JobsOhio Beverage System - Liquor · 2019-02-16 · JobsOhio Beverage System Overview • Establish communication channels – Weekly communications • Contract Liquor Agency transition

JobsOhioBeverage System

JobsOhio Beverage System

Inventory Transition Plan and Introduction to DHLPresentation to Suppliers, Brokers and VendorsMarch 10, 2017


Agenda

• Welcome from JobsOhio Beverage System (JOBS)• Transition Plan

– Warehouse Update– Receiving Procedures– Contacts

• LMP Phase 2 Update• Q & A


Transition Plan



Overview• Establish communication channels

– Weekly communications

• Contract Liquor Agency transition is gradual

• There will be six (6) operating distribution centers from April-June

• Work with Brokers and Suppliers to ensure efficient movement of stock into Green and Groveport

• Encourage the inclusion of Green and Groveport in inbound planning now


Store Transition Plan

Contract Liquor Agency transition is measured over an 8 week period. Site:Groveport

Week WeekofAddedStores

AddedVolume(Cases)

AddedVolume

(%)

CumulativeVolume(Cases)

CumulativeVolume(%)

1 May1-5 15 3,888 7% 3,888 7%2 May8-12 20 6,047 11% 9,935 17%3 May15-19 43 14,081 25% 24,016 42%4 May22-26 46 15,623 27% 39,639 69%5 May29-Jun2 54 12,885 22% 52,524 91%6 Jun5-9 38 4,906 9% 57,430 100%

Total 216 57,430

Site:Green

Week WeekofAddedStores

AddedVolume(Cases)

AddedVolume

(%)

CumulativeVolume(Cases)

CumulativeVolume(%)

3 May15-19 25 7,550 13% 7,550 12%4 May22-26 39 12,204 21% 19,754 31%5 May29-Jun2 21 6,033 11% 25,787 41%6 Jun5-9 47 12,620 22% 38,407 61%7 Jun12-16 58 12,420 22% 50,827 81%8 Jun19-23 58 12,299 21% 63,126 100%

Total 248 63,126


Agency Roll Out Approach Plan

Wave 4

Wave 3

Wave 2

Groveport DeliveriesAgency Cutovers

Wave 1

Wave 1

Green DeliveriesBuffer Periods

Buffer

Buffer

Buffer

Buffer

4/17 4/24 5/155/85/1 5/295/22

Wave 2 Buffer

Wave 3 Buffer

Wave 4 Buffer

Wave 5

Wave 3 Buffer

Wave 4 Buffer

Wave 1: Begins week of April 17

Wave 2: begins week of April 24

Legend:

Buffer

Buffer

Roll Out Waves Continue through June 2017

Initial Deliveries Continue into Early July 2017

6


Inventory Stocking Plan

The inventory stocking of the new DCs will gradual over a corresponding 8 week period.

DOH COHShippedCases

RequiredInboundCases DOH COH

ShippedCases

RequiredInboundCases COH

ShippedCases

RequiredInboundCases

-4 Apr3-7 0 0 48,564 - - 48,564-3 Apr10-14 7 48,564 48,564 48,564 - 48,564-2 Apr17-21 14 97,127 48,564 0 0 57,711 97,127 - 106,275-1 Apr24-28 21 145,691 48,564 7 57,711 57,711 203,402 - 106,2751 May1-5 28 194,255 3,888 52,452 14 115,422 57,711 309,677 3,888 110,1632 May8-12 35 242,818 9,935 58,499 21 173,134 57,711 415,952 9,935 116,2103 May15-19 42 291,382 24,016 72,580 28 230,845 7,550 65,261 522,227 31,566 137,8414 May22-26 49 339,946 39,639 88,203 35 288,556 19,754 77,465 628,502 59,393 165,6685 May29-Jun2 56 388,509 52,524 80,275 42 346,267 25,787 83,498 734,776 78,311 163,7736 Jun5-9 60 416,260 57,430 57,430 49 403,978 38,407 96,118 820,238 95,837 153,5487 Jun12-16 60 416,260 57,430 57,430 56 461,690 50,827 83,805 877,950 108,257 141,2358 Jun19-23 60 416,260 57,430 57,430 60 494,667 63,126 63,126 910,927 120,556 120,5569 Jun26-30 60 416,260 57,430 57,430 60 494,667 63,126 63,126 910,927 120,556 120,556

