society and situates daily work and struggles for outreach in the context of bearing witness to Christ the Savior’ .”

(Compendium of the Social Doctrine of the Church, no. 67)

Part of the stewardship activity of the school reflects the need to encourage the faithful to work for outreach based on Catholic Moral and Social Teachings. This includes offering direct service to those in need, working for respect life, attempting to eliminate the causes of poverty and living by the values of the Gospel.

Our charity toward others is rooted in an individual, age-appropriate, discernment process that asks students to reflect on their God-given talents and how He is asking them to use them to serve Him and others in fulfillment of the Gospel.



Prayerful Reflection—Intentionally Self-Giving

Begin the session by inviting each person to bless him or herself, making the Sign of the Cross with the Holy Water at the table.

We gather in the name of Christ. We remember his life, death and resurrection and his sending the Spirit to be with us until the end of time.

Serving God involves serving one’s neighbor. As we begin to evaluate how we reflect the Gospel mandate to serve, let us listen to the Word of God:

“Then the king will say to those on his right, 'Come, you who are blessed by my Father. Inherit the kingdom prepared for you from the foundation of the world. For I was hungry and you gave me food, I was thirsty and you gave me drink, a stranger and you welcomed me, naked and you clothed me, ill and you cared for me, in prison and you visited me.' Then the righteous will answer him and say, ‘Lord, when did we see you hungry and feed you, or thirsty and give you drink?’ When did we see you a stranger and welcome you, or naked and clothe you?” And the king will say to them in reply, ‘Amen, I say to you, whatever you did for one of these least brothers of mine, you did for me.’” (Matthew 25:34-38; 40)

“Stewardship is about a change of heart. It is a way of life and the work of a lifetime. The Church refers to the four pillars of stewardship: hospitality, prayer, formation and service. The most successful evangelization taking place today is in parishes, which have worked long and hard to help people understand the true concept of stewardship and giftedness, and which provide an atmosphere where everyone feels welcome and needed. Stewardship is about time, talent, and treasure.”

Pray the Prayer of St. Francis.



INTENTIONALLY SELF-GIVING

Life of service is based on one’s Baptismal call to participate in God’s life as a disciple of Jesus Christ. Our charity towards others is rooted in an individual, age-appropriate, discernment process that asks students to reflect on their God-given talents and how God is asking them to use them to serve God and others in fulfillment of the Gospel.




Criterion 10 PlanningStudents are educated and formed in stewardship where all disciples share their time, talent, and treasure.

_AE___Student service is well thought out, aligned with the curriculum and connected to the Gospel.

_SE__ Discernment and planning are part of the process._SE___Completion and reflection on the service are important elements.

Criterion 11 Implementation_AE___All students are involved in service. _AE___Specific gifts and talents of individual students, as well as community needs are

considered._SE___Service activities are regularly occurring throughout the school year and summer.

Criterion 12 ReflectionBeing good stewards of all God’s gifts and contributing to and participating in activities of the larger Church are embodied in school life.

_SE___All students complete a formal and thoughtful reflection of their service.



Summary

The most successful efforts to date in promoting intentional self-giving include the following…

Coin drive/penny wars during Catholic Schools Week; Food drive for parish pantry competition with RE students; School-wide day of service during CSW; ongoing partnership with VA Hospital (Golden Age games, holiday visits, Veterans’ Day supply drive)

Our school would be more effective in promoting intentional self-giving if we…

Reflected more and evaluated efforts upon completion. Publish results to a wider audience (parish); involve Leaven and other local media, including social media.

______________________________________________________________________________

After reviewing our service activities, both individual and group, one way our school could improve would be if we...

Announce at the beginning of the year what the projects would be at each grade and publish to parents so they know what to expect. Example: 8th grade goes to Let’s Help, 7th grade goes to Brewster Place, etc.

