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This Power Point presentation shows my experience with the deployment of a number of large projects, simultaneously across many areas of the
organization.
Objectives
To view the overall scope of any corporate operation and identify:
– How the data is structured and used across all departments and ensure that it is on one location, in the right format, accessible to all, ensuring real-time reporting to management.
– How the network is designed (internally for corporate daily operations and externally if they have a web presence), ensuring reliability with the most current hardware and software, redundancy to protect it from failure, and with backup systems to protect the safety of their data.
– How they connect globally with voice and data and provide a way to consistently delivery it at the most competitive costs with the most current technology. This can encompass telephone systems, video conferencing, mobile devices and internet services.
– How to create a plan to make the necessary changes to achieve these objectives without affecting the company’s operations and reduce costs.
Southern Star Shipping Co. Inc. Project Period: 1999 – 2012
This is a blueprint example with some of the methods and systems used at this corporation to achieve full data integration, a complete network upgrade, while
reducing their communication costs (including free VPN inter-office communications).
This plan was implemented during a 12 year period, but the span will fluctuate from company to company.
The implementation period is also dependent on:
1. The size of company’s operations2. The type of objectives to be achieved and most importantly3. The type of technology available and emerging at that time.
Data• Data was stored on individual computers or on paper forms• No consistent format• Not shared inside departments, nor across departments• Data that was entered in multiple forms, with errors, was time consuming,
wasting worker productivity• Reporting was done in Excel spreadsheets through macros with design
errors, experiencing many problems each quarter and end of year
Solution• Data format was changed to be consistent across the company, stored on a
network location and accessed through MS Access databases• Management was now able to get real-time data and reports, quarterly and yearly,
as well as being able to access it at their desktops with copies of the executable databases being used by the departments
A corporation with 100+ sub corporations, consolidating it’s accounting trial balance, balance sheet and income statement across to the parent company
• Instead of entering data for each company and having to re-calculate as it becomes part of the next consolidated into next level, it’s only entered at the first level.
FinancialsMain Entry Form
• For the grouping, the companies are selected and the data is automatically added, eliminating worker’s time and errors in data re-entry.
1st Level Group 2nd Level Group 3rd Level Group 4th Level Group 1st Level Group
• Reporting now can be easily done at any level by making quick changes to the main level companies.
• Below are the Single Company Trial Balance, Income Statement and Balance Sheet
Below Multiple Companies Trial Balance, under a parent company name.
Shipment CostsTracking ship costs, budgeting and forecasting trends to maintain profitability
Entering Ship’s Wages, Transportation and Processing, Subsistence, Stores, Spares, Maintenance, Repairs, Insurance, Dry Dock costs gives management real time information reports
Forecasting budgets can be made using a 25 year trend of expenses, ensuring that actual costs will not exceed budgets, thus enhancing profitability expectations.
Order TrackingShipment Orders transportation requires many documents to be filed with companies, bank letters of
credit, forms to be filed with various goverments. Entering this data on one form allows them to print all necessary documents, eliminating the need to
enter data in multiple places, reducing data entry errors and increasing worker’s productivity
Orders to be loaded onto a ship are entered here
When the orders are ready to ship, all relevant documentation is printed from the invoicing area: invoices, bill of lading, commercial invoices, packing lists, C-16 government forms, certificates, etc.
Network Identifying Issues
Network Creating a solution priority list
Network Calculating Hardware Software Labor
T1 MCI (DATA)(SKYPE)(SECONDARY)
AVAYA PBXASA 8400
CISCOPIX
FIREWALL(PBX VPN TUNNEL)
TO WATCHGUARD
VPNGATEWAY/TUNNEL
WATCHGUARD750E
FIREWALLGATEWAY / VPN
10.0.0.14
STARSQL10.0.0.4
SQL SERVER
OLD VESONNEW VESON
ALL ACCESSPROGRAMS
AVANTAFAX
SERVER
STARLOCKS10.0.0.110
COMPANYENTRY
ACCESSSERVER
AVAYA10.0.0.90
Phone10.0.0.92Voicemail
PBXPHONEADMIN
SERVERS(2)
STARDC0110.0.0.1
PRIMARYDOMAIN
CONTROLLERSERVER
ACTIVEDIRECTORY
DNS&
REVERSEDNS
SERVER
SYMANTECCORPORATEANTIVIRUSCONSOLE
Primary
STAREDGE(Wireless)
192.168.111 Range
STARCITRIX10.0.0.3
69.193.166.170
CITRIXSERVER
USERSCAN WORKREMOTELY
FROMANYWHERE
STARDATA10.0.0.98
F DRIVEFILE
SERVER
SYMANTECBACKUP
EXECSERVER
SOFTWARE
PEACHTREEACCOUNTING
SERVER
NETWORKSCAN
REPOSITORY
SOUTHERN STAR SHIPPING2010 NETWORK CONFIGURATION
J. ALVAREZTHE INTERNET
T1 MCI (VOICE)(LONG DISTANCE B.R.I. – COPPER WIRE DID’S)
Patch Panel
STARDC0210.0.0.2
SECONDARYDOMAIN
CONTROLLERSERVER
DNS&
REVERSEDNS
SERVER
