Jordan-Webb - All Rights Reserved 1991-2003 Technology Supporting Distributed and Virtual Teams Overview Paul Collins Jordan-Webb (773) 463-2288 [email protected]

Jordan-Webb - All Rights Reserved 1991-2003

Technology Supporting Distributed and Virtual Teams

Overview

Paul CollinsJordan-Webb(773) [email protected]


Collaborative Team Activities (Iterative)

Ideation Organization Analysis Evaluation Integration Exploration Proposition Decision


Work harder!– Establish a new team– Schedule a major 5-day workshop– Re-organize calendar to fit in this meeting– Book 5-day trip– Incur 5 days of travel expenses– Spend more time away from your “real” job

Conventional Response to the Need for a Collaborative Decision


Conventional Planning Scenario(Face-To-Face)

Phase I (face-to-face, synchronous)– Orientation + Ideation + Organization– Analysis + Evaluation

Phase II (face-to-face, synchronous)– Ideation + Organization– Analysis + Evaluation

Phase III (face-to-face, synchronous)– Integration of Phases I & II + Exploration

Phase IV (face-to-face, synchronous)– Exploration + Proposition

Phase V (face-to-face, synchronous)– Proposition + Decision + Closure


Work smarter!– Establish a virtual team– Schedule 1-day workshop– Schedule synchronous, distributed meetings to fit

calendar– Book 1-day trip– Incur 1 day’s travel expenses– Spend time at your “real” job and on the project

Today’s Response to the Need for a Collaborative Decision


Today’s Planning Scenario(Distributed + Face-To-Face)

Phase I (distributed, synchronous)– Orientation + Ideation + Organization– Analysis + Evaluation

Phase II (distributed, asynchronous)– Ideation + Organization– Analysis + Evaluation

Phase III (distributed, synchronous)– Integration of Phases I & II + Exploration

Phase IV (sub-grouped, distributed, asynchronous)– Exploration + Proposition

Phase V (face-to-face, synchronous)– Proposition + Decision & Closure


Group Support Technology for Virtual and Distributed Teams

Optimal Utilization of People - Your Most Valuable Resource– Helping Individual Time Management

– Supporting Knowledge Management

Optimal Utilization of Time - A Non-Renewable Resource– Reducing Cycle-Time and Expense

– Enhancing the Ability to React to Change

Support for Collaborative Decision-Making– Bridging Time & Place Constraints

– Providing Structure & Group Memory

Better Outcomes– Asking Better Questions

– Getting Better Answers


Context for out-of-the-box planning– Envisioning or creating group processes that do not exist within our current

frame of reference

Current State– Difficult to coordinate individual schedules for face-to-face sessions– Expensive and time consuming to convene teams for multiple days

Desired State– Easy setup for distributed sessions while minimizing face-to-face sessions– Team collaboration from convenient places at convenient times

Bridging the Gap– Enabling facilitators and planners to design new processes that “distribute”

certain activities across time and place boundaries when:• such activities might not necessarily require a face-to-face interaction

• time constraints make face-to-face interaction impossible

• budgetary constraints make face-to-face interaction impractical

“Out of the Box” Planning for Virtual and Distributed Teams


Participants join from a commonworkspace or from their

own workspace at a mutually agreed upon time

or at a time convenient to their own schedule

Participants join from a commonworkspace or from their

own workspace at a mutually agreed upon time

or at a time convenient to their own schedule

LeaderLeader

Virtual Group Technology Support (Synchronous or Asynchronous, Same or Different Time - Different Place)


Next Steps & Action Items

We’d like to learn more about your Organization

Perhaps we can be of assistance

Please contact Paul Collins at:– [email protected]– (773) 463-2288

Documents

Jordan-Webb - All Rights Reserved 1991-2003 Technology Supporting Distributed and Virtual Teams Overview Paul Collins Jordan-Webb (773) 463-2288 [email protected]