______________________________________________________________________________





Prudently Managed

Procedures

Comprehensive/Balanced

Financial Reporting

Aligned to Strategic Plan

Brand

General Marketing

Target Marketing

Recruitment

We are mindful of the relationship between class size, teacher salaries and assignments, and tuition/costs. We recognize that in tuition-based schools, a major driver of revenue often is enrollment, and we work to fill the seats in our classrooms. While this is prudent management, it also is mission-focused – we can’t evangelize to empty classrooms.



Prayerful Reflection—Prudently Managed

The school administrative function and structures serve the mission of the school. One can have many wonderful ideas about mission, witness, and service but unless there is a way to make it work, the ideas are just that, ideas. Schools that effectively witness to the Gospel are well organized and empower ministers to be people of Word, Worship, and Service. The ministry of administration is essential to effective schools.


We gather in the name of Christ. We remember his life, death, resurrection and his sending the Spirit to be with us until the end of time.

In the Acts of the Apostles we read that as the community grew, the original disciples realized that they needed help in serving all the needs of the community, so they chose seven more people to serve. Listen as the reading from Acts is proclaimed.

“At that time, as the number of disciples continued to grow, the Hellenists complained against the Hebrews because their widows were being neglected in the daily distribution. So the Twelve called together the community of the disciples and said, "It is not right for us to neglect the word of God to serve at table. Brothers, select from among you seven reputable men, filled with the Spirit and wisdom, whom we shall appoint to this task, whereas we shall devote ourselves to prayer and to the ministry of the word.” (Acts 6:1-4)

Pray the Lord’s Prayer.



PRUDENTLY MANAGED




Criterion 13 Budget – Procedures, Comprehensive, BalancedThe Principal and staff exert effective leadership that embodies stewardship and points to the future.

_AE___The Budget planning begins and is finalized prior to student registration for the subsequent year, including appropriate tuition levels.

_NE___Salary/benefit projections for the next three years are updated annually._AE___Budget is based on prudent staffing for enrollment._NE___Third party support is an integral part of budgeting._SE___Revenue/expenditures are accurately estimated._AE___The Budget is balanced._AE___There is a progressive and implemented plan for tuition collection._SE___The Budget accurately and thoroughly incorporates strategic plan goals.

Criterion 14 Financial Reporting – Aligned to Strategic Plan

_SE___Monthly financial reports are available including profit/loss, balance sheet, cash flow._SE___Reports are reviewed by school leaders (including Board/Council)._SE___Reports are used to make financial decisions.

Criterion 15 Enrollment Management

_AE__The Brand is clearly articulated._AE__The Core values and tag line are used and displayed on Stationery, print banners, etc._SE__General marketing is planned._NE__General marketing is implemented, evaluated, and adjusted, if needed._AE__Target audiences are identified._SE__Activities for target audiences are planned, implemented, evaluated, and adjusted, if

needed._SE__Ongoing relationships with partners are cultivated.



Criterion 16 Recruitment

_SE__Written procedures for tours are developed._NE__Written scripts for phone inquiries are developed._SE__Customized follow up letters are created._AE__The Data base is maintained._AE__Recruitment results are evaluated._SE__The Recruitment Plan is adjusted based on evaluations.

Summary

The most successful efforts to date in enhancing enrollment management include the following…

Fidelity managing database; kindergarten information nights, Faith in Action students interacting with Early Learning Center students; making multiple contacts with families (example: postcard campaigns)

______________________________________________________________________________

Our school would be more effective in enrollment management if we…

Improved recruitment materials; knew where parish kids who don’t come to SMCS are going so we could continue to work on post-kindergarten entrance points, especially after a school closing or boundary realignment in the public schools

______________________________________________________________________________





Forwardly Thinking

Mission / Vision

Goals / Objectives / Action Steps

Major Benefactors

Annual Appeal

Significant Event/s

We continually use data, both historical and projected, to set a strategic vision and plan for our schools. This plan articulates goals and tactics, the cost of implementation, and a development plan for acquiring the needed revenue. The plan is comprehensive and reflects the true cost of operating the school and implementing the strategic plan. Above all, we call upon and rely on the Holy Spirit to provide us with the wisdom to guide these and all our efforts.



