JOHNSON COUNTY COMMUNITY COLLEGE 12345 College …

JOHNSON COUNTY COMMUNITY COLLEGE 12345 College Boulevard

Overland Park, Kansas

Meeting--Board of Trustees Zoom Webinar

January 21, 2021 – 5:00 p.m.

AGENDA I. CALL TO ORDER Trustee Musil II. PLEDGE OF ALLEGIANCE Trustee Musil III. ROLL CALL Trustee Musil IV. AWARDS AND RECOGNITIONS Trustee Musil

A. 2019 Historic Preservation Award – Dr. James Leiker and Dr. Tai Edwards

V. OPEN FORUM Trustee Musil VI. BOARD REPORTS

A. Student Senate Sailor Usher B. College Lobbyist Mr. Dick Carter C. Faculty Association Dr. James Leiker D. Johnson County Education Research Triangle Trustee Cross E. Kansas Association of Community College Trustees Trustee Ingram F. Foundation Trustee Ingram

VII. COMMITTEE REPORTS AND RECOMMENDATIONS

A. Collegial Steering Trustee Musil

B. Human Resources (pp 1-8) Trustee Smith- Everett

C. Learning Quality (pp 9-30) Trustee Ingram Recommendation: Student Organizations Policy, 318.01 (pp 9-10) Recommendation: Student Code of Conduct Policy, 319.01 (pp 10-17) Recommendation: Student Disciplinary Action Policy, 319.02 (pp 17-20) Recommendation: Student Complaints Policy, 319.04 (pp 21-23)

D. Management (pp 31-51) Trustee Cook

Recommendation: Modification to the Naming of College Facilities Policy, 217.05 (pp 32-33) Recommendation: Modification to the Records Retention Policy, 219.00 (pp 33-34) Recommendation: Modification to the Animals on Campus Policy, 630.00 (pp 34-37) Recommendation: Banking Services/Signature Authority (p 38) Recommendation: Transfer of Funds (p 39) Recommendation: Construction Manager at Risk (CMAR) Services for Science Lab Renovation (pp 41-42)

Capital Acquisitions and Improvements (p 47)

VIII. PRESIDENT’S RECOMMENDATIONS FOR ACTION A. Treasurer’s Report (pp 52-63) Trustee Cross B. Monthly Report to the Board Dr. Andy Bowne

IX. NEW BUSINESS Trustee Musil

A. Committee Structure B. Priorities/Goals for the President

. X. OLD BUSINESS Trustee Musil

XI. CONSENT AGENDA Trustee Musil

A. Regular Monthly Reports and Recommendations 1. Minutes of Previous Meeting 2. Cash Disbursement Report (pp 64-65) 3. Curriculum (pp 66-68) 4. Grants, Contracts and Awards (pp 69-71) 5. Affiliation, Articulation and Reverse Transfer, Cooperative

and Other Agreements (pp 72-73) B. Human Resources (pp 74-82)

1. Retirements 2. Separations 3. Reassignments 4. Employment - Regular 5. Employment – Temporary 6. Unpaid Extraordinary Leave of Absence 7. Change to the FY2020-2021 Staffing Authorization Table

for Full-time Regular Staff 8. Faculty Sabbatical Awards for 2021-2022

C. Human Resources Addendum

XII. EXECUTIVE SESSION XIII. ADJOURNMENT

HUMAN RESOURCES COMMITTEE MINUTES December 4, 2020

The Human Resources Committee by Zoom Webinar format was held at 8:00 a.m. on Friday, December 4, 2020. Those present were Andy Bowne, Becky Centlivre, Caitlyn Murphy, Chris Gray, Colleen Chandler, Crystal Stokes, Del Lovitt, Farrell Jenab, James Leiker, Jerry Zimmerman, Jim Lane, Karen Martley, Kelsey Nazar, Nancy Ingram, Rachel Haynes, Randy Weber, Robbie Miller, Tai Edwards, Terri Schlicht, Valerie Jones, Adrian Swan, Derek Nester, Marc Leacox, CCC Services LLC and Shari Dowdall, recorder.

(The report for this meeting was provided at the December 10, 2020 Board meeting.)

Monitor Employee Benefit Programs: Update on Paid Holiday Task Force (HR-2) Jerry Zimmerman, Manager, Benefits introduced the members of the Paid Holiday Taskforce: Crystal Stokes –Coordinator Career Development Center, Student Success & Engagement, Hanna Tiruneh –Coordinator Administrative Support, Business Services Branch, Jerry Zimmerman –Manager Benefits, Human Resource Department, Jim Lane –Dean Arts Design Human Social Science, Academic Branch, Robbie Miller –Recruiter, Student Success & Engagement, Tai Edwards –Professor History, Academic Branch, Valerie Jones –JCAE Transition Coach, Adult Education & Literacy.

Valerie Jones from the Paid Holiday Task Force then gave an overview of their report (a copy of the full report is attached to the HR Committee meeting minutes) during the meeting. The Task Force met for the first time on September 1st with the objectives of investigating paid holidays at JCCC in general and specifically adding Juneteenth as a holiday. Task Force members solicited input on the stated objectives from peers and associates through a college wide Zoom Town Hall meeting on September 22nd, and through campus wide survey, to 2,274 employees, with 868 responses, from October 19th through the 26th. Information received from these sources are summarized in the report. The survey results indicated that 59.2% of the respondents said that Juneteenth should be recognized as a paid holiday, 21% indicated that it should not and 19% were unsure.

During the Task Force research, it came to light that JCCC ranks near the bottom in terms of paid days off, holidays and personal days among other Kansas community college. Most Kansas community college provide more days off during the winter and spring break than JCCC.

Conclusions (included in the report):

Board Packet 1 January 21, 2021

1. A majority of our participating colleagues support making Juneteenth a paid holiday.

2. A majority of our participating colleagues believe in celebrating and educating our students, colleagues, and community about enslavement generally and Juneteenth specifically should be part of our campus culture.

3. A majority of our participating colleagues support adding an additional floating personal holiday.

Once the report was submitted, Becky Centlivre took the report to cabinet for review, discussion and to determine next steps. Cabinet had specific conversations around the three conclusions. In the end everyone agreed that Conclusion #2, participating, celebrating and educating our students, colleagues, and community about enslavement generally and Juneteenth specifically should be part of our campus culture. Cabinet recommended Faculty Development, Staff Organizational Development, and the Diversity Equity and Inclusion task force to work collaboratively to bring educational programming to campus. They would like to see this programming include internal and external community partnerships similar to the MLK celebration hosted on campus in 2020, the annual Japanese Festival, and previous Kansas Cowboy Jubilee. Because the summer academic calendar is short and challenging with the limited number of days currently on the calendar during the summer semester, making Juneteenth a paid holiday (Conclusion #1) was not being recommended at this time. In addition, adding an additional floating holiday (Conclusion #3), when employees can select to take off any day of the year, seemed to miss the mark on educating and celebrating Juneteenth. Trustee Ingram indicated that during the Board of Trustees meeting in June, there were a couple of companies that were mentioned who are participating here in the Kansas City area and they've already provided a holiday and it piqued their interest in what we could do to provide some support for Juneteenth. She thought it was really interesting when the report came back, the comments from our own faculty gave us a better understanding of how, as an education entity, we have to consider how that affects what's going on, on our campus and indicated that she thought it was a good reason for moving forward in the way that we did. She also indicated that when looking at the people that participated on the Task Force, that it was really a good example of what we all consider shared governance and how important it is to have a variety of people at the table who can provide input and appreciated the thoughtfulness in putting that Task Force together.


She indicated that from her perspective, this is how it all works - we talk about how things come up, how they percolate, there was an idea that was brought forward by the Board of Trustees, it went to a Task Force, the Task Force is now reporting to the HR Committee, the committee will report back that recommendation, and that is how it will move forward. Trustee Ingram indicated her appreciation the thoroughness of the report and for everyone’s efforts and look forward to the Board of Trustees meeting and further discussions. Dr. Bowne indicated that the process worked as designed and he is certainly sensitive to the fact that many of our employees, the majority who participated in the survey, were interested in it potentially being just a paid holiday or a floating holiday. Yet when we looked back at the intent of the discussions, it was really about how do we build this from a cultural standpoint around our campus and community, so the proposed focus will be on programming for our faculty, staff, students, and community, which is central to our mission as a community college. There were questions around the reasons Cabinet did not support adding June 19th as a paid holiday or adding another paid floating holiday to the calendar. Ms. Centlivre indicated that if a floating holiday was given, people could select any day they want to take off and use that as their floating holiday. That would have missed the mark and original intent on recognizing and celebrating Juneteenth, which is what we originally set out to do. When looking at an actual Juneteenth holiday, the concerns were that the timing of the holiday didn’t work for the College as an academic institution. June 19th falls within the academically intense summer semester and would be difficult to accommodate considering the academic calendar and getting all of the hours in that are required during the summer semester. The conversation continued, discussing how Staff and Organizational Development, Faculty Development and DEI could collaborate on programming, bringing in other internal and external partners like they have done with similar initiatives (i.e. MLK in 2020, annual Japanese Festival, Kansas Cowboy Jamboree) along with how the programming would be measured. Further discussions ensued related to the steps of this process, i.e. task force providing their report to HR. HR then taking the report to cabinet for their review and recommendation. Once cabinet made a recommendation, the next step was to report


back to the HR Committee and then the HR Committee representative to the Board would report back to the entire Board of Trustees for further discussions and input. After further discussion and deliberation, it was specifically noted that the recommendation for programming from cabinet “Participating, celebrating and educating our students, colleagues, and community about enslavement generally and Juneteenth specifically should be part of our campus culture. Cabinet recommended Faculty Development, Staff Organizational Development, and the Diversity Equity and Inclusion task force to work collaboratively to bring educational programming to campus.” included only one of the three conclusions brought forward by the Task Force. Ms. Centlivre indicated that the full Task Force report would be included with the HR Committee meeting minutes. Review Operational Issues: Annual Workforce Update (HR-6) Becky Centlivre, Vice President, Human Resources, gave an overview of Human Resource Services: HR compliance and regulatory initiatives, benefit services provided, HR employee relations, performance evaluations, postings of new hires and separations from the last fiscal year. Review Operational Issues: Quarterly Exit and Stay Interview Report (HR-6) Colleen Chandler, Director, Human Resources reviewed the exit interviews for employees who separated in CY2020, Q3, and the stay interviews for the employees hired in CY2019, Q3. Review Operational Issues: HR Operational Assessment Update (HR-6) Ms. Centlivre, Vice President, Human Resources gave an update on the HR Operational Assessment currently underway. In September the College hired an outside vendor, Campus Works, to partner with the College to conduct a comprehensive, objective, third-party operational assessment of the College’s Human Resource Department. The engagement utilized a multi-method assessment approach consisting of 38 interviews and five focus groups with more than 75 members of the JCCC community, as well as an analysis of over 100 documents provided by the College. As the HR Department anticipates several leadership changes in the near future, it is anticipated the assessment will be of value to the new VPHR and assist them in a potential reorganization of the HR Department. The vendor has been providing the College with some initial observations. It is anticipated a full report will be provided in the coming weeks to be shared with the future VPHR and the HR Team broadly.


Review Operational Issues: Search and selection of new Vice President Human Resources (HR-6) Dr. Andy Bowne, President gave an update on the selection of the next Vice President of Human Resources. EFL Associates assisted in attracting more than 30 applicants for a deep, broad, diverse pool of qualified candidates. The Search Committee met virtually with six candidates and were able to narrow the choices down to four candidates for final consideration. Each of those candidates spent time with the HR Team in a forum discussion, an expanded group of Cabinet plus a few others and then Dr. Leiker and Dr. Bowne had one-on-one conversations with each of the candidates. He is hoping to announce the selection soon. The next Human Resources Committee Zoom Webinar will be scheduled for the first week in February 2021. Date and time yet to be determined.


Paid Holiday Taskforce

Conclusions related to adding Juneteenth as a paid holiday

November 10, 2020

Background: At the June 18, 2020 JCCC Board of Trustees meeting, the Board referred consideration of

adding Juneteenth as a paid holiday to the Human Resources (HR) Committee. As a result of that

meeting, Faculty Association and cabinet recommended representatives to the Paid Holiday Taskforce to

investigate the matter. The taskforce would like to thank the HR Committee and the Board for their

interest in this matter.

The Paid Holiday Taskforce sought input from colleagues, including through a Zoom townhall and an all-

employee survey (with 868 responses). The following reflects the information we gathered from our

colleagues.

Juneteenth: When asked “Should Johnson County Community College recognize Juneteenth as a paid

holiday?” 59.2 percent of survey respondents chose “Yes,” 21.2 percent chose “No,” and 19.6 percent

chose “Unsure.” Even if the “No” and “Unsure” responses were combined, those responding “Yes” still

retained the majority of votes by over 18 percentage points. Some issues to consider (reflecting

comments and questions received from colleagues):

• Whether Juneteenth is added as a paid holiday or not, many colleagues expressed strong

interest in conducting programing at JCCC or partnering with local groups (such as

JuneteenthKC) to embed JCCC in celebrating this holiday regionally and in educating our

students and colleagues on its historical significance.

• If Juneteenth is added as a paid holiday, other colleagues want to ensure it is truly “added” as a

day and not replacing an established paid day off.

• Some colleagues recommended the college provide an additional paid floating holiday that

could be used on Juneteenth or on any date an employee chooses.

• How would adding Juneteenth as a paid holiday impact the academic calendar for summer

courses?

Other considerations: During the taskforce’s research, it came to light that JCCC ranks near the bottom

in terms of paid days off (holidays and personal days) among Kansas community colleges. Most Kansas

community colleges provide more days off during winter and spring break than JCCC. The taskforce

gathered feedback at the townhall event on various types of leave that appeal to our colleagues. Based

on this information, the taskforce surveyed employees on whether they would like an additional paid

floating holiday, a paid day of service (to participate in community service without having to use paid

time off), or a paid day of professional development. Half of respondents selected an additional paid

floating holiday as their first choice; paid day of service was the second most popular choice, with 32

percent. Some issues to consider (reflecting comments and questions received from colleagues):

• Some colleagues had questions about how an additional paid floating holiday would apply to

various classifications of employees (such as staff, faculty, part-time, etc.). In order for the

widest number of colleagues to be able to use this time, it should be designated as a “personal

holiday.”


• Some colleagues viewed an additional paid floating holiday (or “personal holiday”) as a way for

the college to accommodate a variety of holiday, religious, or other observances at an

employee’s discretion.

• Other colleagues welcomed JCCC supporting community service through a paid day of service

where full-time (8 hours) and part-time (4 hours) employees could participate in service during

the work day without using other forms of leave.

• A minority of colleagues requested federal holidays, religious holidays, or Election Day as

additional paid days off. For any college-wide days off, the same questions as above, related to

impact on the academic calendar apply.

• Disappointingly, a small number of our colleagues included disrespectful, unprofessional, and

racist comments in the survey.

Conclusions:

1) A majority of our participating colleagues support making Juneteenth a paid holiday.

2) A majority of our participating colleagues believe that celebrating and educating our students,

colleagues, and community about enslavement generally and Juneteenth specifically should be

part of our campus culture.

3) A majority of our participating colleagues support adding an additional floating personal holiday.

Submitted by Paid Holiday Taskforce members:

• Robbie Miller

• Valerie Jones

• Crystal Stokes

• Hanna Tiruneh

• Jim Lane

• Jerry Zimmerman

• Tai Edwards

Special thanks to Institutional Research, specifically Natalie Alleman Beyers, for assistance on the survey.


Human Resources Committee Working Agenda

2020-2021

Ongoing HR-1 Review and Update Personnel Policies (as needed)

HR-2 Monitor Employee Benefit Programs • Group 1, 2 and 3 Benefit Plan options• Review benefit program strategies• Annual benefit plan non-discrimination testing• Maintain benefit consulting arrangement• Manage benefit costs/conduct RFP’s as needed• Implement, monitor and evaluate employee wellness initiative

Ongoing HR-3 Monitor Compensation Planning • Maintain salary/title guidelines for consistent compensation

procedures• Monitor compensation/develop a strategy for maintaining

competitive salaries• Assess internal and external salary equity• Salary Study for Faculty positions

Ongoing HR-4 Monitor HR and Staff & Organizational Development Strategic Initiatives • Monitor mandatory supervisory and compliance training initiatives• Support leadership and supervisory development• Support diversity initiatives• Support improvement strategies in customer service and culture of

wellbeing• Strategic planning for future staffing needs• Implement action steps based on employee engagement survey

Ongoing HR-5 Monitor and Discuss Collective Bargaining Initiatives • Monitor administration of faculty agreement• Support administration in contract negotiations

Ongoing HR-6 Review of Operational Issues • Quarterly Exit and Stay Interview Reports• Personnel Recommendations• Staffing Table and Organizational Changes• Staff Evaluation Process Revision – continued implementation• Employee relations/grievance issues

Ongoing HR-7 Human Resources Technology Support Initiatives • Provide updates on new Applicant Tracking System implementation.• Staff Evaluation Process – move to online


Learning Quality Committee January 4, 2021, 8:30 a.m.

Zoom Meeting Meeting Minutes

Those present were: Trustee Jerry Cook, Trustee Nancy Ingram, Trustee Angeliina Lawson, Andy Bowne, Malinda Bryan-Smith, John Clayton, Anne Dotterweich (Recorder), Deb Elder, Shannon Ford, Chris Gray, Del Lovitt, Cathy Almai-Mahurin, Karen Martley, Mickey McCloud, Vince Miller, Kelsey Nazar, Aaron Prater, Terri Schlicht, Gurbhushan Singh, Sandra Warner and Randy Weber. LQ1 Review and Update Policies as Needed Policy Update Randy Weber Report: The Learning Quality Committee has reviewed the recommended changes to the Student Organizations Policy 318.01. The recommended changes designate the appeal process if a student organization is denied recognition. RECOMMENDATION It is the recommendation of the Learning Quality Committee that the Board of Trustees accept the recommendation of the College administration to approve modification to the Student Organizations Policy 318.01, as shown subsequently in the Board packet. Student Organizations Policy 318.01

Johnson County Community College Series: 300 Students Section: Student Activities Applicability: This Policy applies to Johnson County Community College (“JCCC” or the “College”) student organizations.

