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JOINT LABOR-MANAGEMENT BENEFITS COMMITTEE
www.keepingLAwell.com
Joint Labor-Management Benefits Committee (JLMBC) COMMITTEE REPORT 19-31
JLMBC MEMBERS: Employee Organizations David Sanders, Chairperson Paul Bechely Chris Hannan Steve Koffroth William Violante Management Wendy G. Macy, Vice-Chairperson Neil Guglielmo Rich Llewellyn Tony Royster Matthew Rudnick
Date: August 1, 2019 To: JLMBC From: Staff
Subject: LIVEwell Program Update RECOMMENDATION That the JLMBC receive and file report regarding LIVEwell Program activities and updates. DISCUSSION
A. Engagement and Activities Update
(1) Communications
The May “What’s Happening in Wellness” monthly LIVEwell Program email focused on mental health awareness. The newsletter promoted “Chair Exercises” classes and the monthly webinar and contained a “Save the Date” announcement for the upcoming Wellness Festival (Attachment A). The June monthly LIVEwell Program email noted that June was “Great Outdoors” month and invited employees to attend the 2nd Annual LIVEwell Wellness Festival (Attachment B).
(2) Regular Events: Education
Classes, Clinics, and Webinars Education Classes and Participation by Location In May, staff coordinated Chair Exercises classes at 11 locations. The classes demonstrated quick and simple exercises employees can perform at their workstations. (Attachment C). The classes were attended by 172 employees. The chart to the right indicates the distribution of attendees by location.
Braude Building 3%
Central Library 18%
City Hall 12%
City Hall Night Class 9%
Figueroa Plaza 6%
Garland Building
14%
Hyperion Water Reclamation Plant (WRP)
6%
LAWA Admin West 3%
Media Technical Center
12%
Port of LA 8%
Public Works Building
9%
Chair Exercise Classes: Participants by Location
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In July and August, staff is working with the LAwell Program’s vision service provider, EyeMed to coordinate Vision Pop-Up Clinics at four City locations:
1) Figueroa Plaza – July 8 to July 12 2) Central Library – July 15 to July 19 3) Public Works Building – July 22 to July 26 4) City Hall East – July 29 to August 2
The clinic schedule with the registration link was sent via a Citywide email and also posted on the Personnel Department’s Benefits website. In addition, Benefits Division staff created a flyer for each of the clinic locations and sent it to City department liaisons to share with department employees. Staff will report on the results of the vision pop-up clinics after the conclusion of the clinics. In addition, staff coordinated two Cooking Demonstrations at Los Angeles World Airports on July 9 and July 24 which were attended by a total of 17 employees and 15 employees, respectively. The cooking demonstrations, led by two Registered Dietician Nutritionists, focused on the medicinal elements of food and its influence on health. Webinars In May, staff coordinated a Menopause Management webinar. The presentation focused on providing information to better understand menopause. The webinar was attended by 34 employees. In June, staff coordinated a Men’s Health webinar. The presentation focused on self-care and prevention. The webinar was attended by 15 employees. In July, staff coordinated a Building Resiliency webinar. The presentation focused on providing information to better understand the impact of stress on one’s health, and provided tips on how to cope with adversity and adapt to challenges and change. The webinar was attended by 21 employees. Engagement Results As of June 30, 2019, fiscal year 2018-19 total member engagements reached 10,971, surpassing the established goal of 6,000 (see following charts):
10,971
6,000
0 2,000 4,000 6,000 8,000 10,000 12,000
Actual
Goal
Goal vs. Total Engagements FY 2018-19
182.9% of Goal
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(3) Special Events LIVEwell Local In June, staff participated in Public Works’ New Employee Orientation along with representatives from the LAwell Benefits Program (LAwell Program), COMMUTEwell Program, and Deferred Compensation Plan. Staff provided new employees an overview of the LIVEwell Program and promoted the upcoming launch of the new Wellness engagement platform. A total of 35 employees attended the orientation.
