Job Vacancies at the Office of Civil Defense

JOB VACANCIES AT THE OFFICE OF CIVIL DEFENSE

The Office of Civil Defense (OCD) is the executive arm and secretariat of the National Disaster Risk Reduction and Management

Council (NDRRMC) which coordinates the activities of government agencies, private institutions and civic organizations for the

protection and preservation of life and property during disasters and emergencies. It is mandated by law to administer a

comprehensive national civil defense and disaster risk reduction and management program by leading the continuous development

of strategic and systematic approaches to reduce hazards, vulnerabilities and risks as well as manage the consequences of disasters.

The Office of Civil Defense urgently needs qualified individuals to fill up various positions for its central and regional offices as

follows:

POSITION NO. OF

VACANCIES

MINIMUM QUALIFICATIONS DUTIES AND RESPONSIBILITIES PLACE OF

ASSIGNMENT

TRAINING SPECIALIST V

Salary Grade: 24

Monthly Salary: P43,612

1 • Masteral Degree

• 4 years in position/s involving

management and supervision

• 24 hours training in management and

supervision

• Civil Service Professional eligibility

1. Exercises supervision and control over

the Training Division;

2. Carries out programs/activities to

implement the DRRMC-OCD training

programs in coordination with

concerned government and non-

government organizations;

3. Develops and evaluates training and

education program on disaster

management and oversees its overall

implementation by OCD regional

centers;

4. Acts as Resource Persons/Facilitators

during seminars, trainings and

workshops; and

5. Does other related tasks.

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TRAINING SPECIALIST IV

Salary Grade: 22


1 • Bachelor’s Degree

• 3 years of relevant experience

• 16 hours of relevant training


1. Assists in planning, supervision and

coordination of activities engaged in

the development, installation and

maintenance of service-wide personnel

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training programs of the Office;

2. Assists in the development and

implementation of the division’s

training program;

3. Assists in the recruitment and training

of instructors for in-service training

programs as may be needed;

4. Assists in the determination of

departmental training needs and the

development of means for the

evaluation of the effectiveness of

training program;

5. Assists the Training Specialist V in the

contingency and strategic planning

activities for the Office when the need

arises; and

6. Performs other functions as may be

directed.

TRAINING SPECIALIST III

Salary Grade: 18






1. Conducts training programs/courses

and provides vocational guidance to

employees and trainees;

2. Develops program of instructions;

3. Coordinates training programs of other

agencies in line with the government

and private sectors re disaster

preparedness;

4. Determines training needs and

requirements; and

5. Performs other related tasks.

CENTRAL OFFICE

TRAINING SPECIALIST I

Salary Grade: 11




1. Assists in the conduct and coordination

of the in-service and clientele training

program ;

2. Updates the revises programs of

instructions of training courses;

3. Coordinates/organizes training and

manuscripts and ;

4. Perform other related tasks.

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PLANNING OFFICER V

Salary Grade: 24


1 • Masteral Degree

• 4 years in position/s involving

management and supervision

• 24 hours training in management and

supervision


1. Exercises supervision and control over

all the sections of the Division;

2. Formulates and prepares long, medium

and short term plans and programs of

the Office and those on disaster

management;

3. Establishes criteria for determining

priorities for proposed projects and

accordingly selects those for funding;

4. Establishes a monitoring and

evaluation scheme for plans and

programs implementation and

supervises Division personnel in

implementing such scheme

5. Performs such other related functions.

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PLANNING OFFICER II

Salary Grade: 15



• 1 year of relevant experience



1. Assists in the formulation and review of

civil defense and disaster preparedness

and prevention plans and programs

particularly those linked with

international bodies and organizations;

2. Provide support to the plans and

programs of the regional center under

the agency, reviews and integrates

their proposals into a consistent set of

objectives;

3. Monitors progress of programs

implementation;

4. Conducts research and other project

feasibility studies; and

5. Performs other related functions.

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PLANNING OFFICER I

Salary Grade: 11




1. Assists in the formulation and review of

civil defense and disaster preparedness

and prevention plans and programs,

particularly those linked with

international bodies and organizations;

2. Provides support to the plans and

programs of the regional centers under

the agency, review and integrates their

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proposals into a consistent set of

objectives;

3. Monitors progress of programs

implementation;

4. conducts research and other project

feasibility studies; and


PLANNING ASSISTANT

Salary Grade: 8


1 • Completion of 2 years studies in

College



• Civil Service Sub-Professional eligibility

1. Helps evaluate projects and

recommends priorities;

2. Files and keeps plans and relevant

documents and other materials

basically needed by Planning Officers;

3. Assists Planning Officers by providing

them with the needed

information/documents; and


CENTRAL OFFICE

CIVIL DEFENSE OFFICER IV

Salary Grade: 22






1. Acts as the Deputy Regional Director of

the Regional Center;