Purpose: The purpose of this Policy is to address recognized student organizations.

Statement:


To be a recognized JCCCA student organization may be officially recognized once it (1) completesmeets the requirements for a recognized student organization set out in the Center for Student Involvement Clubs and Organizations Manual andrequires (2) receives the approval of from the Student Senate. Appeal of denial must be made in writing, within ten (10) days from the date of such denial to and thea dAssistant Dean, over Student Life, and include the basis for appeal or the Student Senate to be officially recognized.. The determination of the Assistant Dean is final. Once officially recognized, a student organization is entitled to certain privileges not otherwise available. All officially recognized Sstudent organizations officially recognized by the College must: follow all College pPolicies and operating pProcedures and federal and state laws,; use organization funds only for only organization activities;, and have as members only currently enrolled JCCC credit students as members.

Additional requirements, procedures and information related to student organizations are maintained by the Center for Student Involvement and listed in the JCCC Clubs and Organizations Manual.

Date of Adoption: Revised: 06/16/1994, 05/08/2014 (renumbered from 318.02), __/__/2021

Related Links: Clubs and Organizations Manual

Report: The Learning Quality Committee has reviewed the recommended changes to the Student Code of Conduct Policy 319.01. The recommended changes update the definition of bullying to match the Annual Security Report, clarify application of the Student Financial Responsibility Statement to all students who incur charges on their student accounts, add health to the previously existing safety section and update references to comply with changes to Title IX policies. RECOMMENDATION It is the recommendation of the Learning Quality Committee that the Board of Trustees accept the recommendation of the College administration to approve modification to the Student Code of Conduct Policy 319.01, as shown subsequently in the Board packet. Student Code of Conduct Policy 319.01


https://www.jccc.edu/campus-life/student-activities-organizations/center-for-student-involvement/clubs-and-orgs-manual.html

Johnson County Community College Series: 300 Students Section: Code of Conduct and Discipline

Applicability: This Policy applies to all students enrolled at Johnson County Community College (“JCCC” or “College”) who i) are participating in any College course, activity or event or ii) are representing the College, either on or off campus.

Purpose: The purpose of this Policy is to set out the JCCC Student Code of Conduct (“the Code”) which students must follow.

Definitions:

“Bullying” is any intentional gesture or any intentional written, verbal, electronic or physical act or threat that is sufficiently severe, persistent or pervasive that it creates an intimidating, threatening or abusive educational environment that a reasonable person, under the circumstances, knows or should know will have the effect of: harming an individual, whether physically or mentally; damaging an individual’s property; placing an individual in reasonable fear of harm to the individual’s person; or placing an individual in reasonable fear of damage to the individual’s property. Bullying includes cyberbullying, which is bullying through the use of electronic means.

“Assembly,” for the purpose of this Policy, is an individual or group organizing for the purpose of communication.

Statement:

Students enrolled at Johnson County Community College (JCCC) are expected to conduct themselves as responsible individuals at all times while participating in any course or College activity or event, and while representing the College either on or off campus. Student participation in College-sponsored programs is considered a privilege and not a right. Therefore, students participating in such programs are expected to adhere to this JCCC Code of Conduct the Code and to all specific conditions of participation in any College sanctioned activity, event or program, including but not limited to, behavioral conditions as described in contracts and /agreements for athletic, academic and extra-curricular scholarships and /activities.

Students are subject to the pPolicies and operating pProcedures of the College. Violations of this Policy may be reported pursuant to the Student Disciplinary Action Operating Procedure 319.02. The College will take interim and/or disciplinary action in accordance with the Student Disciplinary Action Policy 319.02. In addition, the College may refer a student conduct matter to appropriate authorities if determined necessary


https://www.jccc.edu/about/leadership-governance/policies/students/student-code-of-conduct/procedure-student-disciplinary-action.html


https://www.jccc.edu/about/leadership-governance/policies/students/student-code-of-conduct/student-disciplinary-action.html

by the College.

Students are required to comply with the following JCCC Student Code of Conduct provisions of the Code (also referred to as the “Code”):

1. Academic Dishonesty, Cheating or Plagiarism

No student shall attempt, engage in, or aid and abet behavior that, in the judgment of the faculty member for a particular class, is construed as academic dishonesty. This includes, but is not limited to, cheating, plagiarism or other forms of academic dishonesty.

Examples of academic dishonesty and cheating include, but are not limited to, unauthorized acquisition of tests or other academic materials and/or distribution of these materials, unauthorized sharing of answers during an exam, use of unauthorized notes or study materials during an exam, altering an exam and resubmitting it for re-grading, having another student individual take an exam for you a student or submit assignments in your the name of a student, participating in unauthorized collaboration on coursework to be graded, providing false data for a research paper, using electronic equipment to transmit information to a third party to seek answers, or creating/citing false or fictitious references for a term paper. Submitting the same paper for multiple classes may also be considered cheating if not authorized by the faculty member.

Examples of plagiarism include, but are not limited to, any attempt to take credit for work that is not your the student’s own, such as using direct quotes from an author without using quotation marks or indentation in the paper, paraphrasing work that is not your the student’s own without giving credit to the original source of the idea, or failing to properly cite all sources in the body of your the student’s work. This includes use of complete or partial papers from internet paper mills or other sources of non-original work without attribution.

A faculty member may further define academic dishonesty, cheating or plagiarism in the course syllabus.

2. Alcohol and Controlled Substances

JCCC supports and endorses the Federal Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act amendments of 1989, as stated in the Substance Abuse Policy 320.00 (for students) and Substance Abuse Policy 424.03Substance Abuse and Alcohol Policy 424.03 (for employees). In addition, the College requires students to comply with the provisions of the Kansas Controlled Substances Act (K.S.A. 65-4101, et seq.).


http://www.jccc.edu/about/leadership-governance/policies/students/student-code-of-conduct/substance-abuse.html

http://www.jccc.edu/about/leadership-governance/policies/personnel/employee-conduct-performance/substance-abuse.html

http://www.jccc.edu/about/leadership-governance/policies/personnel/employee-conduct-performance/substance-abuse.html

These laws and pPolicies provide, in part, that no student shall consume or possess any alcoholic beverages, unlawfully manufacture, distribute, dispense, consume or possess controlled substances, or be under the influence of such substances on any College-owned, College-operated, or College-utilized facility or at any College-sponsored event or activity either on or off campus. This includes but is not limited to service service-learning trips, internship experiences, clinical and practicum assignments, or any off-campus JCCC sponsored gathering of students. All athletes who practice and compete for athletic teams at JCCC will be required to participate in the College’s Drug and Alcohol Abuse Testing, Prevention and Counseling Program. Specifics of this Program are outlined within the Student Athlete Handbook. Additionally, some academic programs may require drug and/or alcohol screening as a prerequisite to admittance into the program or for placement at clinical or internship sites.

3. Assault and Battery

No student shall threaten or commit an assault or battery (including sexual offenses) on or toward any member of the College community including its employees, students, trustees or visitors.

4. Bullying

Bullying, as defined in the definitions section of this Policy, is prohibited at JCCC. Bullying is defined to include anas any intentional gesture or any intentional written, verbal, electronic or physical act or threat that is sufficiently severe, persistent or pervasive that it creates an intimidating, threatening or abusive educational environment that a reasonable person knows or should know: Harming a student or employee, whether physically or mentally; damaging a student's or employee’s property; placing a student or employee in reasonable fear of harm to the student’s or employee’s person; or placing a student or employee in reasonable fear of damage to the student's or employee’s property.has the effect of physically or mentally harming another; causing damage to property; and/or causing a fear of harm to a person or property. Cyberbullying, or bullying through the use of electronic means, is also prohibited.

5. Contracts

No student shall enter into a contract with an outside agency using the name of the College. Contracts entered into in violation of this rule shall be the personal responsibility and liability of the student.

6. Counterfeiting and Altering


No student shall tamper with, alter in any way, manner, shape or form, or make any unauthorized reproduction or copies of any writing, record, document of identification or any form used or maintained by the College. This shall include electronic and computerized data.

7. Discrimination, Harassment or Retaliation

No student shall engage in discrimination, harassment or retaliation of another as defined and prohibited by the Student Discrimination, Harassment or Retaliation Complaint Policy 319.05.

8. Disruptive Behavior

No student shall behave in a manner that is materially disruptive to the learning environment, that is likely to cause damage or actually causes damage to College property, or that endangers or infringes upon the rights, health and/or safety of themselves or others. Student obstruction or disruption of an educational process, administrative process or other College function is prohibited. It is the responsibility of all students to cooperate fully with officers from the JCCC Police Department, including providing valid identification upon request.

9. Dumping and Littering

No student shall deposit, dump, litter or otherwise dispose of any refuse on College property, except in duly designated refuse depositories.

10. Financial Responsibility

Students who register for classes at JCCC, or otherwise incur charges on their student accounts, are obligated to pay charges billed to the student account in accordance with the Student Financial Responsibility Statement.

11. Gambling

No student shall engage in any form of gambling, as defined by law (see K.S.A. 21-6403, as amended), on College-owned, College-operated, or College-utilized property, at College-sponsored events or activities either on or off campus, or through the use of College owned technology and communication systems.

12. Health and Safety

Students are required to observe the health and safety rules of the College, any classroom, laboratory or other College premises, whether such procedures are written


http://www.jccc.edu/about/leadership-governance/policies/students/student-code-of-conduct/student-discrimination-harassment-retaliation.html

http://www.jccc.edu/about/leadership-governance/policies/students/student-code-of-conduct/student-discrimination-harassment-retaliation.html

https://www.jccc.edu/admissions/tuition/financial-responsibility.html

or oral rules or directions. This shall include, but not be limited to completing all required safety training, wearing required personal protective equipment and following prescribed methods and procedures for utilizing dangerous machinery and/or handling and disposing of certain materials which may be hazardous, unstable, infectious, etc.

13. Sexual Assault, Domestic Violence, Dating Violence and Stalking

Sexual Assault, Domestic Violence, Dating Violence and Stalking, as those terms are defined in the Sexual Misconduct Harassment Policy 650.00, are strictly prohibited.

14. Technology, Communication Systems and Electronic Devices

Students must comply with JCCC’s Use of Communication Systems Policy 510.00Use of Technology and Communication Systems Policy 510.00 and Operating Procedure 510.01Use of Technology and Communication Systems Operating Procedure 510.01.

Specifically, students will not use College technology and communication systems:

For illegal or criminal activity;

To harass, defame or stalk others;

For the posting, viewing or sending obscene or pornographic material or material that incites illegal activities;

For unauthorized commercial or for-profit activities;

To intentionally waste College resources and supplies;

To knowingly spread malware or viruses;

To play games or pursue other non-academic purposes without permission;

For the distribution, downloading, uploading, or sharing of any material, software, data, document, sound, picture, or any other file that is specified as illegal by any federal or state laws or considered to be proprietary;

To modify, damage, destroy, or copy any data to which they are not authorized; or

To tamper with, attempt to gain or gain access to computer data to which the student has no security authorization (including, but not limited to student files, faculty files, confidential information and student record data).


http://www.jccc.edu/about/leadership-governance/policies/safety-and-security/campus-community-safety/sexual-misconduct.html

http://www.jccc.edu/about/leadership-governance/policies/information-services/college-technology-communication-systems/use-of-technology-communication-systems-policy.html

http://www.jccc.edu/about/leadership-governance/policies/information-services/college-technology-communication-systems/use-of-technology-communication-systems-policy.html

http://www.jccc.edu/about/leadership-governance/policies/information-services/college-technology-communication-systems/procedure-use-of-technology-communication-systems.html

http://www.jccc.edu/about/leadership-governance/policies/information-services/college-technology-communication-systems/procedure-use-of-technology-communication-systems.html

Students shall not share passwords to College technology and communication systems. Passwords must be kept confidential.

Additionally, no electronic communication device shall be used in a manner that causes disruption in any instructional, learning or activity setting, during any class, or within any College-owned, College-operated, or College-utilized facilities. This includes, but is not limited to, abuse of cellular or other electronic devices as follows:

Utilizing cellular phones or other electronic devices with photographic capabilities for the purposes of photographing test questions or engaging in other forms of academic misconduct, academic dishonesty or illegal activity;

Photographing individuals in secured areas such as lavatories or locker rooms;

Taking photographs of any individuals without obtaining appropriate consent;

Taking unauthorized photographs of documents; or

Utilizing any type of electronic device to photograph, video record or audio record a course or extra-curricular activity unless permission is expressly granted by the faculty member or JCCC representative. A student may be required to complete a Tape RecordingRecorded Lecture Agreement before receiving permission to record. Regardless, when permission is granted, students agree to use such recordings only for personal use and agree not to post such recordings on the internet, or otherwise distribute them to others. Students needing recordings of lectures for disability-related reasons should contact the ACCESS Services Office to arrange for appropriate accommodations.

15. Theft/Vandalism

Students shall not engage in the theft of or damage to property belonging to another person or the College. This includes tampering with coin-operated machines, defacing of public property and relocating of College property without proper authorization.

16. Tobacco Use and /Smoking

Tobacco use, /smoking and use of electronic cigarettes (and similar devices) areis prohibited on or in any College facility except in outdoor designated areas. See the Tobacco and Smoke-Free Campus Policy 428.01 for further information.

17. Use of College Facilities and Assembly

Students shall not be in College-owned, College-operated, or College-utilized facilities


http://www.jccc.edu/student-resources/tutors-accessibility/access-services/index.html

http://www.jccc.edu/about/leadership-governance/policies/safety-and-security/campus-security-and-control/tobacco-free-campus.html

except during times established in the academic calendar or during normal College hours of operation. Students wishing to utilize College facilities at times outside of normal hours of operation must secure permission from the Office of Student Life and Leadership Development.

Free and open assembly is permitted in public areas of the College, subject to reasonable time, place and manner restrictions, and is governed by applicable College policies and operating procedures. For the purposes of this Code, assembly is defined as an individual or group organizing for the purpose of communication. Use of College space, whether public or non-public, for assembly purposes is available through established facility reservation procedures administered by the Office of Student Life and Leadership Development.

18. Weapons

JCCC prohibits the possession or use of wWeapons, ( as that term is defined in the Weapons Policy 660.00), on campus or at off-campus activities, except as specifically authorized by the Weapons Policy 660.00, which has been adopted in accordance with the Kansas Personal and Family Protection Act, K.S.A. 75-7c01 et seq., as amended and other applicable federal and state laws. Students shall at all times comply with this Policy.

19. Other Violations

Students shall not: (a) violate a federal or state law or local ordinance; (b) aid or abet any violation of federal law, state law, local ordinance, or the is JCCC Student Code of ConductCode; or (c) violate any other JCCC pPolicy, operating pProcedure or rule.

Date of Adoption: Revised: 05/26/1993, 06/17/1993, 06/19/1997, 06/18/1998, 03/23/2000, 04/17/2003, 03/23/2004, 01/18/2007, 05/17/2007, 08/2/2007, 12/13/2007, 01/15/2009, 08/18/2011, 10/22/2015, 11/17/2016, 05/11/2017, / /2021

Report: The Learning Quality Committee has reviewed the recommended changes to the Student Disciplinary Action Policy 319.02. The recommended changes update the policy to comply with Title IX regulations released in 2020 and the corresponding changes made to JCCC’s Title IX policies.


https://www.jccc.edu/about/leadership-governance/policies/safety-and-security/campus-security-and-control/weapons.html

RECOMMENDATION It is the recommendation of the Learning Quality Committee that the Board of Trustees accept the recommendation of the College administration to approve modification to the Student Disciplinary Action Policy 319.02, as shown subsequently in the Board packet. Student Disciplinary Action Policy 319.02


Cross-Reference: Student Disciplinary Action Operating Procedure 319.02 Student Disciplinary Action Appeals Operating Procedure 319.03

Applicability: This Policy applies to all Johnson County Community College (“JCCC” or the “College”) students.

Purpose: The purpose of this Policy is to set out the disciplinary actions the College may impose i) upon any student found to be in violation of the JCCC Student Code of Conduct or ii) when it is determined that a student has not acted in the best interest of other students, employees or the College as a whole. Such disciplinary actions shall include, but are not limited to, the actions stated in this Policy below.

Statement:

Disciplinary actions may be imposed upon any student found to be in violation of the Student Code of Conduct or if it is determined that a student has not acted in the best interest of other students, employees or the College as a whole. Such disciplinary actions shall include but are not limited to the actions stated in this Policy below. The College shall determine the appropriate disciplinary action(s) based on the type and severity of behavior or violation committed. It is not required for the College to follow the listed disciplinary actions in any order or sequence.

Types of Disciplinary Actions:

1. Warning: A written or verbal notice to the student that his/herthe student’s behavior is unacceptable, that he/shethe student has violated the Student Code of Conduct and/or that any future violations will be subject to further



https://www.jccc.edu/about/leadership-governance/policies/students/student-code-of-conduct/procedure-student-disciplinary-appeals.html

disciplinary action.

2. Probation: A period of time during which the privilege of continuing as a JCCC student is conditioned upon the student meeting certain requirements. The conditions may include, but are not limited to, loss of privileges to which a current student would otherwise be entitled, required assignments or actions by the student, and/or an acknowledgment by the student that any additional violations of the Student Code of Conduct may result in additional discipline.

3. Suspension: Separation of the student from a class, program, activity, event, or any College-owned, College-operated, or College-utilized facility for a definite period of time, after which the student is eligible to return. Conditions for readmission may be specified.

