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8–10 April 2019Imperial College London, London, UK
http://appandhepp2019.iopconfs.org
Organised by the IOP Astroparticle Physics and High Energy Particle Physics Groups
Joint APP and HEPP Annual Conference
Handbook
Contents
Contacts 3
Disclaimer 3
Social media 3
Sponsors 4
Local Organising Committee 4
Venue 4
Campus map 5
Floor plan 6
WiFi 8
Travel 8
Programme 8
Registration 8
Catering 8
Evening receptions 9
Conference dinner 9
Dietary requirements 10
STFC Town Meeting 10
Activities 10
Payment 10
Exhibition 10
Presenter instructions 12
Poster presentations 13
Poster prizes 13
Safety and emergency evacuation procedures 13
Smoking 13
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Contents
First aid 14
Weather 14
General information 14
Conference app 14
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Contacts
Please read this handbook prior to the event as it includes all of the information you will need while onsite at the Joint APP and HEPP Conference 2019. If you have any questions or require further information, please contact a member of the conference organising team, Joseph MacNamara.
Joseph will be on-site for the duration of the conference and will be based in the Reception Area during registration times. Outside of these times and only in case of an emergency, please telephone +44 (0)20 7470 4841.
Institute of Physics Contacts
Joseph MacNamara Tel: +44 (0)20 7470 4841 Email: [email protected] Conferences Tel: +44 (0)20 7470 4800 Email: [email protected]
Local Contact
Paula Consiglio Email: [email protected]
We hope that your time at the conference is trouble free. If you do encounter any problems, please report them to the conferences team who will make every effort to rectify the issue as soon as possible.
Disclaimer
The Institute of Physics, Imperial College London, and the Millennium Gloucester Hotel and their approved representatives accept no responsibility for any accident, loss or damage to participant’s property during the conference.
Social media
Follow and join the conversation at #IOPHEPP2019
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Sponsors
Local Organising Committee
The local committee is affiliated with Imperial College London.
• David J Colling • Paula Consiglio • Paul Dauncey • Gavin J Davies • Ajit Kurup • Ken Long • Sarah Malik • Mark Scott • Yoshi Uchida • Antonin Vacheret
Venue
The conference will take place at Imperial College London.
Imperial College London, Kensington London SW7 2AZ Google map
Event Location Registration Reception Area (Second Floor – Street Level) Lectures (STFC Town Meeting, Plenary Sessions, Parallel Stream 1)
Clore Theatre (Huxley 213 - Second Floor – Street Level)
Lectures (Parallel Stream 2) Huxley 340 (Third Floor) Lectures (Parallel Stream 3) Huxley 308 (Third Floor) Lectures (Parallel Stream 4, APP AGM, HEPP AGM)
Huxley 311 (Third Floor)
Lunch and Refreshments Huxley 341/342 (Third Floor) Evening Receptions (Sun, Mon) Queens Tower Room, Sherfield Building (Ground Floor) Posters Monday Evening in Queens Tower Room
Tuesday/Wednesday in Huxley 341/342 Refreshments Huxley 341/342 (Third Floor) Conference Dinner (Tues) Millennium Gloucester Hotel
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Campus Map
The conference is taking place in the Huxley Building, which can be accessed via the street or the walkway from the Main Entrance.
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Floor Plan
The conference will be taking place on the second and third floors of the Huxley building, as shown below.
Huxley Second Floor
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Huxley Third Floor
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WiFi
Complimentary WiFi is available throughout the university via ‘eduroam’. If you don't have eduroam, please email [email protected] to request a guest account.
Travel
For travel information, visit the conference website. If travelling by train and London Underground, the university and hotel is conveniently located just 10 minutes’ walk from South Kensington Underground Station, which has great connections to the London National Rail Terminals. Use Google Maps for directions.
Programme
The full programme is available to download from INDICO and can be viewed on the conference app. Please note the overview is subject to change – please refer to the website for up to date changes.
Registration
The registration desk will be located in the Reception Area at the times listed below. All attendees will receive on arrival a welcome pack which contains a pen and pad, and conference badge. A copy of the programme, and a list of participants, can be found on the conference app.
The abstracts will be available in digital format only and available to download from the website or app. If you want a copy to refer to while on-site at the conference, please print or save a personal copy.
Participants are asked to wear their badges at all times throughout the conference to help with security and identify fellow participants. Replacement badges can be issued at the registration desk for £2.50 each.
Monday 8 April 10:00-18:30 Tuesday 9 April 08:30-18:30 Wednesday 10 April 08:30-16:15
Outside of registration times and only in the case of an emergency, please call +44 (0)20 7470 4841.
Catering
Catering will be provided at set times throughout the conference. Please refer to the programme for timings and the following overview for locations.