SYMANTECCORPORATEANTIVIRUSCONSOLESecondary
TIME WARNER BUSINESS CABLE (PRIMARY)
NETWORK SERVERS / PRINTERS / PC’S
TERASTATION4 TERABYTES
10.0.0.9
RAID 5HARD DRIVE
MONTHLY2ND BACKUP
REDUNDANCY
ADD’L MAILDATA
STORAGE
STARMAIL0810.0.0.5
EXCHANGESERVER 2007
64 bit
NETWORKSOLUTIONS
POP / SMTPPOP3
CONNECTOR
EXABYTEBACKUP DEVICE
BACKUPTAPES
DAILYWEEKLY
BYWEEKLYMONTHLY
SCSI Cable
SSS-SKYPE+
SKYPE4 LINE
DEVICE
CONNECTEDTO
PBX
Ethernet Cable
T1 MCI (DATA)(SKYPE)(SECONDARY)
SSS(Wireless)
192.168.111 Range
48 port Switch 10.0.0.11
Workstation PC’s
48 port Switch 10.0.0.12
48 port Switch (ppoe)
IP Phone / IP Video
RICOH32ND FL10.0.0.8
RICOH33ND FL10.0.0.7
Mac Mini
PC’s (34)
Laptops (12)
Printers (22)
MobileDevices (14)
Plotter (1)
PolycomVidConf
+Peripherals
+6 ISDNLines
Projector
Network Final Network Design Layout & Hardware
`
Drop Down Screen
Speakers already presentNeed to test wiring is working
Speakers already presentNeed to test wiring is working
Ethernet Lines (2)Inside the cabinet
Line already present
Drill hole to connect3rd fl stereo system inside cabinet
Network 2nd Tower design Chairman’s Residence VPNWith the arrival of Time Warner Cable business class and fastWireless Connectivity, expensive T1 lines could be removed and VPN / Video Conference solutions could be implemented in all 3 offices (NY, GR,
NIG) and specific locations to reduce communication costs from $1,500 to $100 a month
Infrastructure costs are made to accommodate for new types of communication. But they are amortized in less than one year
CommunicationA review of the voice and data lines at all locations shows a number of lines that can be removed, reduced or change for a less expensive solution, maintaining redundancy and quality of service.
Worldwide Site Connectivity
Avaya PBX ABCML Avaya PBX SSS
INTERNET
VPN (Virtual Private Network) Connection between offices, will allow us to:1. Have extensions that will be dialed over the internet, instead of dialing system speeds over Long Distance lines2. We can use this VPN to make videoconference between offices using Polycom or Cisco video conference system
Free Forever
VPN VPN
Ext107 (CT Res)These extensions
will also have regularphone lines,intercom,
Multiparty conf.
Ext109 (535 Park)
Ext106 (944 Fifth)
DIGITAL PHONES vs IP PHONES
Digital Phones are regular phones that are used in the office or at the residences via the pbx at the office or via the ip office at the residences . They can have phone system lines or regular copper wire lines, which are programmed in the phone system. Most of the phones that will be used will be digital phones.
IP Phones are phones that have an internet IP address as well as a phone number . Both the IP address and phone number are setup at the PBX and programmed into the phone . Once the phone is setup, it can be taken to any location in the world (provided there is an internet connection available) and the user:1. will be able to make an receive calls as if they were at the office .2. will be able to connect a PC to the phone’s ethernet port and be connected to the office as if they were at the office
For example, a ship’s captain can arrive to a port , connect to the wifi network at the port , and use the phone to make calls to the office for free and also connect the PC to connect to the office .
Port WIFI Access Point
Vessel IP Phone
C
Video Conferencedone via the
VPN created betweenOffices
Also Free
C
Video Conference
Extensions can be dialed to both offices
directly over the internet
www.sostar.comSite & mail hosted by Network Solutions
[email protected]@[email protected]
[email protected]@sostar.com
[email protected]@sostar.com
POP3 CONNECTOR ON 64 BIT EXCHANGE SERVER 2008
1. DISTRIBUTES EMAIL INSIDE [email protected] FOR WHICH IT HAS RULES.
2. THE REST ARE MOVED TO [email protected] FOR MANUAL DISTRIBUTION
3. AND A COPY IS SENT TO [email protected] FOR FILING
FAX SERVER
Alvarez 02-12-10
SOUTHERN STAR SHIPPING – 2010 MAIL DISTRIBUTION PROCESS
FILING SYSTEMMANUAL DIST. LIST
OUTGOING MESSAGESAll emails going out of our office or to local users will have a copy sent to [email protected] (an external Network Solutions email inside our SOSTAR domain). Emails inside [email protected] get automatically forwarded back to [email protected] (inside our Exchange Server).
The POP3 connector rule for emails received at [email protected] coming from [email protected] get automatically moved to [email protected].
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EXECUTIVE
CHARTERING
OPERATIONS
ACCOUNTING
PURCHASING
INSURANCE
GRAIN
LEGENDGROUP
TCH
EWA
DVDL
FST
GSC
GVM
JGC
JEV
JMC
MCH
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TLE RVH
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GSC Yahoo
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TEMP
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GDO
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MRO MTS
RVH TLE
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OPERATIONS ACCOUNTING EXECUTIVE PURCHASING INSURANCE GRAINCHARTERING
DVDL
NKA
INCOMING AUTOMATIC COMPANY DISTRIBUTION LIST MAIL OUT RETURNS VIA
(1)
MAIN EMAIL ADDRESS
(2) (3)
Blackberry Users & Forwarded Addresses
Blackberry
Blackberry
Blackberry
Blackberry
Yahoo
Yahoo
MLE
SSSOPS
[email protected] Blackberry
Att
Att
Att
Auto distribution mail system. Also viewable via OWA (Outlook Web Access)
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