4. Expulsion: Permanent separation of the student from student status from a class, program, activity, event, or any College-owned, College-operated, or College-utilized facility.

Additional Sanctions: In addition to or in conjunction with the disciplinary actions listed above, the following non-exhaustive list of sanctions may be imposed by the College as part of a disciplinary action: mandatory training, hold on student records, academic or personal counseling, attendance at the student assistance program, restitution and fines, required administrative meetings, medical certification/evaluation, execution of a behavioral agreement, modifications to the academic schedule, issuance of a no-contact order in relation to another individual, mandatory project or assignment (i.e. writing assignment), denial of privileges, emergency suspension, ban from JCCC campus or activities and/or community service.

Interim ActionsMeasures:

Following a complaint under the Student Disciplinary Action Operating Procedure 319.02, While a disciplinary decision is pending, a dean in Student Success & Engagement may immediately impose interim actionmeasures(s), including suspension or removal where appropriate, prior to the conclusion or during the pendency of the grievance process in the eventif that a student’s continued presence in a class, program, activity or event, or on any College-owned, College-operated, or College-utilized facility poses a significant danger to themselves or others, and/or there is reasonable cause to believe that such interim action measure is required to protect lives or property or to ensure the maintenance of order.

In imposing interim actionmeasures, the dean will give consideration toconsider the potential consequences of the action measure imposed, such as the student’s inability


to attend classes. The dean may allow for alternative means for the student to fulfill academic and or other obligations.

A student may request review of an interim action measure while it remains in effect by submitting a written request to the Office of the Vice President of Student Success & Engagement. AThe Vvice Ppresident over Student Success & Engagement, Instruction or Continuing Education will review the request and determine if the interim action measure will be upheld, modified or terminated. The decision of the Vvice Ppresident will be final, and the interim action measure process will be separate and distinct from the investigation and discipline procedure.

This section does not applydescribe to measures which may be taken in response to complaints under the Sexual Harassment Complaint Operating Procedure 650.01 or the Student Discrimination, Harassment or Retaliation Complaint Operating Procedure 319.05.

Additional Sanctions: In addition to or in conjunction with the disciplinary actions listed above, the following non-exhaustive list of sanctions may be imposed by the College as part of an interim action or disciplinary action: mandatory training, hold on student records, academic or personal counseling, attendance at the student assistance program, restitution and fines, required administrative meetings, medical certification/evaluation, execution of a behavioral agreement, modifications to the academic schedule, issuance of a no-contact order in relation to another individual, mandatory project or assignment (i.e. writing assignment), denial of privileges, emergency suspension, ban from JCCC campus or activities and/or community service.

Procedures for Filing and Review of a Student Disciplinary Complaint:

Complaints against a student for violating the Student Code of Conduct, excluding violations of the Student Discrimination, Harassment or Retaliation Policy 319.05 and the Sexual Harassment Policy 650.00, shall be filed and will be reviewed in accordance with the Student Disciplinary Action Operating Procedure 319.02. Complaints against a student for violating other College policies shall be filed and will be reviewed in accordance with those applicable policies and operating procedures.

Date of Adoption: Revised: 05/26/1993, 06/16/1994, 02/15/2001, 05/19/2005, 01/18/2007, 08/18/2011, 08/13/2015, 11/17/2016, 05/03/2019 (correction only), __/__/2021


Report: The Learning Quality Committee has reviewed the recommended changes to the Student Complaints Policy 319.04. The recommended changes clean up the language used within the Policy and update the references to other College policies. RECOMMENDATION It is the recommendation of the Learning Quality Committee that the Board of Trustees accept the recommendation of the College administration to approve modification to the Student Complaints Policy 319.04, as shown subsequently in the Board packet. Student Complaints Policy 319.04


Applicability: This Policy applies to Johnson County Community College (“JCCC” or the “College”) students.

Purpose: The purpose of this Policy is to provide students with a fair and efficient process to present and resolve complaints relating to matters of academic and non-academic concern, and to have those complaints heard in a fair and impartial manner.

Statement:

It is the policy of Johnson County Community College to provide students with a fair and efficient process to present and resolve complaints relating to matters of academic and non-academic concern, and to have those complaints heard in a fair and impartial manner.

This complaint resolution Policy shall be available to any student who wishes to bring forward an academic or non-academic complaint that is not covered by another avenue of redress through College pPolicies or operating pProcedures. For example, the following matters can be addressed through other College pPolicies and operating pProcedures and are not subject to this Policy:

Sexual Misconduct Harassment Policy 650.00 and Sexual Harassment Complaint Operating Procedure 650.01 for complaints of Sexual Misconduct Harassment involving a student or employee.


Student Discrimination, Harassment, or Retaliation Policy 319.05 and Student Discrimination, Harassment, or Retaliation Complaint Operating Procedure 319.05 for complaints against a student or third party.

Employee Discrimination, Harassment or Retaliation Policy 420.00 and Employee Discrimination, Harassment or Retaliation Complaint Operating Procedure 420.01 for complaints against a College employee.

Student Disciplinary Action Policy 319.02 and Student Disciplinary Action Operating Procedure 319.02 for reports of JCCC Student Code of Conduct violations against a student.

Student Disciplinary Action Appeals Operating Procedure 319.03 for complaints regarding disciplinary action imposed upon the a student.

Student Grade Review and Appeal Policy 314.08 and Grade Review and Appeal Operating Procedure 314.08 for complaints about grades received by the a student.

Tuition Refund Policy 312.01 and Tuition Refund Appeals Policy Operating Procedure 312.02 for complaints about tuition refunds and/or dropping a course.

Financial Aid Policy 313.01 for complaints about financial aid eligibility.

Complaints are best resolved if addressed early. It may be difficult to substantiate the allegations made if brought forward after significant time has passed. Complaints must be filed with the dean of the academic department for academic matters or the Office of the Dean of Student Services or the JCCC KOPS Report Line (Keeping Our People Safe) for non-academic matters. Upon receipt of the complaint the academic dean or a dean in Student Success & Engagement shall review the matter and shall collaborate with appropriate parties and personnel to review the complaint, investigate the facts and determine what, if any, appropriate actions are to be taken. The decision of the dean will be final.

It shall be considered a violation of this Policy for any student to knowingly file a false or malicious complaint. If the College believes that such a false or malicious complaint has been filed, the matter will be addressed in accordance with the College’s applicable pPolicies and operating pProcedures. Participants in the complaint resolution process should respect the matter as confidential. All information revealed and all discussions held shall be as confidential as reasonably possible within legal requirements and organizational responsibilities, and within limits allowing for the review to occur.


No employee or student shall retaliate or discriminate against a student because of the student’s filing of or participation in the review of a complaint. Retaliation includes taking any action which that may have a materially adverse impact on the student’s academic success or the learning environment of the student, if such action (whether actual or threatened) is taken because of the student’s individual’s filing of or participation in the review of a complaint under this Policy, whether or not such complaint is determined to be valid. Any person believing that retaliation has taken or is taking place should immediately report the matter to the Office of the Dean of Student Services or through the JCCC KOPS Report Line (Keeping Our People Safe).

Date of Adoption: Revised: 05/26/1993, 06/17/1993, 06/16/1994, 08/22/1995, 08/18/2011, 08/13/2015, __/__/2021

LQ3 Monitor Learning Engagement Process Affiliation & Other Agreements Affiliation Agreement Gurbhushan Singh Other Agreement Metra Augustin Dr. Singh presented a renewal agreement with the North Kansas City School District. The MOU formalizes an alternative pathway (utilizing articulated credit) for students to learn automotive technical skills and receive credit toward an associate degree. Metra Augustin presented a renewal agreement with several school districts. The MOU establishes an articulation partnership to create a systematic, seamless student transition process from secondary to postsecondary education that maximizes use of resources and minimizes duplication. All agreements were moved forward for Board approval. LQ3 Monitor Learning Outcomes

Curriculum and Program Additions and Modifications

Curriculum – Effective Academic Year Aaron Prater 2021-2022


Aaron Prater, Chair of the Educational Affairs Committee, presented several curriculum modifications. For Academic Affairs, a course modification included: HON 250. For Academic Support, re-numbered courses included: AAC 082 Basic Spelling, AAC 086 Vocabulary Development, AAC 092 Basic Math Review, AAC 093 Algebra Preparation and RDG 096 Academic Reading. Course deactivations included: AAC 102 Basic Spelling, AAC 106 Vocabulary Development, AAC 112 Basic Math Review, AAC 113 Algebra Preparation and RDG 126 Academic Reading. A course modification included: RDG 127 College Reading Skills. For Arts & Design, Humanities & Social Sciences, course modifications included: ART 199 Fine Arts Symposium, EDUC 121 Introduction to Teaching, EDUC 130 Foundations of Early Childhood Education, EDUC 220 Survey of Exceptional Child and EDUC 250 Child Health, Safety and Nutrition. For Career & Technical Education Transitions, course modifications included: CO 100 Esthetics, CO 109 Nail Technology, CO 110 Cosmetology I and CO 111 Cosmetology II. Program modifications included: 3080-CERT: Esthetics Certificate, 3090-CERT: Cosmetology Certificate and 3100-CERT: Nail Technology Certificate. For Computing Sciences & Information Technology, a course modification included: CIS 242 Introduction to System Design and Analysis. A program modification included: 2940-AS: Emphasis in Information Systems Technology. For English and Journalism, re-numbered courses included: EAP 074 Reading and Vocabulary I, EAP 075 Reading and Vocabulary II, EAP 076 Reading and Vocabulary III, EAP 084 Speaking and Listening I, EAP 085 Speaking and Listening II, EAP 086 Speaking and Listening III, EAP 087 Speaking and Listening IV, EAP 094 Writing and Grammar I, EAP 095 Writing and Grammar II, EAP 096 Writing and Grammar III, EAP 097 Writing and Grammar IV, ENGL 098 Writing Strategies, and ENGL 099 Introduction to Writing. Course deactivations included: EAP 120 Reading and Vocabulary I, EAP 121 Reading and Vocabulary II, EAP 122 Reading and Vocabulary III, EAP 105 Speaking and Listening I, EAP 107 Speaking and Listening II, EAP 115 Speaking and Listening III, EAP 117 Speaking and Listening IV, EAP 101 Writing and Grammar I, EAP 103 Writing and Grammar II, EAP 111 Writing and Grammar III, EAP 113 Writing and Grammar IV, ENGL 102 Writing Strategies and ENGL 106 Introduction to Writing. A course modification included: ENGL 121 Composition I.


For Healthcare, Public Safety & Wellness, new courses included: HPER 181 Performance Fitness III, HPER 187 CPAT (Candidate Physical Ability Test) Preparation, HPER 188 Performance Fitness IV, HPER 215 Introduction to Exercise Science and HPER 251 Sport and Society. A course modification included: HPER 211 Foundation of Fitness Training. For Industrial Technology, new courses included: HVAC 202 Cooling Systems and HVAC 251 HVAC Installation and Start-up Procedures. Course deactivations included: HVAC 201 Cooling Systems, HVAC 210 Plumbing Fundamentals and HVAC 250 HVAC Installation and Start-up Procedures. Program modifications included: 6230-CERT: Heating, Ventilation, and Air Conditioning Technology Certificate and 3020-AAS: Heating, Ventilation, and Air Conditioning (HVAC) Technology AAS. For Sciences, course modifications included: BIOL 144 Human Anatomy and Physiology, BIOL 150 Biology of Organisms, CHEM 120 Chemistry in Society, CHEM 122 Principles of Chemistry, CHEM 124 General Chemistry I Lecture and CHEM 125 General Chemistry I Lab. The requested modifications will be sent to the full Board for approval and can be seen subsequently in the consent agenda portion of the January 21 board packet. The meeting adjourned at 9:30 a.m.


Learning Quality Committee December 7, 2020, 8:30 a.m.

Zoom Meeting Meeting Minutes

Those present were: Trustee Jerry Cook, Trustee Lee Cross, Trustee Laura Smith-Everett, Andy Bowne, Malinda Bryan-Smith, Becky Centlivre, John Clayton, Anne Dotterweich (Recorder), Deb Elder, Shannon Ford, Chris Gray, Paul Kyle, James Leiker, Del Lovit, Cathy Almai-Mahurin, Karen Martley, Mickey McCloud, Vince Miller, Rick Moehring, Kelsey Nazar, Aaron Prater, Gurbhushan Singh, Terri Schlicht, Sandra Warner, and Randy Weber. (The report for this meeting was provided at the December 10, 2020 Board meeting.)

LQ4 Monitor Faculty Development Sabbatical Appointments

Eating Disorder Awareness Jill Konen Jill Konen was granted a sabbatical during the fall 2019 semester. The objectives of her sabbatical were to develop programming to increase awareness and the prevention of eating disorders for JCCC students, faculty and staff and the promotion of positive body images for JCCC students. In addition, she aimed to integrate a depression protocol developed by KU professor Dr. Stephen Ilardi into her work with JCCC students. His protocol utilizes the evidence-based curriculum of the Therapeutic Lifestyle Change (TLC) model which was designed to help individuals suffering from anxiety and depression. Her research included webinars, intervention training, volunteering with the NEDA crisis hotline, treatment site visits and collaborating with other therapists on recovery and depression treatment best practices. She stressed that eating disorders are an illness, not a choice, and reviewed risk factors and incidence rates. Since returning from her sabbatical, Konen has compiled a resource folder for JCCC Counselors that includes eating disorder community resources, recommended readings and websites, counseling techniques, and levels of care and types of eating disorders. She presented an awareness and prevention segment during the spring 2020 PDD week, designed a bookmark listing resources for students and coordinated an Eating Disorder Awareness Week on campus. Konen also created, with permission, a TLC depression protocol for counselors to integrate into their work with students and a depression screening handbook/workbook for JCCC students. She hopes to continue her work on campus by creating an online TLC course and support group and by promoting positive body image concepts on campus. The pandemic has moved the provision of her work


to the online environment, but she plans to retrain and reintroduce these resources to Counselors once JCCC returns to campus. She expressed gratitude to the Board for her experience. LQ2 Monitor Learning Engagement Process Updates on Academic Programs

CSIT Division Update Shelia Mauppin Deb Elder

Andrew Lutz Perla Weaver Drs. Mauppin and Elder provided an introduction to the initiatives in CSIT being highlighted by Professor Weaver and Professor Lutz. Perla Weaver, CIS Chair, provided an update on the Technology Diversity Scholarship which is available to women and under-represented groups pursuing an education in CSIT. This recruitment strategy is aimed at attracting women, Hispanics, African Americans, immigrants, members of the LGBTQ+ community and DACA students to the field. DACA students are not eligible for federal and state financial aid due to their immigration status, making this an important resource for them. The scholarship is funded through the JCCC Foundation, and ten $1,000 scholarships were awarded during the spring 2020 semester. Employment growth is projected to continue, and this scholarship encourages underrepresented groups to pursue this opportunity and field of study. Weaver highlighted a DACA recipient’s experience and his gratitude for the award. Andrew Lutz, IT Networking Chair, provided an update on both accomplishments and recent awards the department has received. The department was awarded a MentorLinks grant in 2017 pairing JCCC with a mentor school to assist in the development of JCCC’s cybersecurity curriculum. In 2019, the program was awarded the Center for Academic Excellence in Cyber Security (CAE) from the National Security Agency and the Department of Homeland Security. In the last four years, the department has developed a cyber security certificate and twelve new courses. JCCC’s cybersecurity curriculum is mapped to the industry standards necessary for the CAE distinction, demonstrating the rigor of the program. JCCC is one of only two community colleges in Kansas with this distinction. Lutz highlighted the anticipated growth in the industry over the next ten years in the Kansas City Metro.


LQ6 Monitor Workforce Education Credit/Non-credit JCCC Partnerships

Trade Passports – SBDC at JCCC Jessica Johnson Jessica Johnson, SBDC Director, introduced a new initiative, the Trade Passport Program, that the SBDC has entered into with the National Association of Small Business International Trade Educators (NASBITE), a group which provides small businesses expertise in exporting and international trade practices. One component of the partnership with NASBITE is the training of Certified Global Business Professionals (CGBP) who are then equipped to provide guidance and best practices for businesses entering international markets. JCCC currently has two staff members who have successfully completed the rigorous training. The Trade Passport website is a resource aimed at providing on-demand training, local resources, and rapid expert assistance to USA-based small to medium-sized businesses that are focused on international trade as a pathway to business growth. This partnership which aligns squarely with JCCC’s Strategic Plan (external engagement, community partnership and community activities), will assist the SBDC in their efforts to increase export assistance by 50% in 2021 and provides professional development opportunities. Direct marketing and advertising are limited due to grant funding restrictions, but partnerships with local and state agencies, businesses and other affiliations will be used to promote this service. A full program launch is planned in 2021. LQ3 Monitor Learning Outcomes

Curriculum and Program Additions and Modifications

Curriculum – Effective Academic Year Aaron Prater 2021-2022

Aaron Prater, Chair of the Educational Affairs Committee, presented several curriculum modifications. For Arts & Design, Humanities & Social Sciences, a new course included: EDUC 224 Technology in Education for K-12 Educators. A Cultural Diversity Designation included: EDUC 221 Diversity, Equity and Inclusion for K-12 Educators. Course modifications included: PHOT 201 Photography I and PHOT 202 Photography II. For Business, a new course included: Law 277 Paralegal Internship III. Course modifications included: BLAW 261 Business Law I, BLAW 263 Business Law II, LAW 275


Paralegal Internship I and LAW 276 Paralegal Internship II. Program modifications included: 264A-AA: Emphasis in Paralegal, 489A-CERT: Paralegal Certificate, 7200-CERT: Visual Merchandising Certificate, 3120-AAS: Fashion Merchandising and Marketing. For Communications, course modifications included: FL 170 Elementary Japanese I and FL 171 Elementary Japanese I. For Computing Sciences & Information Technology, a course deactivation included: CPCA 139 UNIX. For English & Journalism, a new course includes: JOUR 292 Special Topics. A general education designation includes: ENGL 214 Environmental Literature; AA, AS, AAS - Category: Humanities under Subcategory: A. Literature/Theatre AGS - Category: Cultural and Ethics under Subcategory: Cultural Perspective

For Healthcare, Public Safety & Wellness, a course deactivation included: NURS 234 Registered Nurse Refresher. For Science and Math, a general education designation included: MATH 285 Statistics for Business; AA, AS, AAS - Category: Science and/ or Mathematics under Subcategory: A. Mathematics AGS - Category: Mathematics The requested modifications were sent to the full Board for approval and can be seen subsequently in the consent agenda portion of the December 10 board packet. The meeting adjourned at 9:47 a.m.