2. Coordinates with the local government

units in the region on matters of

assistance and problems besetting the

civilian populace;

3. Helps in the implementation of the

OCD DM plan by imparting to the

people particularly the local officials in

preparing the people for all types of

calamities or disasters;

4. Initiates or assists in the organization

of the Provincial Coordinating Council

down to the barangay level; and


CENTRAL/REGIONAL

CIVIL DEFENSE OFFICER III

Salary Grade: 18







in their respective regions in matters of

assistance and problems besetting

the civilian populace;

2. Helps in the maintenance of the OCD

plan by imparting to the people

particularly the local officials in the

CENTRAL/REGIONAL

need of preparing the people for all

types of the calamities or disasters;



down to the Barangay level; and

4. Perform such other related functions.

CIVIL DEFENSE OFFICER II

Salary Grade: 15








assistance and problems

besetting the civilian populace;










CENTRAL/REGIONAL

CIVIL DEFENSE OFFICER I

Salary Grade: 11






assistance and problems

besetting the civilian populace;










CENTRAL/REGIONAL

CIVIL DEFENSE ASSISTANT

Salary Grade: 8



College




1. Assists the Civil Defense Officers with

the operation and Administrative

requirements of the Regional Office;

2. Assists the Civil Defense Officers with

economical and efficient service

relating to records, supplies,

CENTRAL/REGIONAL

equipment and custodial work;

3. Performs a variety of skilled clerical

tasks and acts on incoming

Administrative Communications for the

Regional Center;

4. Prepares all types of Administrative

reports for transmittal to the Central

Office; and

5. Does other related work.

PUBLIC RELATIONS OFFICER

III

Salary Grade: 18






1. Gathers, compiles, assembles, write

materials such as press releases,

speeches, researches, news items,

captions, feature articles for

publication and for CDA’s use;

2. Edits manuscripts and prepares news

drafts submitted by different units and

office;

3. Copy-reads articles prepared by staff

writers;

4. Plots the general layout of official

publications; and


CENTRAL OFFICE

EXECUTIVE ASSISTANT II

Salary Grade: 17






1. Directs and participates in research,

administrative and technical duties

which assist executive in reaching

substantive decision;

2. Performs a variety of administrative

and technical functions in advising

agency head on matters relative to

office policies and procedures;

3. Review finished work and recommends

action in conformance to established

policies and regulations;

4. Prepares directive/memoranda on

matters being considered by executive

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bodies and prepares actions to

implement decisions reached;

5. Receives person seeking assistance or

advocating certain actions, hears the

request and takes action to comply or

explain why request cannot be

granted;

6. Receives special assignments calling for

special coordination and contacts with

government agencies; and

7. Does other related works.

INFORMATION OFFICER I

Salary Grade: 11




1. Gathers, compiles, assembles, writes

materials such as press releases, news

items, captions, radio scripts and

features articles for publication in

pamphlets, journals, catalogues and

other publications;

2. Assists editor in editing manuscripts;

3. Copy-reads articles prepared by staff

writers;

4. Plots the general layout of official

publications;

5. Edits prepared news drafts submitted

by different units and offices; and


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STATISTICIAN I

Salary Grade: 11




1. Studies and devises methods and

techniques to obtain statistical data or

to reduce them into appropriate form;

2. Assists in the development of statistical

concepts, definitions, classification

system and procedures to serve as

basis in prescribing standard for

uniform reporting system and

publications;

3. Analyzes available statistical material

relative to their coverage, methods

employed and limitation; and

4. Does other related functions.

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ADMINISTRATIVE OFFICER V

(Accountant III)

Salary Grade: 19

Monthly Salary: P

1 • Bachelor’s Degree in

Commerce/Business Administration

major in Accounting



• RA 1080 eligibility

1. Directs and supervises the activities of

the accounting unit of the office with

small volume of transactions;

2. Spot checks and reviews journalizations

and posting to books of accounts;

3. Reviews, verifies and signs accounting

documents and financial statements as

required by proper authorities;

4. Controls obligation of allotments and

certifies to the availability of funds;

5. Prepares and sign correspondence;

6. Plans distribution of work among

subordinates; and

7. Does related work.

CENTRAL OFFICE

ADMINISTRATIVE OFFICER II

(Accountant I)

Salary Grade: 12


1 • Bachelor’s Degree in

Commerce/Business Administration

major in Accounting

• RA 1080 eligibility

1. Assists the Chief Accountant in

supervising and directing the activities

of the Accounting Unit;

2. Checks journalizations and postings to

books of accounts;

3. Reviews and verifies accounting

documents and correspondence for the

signature of the Chief Accountant;

4. Supervises and helps in the preparation

of trial balance and other financial

statements and reports as required;

5. Signs, if authorized, accounting

documents and correspondence for

and/or in the absence of the Chief

Accountant ; and


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ADMINISTRATIVE OFFICER II

(Budget Officer I)