B. 2019 Annual Employee Wellness Survey LIVEwell’s third annual Employee Wellness Survey opened on April 15, 2019, and was available to employees until April 28. The survey closed on May 6, 2019. Staff is in the process of compiling results and charts incorporating trend data from the 2017 and 2018 survey. Staff will present the full breakdown of data and trend analysis to the JLMBC at its September meeting.
C. 2019 LIVEwell Wellness Festival The 2nd Annual LIVEwell Wellness Festival took place on June 11, 2019 from 11:00 a.m. to 2:00 p.m. at City Hall South. Despite being an unseasonably warm day, approximately 800 City employees attended the event, slightly less than the turnout for 2018. The event consisted of 26 booths with 19 vendors, partners, City Departments, and activities (Attachment D).
0
500
1,000
1,500
2,000
2,500
3,000
217 333
1,213 1,192
863
397
1,905
349
771
2,675
206
850
Engagements by Month vs. Goal FY 2018-19
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Monthly Goal = 500
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Featured booths at the Festival included:
•
• Prevention and Stress Management Activities Biometric Screenings – 148 employees received screenings Chair Massages – 135 employees received massages
• Live Demonstrations Anthem provided four 15-minute demonstrations on the following topics: Weight Loss: 5 Key Steps Stress Management Clean Eating 101 Kick the Sugar Habit
• Benefit Service Provider Resources and Engagement Kaiser – Health plan information and resources Anthem – Health plan information and resources, including HEAL and Vivity
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TIME ACTIVITY 8:00 a.m. Registration 8:20 a.m. Warm-up Exercises 8:30 a.m. 5K Fun Run 8:30 a.m. 2-Mile Fitness Walk 8:45 a.m. Hiking Group
9:00 a.m. – 9:45 a.m.
Silent Disco Party Walk
9:45 a.m. 11:15 a.m.
Raffle Prize Drawings
10:15 a.m. – 11:00 a.m.
Groov3 Dance Party
11:00 a.m. Pilates ALL DAY Chair Massages ALL DAY Ask the Chef: Healthy
Food Tips ALL DAY Flu Vaccinations ALL DAY Kids’ Game Zone
EyeMed – Vision plan resources Delta Dental – General dental plan resources and an onsite dentist providing consultations Optum – General Employee and Family Assistance Program (EFAP) resources
• Partner Agencies Animal Services Department – There were six dogs/puppies available for adoption, three
of whom were adopted. Information was also provided regarding volunteer opportunities at City animal shelter locations.
VolunteerLA (Mayor’s Office) – Citywide volunteer opportunities and a bracelet-making station
LA Metro and COMMUTEwell – Ridesharing opportunities and promotion of the Bike Share program
American Heart Association – Healthy heart materials and interactive sodium challenge where participants could guess the sodium content of various foods
LACERS – Information regarding retirement benefit and wellness resources • Games, Music, and Photos Games – Employees won prizes for participating in a bean bag toss and hula hoop
challenge Music – Live music was provided by a DJ Photo Booth – Employees were able to take pictures with City of LA backgrounds like City
Hall, Mann’s Chinese Theater, the Hollywood Sign, and Dodger Stadium
Feedback from participants was enthusiastic, with many expressing appreciation for the support, information, and activities provided by LIVEwell’s Wellness Program at this Festival and throughout the year.
D. Joint Los Angeles City/County Family Fitness Event (Rock N’ Stroll) The 2nd Annual Joint LA City/LA County Family Fitness Event (Rock N’ Stroll) will take place on September 21, 2019 in Griffith Park. The event is open to City and County employees and their families and is free of charge. Staff partnered with LA County last year to coordinate and support this event and will do so again in 2019. The four-hour annual event provides a full schedule of activities and booths (see right →) that support all four of the LIVEwell building blocks: Nutrition, Physical Activity, Stress Management, and Prevention. City staff will lead the 5K Fun Run while the County staff will lead the 2-mile walk and hiking group. The event will also include a DJ as well as a “Kids’ Game Zone” with games and prizes for children. City and County staff met on July 17 for an initial planning meeting and have scheduled a walkthrough of the Griffith Park event space to finalize the details of the event. Staff has also developed a comprehensive event day implementation plan, including identifying volunteers to staff the event. Staff has also sourced and ordered
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merchandise for raffle prizes and promotional items for giveaways on the event date.