Learning Quality Committee Working Agenda

2020-2021

LQ1 Review and Update Policies as needed

LQ2 Monitor the Learning Engagement Process • Marketing, recruiting, placement, counseling, retention, and support services

activities • Educational planning and development initiatives • Updates on academic programs

LQ3 Monitor Learning Outcomes

• Program review and assessment practices • Curriculum and program additions and modifications • Advisory committee membership and cooperative agreements with

other institutions • Affiliation, cooperation, articulation, reverse transfer and other

agreements, policies, and procedures LQ4 Monitor Faculty Development

• Professional development programs • Professor Emeritus and Senior Scholar status • Sabbatical appointments

LQ5 Monitor Student Development

• Student life, leadership and development activities • Student organization reports • Student personnel actions

LQ6 Monitor Workforce Education

• Credit/non-credit JCCC partnerships • Kansas Board of Regents/Post-Secondary Technical Education Authority

actions LQ7 Highlight Technical Support for Learning Activities

LQ8 Review Academic Data Analysis and Research

LQ9 Review Accreditation/the Academic Quality Improvement Program (AQIP) activities


MANAGEMENT COMMITTEE Minutes

January 6, 2021

The Management Committee took place at 8:00 a.m. on Wednesday, January 6, 2021 in a Zoom Webinar format. Participants were: Dr. Jerry Cook, Chair; Laura Smith-Everett, trustee; Paul Snider, trustee; Kate Allen; Dr. Andy Bowne; John Clayton; Chris Gray; Tom Hall; Rachel Lierz; Del Lovitt; Karen Martley; Dr. Mickey McCloud; Justin McDaid; Kelsey Nazar; Linda Nelson, recorder; Susan Rider; Greg Russell; Terri Schlicht; Janelle Vogler; Dr. Sandra Warner; and Dr. Randy Weber.

MA-1 Review and Update Policies Dr. Randy Weber, Interim Executive Vice President for Finance and Administrative Services reviewed the recommended changes to the Naming of College Facilities Policy 217.05, Records Retention Policy 219.00 and Animals on Campus Policy 630.00. These policies were reviewed as part of a scheduled review of College policies.

Policy Recommended Action Material Changes

Naming of College Facilities Policy 217.05

Modify The recommended changes clean up the language used within the Policy as well as clarify that the Board may change the name of a facility if the change is in the best interests of the College.

Records Retention Policy 219.00

Modify The recommended changes clean up the language used within the Policy and add business value to the list of considerations prior to purging.

Animals on Campus Policy 630.00

Modify The recommended changes improve the language used within the Policy and the format and order of the information found in the Policy.


RECOMMENDATION It is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the College administration to approve modification to the Naming of College Facilities Policy 217.05, Records Retention Policy 219.00 and Animals on Campus Policy 630.00, as shown subsequently in the Board packet. Naming College Facilities Policy 217.05

Johnson County Community College Series: 200 Administrative Services Section: Facilities and Property

Cross-Reference: Naming College Facilities Operating Procedure 217.05

Applicability: This Policy applies to Johnson County Community College (“JCCC” or “College”) buildings, rooms, halls, auditoria, galleries, structures, courtyards, roads, walkways, playing fields/courts and campus grounds, as well as formal College programs/divisions (“Facilities”). This Policy is not intended to apply to tribute markers, such as plaques, medallions, inscriptions or other name markers usually placed in association withon trees, benches, walls, seats, bricks or other similar property. The President is responsible for interpretations related toshall interpret the applicability of this Policy to a particular naming recognition opportunitiesy.

Purpose: JCCC acknowledges the importance of naming recognition opportunities as a means of recognizing significant contributions in support of the College’s mission and values. In granting naming recognition, the College intends to promote an appropriate reflection of the history of the College as well as consistency, fairness, fitting recognition and good value in exchange for the honor and privilege of naming recognition.

Statement:

Naming Recognition:

The final authority for naming recognition approval rests with the Johnson County Community CollegeJCCC Board of Trustees (the “Board”). All action to approve, change, or remove naming of a Facility name shall be made upon an affirmative vote of no less than five members of the Board. Recommendations for naming of Facilities will be made in accordance with this Policy and the Pprocedures established and administered by the President or his/her designee.

The following two categories will generally will be considered for Facilities naming recognition of College Facilities:


https://www.jccc.edu/about/leadership-governance/policies/administrative-services/facilities-property/procedure-naming-facilities.html

1. Naming in recognition of Financial Support 2. Naming in recognition of Distinguished Service

In addition to approval by the Board, each naming recognition will be subject to a written agreement or conditions statement and/or subject to applicable College policies /and operating procedures and Kansas statutes, as may be amended law.

When a Facility has been named by the Board pursuant to this Policy, it is the College's intendst to continue to use the name so long as the Facility remains in use and serves its original function, or as otherwise may be provided for in a in accordance with the terms of the written agreement or, a conditions statement, College policies and /operating procedures, or and Kansas statuteslaw.

When the Facility use has changed such that the named Facility must be demolished, substantially renovated, discontinued or rebuilt, or if the College determines that the naming recognition will adversely impact the reputation, mission, or integrity of the College or is otherwise no longer in the best interests of the College, the Board may retain the use of the name or vote to change/discontinue the use of the name in its sole discretion.

Date of Adoption: 05/07/1998 Revised: 06/16/2009, 08/18/2016, __/__/2021

Records Retention Policy 219.00

Johnson County Community College Series: 200 Administrative Services Section: Records

Cross-Reference: Records Retention Operating Procedure 219.01

Purpose: Cross-Reference: Records Retention Operating Procedure 219.01

Applicability: This Policy applies to all Johnson County Community College creates(“JCCC” or the “College”) personnel and maintains Records every day.for all JCCC departments.

Purpose: The objectivepurpose of this Records Retention Policy is to establish a system for the control of Records created, maintained, and purged by the College. Proper recordsRecords management is important to identifyidentifies and protectprotects vital Records; to minimizeminimizes costs associated with recordRecord storage; to increaseincreases business efficiency; to ensureensures Records are retrievable; to


http://www.jccc.edu/about/leadership-governance/policies/administrative-services/records/procedure-records-retention.html

meetmeets the requirements of state and federal laws and regulations; and to purgepurges Records that no longer have administrative, fiscal, legal or, historical or business value.

Definitions: A

“Record” is any type of documented or recorded information, regardless of the form in which the information is created or maintained by the College, including but not limited to correspondence, letters, emails, memos, notes, drafts, agreements, reports, policies, procedures, flowcharts, handbooks, plans, personnel records, student records, course catalogues, course curriculum/material, faculty notes, student evaluations, research, writings, drawings, graphs, charts, photographs, and other data compilations from which information can be obtained, and also any and all documents as defined under Rule 34 of the Federal Rules of Civil Procedure.

Policy:

All Statement:

Records must be retained, at a minimum, for the time period and in the manner required by applicable state and federal laws and regulations. Records should also be retained for a period of time and in a manner that will reasonably assureassures availability when needed by the College.

Each Departmentdepartment shall be responsible for establishing and reasonably documenting internal record retention practices in accordance with anythe Records Retention ProceduresOperating Procedure 219.01 and as may be established by the President and/or the President’s designee.

All questions about compliance with thethis Policy shall be directed to the College’s Office of General Counsel.

Date of Adoption: 06/20/2013 Revised: __/__/2021

Animals on Campus Policy 630.00

Johnson County Community College Series: 600 Safety and Security Section: Campus Security and Control


Applicability: This Policy applies to the all students, employees and visitors. Johnson County Community College has the responsibility(“JCCC” or “the College”) campus community, including all students, personnel and visitors.

Purpose: Johnson County Community College endeavors to provide a safe and healthy learning environment. The uncontrolled or unsupervised presence of animals on campus compromises thatthis environment.

Definition: A “service animal” is one that isDefinitions:

“Service Animals” are individually trained to do work or perform tasks for the benefit of an individual with a disability, and; the work or tasks performed by the animal are directly related to the individual’s disability. This definition encompasses all “service animals” as defined by the applicable regulations to the Americans with Disabilities Act, and encompasses all “assistance dogs” as defined by applicable Kansas statutes Americans with Disabilities Act and “assistance dogs” as defined by K.S.A. § 39-1113.

Statement: 1.

All domestic animals on College property, including open space, athletic fields, playing fields and intramural areas, must be leashed and under personal control of the owner or handler at all times. Animals are not to be tied to or secured to trees, posts, shrubs, or other College fixtures and/or may not be left unattended. Each owner is Owners and handlers are responsible for his/her animaltheir animals, including clean-up, damage or injuries caused by their animals. JCCC is not responsible for the care or supervision of service animals. . 2. To protect public health and safety, animals are not permitted in College buildings, subject to the following exceptions:a. A service animal assisting an individual with a disability;

i. The service animal must be under the control of its handler. Individuals handling Service Animals are responsible for the control of their animals at all times and for ensuring the immediate clean-up and proper disposal of all animal waste. They also must comply with all applicable laws and regulations, including vaccination, licensure, animal health and leash laws. Although JCCC will not assess a Service Animal surcharge, it may impose charges for damages caused by Service Animals in the same manner the College imposes charges for damages to property. All animals on a JCCC campus must have current vaccinations evidenced by a tag on the animal or a vaccination certificate in the immediate possession of the owner or handler.

To protect public health and safety, animals are not permitted in College buildings, except for the following:


1. Service Animals assisting individuals with disabilities, in compliance with this policy and state and federal law;

2. Services Animals or professional therapy dogs, as defined by Kansas law, accompanied by qualified handlers or professional trainers in certain areas open to the general public, subject to the restrictions and requirements set forth in the applicable Kansas statutes;

3. Animals used for College authorized research projects or experiments; or 4. Animals used as part of a College academic program.

Where it is not readily apparent thatif an animal is a service animal is a Service Animal, the College may ask if the animal is required because of a disability and what work or task the animal has been trained to perform.

Exclusions:

JCCC may exclude a service animalService Animal if the animal is not housebroken; would pose a direct threat to the health, safety or property of others that cannot be reduced or eliminated by a reasonable accommodation; is out of control and the individualowner or handler does not take effective action to control it; would fundamentally alter the nature of a program or activity; or is not being cared for the by the owner or handler. individual, iii. Individuals handling a service animal are responsible for the control of their animals at all times and for ensuring the immediate clean-up and proper disposal of all animal waste. Individuals must comply with all applicable laws and regulations, including vaccination, licensure, animal health and leash laws, iv. Although JCCC will not charge individuals handling a service animal a service animal surcharge, it may impose charges for damages caused by a service animal in the same manner the College imposes charges for damages to property,

b. A service animal or professional therapy dog accompanied by a qualified handler or professional trainer in certain areas open to the general public, subject to the restrictions and requirements set forth in the applicable Kansas statutes;

c. Animals used for authorized research projects or experiments; or d. Animals used as part of an academic program.

3. All animals on a JCCC campus must have current vaccinations evidenced by a tag on the animal or a vaccination certificate in the immediate possession of the owner.


4. A control agency will be called to remove and impound disruptive, aggressive, unattended or at-large animals. All animals are subject to the applicable city codes regulating animals (http://www.opkansas.org/Overland-Park-Municipal-Code). .

Date of Adoption: 03/14/2013 Revised: __/__/2021

Related Links:

Regulations to the Americans with Disabilities Act KSA § 39-1101 et. seq. Overland Park Municipal Code Olathe Municipal Code

MA-3 Stewardship of College Finances: Financial Ratio Analysis Ms. Susan Rider, Director of Accounting Services and Grants, reported on the College’s fiscal health using financial ratios based on audited financial statements through the most recent fiscal year, FYE June 30, 2020. The report also outlined how JCCC is using its resources, areas of financial strength, potential areas of improvement, and how ratio analysis supports the College’s strategic plan. There were also comparisons to peer institutions. This information is compiled annually and monitors certain JCCC financial ratios over time. MA-2 Guide Budget Development: Monthly Budget Update The monthly budget update was given by Rachel Lierz, Associate Vice President of Financial Services/CFO. She reported that the annual budget kickoff meeting will be held via Zoom on January 14, 2021. At this meeting Budget Administrators will receive information on the budget guidelines, approved by the Board in December, and details on the budget development process for next fiscal year.

MA-2 Guide Budget Development: Management Budget reallocations

Ms. Lierz provided the semi-annually report identifying reallocations within the Management Budget. The report included reallocations of the 2020-21 Management Budget during the period of July 1, 2020 to December 31, 2020. These reallocations between budget categories are transfers within the adopted budget and have a


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http://www.kslegislature.org/li/b2019_20/statute/039_000_0000_chapter/039_011_0000_article/

http://online.encodeplus.com/regs/overlandpark-ks/index.aspx

https://olathe.municipal.codes/Code

net impact of $0. They are presented on the report shown subsequently in the board packet.

MA-3 Stewardship of College Finances: Banking Services Ms. Lierz reported at the May 2020 meeting, the Board of Trustees approved the establishment of contract for banking services with US Bank. The term for the contract is July 1, 2020 through June 30, 2021 and is renewable for four additional years, in one-year increments. In connection with Board Policy the Board shall approve the bank(s) designated as a depository of the College and the officials designated to deposit or withdraw funds from such designated bank(s).

Based on the officers of the Board of Trustees for 2021, the following individuals will be listed as authorized signers on the college’s accounts held at US Bank:

Mr. Greg Musil Chair, Board of Trustees Mr. Lee Cross Treasurer, Board of Trustees Dr. Andrew W. Bowne President

RECOMMENDATION:

It is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the college administration to designate the aforementioned individuals as authorized signers on the college’s accounts.

Rachel Lierz Associate Vice President Financial Services/CFO

Randy Weber Interim Executive Vice President Finance and Administrative Services, Vice President Student Success & Engagement

Andrew W. Bowne President


MA-3 Stewardship of College Finances: Transfer of Funds: Sustainability Initiatives Fund

Ms. Lierz presented a request from The Center for Sustainability that $3,000 from recycling proceeds be transferred to the JCCC Foundation to be used for scholarships. This disbursement brings the total distributed to the Foundation for scholarships since 2012 to approximately $128,000.

RECOMMENDATION:

It is the recommendation of the Management Committee that the Board of Trustees authorize the transfer of $3,000 from the Sustainability Initiatives Fund to the JCCC Foundation to be used for student scholarships.

Rachel Lierz Associate Vice President, Financial Services/CFO


MA-5 Monitor Business Services: Single-Source Purchase report

Janelle Vogler, Associate Vice President, Business Services, reviewed two single-source purchases.


MA-5 Monitor Business Services: Bid/RFP review and recommendations

The summary of awarded Bids/RFPs between $50,000 and $150,000 and a bid recommendation was reviewed by Ms. Vogler.

SUMMARY OF AWARD OF BIDS/RFPs:

$50,000 - $150,000

JANUARY 2021 MANAGEMENT COMMITTEE

Bid Title Total Contract Period

Fund Source / Firms Notified

Vendors Original Bid Amounts

First Year / Multi-Year Total (if applicable)

Current Year Amount Multi-Year Total or

Single Purchase

Justification If other than Low Bid

21-020 Carlsen Center Classroom Lighting Replacement Project Completion/No Renewals Fund Source: Capital Outlay Fund Firms Notified: 286

1. Facilities Solutions Group (FSG): $112,950.00 2. S-S Electrical: $141,258.00 3. Pro Circuit Inc.: $155,698.69

$124,245.00 Single Purchase

(includes 10% contingency)

Low bid for Base bid with alternates


AWARD OF BIDS/RFPs - SINGLE PURCHASE:

$150,000+

JANUARY 2021 MANAGEMENT COMMITTEE

Bid Title Total Contract Period

Fund Source / Firms Notified

Vendors Original Bid Amounts

Current Year Amount Single Purchase

Justification If other than Low Bid

21-026, Construction Manager at Risk (CMAR) Services for Science Lab Renovations Source of Funds: General Fund Firms Notified: 143

1. McCownGordon: $1,684,746 2. JE Dunn: $1,616,000 3. Loyd Builders: $1,727,500 4. Conco: $1,740,420 5. Straub: $1,770,000 6. Whiting-Turner: $1,880,750 7. KBS Constructors: $1,957,400 8. PARIC: $1,988,250

Note - above fees are based on an estimated $22,500,000 total construction cost; subject to change based on the actual project Guaranteed Maximum Price (GMP) construction cost.

$1,684,746.00 A thorough evaluation process was conducted which included reviewing and ranking the proposals based on the following evaluation criteria: proposers’ experience and past performance, project approach and timeline, resumes and proposed fees. Three (3) firms were requested to make presentations: McCownGordon Construction, Whiting-Turner, and JE Dunn. At the conclusion of the evaluation process, it was determined that the proposal submitted by McCownGordon most effectively met the College’s requirements.