What Location Refreshments Huxley 341/342 (Third Floor) Lunch Huxley 341/342 (Third Floor) Evening Reception (Sun and Mon) Queens Tower Rooms, Sherfield Building (Ground Floor) Conference Dinner (Tues) Millennium Gloucester Hotel
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Evening Receptions
Both the Sunday and Monday Evening receptions will be held in the Queens Tower Rooms in the Sherfield Building. A selection of drinks and other refreshments will be available alongside an assortment of finger food on the Sunday and bowl food on the Monday.
The poster session on Monday 8 April will be held alongside the reception in the Queens Tower Rooms.
Conference Dinner
The conference dinner will be held on the evening of Tuesday 9 April at the Millennium Gloucester Hotel from 19:00. The hotel is a short walk - 0.6 miles - from Imperial College London.
Millennium Gloucester Hotel 4-18 Harrington Gardens, Kensington, London SW7 4LH Google map
Below are the standard and vegetarian menus.
Standard Vegetarian Mozzarella and vine plum tomato tower, wild roquette and pesto dressing
Open Ravioli of Wild Mushroom and Sauté Spinach Chive Cream Sauce
Roast Barbary duck breast Thyme fondant potato, braised red cabbage, baby carrots, and basil jus
Roasted Butternut Squash and Roquette Risotto Red Pepper Coulis
Passion fruit brûlé with amaretto biscotti Passion fruit brûlé with amaretto biscotti
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Dietary requirements
Participants with dietary requirements are asked to notify the conference office by email prior to their arrival. If you have specified your dietary requirements during the registration process, then we have been notified of your requirements. It will not be possible to provide an alternative menu unless prior notification has been received. Please email [email protected] if you have any queries.
STFC Town Meeting
The STFC Town Meeting is taking place on the Tuesday at 16:00. The meeting is scheduled until 18:30 and will be held in the Clore Lecture Theatre at Imperial College London. The agenda for the meeting will be uploaded on the conference INDICO page.
Activities
Imperial College London is located next door to a number of free museums of interest, these include:
Science Museum Natural History Museum Victoria and Albert Museum
Other activities in London, as well as recommendations for restaurants and nightlife, can be found on Secret London.
Payment
The organiser reserves the right to refuse admission to any participant who has failed to pay their registration fee prior to the event.
Exhibition
An exhibition will be held from lunchtime on Tuesday 9 April until 14:00 on Wednesday 10 April. Exhibitors can set up from 09:00 on Tuesday and can dismantle their stands from 14:00 on Wednesday.
Exhibitors contribute towards the cost to operate the conference, reducing the overall registration fee for all participants. We would therefore like to encourage participants to take the time to visit the exhibitors to find out about their products and services.
Hamamatsu Photonics
www.hamamatsu.com
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Over the last three decades, Hamamatsu Photonics has been a key enabling partner for academic and industrial R&D efforts in the High Energy Physics community. Today, Hamamatsu Photonics is a vertically integrated manufacturer facilitating a broad range of tailored solutions ranging from traditional detectors such as PMTs and MPPCs, to customised components, modules and complete systems.
Hilger Crystals
www.dynasil.com/company/hilger-crystals/
Hilger Crystals manufactures an extensive range of synthetic crystal materials and will be displaying a variety of these for various applications including optical crystals for FTIR Infrared spectroscopy, scintillation crystals for the X-ray detection and X-ray security and medical imaging crystal markets.
IOP Publishing
ioppublishing.org
IOP Publishing is a society-owned scientific publisher, providing impact, recognition and value for the scientific community.
Wholly owned by the UK Institute of Physics, we work closely with researchers, academics, and partners worldwide to produce academic journals, ebooks, conference series, and digital products, covering the latest and best research in the physical sciences and beyond.
Mirion Technologies (CANBERRA UK)
www.canberra.com/
We are one of the UK’s leading suppliers of instrumentation for Spectroscopy, Characterization, Health Physics and Environmental Monitoring to the nuclear industry. We have offices in Harwell, Farnborough, Seascale and Forss.
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Thorlabs
http://www.thorlabs.com/
Thorlabs, founded in 1989 to serve the laser and electro-optics research market is a vertically integrated photonics products manufacturer. Thorlabs has extended its core competencies in an effort to play an ever increasing role serving the Photonics Industry at the research end, as well as the industrial, life science, medical, and defence segments.
Presenter instructions
The lecture theatres will be equipped with audio-visual aids listed below:
• Projection Screen • PC with Microsoft Office • PA system with Lectern Microphone
If you require any additional equipment, please email [email protected].
• Invited talks: The timings for the invited talks vary slightly per talk; refer to INDICO for more information.