E. Wellness Services Administrator (Limeade) Implementation Update The new Wellness Services Administrator online member portal through Limeade, named LIVEwell.la was initially launched to a limited group of City employee volunteers in mid-July to test and ensure that the portal and its associated domains are accessible across all networks, email servers, and remote locations. This testing was completed successfully and the official launch of the LIVEwell.la portal for about 26,500 City employees covered under the LAwell Program is scheduled to go live on or around the week of August 5. As part of the communications plan to promote the launch of LIVEwell.la, an introductory brochure (Attachment E) providing an overview and highlights of the various features of the member portal is anticipated to be mailed to City employees during the week of August 5. This mailing will be accompanied shortly thereafter by a Citywide email (Attachment F) announcing the launch of LIVEwell.la. The campaign to encourage members to create accounts and actively engage with LIVEwell.la will be a permanent and ongoing mission for staff and Limeade’s onsite engagement specialists. Initial participation will create a baseline from which to establish goals for increasing participation and active engagement. Submitted by: _________________________________
Leo Reyes Reviewed by: _________________________________ Jenny M. Yau Approved by: _________________________________ Steven Montagna
May 201
9Events Calendar
Learn about when menopause will occur, what to expect, how to prepare, and how to safely and effectively address symptoms.
Webinar: Menopause ManagementMay 1st
Class: Chair Exercises(All Month)Learn how to exercise while sitting for a low‐impact yet effective workout.
SAVE THE DATE:
2nd Annual LIVEwell Wellness FestivalJune 11, 2019
What’s Happening in Wellness: May 2019May is Mental Health Awareness Month!
to register for these events!
INTERACT
TAKE FIVE
Interact: Finding other people to relate to and doing things that bring you enjoyment are great ways to improve your overall mental health. Try finding a meet up group based on your specific interest, participating in a local dance class, or attending events held at your park or recreation center.
Take Five: In our rush to “get it all done” at the office and at home, it’s easy to forget that as our stress levels spike, our productivity plummets. Try setting manageable goals each day, take small breaks to clear your mind, and learn to accept support from family and friends.
Give to Others: Even the smallest act can count whether it’s a smile, a thank you or a kind word. Try asking a friend how they are and really listening to their answer, sign up for a mentoring program, or volunteer at your local hospital, school, or care home. GIVE
Smoo t h i e s t o B o o s t Yo u r MoodBlend all ingredients!
Pineapple Kale Spinach Banana4 cups kale 4 cups baby spinach1 cup frozen pineapple 2 frozen bananas1 cup water 1 cup water
For more wellness information, visit http://per.lacity.org/bens/livewell.html [email protected]
ATTACHMENT A
What’s Happening in Wellness: June 2019
Webinar:Men’s HealthJune 5thJoin this webinar focused on what’s unique about men's health, including health needs, self‐care, and prevention.
Tuesday, June 11, 2019City Hall East, South Plaza11:00 a.m. to 2:00 p.m.
Wellness Wednesday Webinars
to register for the webinar!
LIVEwell.LA – A New Online Resource for Achieving Your Personal Wellness Journey!
2nd Annual LIVEwell Wellness FestivalJoin us for the
• Games• Live Demos• Photo Booth• Screenings
Come join the fun and learn about the many wellness resources available to you!
• Live DJ• Giveaways• Pet Adoptions• Chair Massages
For more wellness information, visit http://per.lacity.org/bens/livewell.html
June
201
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Open to all City employees (please bring your City ID).June is Great Outdoors Month #EscapetheIndoors
This June, celebrate nature and the great outdoors by going outside! Once you escape the indoors, you’ll never want to go back!