PURPOSE & DESCRIPTION The purpose of this Request for Proposals (RFP) is to contract for construction professional services for pre-construction, sustainability, construction administration, and project closeout services. The selected firm will guide the College through a renovation to update and modernize science laboratory teaching facilities. Disciplines involved include Biology, Chemistry, Physics, Geology, Astronomy, Biotechnology, Environmental Science, and Physical Science as well as a dedicated undergraduate research space or spaces, chemistry instrumentation space and associated support spaces. Currently these labs are located in three separate buildings: the Science building (SCI) constructed in 1970; the Classroom Learning building (CLB) constructed in 1991; and the Regnier Center building (RC) constructed in 2005. The approximate number of labs to be considered is 19 with an approximate total of 65,000 square feet (sf). Potential firms were asked to respond with their qualifications that would address the project’s requirements as well as the firms’ proposed fees. ORIGINAL EVALUATION COMMITTEE - Jim Feikert: Director, Procurement Services - Jeff Allen: Director, Campus Services & Energy Management - Brett Edwards: Campus Services Maintenance Supervisor

- Larry Allen: Senior Buyer, Procurement Services - Tom Hall: Associate Vice President, Campus Services/Facilities Planning

MANAGEMENT COMMITTEE RECOMMENDATION It is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the college administration to approve the proposal from McCownGordon for Construction Manager at Risk (CMAR) services for the Science Lab Renovations at an estimated fee of $1,684,746.00 (refer to 21-026 Supplemental Information - Finalist Project Costs) which is subject to change based on the actual project Guaranteed Maximum Price (GMP) construction cost, with the final agreement subject to approval by college counsel.



MA-4 Monitor Facilities: Capital Acquisitions and Improvements: Progress Report Tom Hall, Associate Vice President, Campus Services and Facility Planning, provided the committee with an update on facilities projects from the capital acquisitions and improvements matrix.

MA-6 Monitor Information Services: Information Technology Quarterly Report Del Lovitt, Interim CIO, Director, Enterprise Application Support provided a quarterly update on Information Technology. She reviewed the technology improvements that have been made using stimulus funds. There was also a review of updates on technology infrastructure.


MA-4 Monitor Facilities: Capital Acquisitions and Improvements: Progress Report Tom Hall, Associate Vice President, Campus Services and Facility Planning, provided the committee with an update on facilities projects from the capital acquisitions and improvements matrix.

MA-6 Monitor Information Services: Information Technology Quarterly Report Del Lovitt, Interim CIO, Director, Enterprise Application Support provided a quarterly update on Information Technology. She reported on the technology improvements that have been made using stimulus funds. There was also an update of the technology fund objectives.


FY21 BUDGET REALLOCATIONS July 1, 2020 to December 31, 2020

Date Fund Org Org Description Account Account Name Description Total 1 13-JUL-2020 0201 6325 Security Access Control Systems 53060 Contracted Services Library doors access control 11,317

0201 4102 Library 54050 Furniture and Equipment Library doors access control (11,317)

2 05-AUG-2020

3 02-SEP-2020

4 09-SEP-2020

5 29-SEP-2020

6 14-OCT-2020

7 22-OCT-2020

8 26-OCT-2020

9 26-OCT-2020

10 06-NOV-2020

11 12-NOV-2020

12 12-NOV-2020

13 13-NOV-2020

14 18-NOV-2020

15 19-NOV-2020

16 01-DEC-2020

0201 1111 Mathematics 53150 Non-Capital Supplies and Materials Funds for Alex pilot in Math 11,000 0201 4601 VP Academic Affairs / CAO 53150 Non-Capital Supplies and Materials Funds for Alex pilot in Math (11,000)

0201 1219 Nursing 53110 Overnight Travel KBOR Nursing Init. Grant Cash Match 11,670 0201 1219 Nursing 54050 Furniture and Equipment KBOR Nursing Init. Grant Cash Match 14,916 0201 4649 College Grant Match 56010 Grants KBOR Nursing Init. Grant Cash Match (30,312) 0201 1219 Nursing 53170 Technical Training KBOR Nursing Init. Grant Cash Match 3,726

0201 6404 Admin Information Technology Plans 53150 Non-Capital Supplies and Materials iPad for baseball dept 1,125 0201 5602 Baseball 53150 Non-Capital Supplies and Materials iPad for baseball dept (1,125)

0201 4720 ED-UISFL-Expanding Global Awareness 53110 Overnight Travel ED UISFL Grant Yr 1 Cash Match 31,230 0201 4649 College Grant Match 56010 Grants ED UISFL Grant Yr 1 Cash Match (37,230) 0201 4720 ED-UISFL-Expanding Global Awareness 53060 Contracted Services ED UISFL Grant Yr 1 Cash Match 6,000

0601 1405 Professional Education 53060 Contracted Services Cover the cost of online enrollment 24,500 0601 1413 Personal Enrichment 53060 Contracted Services Cover the cost of online enrollment (24,500)

0201 6101 Board of Trustees Office 53060 Contracted Services Retreat 25,000 0201 6102 Presidents Office 53690 Contingency Retreat (25,000)

0201 4102 Library 54050 Furniture and Equipment Additional Grant funding (35,000) 0201 4649 College Grant Match 54050 Furniture and Equipment Additional Grant funding 44,980 0201 4619 Dean, Industrial Technology 53130 Same Day Travel Additional Grant funding (480) 0201 3348 American Indian Studies 53640 Special Events Additional Grant funding (9,500)

0201 4649 College Grant Match 54050 Furniture and Equipment Additional Grant funding 2,500 0201 4619 Dean, Industrial Technology 53110 Overnight Travel Additional Grant funding (2,500)

0601 1405 Professional Education 53110 Overnight Travel Cover the cost of online enrollment (2,500) 0601 1405 Professional Education 53640 Special Events Cover the cost of online enrollment (2,500) 0601 1413 Personal Enrichment 53110 Overnight Travel Cover the cost of online enrollment (2,500) 0601 1405 Professional Education 53060 Contracted Services Cover the cost of online enrollment 7,500

0201 4801 Developing Programs 53060 Contracted Services MGT Invoice 15,000 0201 4601 VP Academic Affairs / CAO 53060 Contracted Services MGT Invoice (15,000)

0201 4408 Inst Information Technology Plans 53150 Non-Capital Supplies and Materials iPads for Simulation Rooms 2,396 0201 1243 Practical Nursing 53150 Non-Capital Supplies and Materials iPads for Simulation Rooms (2,396)

0201 1125 Reading 53230 Memberships College Reading & Learning 1,100 0201 3350 Collaboration Center 53150 Non-Capital Supplies and Materials College Reading & Learning (1,100)

0201 4314 Educational Tech/Distance Learning 53060 Contracted Services Blackboard Ally 9,500 0201 3350 Collaboration Center 53060 Contracted Services Blackboard Ally (9,500)

0201 4625 Asst. Dean Comp Sci/Info Tech 53640 Special Events MOS Campus License (2,000) 0201 4625 Asst. Dean Comp Sci/Info Tech 53110 Overnight Travel MOS Campus License (2,690) 0201 1231 Computer Support Specialist 53161 Computer Software & Licenses MOS Campus License 4,690

0201 4301 Creative & Content Department 53110 Overnight Travel Marketing Reorganization 1,500 0201 4305 Digital Department 53110 Overnight Travel Marketing Reorganization (1,500) 0201 4301 Creative & Content Department 53150 Non-Capital Supplies and Materials Marketing Reorganization 25 0201 4305 Digital Department 53150 Non-Capital Supplies and Materials Marketing Reorganization (25) 0201 4301 Creative & Content Department 53130 Same Day Travel Marketing Reorganization 250 0201 4305 Digital Department 53130 Same Day Travel Marketing Reorganization (250) 0201 4301 Creative & Content Department 53640 Special Events Marketing Reorganization 50 0201 4305 Digital Department 53640 Special Events Marketing Reorganization (50)


Date Fund Org Org Description Account Account Name Description Total 17 01-DEC-2020 0201 4301 Creative & Content Department 53110 Overnight Travel Marketing Reorganization 1,500

0201 4303 Administrative Photography 53110 Overnight Travel Marketing Reorganization (1,500) 0201 4301 Creative & Content Department 53060 Contracted Services Marketing Reorganization 1,800 0201 4303 Administrative Photography 53060 Contracted Services Marketing Reorganization (1,800) 0201 4301 Creative & Content Department 53150 Non-Capital Supplies and Materials Marketing Reorganization 2,100 0201 4303 Administrative Photography 53150 Non-Capital Supplies and Materials Marketing Reorganization (2,100) 0201 4301 Creative & Content Department 53130 Same Day Travel Marketing Reorganization 250 0201 4303 Administrative Photography 53130 Same Day Travel Marketing Reorganization (250)

18 04-DEC-2020

19 04-DEC-2020

20 07-DEC-2020

21 11-DEC-2020

0601 1442 CC Operations 54050 Furniture and Equipment RFP 21-032 Theater Lighting Upgrade 149,000 0601 1441 CC Sales and Marketing 53060 Contracted Services RFP 21-032 Theater Lighting Upgrade (149,000)

0601 1412 Health & Human Services 53110 Overnight Travel Cover cost for online enrollments (2,500) 0601 1412 Health & Human Services 53150 Non-Capital Supplies and Materials Cover cost for online enrollments (5,000) 0601 1405 Professional Education 53060 Contracted Services Cover cost for online enrollments 7,500

0201 6324 Insurance and Risk Management 53050 Insurance, Property/Casualty/Other Cover cost of deductible 5,000 0201 6104 Exec VP, Finance and Admin Services 53690 Contingency Cover cost of deductible (5,000)

0201 4311 Audio Visual Services 53150 Non-Capital Supplies and Materials Multimedia Equipment for OHEC 2,582 0201 1243 Practical Nursing 53150 Non-Capital Supplies and Materials Multimedia Equipment for OHEC (2,582)


Johnson County Community CollegeAs of January 1, 2020

(reflects payments issued through December 17, 2020)

Date(s) Change Total Contract Reimb. Exp. ` EstimatedProject Professional Service Consultant / Board Contract Orders or Amount Amount Amount Amount Paid Completion

Description Scope of Work Contractor Approval Fund Amount Contingency Committed Paid Paid To Date DateMAJOR PROJECTS INCLUDED IN 2019-2020 MANAGEMENT BUDGET (Approx. $100,000 & over)Campus Exterior Signage Replacement A/E Services Confluence CO 39,250 39,250 36,366 36,366

Cons. Serv/Equip. CO 6/21Total Contract Commitments/Payments to Date 39,250 0 39,250 36,366 0 36,366Original Project Budget 400,000

Grand Total Contract Commitments to date for Major 2019-2020 Improvement Projects 39,250Grand Total 2019-2020 Project Budget 400,000MAJOR PROJECTS INCLUDED IN 2020-2021 MANAGEMENT BUDGET (Approx. $100,000 & over)HCDC AHU Replacement A/E Services Lankford Fendler & Assoc 15,200 15,200 12,650

Cons. Serv/Equip. Trane/Stanger CO 189,634 17,050 206,684 19,134 1/21Total Contract Commitments/Payments to Date 204,834 221,884 31,784Original Project Budget 200,000

Lighting Upgrades A/E Services Clark Enersen CO 11,075 11,075 7,753Cons. Serv/Equip. FSG Electric CO 110,800 110,800 6/21Total Contract Commitments/Payments to Date 121,875 7,753 0Original Project Budget 110,800

Masonry Repairs/Exterior Caulking A/E Services 0Cons. Serv/Equip. CO 0 8/21Total Contract Commitments/Payments to Date 0 0 0 0 0 0Original Project Budget 100,000

Replace Dimmer Panels A/E Services Lankford Fendler & Assoc CO 16,210 500 16,710 NMOCA, COM & Regnier Center Cons. Serv/Equip. CO 6/21

Total Contract Commitments/Payments to Date 16,210 16,710Original Project Budget 340,000

SC 1st Floor Restroom Remodel A/E Services Clark Enersen CO 13,500 13,500 10,800Cons. Serv/Equip. Complete Property Solutions CO 111,104 11,104 122,208 0 4/21Total Contract Commitments/Payments to Date 124,604 11,104 135,708 10,800 0Original Project Budget 180,000

Asphalt/Concrete Repairs & Striping A/E ServicesCons. Serv/Equip. CD 8/21Total Contract Commitments/Payments to Date 0 0Original Project Budget 400,000

Exterior Parking/Road Signage A/E ServicesCons. Serv/Equip. CD 0 0 6/21Total Contract Commitments/Payments to Date 0 0 0 0 0Original Project Budget 200,000

SCI Lab Renovations A/E Services PGAV (programming) GF 59,400 59,400 39,204Cons. Serv/Equip. GF 0 0Total Contract Commitments/Payments to Date 59,400 0 59,400 39,204 0Original Project Budget 4,000,000

ITC/GEB/COM/LIB HVAC Improvements A/E ServicesCons. Serv/Equip. SGI ITC/CO 160,715 16,072 176,787 0 4/21Total Contract Commitments/Payments to Date 160,715 16,072 176,787 0 0Original Project Budget 170,000

Grand Total Contract Commitments to date for Major 2020-2021 Improvement Projects 732,364Grand Total 2020-2021 Project Budget 5,700,800


MANAGEMENT COMMITTEE Minutes

December 2, 2020

The Management Committee took place at 8:00 a.m. on Wednesday, December 2, 2020 in a Zoom Webinar format. Participants were: Dr. Jerry Cook, Chair; Laura Smith-Everett, trustee; Paul Snider, trustee; Dr. Andy Bowne; Becky Centlivre; John Clayton; Chris Gray; Tom Hall; Rachel Lierz; Del Lovitt; Karen Martley; Dr. Mickey McCloud; Kelsey Nazar; Linda Nelson, recorder; Terri Schlicht; Janelle Vogler; Dr. Sandra Warner; and Dr. Randy Weber.

(The report for this meeting was provided at the December 10, 2020 Board meeting.) MA-2 Guide Budget Development: Fiscal 2021-22 Budget Guidelines

Rachel Lierz, Associate Vice President of Financial Services/CFO presented a recommendation for adoption of the budget development calendar and the preliminary guidelines for development of the college’s FY 2021-2022 budget. The guidelines will be used by the college administration to begin the budget development process based on anticipated revenues and expenses. The guidelines are subject to adjustment as updated information is received over the coming months, such as changes in assessed valuation or state funding. The proposed tuition and fee rates will remain unchanged from the current year for Johnson County resident students ($94), in-state resident students ($112), out-of-state and international students ($223) and Metro Rate students ($138). The final 2021-2022 management budget will be presented to the Management Committee and Board of Trustees for approval in May 2021.

(The recommendation for the Guidelines for FY 2021-2022 Budget adoption appeared in the December board packet and was approved at the December 10, 2020, board meeting.) MA-2 Guide Budget Development: Monthly Budget Update Ms. Lierz reported that the final 2020 tax levy rates and assessed valuations have been published by the County Clerk’s office. The College’s final 2020 tax levy rate was adjusted slightly by the County to 9.191 mills. The County Clerk has the responsibility to examine budgets and to establish the mill levy to raise the ad valorem tax to be levied, based on the final valuation. The total County valuation is approximately $11.7 billion, an increase of 5.23% over last year.


MA-5 Monitor Business Services: Single-Source Purchase report

Janelle Vogler, Associate Vice President, Business Services, reviewed four single-source purchases. There was one single source purchase brought forward for recommendation. (The recommendation for Signal Perfection (AVI-SPL) appeared in the December board packet and was approved at the December 10, 2020, board meeting.) MA-5 Monitor Business Services: Bid/RFP review and recommendations

The summary of Renewals of contracts over $50,000 was reviewed by Ms. Vogler. (The summary of Renewals of contracts appeared in the December 10, 2020, board packet.) The summary of awarded Bids/RFPs between $50,000 and $150,000 was reviewed by Ms. Vogler. (The summary of awarded Bids/RFPs appeared in the December 10, 2020 board packet.) MA-4 Monitor Facilities: Capital Acquisitions and Improvements: Progress Report Tom Hall, Associate Vice President, Campus Services and Facility Planning, provided the committee with an update on facilities projects from the capital acquisitions and improvements matrix which appeared in the December 10, 2020, board packet.


MANAGEMENT COMMITTEE Working Agenda

FY 2020-2021 MA-1 Review and Update Policies as needed MA-2 Guide Budget Development

• FY 2020-2021 Legal budget publication (July) • Assessed valuation: Update (July) • FY 2020-2021 Legal Budget adoption (August) • Budget reallocations: Semi-annual review (August, January) • Proposed Budget guidelines and calendar for FY 2021-2022

(October) • Multi-Year Budget Projection Model: Review (November) • Guidelines for FY 2021-2022 Budget adoption (December) • Board of Trustees Budget Workshop: (April) • Budget: Monthly update

MA-3 Stewardship of College Finances

• Banking Services (January) • Kansas Municipal Investment Pool (KMIP) statement of assets:

semi-annual review (November, May) • Financial Ratio Analysis (January) • Bonds: Bond Counsel; Financial Advisor (June)

MA-4 Monitor Facilities

• Capital acquisitions and improvements: monthly progress report • FY 2021 Capital Infrastructure Inventory and One, Five and Ten-

Year Replacement Plan: review (June) • Leases – as needed • Review and recommend financial plans for capital improvements

to the Board of Trustees MA-5 Monitor Business Services

• Single Source Purchase report: Review monthly purchasing report • Bid/RFP review and recommendations • Contract renewals

MA-6 Monitor Information Services

• Information Technology Quarterly Report (July, October, January, April)


MA-7 Insurance Program: Report (July, January) MA-8 Highlight various JCCC programs and activities

• Sustainability • Cultural Offerings • Grants Activities • Continuing Education • (Others may include Athletics, Auxiliaries, or other departments

we wish to highlight) MA-9 JCCC Foundation annual report (October) MA-10 Monitor Community and Governmental Relations

• JCCC Official Newspapers (June) • Sponsorships (June)

MA-11 Affiliation, Articulation and Reverse Transfer, Cooperative and Other Agreements as needed MA-12 Management Committee Working Agenda (June)


JOHNSON COUNTY COMMUNITY COLLEGE OFFICE OF THE PRESIDENT

January 7, 2021

TREASURER’S REPORT REPORT: The following pages contain the Treasurer’s Report for the month ended November 30, 2020. During November, the college made the following Revenue Bond payments as reflected in the Revenue Bonds Debt Service Fund in Section V of the Treasurer’s Report: Series 2012 Revenue Bonds $ 317,950 Series 2015 Revenue Bonds 749,850 Series 2019 Revenue Bonds 361,250 $ 1,429,050 Expenditures in the primary operating funds are within approved budgetary limits.