• Contributed talks: 12 minutes talk + 3 minutes questions
For the benefit of being able to upload your presentations, we have provided the following indico site: https://indico.cern.ch/event/797094/ In timetable, you should be able to login to INDICO and edit your contribution: Click on your contribution, 'View details' then 'edit files' and 'add materials to the session'. Those who aren't on INDICO can register for an account following the instructions available here. Alternatively, please email your presentation to [email protected], [email protected], or [email protected]. Format and technical requirements
• The meeting room is large, so speakers should use a minimum 16-point font size in PowerPoint slides to ensure legibility. To avoid potential problems with display fonts, please only use fonts common to both platforms (Arial, Courier, Courier New, Geneva, Georgia, Helvetica, Times, Times New Roman).
• For images in your presentations, it is preferable that the images are in jpg format. • If you have embedded video files to your presentation, they must be any of the following
formats mpg, mpeg, wmv avi or QuickTime (mov)
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• Do not forget to upload any video files separately in addition to your PowerPoint presentation.
Poster presentations
Posters will be located in the Queens Tower Rooms alongside the evening reception on Monday 8 April from 19:00-22:00. Presenters are asked to be available during this session from 19:00. Following the reception, posters will be moved to Huxley 341/342 where they will be on display for the remainder of the conference.
Authors should mount their poster on Monday 8 April from 18:30 and remove the poster by 14:00 on Wednesday 10 April. Any poster not removed by the correct time will be recycled.
Poster boards are 2m by 1m (h x w) and orientated vertically. Posters should be AO in size (118.9 x 84.1cm/ 46.8 x 33.1 inches), in a portrait format. Posters must be prepared in advance of the conference as it will not be possible to print them on-site. Fixing material will be supplied to mount your poster.
Poster prizes
There will poster prizes, including a cash prize, awarded for the best student posters at the conference. Posters will be judged by members of the committee who will be looking at the scientific content and overall presentation of the poster. Prize winners will be announced at the end of the conference. Winners will receive a certificate at the conference and prize money will be transferred after the conference via Bank Transfer.
Safety and evacuation procedures
If the alarm sounds, please evacuate the building immediately and assemble at the following locations (all fire exits are sign posted).
During the drinks reception in the Sherfield building, please assemble at either the:
• Queen’s Tower Car Park • Bone Courtyard
During the rest of the conference, please assemble at either the:
• Corner of Queensgate and Prince Consort Roads • Bone Courtyard
DO NOT re-enter the building until instructed it is safe to do so by the fire officer in charge.
Smoking
In accordance with government legislation, smoking is not permitted in any building, temporary enclosed structure or substantially enclosed space outside of the building. E-cigarettes are also not permitted in the venue.
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First aid
If you fall ill or injure yourself during the conference, please report the incident to a member of staff who will call a trained first-aider. In case of serious injury, paramedics will be called. All members of the conferences team are also trained first aiders.
Weather
The Weather in the UK can be unpredictable and therefore we recommend participants bring a water proof rain jacket and/or umbrella. The average temperature for April is between High 15°C / Low 7°C.
General information
• Britain's currency is the pound sterling (£). • Credit cards - especially Visa and MasterCard - are widely accepted in restaurants, bars, cafés and
shops. • American Express and Diners Club cards are less commonly accepted. • There are plenty of cash machines (also known as cashpoints or ATMs) available within walking
distance of the hotel. • Value-added tax (VAT) is a 20% sales tax levied on most goods and services except basic food
items, books and children's clothing. Restaurants must, by law, include VAT in their menu prices. If you are travelling for leisure or business purposes, you may be eligible for a VAT refund. The VAT refund scheme is called the Retail Export Scheme or Tax-Free Shopping.
• Electricity – British electrical standards are 50Hz 230 volts, so some North American and European electrical devices may require converters; all require plug adapters.
• Telephone - If you're visiting the UK from abroad, the UK dialling code is +44 (which replace the 0). • Emergencies - Visitors should be aware of their personal safety. Call 999 for the emergency services
(police, fire and ambulance) which is a free call from any phone. You can also call 112 for non-life threatening assistance and to report crimes. To report non-urgent crime, call the police on 101 from within the UK.
Conference app
The Joint APP and HEPP Annual Conference 2019 will have its own dedicated conference mobile app with information related to the programme, exhibitors and sponsors. There will also be daily notifications to keep you up do date with each day’s schedule. To opt in, please complete the following steps:
1. Amend your registration here – you will need to use the same username and password that you registered with.
2. Select “I wish to opt in to use the conference app” (displayed after your dietary requirements.) 3. Download “eventsforce” app from your playstore or app store. 4. Once the app is downloaded, please create an account (using the same email address as your
registration.) 5. Click on the code link next to the search box and type APPHEPP. 6. Download the event so you can access it more easily every time you open the app. 7. Open and enjoy!
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Handbook
Institute of Physics37 Caledonian Road, London N1 9BU
Telephone: +44 (0)20 7470 4800iop.org/conferences
Registered charity number 293851 (England & Wales) and SC040092 (Scotland)
