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CPT & Scheduling
Josh KrampProvider Support Specialist
What is the CPT? Translating CPT into Scheduling Service Delivery Other Things to Consider
Agenda
The CPT - How does that make you feel?
To be used by all County Boards Integrates other Department applications CPT improves data flow, integrity, and
streamlines the payment authorization process
County Boards are required to use CPT to project costs for individuals with an IO or L1 waiver at initial enrollment, and redetermination
What is the CPT?
Click here to view Staffing Pattern
S = # of StaffH = # of Consumers Receiving Awake ServicesO = # of Consumers Receiving On-Site/On-Call Services
Click here to see which consumer is receiving what services
Summary of Staffing PatternsPattern Name
Start Time
End Time # of Staff
J. Warren E. Kramp
A2 12:00am 4:00am 1 HPC OSOC
A2 4:00am 9:00am 1 HPC HPC
A2 3:30pm 9:00pm 2 HPC HPC
A2 9:00pm 11:59pm 1 HPC HPC
Pattern Name
Start Time
End Time # of Staff
J. Warren E. Kramp
B2 12:00am 4:00am 1 HPC OSOC
B2 4:00am 10:00am 1 HPC HPC
B2 10:00am 9:00pm 2 HPC HPC
B2 9:00pm 11:59pm 1 HPC HPC
Enter Staffing Pattern in Location Schedule Templates Window◦ The CPT’s staffing patterns are not gospel!
Translating CPT into Scheduling
The CPT’s shift patterns are not gospel!
CPT Staffing Pattern Your Schedule
Start Time
End Time
# of Staff
12:00am 8:00am 1
8:00am 5:00pm 1
10:00am 11:59pm 1
5:00pm 9:00pm 1
Start Time
End Time
# of Staff
12:00am 4:00am 1
4:00am 10:00am 1
10:00am 9:00pm 2
9:00pm 11:59pm 1
Enter Staffing Pattern in Location Schedule Templates Window◦ The CPT’s staffing patterns are not gospel!
Review Location Schedule Templates
Translating CPT into Scheduling
‘Schedule Template by Location – With Hours’
Review Location Schedule Templates
Enter Staffing Pattern in Location Schedule Templates Window
Review Location Schedule Templates Create Master Schedules
Translating CPT into Scheduling
Enter Staffing Pattern in Location Schedule Templates Window
Review Location Schedule Templates Create Master Schedules Address Exceptions
◦ If exception is not semi-permanent, make changes in Edit Master Schedules
Translating CPT into Scheduling
Normally an ‘A2’ Staffing Pattern
Summary of Staffing PatternsPattern Name
Start Time
End Time # of Staff
J. Warren E. Kramp
A2 12:00am 4:00am 1 HPC OSOC
A2 4:00am 9:00am 1 HPC HPC
A2 3:30pm 9:00pm 2 HPC HPC
A2 9:00pm 11:59pm 1 HPC HPC
Pattern Name
Start Time
End Time # of Staff
J. Warren E. Kramp
B2 12:00am 4:00am 1 HPC OSOC
B2 4:00am 10:00am 1 HPC HPC
B2 10:00am 9:00pm 2 HPC HPC
B2 9:00pm 11:59pm 1 HPC HPC
Print Time Sheets from Scheduling◦ Scheduling Time Sheet◦ Scheduling Time Sheet – By Employee
Service Delivery
Print Time Sheets from Scheduling◦ Scheduling Time Sheet◦ Scheduling Time Sheet – By Employee
Import into Single-Entry
Service Delivery
Print Time Sheets from Scheduling◦ Scheduling Time Sheet◦ Scheduling Time Sheet – By Employee
Import into Single-Entry Compare Schedules to Single-Entry
◦ Single-Entry Activity – Scheduled vs. Actual
Service Delivery
The CPT doesn’t care about your payroll.◦ Hours Scheduled by Employee – Over 40 Hours
Only The CPT’s shift patterns are not gospel.
◦ But don’t forget your ratios. Reserve stuff.
◦ Staffing patterns do not include reserve hours, miles, whatever.
Other Things to Consider
The CPT doesn’t care about your payroll.◦ Hours Scheduled by Employee – Over 40 Hours
Only The CPT’s staffing patterns are not gospel.
◦ But don’t forget your ratios. CPT staffing patterns do not include
“reserves”.◦ Staffing patterns do not include reserve hours,
miles, etc. The CPT determines your PAWS.
Other Things to Consider
Feel Better?
Questions?