ATTACHMENT B
ATTACHMENT C
2019 LIVEwell Wellness FestivalEvent Activities & Map
Booth Number(s)
Participant Name
Booth Number(s)
Participant Name
1 Festival Check In 13‐14 Delta Dental2 Festival Check In 15 EyeMed3 Festival Check In 16 Optum (Employee Assistance Program)4 LIVEwell 17 American Heart Association5 LIVEwell 18 Anthem6 Health Screenings 19 Anthem: Vivity & Heal7 Health Screenings 20 Chair Massages8 Kaiser 21 Wellness Demonstrations9 VolunteerLA (Mayor’s Office) 22‐23 LIVEwell Game Arena10 LACERS 24 Photo Booth11 Deferred Compensation Plan & Voya 25 COMMUTEwell & MetroBike Share12 CHOOSEwell 26 Animal Services: Pet Adoption
ATTACHMENT D
What is the LIVEwell Program? The City’s LIVEwell Program offers support to employees in achieving their personal wellness goals. LIVEwell’s approach focuses on four pillars of wellness:
We provide classes, webinars, exercise and cooking demonstrations, health screenings, flu shot clinics, vision exams, wellness festivals, and more. Services are offered throughout the City’s various locations.
• Healthy Nutrition• Physical Activity• Stress Management• Prevention
LIVEwell.la – A New Online Resource for Building Your Personal Wellness
• Tools for creating personal health goals• Team challenges• Social support• Updates for City wellness events and activities• A broad array of informational resources and tools
LIVEwell.la is a new web-based, one-stop resource for you to create and support all of your personal wellness goals by providing:
LIVEwell.la is our newest exciting resource to take our employee wellness program to the next level!
The City’s Joint-Labor Management Benefits Committee and Personnel Department are pleased to introduce:
.la
ATTACHMENT E
Motivation and inspiration, all in one place LIVEwell.la is your online resource for all your wellness needs. Use it to discover your personal strengths and set personal wellness goals.
Once you establish your account and take the WellCheck questionnaire, LIVEwell.la will provide you with activities and content based on your specific interests, allowing you to personalize and self-direct your wellness goals.
Collect points by creating your LIVEwell.la account, taking the WellCheck questionnaire, and completing activities you select. There are four point levels to achieve, each with their own rewards and recognition!
Participate in challenges and activities that appeal to you. There are dozens to choose from, such as “Exhale Your Worries,” “Walk and Talk,” “Use Your Desk as a Workout Zone,” and “No Sad Desk Lunches.”
Personalized plan, just for you
Achieve rewards and recognition
Challenge yourself
Share updates, photos, and comments with fellow City employees using the LIVEwell.la Community Feed. Give virtual high-fives to show support and cheer victories. Share your own achievements to inspire your peers on their wellness journeys. By connecting with your peers, you can give and feel support.
Share and celebrate wins together
Level Level Name Wellness Rewards1 Adventurer The Adventurer Badge of Honor Pin & Lanyard, Badge Holder2 Explorer The Explorer Badge of Honor Pin & Telescopic Stainless Steel Straw3 Trailblazer The Trailblazer Badge of Honor Pin & Exercise Running Belt4 Titan The Titan Badge of Honor Pin & Backpack Cooler
Visit LIVEwell.la and click on “Get Started”
1
2
3
4
5
Enter: o Your email addresso Your employee ID numbero Your last name and date of birth
(MM/DD/YYYY)
From your homepage, complete the WellCheck questionnaire.
Review your WellCheck results to understand your personal strengths and opportunities.
Browse the activities available under “Other Things to Do.” Choose one or more that appeal to you, then join your first challenge!
Prefer Mobile? Download the mobile app and enter the code COFLA. LIVEwell.la is powered by Limeade, a provider of online wellness services.
Questions regarding LIVEwell.la? Call (866) 774-3157 (7 a.m. to 7 p.m., M-F) or email [email protected]. Questions regarding other LIVEwell Program resources? Call (213) 978-1619 or email [email protected].
MAKE IT HAPPEN!
Presorted First Class Mail U.S. POSTAGE
PAID Los Angeles CA Permit #12932
City of Los Angeles LIVEwell Wellness Program 200 N. Spring Street, Room 867 Los Angeles, CA 90012
NEW Online Wellness Resource for City Employees!
LIVE YOUR BEST LIFE! Discover your personal strengths, participate in activities, and earn points toward rewards with your new LIVEwell.la resource center!
ATTACHMENT F
