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C A L I F O R N I A D E P A R T M E N T O F H U M A N R E S O U R C E S
C A L I F O R N I A S TAT E P E R S O N N E L B O A R D
D E P A R T M E N T O F R E H A B I L I T AT I O N
J O I N T P R O J E C T
2 0 1 5
R E C O M M E N D AT I O N S
T O I N C R E A S E T H E E M P L O Y M E N T O F
P E R S O N S W I T H D I S A B I L I T I E S I N
C A L I F O R N I A S T A T E G O V E R N M E N T
i.
Table of Contents
Table of Contents ......................................................................................................................... i
Acknowledgements .................................................................................................................... iii
Executive Summary ..................................................................................................................... 1
Highlights ........................................................................................................................................... 1
Results in Brief .................................................................................................................................. 1
Background ........................................................................................................................................ 2
Scope and Methodology .................................................................................................................. 2
Findings and Proposal ....................................................................................................................... 3
Hiring, Promotion and Retention ...................................................................................................... 4
Summary ........................................................................................................................................... 4
Recommendations ............................................................................................................................ 4
1. Improve state efforts at outreach and recruitment ........................................................... 4
2. Improve state efforts at testing and hiring ......................................................................... 5
3. Improve the Limited Examination and Appointment Program (LEAP) ............................... 7
4. Improve state efforts at promotion and retention ............................................................ 8
5. Improve state efforts at compliance .................................................................................. 9
Disability Survey Re-Engineering ..................................................................................................... 10
Summary ......................................................................................................................................... 10
Recommendations .......................................................................................................................... 10
1. Design questions to comply with federal and state laws ................................................. 10
2. Design questions to improve employee participation ..................................................... 11
3. Design and promote a statewide survey campaign ......................................................... 11
4. Process and report survey data ........................................................................................ 12
5. Assure functionality of computer based survey reporting ............................................... 13
Reasonable Accommodation .......................................................................................................... 13
Summary ......................................................................................................................................... 13
Recommendations .......................................................................................................................... 14
1. Create a statewide model reasonable accommodation policy ........................................ 14
ii.
2. Change law and controlling administrative policy ............................................................ 15
3. Assure appropriate agency staffing levels for reasonable accommodation .................... 17
4. Track effectiveness of timely and effective provision of RA ............................................ 18
Training ............................................................................................................................................ 18
Summary ......................................................................................................................................... 18
Recommendations .......................................................................................................................... 18
1. Training pertaining to hiring, promotion and retention of PWDs .................................... 18
2. Training pertaining to the disability survey and campaign .............................................. 19
3. Training pertaining to provision of RA .............................................................................. 19
Appendices ............................................................................................................................... 21
A: Hiring, Promotion and Retention ............................................................................................... 22
B: Disability Survey Re-Engineering ................................................................................................ 32
C: Reasonable Accommodation ..................................................................................................... 59
D: Information Technology........................................................................................................... 106
Table of Authorities ................................................................................................................. 113
iii.
California Department of Human Resources California State Personnel Board
Department of Rehabilitation Joint Project 2015
The purpose of the Joint Project is to increase the number of persons with disabilities working within state service and enhance the reasonable accommodation process to enable employees with disabilities to receive timely, effective accommodations that support employment success.
Executive Sponsors
Richard Gillihan, Director, California Department of Human Resources Suzanne M. Ambrose, Executive Officer, California State Personnel Board
Joe Xavier, Director, Department of Rehabilitation
Project Manager
Robin Henry, California Department of Human Resources
Legislation and Regulation Coordinator
Jeanne R. Wolfe, State Personnel Board
Joint Project Stakeholders
Project sponsors thank and acknowledge the following partner stakeholders for their participation and support of the Joint Project:
Association of California State Employees with Disabilities
California Civil Rights Officers' Council
California Committee on Employment of People with Disabilities
California Institute of Technology
Coalition of State Civil Rights Associations & Organizations
Department of General Services
Department of Rehabilitation
Employment Development Department
Service Employees International Union, Local 1000
Statewide Disability Advisory Council
iv.
ACKNOWLEDGEMENTS
This proposal is the result of a 10-month effort to evaluate civil service policies and processes, and put forth recommendations to guide improvements that increase the employment of persons with disabilities in California state service. Project workgroups identified employment barriers and framed solutions by reviewing and evaluating current law, consulting subject matter experts and researching existing policy and hiring practices to formulate these recommendations. The project sponsors greatly appreciate the individuals, state agencies and organizations who through tireless commitment, and some who through countless hours, generously contributed to the development of the final project proposal.
Joint Project Core Team: The project Core Team reviewed each of the recommendations and fully vetted them to provide sponsors with best possible solutions. Core Team vetting of workgroup submissions concluded on September 24, 2015.
Association of California State Employees with Disabilities
Ralph Black, Esq.
Laurie Hoirup
California Civil Rights Officers' Council
Christine Martinez
Michele Villados
California Committee on Employment of People with Disabilities
Jonathan Clarkson
California Institute of Technology
Janice Campbell
Coalition of State Civil Rights Associations & Organizations
Neptaly Aguilera
Anita Macaluso
Tyrone Netters
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