RECOMMENDATION:

It is the recommendation of the college administration that the Board of Trustees approve the Treasurer’s Report for the month of November 2020, subject to audit. Rachel Lierz Associate Vice President Financial Services/CFO Randy Weber Interim Executive Vice President Finance and Administrative Services; Vice President Student Success & Engagement Andrew W. Bowne President


JOHNSON COUNTY COMMUNITY COLLEGETREASURER'S REPORTNOVEMBER 30, 2020

41.7% OF FISCAL YEAR EXPIREDI. GENERAL/POST‐SECONDARY TECHNICAL EDUCATION (PTE) FUNDS

YTD AS% OF

2020‐2021 2020‐2021 2020‐2021 BUDGET

GENERAL/PTE FUNDSAd Valorem (Property Taxes) 106,429,442$ ‐$ 6,920,416$ 7% 6,054,862$ Tuition and Fees 28,704,855 392,125 14,834,056 52% 15,394,806 State Aid 20,010,102 ‐ 11,471,121 57% 11,386,732 Investment Income 600,000 53,498 95,013 16% 640,321 Other Income 2,583,499 164,671 1,026,563 40% 1,239,277

TOTAL REVENUE 158,327,898$ 610,294$ 34,347,170$ 22% 34,715,997$

Salaries and Benefits 120,976,907$ 10,540,996$ 45,232,306$ 37% 50,529,979$ Current Operating 30,383,149 962,814 10,233,350 34% 11,314,583 Capital 7,004,452 98,221 454,286 6% 4,679,147 Debt Service 3,688,113 750 2,804,992 76% 1,047,532

TOTAL EXPENSES 162,052,621$ 11,602,781$ 58,724,934$ 36% 67,571,242$

Unencumbered Cash Rollforward:Beginning Balance 100,631,770$ 103,156,449$

Revenues Over Expenses (24,377,764) (32,855,244)Encumbrances & Other Activity (6,653,269) (12,294,296)

Ending Balance 69,600,737$ 58,006,909$

TO DATE

ACTIVITYBUDGET

PRIOR YEARYEAR TO DATETHIS MONTH ACTIVITY

ACTIVITYADOPTED

20%

43%

34%

3%Actual YTD Revenues by Source

Ad Valorem (Property Taxes)

Tuition and Fees

State Aid

Other Income

77%

17%

1%5%

Actual YTD Expenses by Source

Salaries and Benefits

Current Operating

Capital

Debt Service



41.7% OF FISCAL YEAR EXPIREDI. GENERAL/POST‐SECONDARY TECHNICAL EDUCATION (PTE) FUNDS

EXPENDITURE DETAIL BY NATURAL CLASSIFICATION

YTD AS% OF

2020‐2021 2020‐2021 2020‐2021 BUDGETSalaries 89,678,519$ 7,958,228$ 33,549,289$ 37% 33,211,236$ 1%Benefits 31,298,388 2,582,768 11,683,018 37% 17,318,744 * ‐33%Event Officials 62,500 ‐ ‐ 0% 39,237 ‐100%Legal Services 100,000 ‐ 12,769 13% 6,781 88%Audit Services 80,000 14,600 40,800 51% 50,220 ‐19%Collection Costs 90,000 2,705 20,996 23% 30,866 ‐32%Insurance, Property/Casualty & Rel 758,593 15,107 636,972 84% 610,245 4%Contracted Services 8,591,603 294,732 2,193,148 26% 2,372,750 ‐8%SB 155 Shared Funding Payments 450,000 ‐ ‐ 0% ‐ 100%Overnight Travel 884,596 320 4,805 1% 228,710 ‐98%Travel ‐ AQIP 8,000 ‐ ‐ 0% ‐ 100%Staff Development Travel 424,800 909 57,691 14% 180,847 ‐68%Faculty Continuing Ed Grants 19,000 1,474 1,985 10% 5,196 ‐62%Tuition Reimbursement 550,000 15,664 197,895 36% 217,349 ‐9%Same Day Travel 126,693 2,972 8,900 7% 22,547 ‐61%Supplies and Materials 5,811,273 238,726 2,008,511 35% 2,186,776 ‐8%Computer Software Licenses 3,411,308 29,103 2,121,079 62% 1,969,210 8%Technical Training Travel 78,468 4,263 20,239 26% 2,260 796%Applicant Travel 15,000 ‐ ‐ 0% 1,733 ‐100%Recruiting Travel 24,632 302 2,257 9% 8,081 ‐72%Printing, Binding & Publications 183,650 4,329 8,917 5% 45,223 ‐80%Advertising and Promotions 882,500 19,162 203,902 23% 194,002 5%Memberships 370,088 12,433 193,505 52% 229,258 ‐16%Accreditation Expenses 38,510 ‐ 14,776 38% 19,539 ‐24%Bad Debt Expense 400,000 ‐ 350,000 88% 450,000 ‐22%Electric 3,030,000 182,444 977,440 32% 1,065,392 ‐8%Water 170,000 5,279 87,993 52% 79,345 11%Natural Gas 80,000 5,069 10,352 13% 10,103 2%Telephone 224,100 8,374 174,348 78% 150,952 15%Gasoline 60,000 1,932 13,979 23% 22,143 ‐37%Subscriptions 447,324 24,147 260,508 58% 235,176 11%Rentals and Leases 634,171 34,788 285,673 45% 301,818 ‐5%Repairs and Maintenance 706,766 26,373 146,014 21% 157,652 ‐7%Freight 111,000 5,857 20,834 19% 19,468 7%Special Events 356,515 1,355 8,500 2% 225,311 ‐96%Retirement Recognitions 10,000 ‐ 995 10% 1,727 ‐42%Postage 320,000 6,819 75,409 24% 106,730 ‐29%Contingency 570,000 ‐ ‐ 0% ‐ 0%Remodeling and Renovations 516,620 4,537 75,538 15% 48,449 56%Library Books 186,637 10,249 49,087 26% 60,231 ‐19%Furniture and Equipment 1,961,184 72,743 837,045 43% 195,213 329%Art Acquisitions 3,000 ‐ 500 17% ‐ 100%Building Improvements 4,322,500 10,692 (507,884) ‐12% 4,375,254 ‐112%Land Improvements 65,000 ‐ ‐ 0% ‐ 100%Other Tax Assessments ‐ ‐ ‐ 0% ‐ 100%Income Tax 2,500 ‐ ‐ 0% 5,024 0%Grants 89,071 2,600 9,650 11% 4,339 122%Foster Care & Killed on Duty Grant 80,000 (618) 27,756 35% 21,948 26%Federal SEOG Match 80,000 1,594 34,750 43% 36,625 ‐5%Principal Payments 1,875,000 ‐ 1,875,000 100% 115,000 1530%Interest Payments 1,811,613 ‐ 929,242 51% 931,782 0%Fee Payments 1,500 750 750 50% 750 0%

TOTAL EXPENSES 162,052,621$ 11,602,781$ 58,724,934$ 36% 67,571,242$ ‐13%

*FY20 benefits expense includes the one‐time accrual to establish the liability for the new Voluntary Employee Retirement Benefit (VERB).

ACTIVITY ACTIVITY PRIOR YEARBUDGET THIS MONTH YEAR TO DATE ACTIVITYADJUSTED YTD CHANGE

FROMPRIOR YEARTO DATE



41.7% OF FISCAL YEAR EXPIREDII. ADULT SUPPLEMENTARY EDUCATION & STUDENT ACTIVITY FUNDS

2020‐2021 2020‐2021 2020‐2021

ADULT SUPPLEMENTARY

EDUCATION FUND Tuition and Fees 4,496,680$ 301,903$ 1,318,796$ 29% 1,792,359$ Investment Income 25,000 482 968 4% 13,410Other Income 1,600,100 26,985 81,655 5% 559,418

TOTAL REVENUE 6,121,780$ 329,370$ 1,401,419$ 23% 2,365,186$

Salaries and Benefits 3,230,152$ 196,058$ 896,117$ 28% 979,269$ Current Operating 4,330,038 290,545 676,279 16% 1,205,410Capital 24,000 0 26,967 112% 73,490

TOTAL EXPENSES 7,584,190$ 486,603$ 1,599,363$ 21% 2,258,169$

Unencumbered Cash Rollforward:Beginning Balance 941,470$ 1,619,878$

Revenues Over Expenses (197,944) 107,018Encumbrances & Other Activity (418,323) (611,502)

Ending Balance 325,203$ 1,115,394$

STUDENT ACTIVITY FUNDTuition and Fees 2,097,627$ 34,033$ 1,166,771$ 56% 1,221,818$ Investment Income 10,000 716 1,196 12% 6,138Other Income 15,500 55 275 2% 15,150

TOTAL REVENUE 2,123,127$ 34,804$ 1,168,242$ 55% 1,243,106$

Salaries and Benefits 246,207$ 20,364$ 85,065$ 35% 119,732$ Current Operating 776,755 10,230 46,466 6% 229,907Capital ‐ ‐ ‐ 100% ‐ Grants/Scholarships 1,338,548 34,813 536,710 40% 581,231

TOTAL EXPENSES 2,361,510$ 65,407$ 668,240$ 28% 930,870$

Unencumbered Cash Rollforward:Beginning Balance 765,000$ 418,158$

Revenues Over Expenses 500,001 312,236Encumbrances & Other Activity (24,239) (79,783)

Ending Balance 1,240,762$ 650,611$

BUDGET TO DATE

ACTIVITYADOPTEDBUDGET

ACTIVITYTHIS MONTH

PRIOR YEAR% OFYEAR TO DATEYTD AS

ACTIVITY



41.7% OF FISCAL YEAR EXPIREDIII. OTHER FUNDS

2020‐2021 2020‐2021 2020‐2021

MOTORCYCLE DRIVER SAFETY FUNDTuition and Fees 146,000$ 677$ 70,248$ 48% 64,008$ Other Income 41,000 28,470 28,470 100% 40,092

TOTAL REVENUE 187,000$ 29,147$ 98,718$ 53% 104,100$

Salaries and Benefits 69,203$ 5,587$ 26,798$ 39% 22,034$ Current Operating 40,286 66 834 2% 3,843 Capital 0 ‐ ‐ 100% ‐

TOTAL EXPENSES 109,489$ 5,653$ 27,631$ 25% 25,878$


Revenues Over Expenses 71,087 78,222 Encumbrances & Other Activity 85 2,589

Ending Balance 936,398$ 871,316$

TRUCK DRIVER TRAINING COURSE

FUNDTuition and Fees 414,000$ 41,879$ 169,483$ 41% 167,701$

TOTAL REVENUE 414,000$ 41,879$ 169,483$ 41% 167,701$

Salaries and Benefits 294,283$ 14,189$ 39,708$ 13% 47,853$ Current Operating 497,900$ 7,786 24,067 5% 17,343 Capital 5,000 ‐ ‐ 100% ‐

TOTAL EXPENSES 797,183$ 21,975$ 63,774$ 8% 65,195$


Revenues Over Expenses 105,709 102,505 Encumbrances & Other Activity (21,154) (24,697)


SPECIAL ASSESSMENTS FUNDAd Valorem (Property Taxes) 421,476$ ‐$ 27,071$ 6% 23,101$ Interest Income 0 662 1,069 0% 5,970

TOTAL REVENUE 421,476$ 662$ 28,140$ 7% 29,071$

Current Operating 300,000$ 3,821$ 15,544$ 5% 11,819$ TOTAL EXPENSES 300,000$ 3,821$ 15,544$ 5% 11,819$

Unencumbered Cash Rollforward:Beginning Balance 1,151,559$ 978,295$

Revenues Over Expenses 12,597 17,253 Encumbrances & Other Activity (4,395) (21,181)

Ending Balance 1,159,761$ 974,367$

PRIOR YEARACTIVITY

YTD AS

TO DATEBUDGET

ACTIVITY ACTIVITYTHIS MONTH

BUDGET% OF

ADOPTEDYEAR TO DATE



41.7% OF FISCAL YEAR EXPIREDIV. AUXILIARY ENTERPRISE FUND ‐ SCHEDULE 1

YTD AS% OF

2020‐2021 2020‐2021 2020‐2021 BUDGETREVENUESConcessions 22,000$ ‐$ ‐$ 0% 3,185$ Cosmetology 30,000 628 2,209 7% 10,595 Bookstore 6,100,000 18,958 2,535,567 42% 2,791,141 Dining Services 2,445,000 21,641 85,392 3% 1,087,429 Coffee Bars 0 ‐ ‐ 0% 159,461 The Market 644,000 6,559 25,455 * 4% 63,555 Vending 145,000 2,808 10,160 7% 87,198 Hiersteiner Center 1,079,000 48,779 276,090 26% 504,029 HVAC Auxiliary & Auto Technology Project 4,000 ‐ ‐ 0% ‐ Printing 0 ‐ ‐ 0% 130,241 Dental Hygiene 3,500 197 353 10% 247 Hospitality Management & Pastry Program 50,000 1,839 3,666 7% 18,989 Café Tempo 200,000 ‐ ‐ 0% 81,627 Campus Farm 13,500 2,103 13,695 101% 13,063

TOTAL REVENUES 10,736,000$ 103,511$ 2,952,587$ 28% 4,950,759$

EXPENSESConcessions 40,000$ ‐$ ‐$ 0% 2,194$ Cosmetology 15,000 4,402 4,500 30% 6,224 Bookstore 5,670,462 138,473 2,654,838 47% 2,601,638 Dining Services 3,542,767 143,618 732,503 21% 1,287,909 Coffee Bars 0 ‐ 41 0% 203,780 The Market 850,459 27,672 131,071 15% 89,668 Vending 21,150 1,742 8,524 40% 8,248 Hiersteiner Center 1,807,669 118,070 539,915 30% 611,233 HVAC Auxiliary & Auto Technology Project 4,000 ‐ ‐ 0% ‐ Printing 0 ‐ ‐ 0% 49,205 Dental Hygiene 3,000 ‐ ‐ 0% 495 Hospitality Management & Pastry Program 60,000 1,065 5,526 9% 5,651 Café Tempo 226,773 3,864 17,370 8% 115,585 Campus Farm 13,400 1,018 1,777 13% 1,057

SUBTOTAL 12,254,680$ 439,925$ 4,096,063$ 33% 4,982,887$

Other Auxiliary Services ExpensesStudent Center Renovations ‐$ ‐$ ‐$ 0% (24,491)$ Auxiliary Construction 35,000 ‐ ‐ 0% ‐ Director 55,800 ‐ 246 0% 2,952 TOTAL EXPENSES 12,345,480$ 439,925$ 4,096,309$ 33% 4,961,348$

Unencumbered Cash Rollforward:Beginning Balance 1,918,783$ 2,766,083$ Revenues Over Expenses (1,143,722) (10,590)Encumbrances & Other Activity (795,023) (793,938)

Ending Balance (19,962)$ 1,961,555$

TO DATEBUDGET

ACTIVITY ACTIVITYTHIS MONTH YEAR TO DATE

PRIOR YEARACTIVITY

ADOPTED



41.7% OF FISCAL YEAR EXPIREDIV. AUXILIARY ENTERPRISE FUND ‐ SCHEDULE 2

2020‐2021 2019‐2020 NET CHANGEYEAR TO DATE YEAR TO DATE FROM

NET NET PRIOR YR

Concessions ‐$ 990$ (990)$ Cosmetology (2,291) 4,371 (6,662) Bookstore (119,271) 189,503 (308,773) Dining Services (647,111) (200,480) (446,631) Coffee Bars (41) (44,319) 44,278 The Market (105,616) (26,113) (79,503) Vending 1,637 78,950 (77,314) Hiersteiner Center (263,825) (107,205) (156,621) HVAC Auxiliary & Auto Technology Project ‐ ‐ ‐ Printing ‐ 81,036 (81,036) Dental Hygiene 353 (248) 601 Hospitality Management & Pastry Program (1,860) 13,338 (15,197) Café Tempo (17,370) (33,958) 16,588 Campus Farm 11,918 12,006 (87)

(1,143,476)$ (32,128)$ (1,111,348)$



41.7% OF FISCAL YEAR EXPIREDV. PLANT & OTHER FUNDS

YTD AS% OF

2020‐2021 2020‐2021 2020‐2021 BUDGET

ARTS BUILDING CONSTRUCTION FUNDUnencumbered Cash Rollforward:Balance Forward 353,889$ 353,889$ (44,948)$ TOTAL REVENUE ‐ ‐$ 250,000 0% 250,000 TOTAL EXPENSES 645,729 0 (12,983) ‐2% 218,294 Encumbrances & Other Activity 53,126 278,524


CAREER AND TECHNICAL EDUCATION CONSTRUCTION FUNDUnencumbered Cash Rollforward:Balance Forward 7,541,155$ 7,541,155$ 5,274,236$ TOTAL REVENUE ‐ ‐$ (6,100,000) 0% 1,760,646 TOTAL EXPENSES 11,703 0 (59,152) ‐505% 430,573 Encumbrances & Other Activity (8,435) 1,198,787

Ending Balance 1,491,872$ 7,803,095$

ATB RENOVATION FUNDUnencumbered Cash Rollforward:Balance Forward 956,526$ 956,526$ 1,712,590$ TOTAL REVENUE ‐ ‐$ 400,000 0% ‐ TOTAL EXPENSES 3,487,281 367,302 1,353,006 39% 260,048 Encumbrances & Other Activity 144,993 (432,311)