Prayerful Reflection—Forwardly Thinking

Schools that effectively witness to the Gospel are well organized and continually discern how God is calling them to best fulfill their mission in the future.


We gather in the name of Christ. We remember his life, death, resurrection and his sending the Spirit to be with us until the end of time.

Pray using Archbishop Romero’s “Prophets of a Future”

PROPHETS OF A FUTURE NOT OUR OWNIt helps, now and then, to step back and take the long view.The kingdom is not only beyond our efforts.It is even beyond our vision.We accomplish in our lifetime only a tiny fraction of the magnificent enterprise that is God’s work.Nothing we do is complete.Which is another way of saying that the kingdom always lies beyond us.No statement says all that could be said.No prayer fully expresses our faith.No confession brings perfection, no pastoral visit brings wholeness.No program accomplishes the Church’s mission.No set of goals and objectives includes everything.This is what we are about.We plant the seeds that one day will grow.We water seeds already planted, knowing that they hold future promise.We lay foundations that will need further development.We provide yeast that produces effects far beyond our capabilities.We cannot do everything.And there is a sense of liberation in realizing that.This enables us to do something, and to do it very well.It may be incomplete, but it is a beginning, a step along the way,an opportunity for the Lord’s grace to enter and do the rest.We may never see the end result, but that is the difference between the master builder and the worker.We are workers, not master builders, ministers not messiahs.We are prophets of a future not our own.

Archbishop Romero



FORWARDLY THINKING




Criterion 17 Strategic Planning: Mission / VisionThe Mission and Vision of the school is clear and distinctive and gives a clear picture of the future and the goals toward that end.

AE____The Mission statement is clear, short and unique to this community.AE____The Mission statement is remembered by the community.U____The Vision statement is clear and distinct from the Mission statement.U____The Vision statement gives a clear picture that is aspirational.

Criterion 18 Strategic Planning: Goals, Objectives and Action StepsThe goals are meaningful in the long-term while the objectives and action steps are SMART (Specific, measurable, achievable, responsibilities identified and time bound).

AE____Goals are appropriate for the next three-five years.AE____Objectives and action steps are measurable and will lead to the achievement of the goals.AE____Responsibility is assigned for all action steps.AE____The timeframe established is achievable.AE____All budget implications are considered.

Criterion 19 Strategic Planning: Fund DevelopmentFund Development plan includes Major gifts, annual appeal and events.

NE____Major Benefactors are systematically identified.NE____Major Benefactors are contacted for specific needs of the strategic plan._NE___Thank you letters are sent in a timely manner._NE___Major Benefactors are regularly updated regarding school achievements._NE___An Annual Appeal is implemented._NE___An Annual Appeal donor base is kept accurate and donations are tracked._NE___Thank you letters to annual appeal donors are sent in a timely manner._NE___Annual Appeal donors are regularly updated regarding school achievements.__NE__The feasibility of establishing an endowment fund is examined._AE___Signature event/s raise appropriate funds for the effort required._AE___Event/s attract true 3rd sources of revenue._AE___Allocation of revenue from event/s is related to the strategic plan.



Summary

The most successful outcomes to date resulting from strategic and development planning include the following…Technology plan, implementing “signature event” golf tournament

______________________________________________________________________________

Our school would be more sustainable in our strategic and development efforts if we…

Established an annual appeal and increased our endowment

______________________________________________________________________________

After examining the strategic planning and development efforts, discuss which ones you could adopt that would enhance the financial success of the school.

We are looking to enlist the service of Chris Keeshan and Associates to help us get an annual appeal off the ground. We have to find third-party sources of revenue.


Documents

Joyfully Catholic - Web viewTo one he gave five talents of money, ... One can have many wonderful ideas about mission, ... implementing “signature event” golf tournament