AllSKUsmustbeinthefacilityStoretransitioncompletedatthefacility

Week Weekof

GROVEPORT GREENINBOUND

BOTHSITESCOMBINED


Important Dates

Groveport DC Timeline Green DC Timeline

• Begin accepting appointments: March 13th

• Start inbound receiving: April 3rd

• All SKUs on hand: April 28th

• Start outbound deliveries: May 1st

• Full inventory required: June 9th

• Complete store transition: June 9th

• Product removed from incumbent warehouses:

no later than Aug. 31st

• Begin accepting appointments: March 27th

• Start inbound receiving: April 17th

• All SKUs on hand: May 12th

• Start outbound deliveries: May 15th

• Full inventory required: June 23rd

• Complete store transition: June 23rd

• Product removed from incumbent

warehouses: no later than Aug. 31st


Groveport Warehouse• The Center will predominantly serve Agency stores formerly served from

Columbus & Cincinnati• Steel frame concrete construction, built in 2000• Facility will encompass forecasted 3-5% annual growth• 310,000 square feet• Capacity of 550,000 cases (2017)• 27 dock doors• 100% Audit of outbound loads• 60-75 employees estimated• Occupancy begins in March• First Bookings March 13th

• First receipts April 3rd

• Deliveries commence May 1st


Green Warehouse• The Center will predominantly serve Agency stores formerly served from

Toledo & Cleveland• Steel frame concrete construction, built in 2002• Facility will encompass forecasted 3-5% annual growth • 350,000 square feet, 32 ft clear height. • Capacity of 653,000 cases (2017) • 28 dock doors• 100% Audit of outbound loads• 60-75 employees estimated• Occupancy begins in March• First Bookings March 27th

• First receipts April 17th

• Deliveries commence May 15th


Appointment Procedure

STEP 1: All products must be registered with the ODLC prior to receipt .

STEP 2: Ensure minimum barcoding and labeling requirements are met

STEP 3: E-mail an Advanced Shipment Notification (ASN) • 48 hours prior to booking appointment • ASNs must contain SKU & QTY details

STEP 4: Schedule an appointment by e-mail

STEP 5: Load arrives during the scheduled appointment

Arriving on time with correct documentation ensures receiving is hassle free.


Appointment form

TotalCases: TotalWeight: DateofRequest:

ASNDETAILREQUIRED

(ifadditionalspaceisneededpleaseincludeincomments)

ASN#(PO) Cases ASN# Cases ASN# Cases(inputyourPO)

0 0 0REQUESTTYPE:

CheckOne:

IfNOTfirstrequest,originalappointmentnumber:

Requestor:

CheckOne: CarrierRequestLoadtype:

CheckOne:Shippingmethod:

CheckOne: LTL

Istheloadonslipsheets(pleasecircle): YES NO IfYES,pleasel istthenumberofsl ipsheets:

AppointmentnumberisREQUIREDforgateentry

DeliveryInformation: YourContactInformation:CompanyDeliveringLoad: Company:ContainerorTrailer#: Name:PreferredDeliveryDate: Phone:PreferredDeliveryTime: E-mail:

COMMENTS:

AppointmentConfirmation(ExelUseOnly)

Booking/AppointmentNumber:AppointmentDateandTime:Location:

RESCHEDULE

FormMUSTbecompletedtosecureanappointment.Incompleteformwill berejectedandreturnedforcompletion.