Ending Balance 148,512$ 1,020,232$

OUTDOOR SITE & ATHLETIC IMPROVEMENTUnencumbered Cash Rollforward:Balance Forward (281,194)$ (281,194)$ (288,684)$ TOTAL REVENUE ‐ ‐$ 500,000 0% ‐ TOTAL EXPENSES 650,560 1,333 104,802 16% 1,654,949 Encumbrances & Other Activity 30,767 2,034,899


OHOW/MOTORCYCLE GARAGE CONSTRUCTIONUnencumbered Cash Rollforward:Balance Forward 28,812$ 28,812$ 1,195$ TOTAL REVENUE ‐ ‐$ ‐ 0% 591,124 TOTAL EXPENSES 23,237 ‐ ‐ 0% 359,956 Encumbrances & Other Activity (5,520) (190,396)


RESOURCE CENTERS BACKFILLSUnencumbered Cash Rollforward:Balance Forward 742,610$ 742,610$ ‐$ TOTAL REVENUE ‐ ‐$ (300,000) 0% ‐ TOTAL EXPENSES 510,024 168,459 940,122 184% ‐ Encumbrances & Other Activity 826,154 ‐

Ending Balance 328,643$ ‐$

PHASE 3 FACILITIES MASTER PLANUnencumbered Cash Rollforward:Balance Forward ‐$ ‐$ ‐$ TOTAL REVENUE ‐ ‐$ 6,000,000 0% ‐ TOTAL EXPENSES 250,000 71,679 85,355 34% ‐ Encumbrances & Other Activity (82,458) ‐

Ending Balance 5,832,187$ ‐$

TO DATE

ADOPTED ACTIVITY ACTIVITY PRIOR YEARBUDGET THIS MONTH YEAR TO DATE ACTIVITY



41.7% OF FISCAL YEAR EXPIREDV. PLANT & OTHER FUNDS (CONTINUED)

YTD AS% OF

2020‐2021 2020‐2021 2020‐2021 BUDGET

REVENUE BOND DEBT SERVICE FUNDUnencumbered Cash Rollforward:Balance Forward 1,842,563$ 1,842,563$ 1,882,132$ TOTAL REVENUE 1,558,300 27,648$ 850,168 55% 898,380 TOTAL EXPENSES 1,606,650 1,429,050 1,429,580 89% 1,510,005 Encumbrances & Other Activity (1) (1)

Ending Balance 1,263,150$ 1,270,506$

COMMONS (COM) & INDUSTRIAL TRAINING CENTER (ITC) REPAIR AND REPLACEMENT RESERVE FUNDSUnencumbered Cash Rollforward:Balance Forward 484,339$ 484,339$ 776,075$ TOTAL REVENUE 150,000 12,777$ 62,964 42% 68,983 TOTAL EXPENSES 170,000 80,302 70,255 41% (12,757) Encumbrances & Other Activity (300,950) (495,521)


CAPITAL OUTLAY & SERIES 16 CAPITAL OUTLAY GENERAL OBLIGATION PRINCIPAL & INTEREST FUNDSUnencumbered Cash Rollforward:Balance Forward 3,311,497$ 3,311,497$ 5,908,036$ TOTAL REVENUE 6,267,035 1,678$ 402,342 6% 395,261 TOTAL EXPENSES 3,478,250 50,058 1,626,874 47% 3,272,078 Encumbrances & Other Activity (1,013,276) (3,057,968)

Ending Balance 1,073,689$ (26,749)$

CAMPUS DEVELOPMENT FUNDUnencumbered Cash Rollforward:Balance Forward 1,029,998$ 1,029,998$ 48,053$ TOTAL REVENUE 898,980 14,647$ 502,382 56% 526,063 TOTAL EXPENSES 750,000 179 81,535 100% ‐ Encumbrances & Other Activity (53,186) 0

Ending Balance 1,397,659$ 574,116$

CAMPUS IMPROVEMENTS SERIES 16 CAPITAL OUTLAY GENERAL OBLIGATION BONDSUnencumbered Cash Rollforward:Balance Forward (193,701)$ (193,701)$ 76,004$ TOTAL REVENUE ‐ 7$ 23 0% 8,499 TOTAL EXPENSES ‐ 0 ‐ 0% (84,352) Encumbrances & Other Activity (0) 820,942

Ending Balance (193,678)$ 989,797$

ALL OTHER FUNDSUnencumbered Cash Rollforward:Balance Forward 1,932,615$ 1,932,615$ 2,702,694$ TOTAL REVENUE 28,499,720 1,151,953$ 18,522,394 65% 21,239,824TOTAL EXPENSES 28,580,350 888,943 12,810,236 45% 20,654,210Encumbrances & Other Activity (6,219,781) (1,036,140)

Ending Balance 1,424,992$ 2,252,168$

TO DATEBUDGET

ACTIVITY ACTIVITY PRIOR YEARTHIS MONTH YEAR TO DATE ACTIVITY

ADOPTED



41.7% OF FISCAL YEAR EXPIREDVI. INVESTMENTS

DATE OF DATE OF INTEREST MATURED INTEREST CURRENT DESCRIPTION ISSUE CALL/MATURITY RATE THIS MONTH RECEIVED INVESTMENTS

Commerce Bank 07/09/20 11/06/20 0.11% $ 6,000,000 2,200Commerce Bank 10/15/20 11/12/20 0.03% 4,000,000 93Commerce Bank 08/07/20 11/23/20 0.10% 8,000,000 2,400Federal Farm Credit Bank 06/23/20 11/25/20 0.21% 2,000,000 1,773Commerce Bank 08/06/20 12/10/20 0.11% $ 8,000,000Commerce Bank 08/13/20 12/14/20 0.11% 8,000,000Commerce Bank 08/27/20 12/21/20 0.11% 4,000,000Commerce Bank 06/25/20 12/31/20 0.16% 9,000,000Commerce Bank 08/07/20 02/16/21 0.13% 4,000,000Commerce Bank 07/30/20 02/25/21 0.14% 4,000,000U.S. Treasury Bills 09/15/20 03/04/21 0.10% 6,996,694Commerce Bank 06/25/20 03/25/21 0.17% 3,003,391U.S. Treasury Bills 09/30/20 03/25/21 0.08% 5,997,653Commerce Bank 08/27/20 04/26/21 0.14% 4,000,000U.S. Treasury Bills 10/30/20 04/29/21 0.07% 1,999,296U.S. Treasury Note 10/15/20 04/30/21 1.38% 24,544 3,617,372Federal National Mortgage Association 10/15/20 05/06/21 1.25% 27,350 4,428,610U.S. Treasury Bills 11/06/20 06/17/21 0.08% 42 5,997,213Federal Farm Credit Bank 11/25/20 06/21/21 1.65% 2,032,134Federal Farm Credit Bank 06/19/20 11/26/21 0.19% 143 150,029Federal Farm Credit Bank 06/12/20 12/08/21 0.20% 1,999,569Federal Farm Credit Bank 06/23/20 12/23/21 0.23% 2,000,000Federal Farm Credit Bank 06/24/20 12/23/21 0.23% 4,000,622Federal Farm Credit Bank 06/25/20 12/23/21 0.23% 4,000,644Federal Farm Credit Bank 06/12/20 06/09/22 0.27% 2,000,383Federal Farm Credit Bank 06/24/20 06/09/22 0.23% 3,500,335Federal Farm Credit Bank 06/25/20 01/28/22 1.55% 2,785,697Federal Farm Credit Bank 06/12/20 04/08/22 0.38% 2,007,696Federal Home Loan Mortgage Corporation 06/18/20 06/08/22 0.30% 2,552,688

TOTAL 58,545 100,070,026

Municipal Investment Pool: (MIP) Daily Rate 11/01/20 11/30/20 0.007 3 898,674

GRAND TOTAL $ 58,548 $ 100,968,699



41.7% OF FISCAL YEAR EXPIREDVII. CASH AND POOLED INVESTMENT ANALYSIS

PRIOR YEARBOOK OUTSTANDING UNENCUMBERED UNENCUMBERED

FUND BALANCE COMMITMENTS BALANCE BALANCEGeneral & PTE Funds 98,395,271$ 28,794,533$ 69,600,737$ 58,006,909$ Adult Supplementary Education Fund 857,752 532,549 325,203 1,115,394Student Activity Fund 1,273,690 32,928 1,240,762 650,611Motorcycle Driver Safety Fund 936,831 433 936,398 871,316Truck Driver Training Fund 592,229 37,816 554,412 353,594Auxiliary Enterprise Funds 306,246 326,208 (19,962) 1,961,555Revenue Bond Debt Service Fund 1,311,463 48,313 1,263,150 1,270,506COM Repair and Replacement Reserve Fund 14,139 0 14,139 14,139ITC Repair & Maintenance Reserve Fund 495,337 333,377 161,960 348,155Capital Outlay Funds 2,985,548 1,911,859 1,073,689 (26,749)Campus Development Fund 1,450,845 53,186 1,397,659 574,116Special Assessments Fund 1,177,217 17,456 1,159,761 974,367All Other Funds 5,101,651 3,676,659 1,424,992 2,252,168 TOTAL 114,898,218$ 35,765,317$ 79,132,900$ 68,366,082$

Series 16 GO Capital Outlay Bond Proceeds 453,561$ 647,239$ (193,678)$ 989,797$

$ 0

$ 10,000,000

$ 20,000,000

$ 30,000,000

$ 40,000,000

$ 50,000,000

$ 60,000,000

$ 70,000,000

$ 80,000,000

$ 90,000,000

$ 100,000,000

$ 110,000,000

$ 120,000,000

$ 130,000,000

General/Post‐Secondary Technical Education (PTE) Funds

Unencumbered Cash 3 Yr Monthly Trend

FY21

FY20

FY19

‐ ‐ ‐ FY21 Projected


NOVEMBER 30, 202041.7% OF FISCAL YEAR EXPIRED

$ CHANGE CHANGE %

FOUNDATIONContribution Income $ 1,890,584 $ 1,627,742Event Revenue 32,470 442,584Investment Income 1,779,114 311,234Other Revenue 222,016 30,324

TOTAL REVENUE $ 3,924,184 $ 2,411,884 $ 1,512,300 62.7 %

Student Assistance $ 48,752 10,916Program Support 41,299 128,152Project Support 751,072 2,609,622Campus Support 31,886 43,694Programming Expenses 23,236 134,688General & Administrative Expenses 89,761 252,272

TOTAL EXPENSES $ 986,006 $ 3,179,344 $ (2,193,338) (69.0) %

Balance Forward $ 38,611,583 $ 39,915,471Revenues Over Expenses 2,938,178 (767,460)

Ending Balance $ 41,549,761 $ 39,148,011 $ 2,401,750 6.1 %

JOHNSON COUNTY COMMUNITY COLLEGETREASURER'S REPORT

NOVEMBER 30, 2020 TO DATE

VIII. FOUNDATION

YEAR TO DATE ACTIVITYACTIVITY PRIOR YEAR



January 21, 2021

CASH DISBURSEMENT SUMMARY

REPORT: This Cash Disbursement Summary Report includes the weekly totals for accounts payable, tuition refunds, and financial aid disbursements. Supplement A to the January 21, 2021 Board Packet includes the detailed individual disbursement information. Date Control Number Amount Accounts Payable Disbursements

12/04/20 00701751-00701853 AP $ 502,275.37 12/04/20 !0039502-!0039537 ACH 132,465.63 12/11/20 00701854-00701958 AP 197,517.68 12/11/20 !0039538-!0039558 ACH 176,896.30 12/15/20 !0039559 P-Card Wire 278,413.99 12/18/20 00701959-00702086 AP 755,950.36 12/18/20 !0039560-!0039586 ACH 472,384.51 12/23/20 00702087-00702156 AP 400,838.40 12/23/20 !0039587-!0039611 ACH 234,747.07

$ 3,151,489.31

Tuition Refunds and Financial Aid Disbursements 12/04/20 10180790-10180826 25,773.39 12/11/20 10180827-10180842 13,859.55 12/18/20 10180843-10180865 17,406.03 12/23/20 10180866-10180892 16,874.21

12/01/20-12/31/20 Refund ACH 170,778.71

$ 244,691.89

Total Cash Disbursements $ 3,396,181.20


RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees ratify the total cash disbursements as listed above and as contained in the supplement, for the total amount of $ 3,396,181.20. Rachel Lierz Associate Vice President Financial Services/CFO Randy Weber Interim Executive Vice President Finance and Administrative Services; Vice President Student Success & Engagement Andrew W. Bowne President



January 21, 2021 Curriculum

New Courses, Effective Academic Year 2021-2022 • AAC 082 Basic Spelling • AAC 086 Vocabulary Development • AAC 092 Basic Math Review • AAC 093 Algebra Preparation • EAP 074 Reading and Vocabulary I • EAP 075 Reading and Vocabulary II • EAP 076 Reading and Vocabulary III • EAP 084 Speaking and Listening I • EAP 085 Speaking and Listening II • EAP 086 Speaking and Listening III • EAP 087 Speaking and Listening IV • EAP 094 Writing and Grammar I • EAP 095 Writing and Grammar II • EAP 096 Writing and Grammar III • EAP 097 Writing and Grammar IV • ENGL 098 Writing Strategies • ENGL 099 Introduction to Writing • HPER 181 Performance Fitness III • HPER 187 CPAT (Candidate Physical Ability Test) Preparation • HPER 188 Performance Fitness IV • HPER 215 Introduction to Exercise Science • HPER 251 Sport and Society • HVAC 202 Cooling Systems • HVAC 251 HVAC Installation and Start-up Procedures • RDG 096 Academic Reading

Course Modifications, Effective Academic Year 2021-2022 • ART 199 Fine Arts Symposium • BIOL 144 Human Anatomy and Physiology • BIOL 150 Biology of Organisms


• CHEM 120 Chemistry in Society • CHEM 122 Principles of Chemistry • CHEM 124 General Chemistry I Lecture • CHEM 125 General Chemistry I Lab • CIS 242 Introduction to System Design and Analysis • CO 100 Esthetics • CO 109 Nail Technology • CO 110 Cosmetology I • CO 111 Cosmetology II • EDUC 121 Introduction to Teaching • EDUC 130 Foundations of Early Childhood Education • EDUC 220 Survey of Exceptional Child • EDUC 250 Child Health, Safety and Nutrition • ENGL 121 Composition I • HON 250 Honors Forum: • HPER 211 Foundation of Fitness Training • RDG 127 College Reading Skills

Course Deactivations, Effective Academic Year 2021-2022 • AAC 102 Basic Spelling • AAC 106 Vocabulary Development • AAC 112 Basic Math Review • AAC 113 Algebra Preparation • EAP 101 Writing and Grammar I • EAP 103 Writing and Grammar II • EAP 105 Speaking and Listening I • EAP 107 Speaking and Listening II • EAP 111 Writing and Grammar III • EAP 113 Writing and Grammar IV • EAP 115 Speaking and Listening III • EAP 117 Speaking and Listening IV • EAP 120 Reading and Vocabulary I • EAP 121 Reading and Vocabulary II • EAP 122 Reading and Vocabulary III • ENGL 102 Writing Strategies • ENGL 106 Introduction to Writing • HVAC 201 Cooling Systems


• HVAC 210 Plumbing Fundamentals • HVAC 250 HVAC Installation and Start-up Procedures • RDG 126 Academic Reading

Program Modifications, Effective Academic Year 2021-2022 • 2940-AS: Emphasis in Information Systems Technology • 3020-AAS: Heating, Ventilation, and Air Conditioning (HVAC) Technology AAS • 3080-CERT: Esthetics Certificate • 3090-CERT: Cosmetology Certificate • 3100-CERT: Nail Technology Certificate • 6230-CERT: Heating, Ventilation, and Air Conditioning Technology Certificate It is the recommendation of the college administration that the Board of Trustees approve the changes to the curriculum as indicated.

L. Michael McCloud Vice President of Academic Affairs Chief Academic Officer Dr. Andrew W. Bowne President



January 21, 2021

GRANTS, CONTRACTS AND AWARDS REPORT: The following grants and contracts have been approved for funding. 1. Jobs and Innovative Industry Skills Training (JIIST)

Funding Agency: Kansas Department of Commerce Purpose: To support the purchasing of six new lathes to replace the current equipment

used in its Welding/Metal Fabrication program and maintain industry standards. Duration: January 1, 2021 – June 30, 2022 Grant Administrator: Scott Crompton Amount Funded: $35,955.00 JCCC Match: $35,955.00 Applicant: JCCC

2. Small Business Development Center – SBA CARES Act Cybersecurity funding

Funding Agency: Small Business Administration Purpose: To create an easy-to-use Learning Management System to educate Kansas

small business owners on data security. Duration: December 16, 2020 – September 30, 2021 Grant Administrator: Jessica Johnson Amount Funded: $125,000.00 JCCC Match: - 0 - Applicant: Kansas Small Business Development Center Lead Center – Fort Hays State

University 3. New Dance Partners, New Dance Lab

Funding Agency: National Endowment for the Arts/Kansas Creative Arts Industries Commission

Purpose: Through New Dance Partners, a select group of local professional dance companies are paired with reputable choreographers from across the county to create new works. The 2018-2019 program provides an opportunity for local dance companies to advance and sustain artistic development.


Duration: One-time award Grant Administrator: Emily Behrmann Amount Funded: $15,000.00 Other Match: $15,000.00 Applicant: JCCC

4. New Dance Partners, New Dance Lab

Funding Agency: National Endowment for the Arts/Kansas Creative Arts Industries Commission

Purpose: Through New Dance Partners, a select group of local professional dance companies are paired with reputable choreographers from across the county to create new works. The 2020-2021 virtual program provides an opportunity for local dance companies to advance and sustain artistic development.

Duration: One-time award Grant Administrator: Emily Behrmann Amount Funded: $15,000.00 Other Match: $15,000.00 Applicant: JCCC

5. Francis Family Foundation 2021

Funding Agency: Francis Family Foundation Purpose: To support artist outreach, Arts Education’s virtual offerings for K-12

students, and digital programming for the Kansas/Missouri Kennedy Center Partners in Education.

Duration: July 1, 2020 – June 30, 2021 Grant Administrator: Emily Behrmann Amount Funded: $15,000.00 JCCC Match: -0- Applicant: JCCC Foundation

RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the acceptance of these grants and authorize expenditure of funds in accordance with the terms of the grants.


Katherine B. Allen

Associate Vice President Institutional Advancement / Government Affairs



AFFILIATION, ARTICULATION AND REVERSE TRANSFER, COOPERATIVE AND OTHER AGREEMENTS

REPORT: The following agreements are intended to establish contractual relationships between JCCC and other organizations but are not processed by the procurement department and/or do not involve a payment by JCCC. They are categorized below as either Affiliation Agreements, Articulation and Reverse Transfer Agreements, Cooperative Agreements, or Other Agreements.

AFFILIATION AGREEMENTS

(Provide JCCC students with needed clinical or other career affiliated experiences)

Agency/ Organization

Program(s) Credit/CE New/Renewal and Term

Financial Impact/Additional

Information North Kansas City School District

PLA Credit (Prior Learning Assessment)

Credit

Renewal MOU to formalize an alternative pathway for students to learn automotive technical skills and receive an associate degree

OTHER AGREEMENTS

Organization/ Individual

Program(s) Credit/CE New/Renewal and Term

Additional Information

Baldwin City School District, USD 348; Blue Valley School District, USD 229; De Soto School District, USD 232;

Early College Career Pathways

Credit Renewal for 2020-2021 2021-2022 2022-2023

Cooperative Agreement: The college and school district will enter into an MOU agreement to establish an articulation partnership to create a systematic, seamless student transition process from secondary to postsecondary education that maximizes


Eudora School District, USD 491; Gardner Edgerton School District, USD 231; Lawrence School District, USD 497; Louisburg School District, USD 416; Olathe School District, USD 233; Shawnee Mission School District, USD 512; Spring Hill School District, USD 230

use of resources and minimizes duplication. This Agreement is designed to provide students with a non-duplicative sequence of progressive achievement leading to a technical skill proficiency, a credential, a certificate and linked through credit transfer agreements between both the College and the School District.

RECOMMENDATION: It is the recommendation of the College administration that the Board of Trustees authorize the College to enter into agreements as set forth above.

______________________________ L. Michael McCloud Executive Vice President/ Chief Academic Officer

____________________________




January 21, 2021

HUMAN RESOURCES

1. Retirements

MARILYN GAIRNS (JCCC/KPERS), Digital Strategist Targeted Marketing, Marketing Operations, Strategic Communications & Marketing, effective June 30, 2021. JO ANN KONECNY (KPERS), Foundation Accountant, JCCC Foundation, Advancement & Government Affairs, effective March 31, 2021. ANNETTE MAASSEN-SPATES (KPERS), Counselor, Counseling, Student Success & Strategy, effective July 31, 2021. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed retirements.

2. Separations HELEN STOLL, Lead Student Development Specialist, Enrollment Services & Registrar, Student Success & Strategy, effective March 17, 2021. DANA HOEHN, Administrative Assistant Café Tempo, Dining Services, Business Services, effective December 23, 2020. STACEY ACUP, Director, Project Management Office, Information Services, effective January 21, 2021. KELLIE SNELL, Financial Aid Assistant Advising, Financial Aid, Student Success & Strategy, effective January 15, 2021. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed separations.


3. Reassignments

AUDREY COOPER, Student Development Specialist, Enrollment Services & Registrar, Student Success & Strategy, at $15.85 per hour to Graduation Analyst, Enrollment Services & Registrar, Student Success & Strategy, effective January 14, 2021 at $18.25 per hour. BAILEY SOSA, Counselor (part-time), Counseling, Student Success & Strategy, at $24.78 per hour to Counselor, Counseling, Student Success & Strategy, effective January 22, 2021 at an annual salary of $69,181. ALEXA SUMMERS, Lead CoLab Support Assistant, Academic Support Division, Academic Affairs, at $14.28 per hour to Assistant Professor Game Development, Career & Technical Education Transitions Division, Academic Affairs, effective January 22, 2021 at $56,883 for a nine-month contract. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed reassignments.

4. Employment – Regular STEVEN CONWAY, Stationary Engineer, Campus Services & Energy Management, Campus Services/Facilities Planning, effective January 4, 2021 at $28.32 per hour. TAYLOR GNAGI, Success Advocate, Students & Learner Engagement, Student Success & Strategy, effective January 11, 2021 at $16.81 per hour. Effective Name Position Date Salary Joshua Filley Warehouse Sustain 01/06/21 - 13.86/hour Logist Associate 06/30/21 Suzanne Morse Student Development 01/25/21 - 15.24/hour Specialist 06/30/21 Jenevieve Nelson Student Development 01/25/21 - 15.24/hour Specialist 06/30/21


Amy Robbins Student Development 01/25/21 - 15.24/hour Specialist 06/30/21 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed regular employees.

5. Employment – Temporary Effective Name Position Date Salary Jeremy Katz Senior Tutor Physics SRC 01/13/21 - 18.81/hour 06/30/21 David Cramer Bookstore Clerk 12/17/20 - 11.46/hour 06/30/21 Lauren Roberts Bookstore Clerk 12/17/20 - 11.46/hour 06/30/21 Courtney Crews Bookstore Clerk 12/17/20 - 11.46/hour 06/30/21 Shelby Wilson Bookstore Clerk 12/17/20 - 11.46/hour 06/30/21 Brian Jackson Bookstore Clerk 01/06/21 - 11.46/hour 06/30/21 Erik Meixelsperger Theatre Shop Assistant 01/14/21 - 12.60/hour 06/30/21 Joshua Cravens Bookstore Clerk 01/06/21 - 11.46/hour 06/30/21 Bethany Elliott Theatre Shop Assistant 01/14/21 - 12.60/hour 06/30/21


Anne Turneya Manager Student Life/ 01/01/21 - 936.92/month Leadership Development 06/30/21 Additional duties Sun Liu Li Guest musician with choirs 11/24/20 - 250.00/total Arts & Design, 11/24/20 Humanities & Soc. Sci. Angelica Sandoval Equipment Assembly 10/03/20 - 350.00/total Arts & Design, 11/30/20 Humanities & Soc. Sci. Cynthia Harmison Instr., Business 01/19/21 - 1,180.00/cr.hr. 07/29/21 John Laches " " 1,094.00/cr.hr. Russ Muehlberger " " 1,019.00/cr.hr. Carlos Urquilla Diaz " " 1,134.00/cr.hr. Gwenda Hawka Special Project, Business 06/04/20 - 3,886.00/total 08/31/20 Etsuko James ACTFL Training Stage 3 12/11/20 - 100.00/total 12/11/20 Shauna Wardb Instr., English & Journalism 01/19/21 - 18,151.00/total 05/17/21 John Dickerson Instr., Computing Sciences 01/19/21 - 1,050.00/cr.hr. & Information Technology 07/29/21 Joshua Williams " " 1,050.00/cr.hr. Alexa Summers Instr. CSIT, duties outside 01/11/21 - 2,860.02/total annual contract 01/21/21 Jason Parker CPR Cleveland 12/05/20 - 140.00/total Chiropractic - CE 12/05/20 Stephen Circello Instr., Healthcare, Public 01/19/21 - 58.00/hour Safety & Wellness 07/31/21 Becky Smith " " 58.00/hour Susan Scholtzb Instr., Sciences 01/19/21 - 19,322.00/total 05/17/21


Roger Thumab Instr., Sciences 01/19/21 - 18,151.00/total 05/17/21 Meagan Weldeleb Instr., Sciences 01/19/21 - 19,322.00/total 05/17/21 Aaron Bretton Math Braille Conversion 12/01/20 - 335.68/total Access Services 12/17/20 Jessica Herold Alternate Format 01/04/21 - 4,640.00/total Production Access 05/15/21 Services Heidi McCormick Athletic Event Supervisor 01/04/21 - 50.00/hour 06/30/21 Patty McGraw " " 50.00/hour Lou Ross " " 50.00/hour Deidre Timm " " 50.00/hour Elizabeth Timma " " 50.00/hour Kayla Ambrose Athletic Event Worker 01/04/21 - 75.00/event 06/30/21 Jade Askren " " 75.00/event Melissa Blount " " 75.00/event Holly Dresslera " " 75.00/event Patrick Hennessy " " 75.00/event Gerald Honn " " 75.00/event Karen Honn " " 75.00/event Tracy Hootman " " 75.00/event Katie Jones " " 75.00/event Shirley Martin " " 75.00/event Heidi McCormick " " 75.00/event Patty McGraw " " 75.00/event Matt Meinholz " " 75.00/event Carlos Moore " " 75.00/event Latre Morrison " " 75.00/event Wally Nellor " " 75.00/event Bryce Roderick " " 75.00/event Lou Ross " " 75.00/event Jubilee Schmidt " " 75.00/event Alex Smith " " 75.00/event John Steffens " " 75.00/event Whitlee Teague " " 75.00/event Deidre Timm " " 75.00/event


Elizabeth Timma " " 75.00/event Lori Thomas " " 75.00/event Allison Walter " " 75.00/event Katie Williams " " 75.00/event Mike Tanner Instr., Continuing Education 11/01/20 - 50.00/hour 06/30/21 Jeff Best " " 50.00/hour Leyla Mowdy " " 50.00/hour Heather Seitza Instr., Continuing Education 01/21/21 - 55.00/hour 06/30/21 Eduardo Vivas " " 45.00/hour RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed temporary employees.

6. Unpaid Extraordinary Leave of Absence MOLLY BAUMGARDNER, Coordinator Communications, Marketing Planning, Strategic Communications & Marketing, has requested a part-time unpaid Extraordinary Leave of Absence from January 11, 2021 - May 14, 2021. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed Unpaid Extraordinary Leave of Absence.

7. Changes to the FY2020-2021 Staffing Authorization Table for Full-time Regular Staff FROM: Kate Allen, Associate Vice President, Institutional Advancement & Government Affairs, $137,196 annually TO: Kate Allen, Vice President, College Advancement & Government Affairs, $150,916 annually FROM: Rob Wyrick, Director Foundation, $98,136 annually TO: Rob Wyrick, Executive Director Foundation, $105,675 annually


FROM: Sandra Warner, Executive Director Business Continuity/Risk Management, $153,869 annually TO: Sandra Warner, Executive Director Mission Continuity/Risk Management, $153,869 annually FROM: Pam Vassar, Assistant Dean Student Life, $114,655 annually TO: Pam Vassar, Interim Dean Student Learner Engagement, $120,388 annually FROM: Karen Martley, Vice President Continuing Education & Organizational Development,

$165,964 annually TO: Karen Martley, Vice President Continuing Education, $165,964 annually RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed changes to the FY2020-2021 Staffing Authorization Table for Full-time Regular Staff.

8. Faculty Sabbatical Awards for 2021-2022

Sabbatical policy allows for the awarding of up to 10 sabbatical leaves per academic year to members of the bargaining unit. Seven faculty members applied for leaves to be taken between July 1, 2021 and June 30, 2022. A faculty peer committee evaluated each application and seven faculty sabbatical leave proposals listed below are recommended for approval contingent upon availability of suitable replacements for the individuals involved. Danny Alexander Fall 2021 at Full Pay I have a novel I've worked on for over a decade, a magical realist take on an Ozark resort town. Questions at the heart of the American identity keep me coming back to it. A full draft is written, but I would like to conscientiously finish the research and explore marketing in a genre where I have previously not published.

Dennis Arjo Fall 2021 at Full Pay My sabbatical project is to research and write about academic freedom and its meaning in community colleges. I expect to produce written work that will fill a lacuna in the literature, which has focused almost exclusively on what academic freedom means for tenured or tenure track faculty at search universities and liberal arts colleges. Casey Buchanan Spring 2022 at Full Pay 18 to 29-year-olds are experiencing symptoms of anxiety and depression disorders at record levels, as high as 49.3% of those surveyed in June of this year. The purpose of this sabbatical is to enhance resources and service delivery of anxiety reduction and wellness programming for JCCC students, faculty, and staff. This will be achieved through the production of 4 tangible outcomes: 1)


Completion of a 2-month class to achieve certification in Mindfulness-Based Cognitive Therapy, 2) Revision and expansion of the stress-reduction handbook and publish in electronic format, 3) Develop curriculum for class presentations on stress reduction and wellness, 4) Create a web-based stress reduction resource page for Counseling. Sabbatical would also allow for a 12-day intensive mindfulness training, and personal goals of extended travel and college preparation/visits with my daughter. Debbie Carrier Fall 2021 at Full Pay The objective tor this Sabbatical is to have a sustainable disc golf and foot golf course design layout on JCCC Campus grounds. I will be gathering information on course designs, cost analysis of equipment and Identifying grant money to support project.

Judith Guzzy Spring 2022 at Full Pay Google recently announced certificate programs considered equivalent to four-year college degrees. I plan to complete the certification program for IT Analyst, and, as a non-traditional student, anticipate a maximum 6-month program completion. This will be an unconventional educational experience that will provide enhanced technology training in a unique way and will augment my skills in the information industry. Melanie Harvey Spring 2022 at Full Pay This sabbatical project is focused on the development of structured classroom activities for a face-to face CHEM 122 course that promote collaboration while applying class material to problem-solving and the development of a multi-week laboratory research project (CURE) for CHEM 122 students that will align with the goals and timeline of the course. Faith Jacobsen Spring 2022 at Full Pay The purpose of this project is to create inquiry guided materials to help organic chemistry students better learn how to interpret infrared (IR) spectroscopy, proton (1H) and carbon (13C) nuclear magnetic imaging (NMR). The completed work will be submitted for publication in a chemical education research journal.

RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed Faculty Leaves of Absence.


Footnotes: a. Also full-time staff. b. Full-time temporary position. __________________________________ Leslie Hardin Vice President, Human Resources __________________________________ Andrew W. Bowne President



January 21, 2021

HUMAN RESOURCES ADDENDUM

1. Separation TAMELA SHULTS, Simulation Education Specialist, Healthcare, Public Safety & Wellness Division, Academic Affairs, effective May 21, 2021. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed separation.

2. Reassignment ASHLEY HUNTER, Supervisor Bookstore Floor, Business Services, at $21.91 per hour to Supervisor Customer Solutions, Business Services, effective January 13, 2021 at $25.16 per hour. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed reassignment.

3. Employment – Temporary Effective Name Position Date Salary Adara Handley Dining Services Assistant 01/17/21 - 12.03/hour Cashier 06/30/21 Bria Mayhew Dining Services Assistant 01/17/21 - 11.92/hour Cashier 06/30/21

James Hoppera Faculty Special Project, 09/02/20 - 513.33/total Student Agency, 01/31/21 Academic Support Suzanne Smith Faculty Special Project, 01/04/21 - 202.83/total Student Agency, 01/31/21 Academic Support Toby Klinger Instructor, 01/19/21 - 1,478.00/cr.hr. Arts & Design, 05/17/21 Humanities & Soc. Sci. William Stockton Instructor, 01/19/21 - 1,514.00/cr.hr. Arts & Design, 05/17/21 Humanities & Soc. Sci. Sarah Boylea Department Chair 01/01/21- 2,675.00/total History & Political Science 06/30/21 Sean Leistico Sound Designer, El Tiburon 01/19/21- 800.00/total 04/02/21 Anthony McMurray Theater Prop Mentor 01/19/21- 500.00/total 05/07/21 Anthony McMurray Props Coordinator 01/19/21- 500.00/total 05/07/21 Aubrey Urban Theater Marketing 01/19/21- 500.00/total 05/07/21 Tim Noble Children's Performance 01/19/21- 500.00/total Series Coordinator 04/10/21 Jordan Malone Director, El Tiburon 01/19/21- 1,200.00/total 04/02/21 Jordan Malone Lighting Designer, 04/02/21- 800.00/total The Aliens 05/03/21 Nancy Schneider-Wilsona Portfolio Review 09/01/20 - 750.00/total Co-Facilitator 12/05/20

Ryan Jones Portfolio Review 09/01/20 - 750.00/total Co-Facilitator 12/05/20 Matt Peterson Instr., Computing Sciences 01/19/21 - 1,171.00/cr.hr. & Information Technology 07/29/21 Shawn Biggsa Examiner for National 01/14/21- 165.00/total Registry of EMT (NREMT) 01/14/21 Exam, Cont. Ed Roger Lippert Instr., Healthcare, 01/19/21- 1,019.00/hour Public Safety & Wellness 07/31/21 Reece Pulliam " " 1,019.00/hour Mark Millham " " 1,019.00/hour Harrison Vawter " " 1,134.00/hour Ronda Reeves Instr., Healthcare, Public 01/19/21- 40.94/hour Safety & Wellness 07/29/21 Zac Hoppenstedt Instr., Science 01/19/21 - 1,094.00/cr.hr 07/29/21 Greg Osterhausb Instr., Science 01/19/21 - 19,322.00/total 05/17/21 Matheus Camosa Staff Reporter 01/14/21 - 1,522.00/total The Campus Ledger 05/07/21 Rebecca Newhouse Volunteer 01/22/21 - non-remunerated Athletics 06/30/21 Stephanie Vickroy Volunteer 01/22/21 - non-remunerated Student Life 05/15/21 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed temporary employees.

Footnotes: a. Also full-time employees b. Full-time temporary position. __________________________________ Leslie Hardin Vice President, Human Resources __________________________________ Andrew W. Bowne President

Documents

JOHNSON COUNTY COMMUNITY COLLEGE 12345 College …