BrokerRequest

Domestic Import

Green,OH Groveport,OH

TransloadTrailer(FTL)Container(OverseaImport) (USimport,domestic,OTR) (destuffedcontainer) (Lessthanfull load)

APPOINTMENTREQUESTFORM

FreightForwarderRequest

FIRSTREQUEST ADDTOEXISTING


Barcodes & State CodesODLC requires that all product entering Bailment have:• Two barcodes on adjacent sides• One human readable State Code

Product Description

Bottle UPC Number

Bottle UPC Barcode

State Code

Bottle Size

Case UPC Number

Case UPC Barcode


Planning

• Develop a strategy to ensure their optimal stock position across six (6) sites– Agencies on new system will be filled by DHL– Agencies not yet transitioned will be served from incumbent network – There will be no direct transfers between DHL and incumbent DCs during launch of new system– Transfers need to be Incumbent DC-Vendor-DHL

• DHL will circulate recommended holding to each vendor– Recommended average of 60 days on hand– Consider and plan inactive (dead) stock – Evaluate and plan to redirect loads across six (6) sites


Transition Plan Appointments

• Each Vendor will be provided a recommended level of inventory on hand

• Appointments on a first come first served basis• During transition “hot” items will be accommodated

• Consolidated loads need to be identified on booking

• Receiving hours 7am-4pm, Monday - Friday

• Planned build to approx. 425,000 cases in Groveport, 450,000 cases in Green

DailyAppointments 3-Apr 10-Apr 17-Apr 24-Apr 1-May 8-May 15-May 22-May 29-May 5-JunGroveport 7 15 20 20 20 20 10 10 10 10Green 0 0 7 15 20 20 20 20 10 10


Incumbent Transfer Process• Product must be palletized

• Representative Owner/Vendor of product shall be on site to agree to count and condition

• Pallet to be placarded and sealed with security tape before loading on trailer

• An appointment with the DHL warehouse shall be made by the Vendor

• No more than three vendors per load; each would create their own BOL

• Appointment will use the standard Appointment Request Form

• Receive inbound product from Vendor

• OS&D would be managed as per the standard process

• New FIFO date is receipt date


Site Contacts - GroveportCassandra Stuckey - Customer Service Supervisor

[email protected]@DHL.com

Tony Robertson – Site Manager [email protected]

Rob Huff – General Manager [email protected]

Paul Ledger – Key POC for Transition [email protected]


Site Contacts - GreenCassandra Stuckey - Customer Service Supervisor

[email protected]@DHL.com

Ryan Stannert - Site Manager [email protected]

Rob Huff – General Manager [email protected]

Paul Ledger – Key POC for Transition [email protected]


LMP Phase 2 Update



• Suppliers will need to enter into contract with JOBS for the storage of product at each of the new warehouses by April 3rd

– The contract was delivered March 9th via email from Don Grubbs, JOBS Legal Counsel– If you did not receive this document, please email [email protected]– A single point of contact is needed

• Dynamics AX gives us one integrated system across the entire supply chain

• The launch of Phase 2 to Agencies will begin in April– A pre-launch stock-up plan, from inventory in incumbent warehouses, has been created for

Agencies and is in review; will be announced by March 17th

• System has been rigorously tested; beginning second round of End-to-End testing on March 6th

LMP Phase 2 Update


• The Enterprise Portal (formerly Vendor Portal) has reports that can be run such as Daily Inventory reports

– Suppliers will not receive reports from DHL like they have in the past from incumbent warehouse providers

• The new warehouses will be labeled as follows in the Enterprise Portal:– #50 = GPT = Groveport– #60 = GRN = Green

LMP Phase 2 Update cont.


Supplier/Vendor/Broker Training• Several sessions of webinar based training will be scheduled for the week of

April 3rd

– Specific dates and times will be communicated soon

• Upon completion of training you will receive the necessary information and credentials to logon to the new Enterprise Portal


Q & A

Documents

JobsOhio Beverage System - Liquor · 2019-02-16 · JobsOhio Beverage System Overview • Establish communication channels – Weekly communications • Contract Liquor Agency transition