Salary Grade: 11




1. Assists the Chief, Budget Section in the

supervision and control of personnel

and functions of the said section;

2. Assists in the preparation of the annual

budget proposal/estimates;

3. Assists in the allocation of funds to the

regions and control releases of funds in

accordance with the approved

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programs/projects within a given fiscal

year and in consonance with the

approved financial plan;

4. Coordinates with OASCOM, DBM and

Staff of Senate Finance Committee on

appropriations, House of

Representatives; and


ADMINISTRATIVE OFFICER I

(Supply Officer I)

Salary Grade: 10



• Civil Service Professional eligibility 1. Exercises supervision over a group of

personnel engaged in property

procurement, storekeeping and

property control activities;

2. Determines actual needs of

requisitioners;

3. Checks requisitions and deliver

supplies, materials and equipments;

4. Maintains records of accountable

properties; and


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ADMINISTRATIVE ASSISTANT

III (Computer Operator II)

Salary Grade: 9



College or High School Graduate with

relevant vocational/trade course



• Civil Service Sub-Professional or Data

Encoder eligibility (MC 11, s. 96 –

Category I)

1. Under direct supervision, monitors and

controls the computer and makes

adjustment when necessary.

1.1 Studies program operating

instruction sheet to determine

equipment set-up and run

operations.

1.2 Operates and services

peripheral devices.

1.3 Reports machine breakdown

to the Supervisor for proper

action.

2. Assists in the conduct training courses

on computer operation as well as in

preparation of materials.

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3. Maintains an orderly arrangement of

programs, data files, data media and

other supporting materials.

4. Records any comments/complaints

coming from the personnel in the

office regarding the service being

provided by the EMIS.

5. Gives support and assistance to all the

requesting units in the office requiring

the application of IT.

6. Performs other tasks that may be

assigned.


II (Clerk IV)

Salary Grade: 8



College




1. Supervises and checks the work of a

division or a large clerical section

performing a variety of skilled clerical

tasks, such as receiving and processing

applications, actions on which are

based upon established policies and

rules or preparing and certifying

payrolls;

2. Plan work programs;

3. Gives instructions to subordinate unit

supervisor on complicated work and

decides on priority problems;

4. Plan and determine work procedures

and coordinate activities of several

units; and


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II (Human Resource

Management Assistant)

Salary Grade: 8



College




1. Assists in the supervision and

coordination of the in-service training

programs;

2. Assists in the preparation of a training

program in an office or agency;

3. Provides vocational guidance to

employees and trainees;

4. Keeps records of training courses as

well as records of graduates; and

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ADMINISTRATIVE AIDE VI

(Data Entry Machine

Operator I)

Salary Grade: 6





• Civil Service Sub-Professional or Data

Encoder eligibility (MC 11, s. 96 –

Category I)

1. Converts information obtained from

source documents or reports into

codes for data typing;

2. Performs annual data processing such

as logging, coding, proof list and error

corrections;

3. Maintains a clean and orderly work

station;

4. Assists in the conduct of trainings on

computer operation;

5. Reports operational irregularities;

6. Gives support and assistance to all

requesting units in the office requiring

the application of IT; and

7. Performs other tasks that may be

assigned.

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ADMINISTRATIVE AIDE IV

(Cash Clerk I)

Salary Grade: 4



College


1. Assists in the counting and balancing of

accounts;

2. Assists in paying salaries and wages;

and


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(Clerk II)

Salary Grade: 4



College


1. Sorts, indexes and files

correspondence, records and other

documents;

2. Checks and verifies information on

forms and other records;

3. Types / encodes routine

correspondence, forms or reports; and


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(Stenographer I)

Salary Grade: 4



College

• Civil Service Sub-professional eligibility

1. Takes dictation and transcribes

shorthand notes;

2. Types office correspondence, circulars,

memorandum and reports;



documents;

4. Fills out form letters and routine

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endorsements; and



(Mechanic I)

Salary Grade: 4


1 • High School graduate or completion of


• Mechanic eligibility (MC 11, s. 96 –

Category I)

1. Takes charge in the repair of all OCD

vehicles and other mechanical

equipment;

2. Drives office vehicles;

3. Checks and maintains the operating

conditions of all OCD vehicles,

generators, etc.

4. Makes estimate of necessary repair of

same vehicles; and


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ADMINISTRATIVE AIDE III

(Clerk I)

Salary Grade: 3



College

• Civil Service Sub-professional eligibility



documents;

2. Checks and verifies information on

forms and other records;

3. Types routine correspondence, forms

or reports; and


CENTRAL OFFICE


(Driver I)

Salary Grade: 3


3 • Elementary School graduate

• Driver’s License (MC 11, s. 96 –

Category II)

1. Drives office vehicles;

2. Conducts light echelon maintenance of

the vehicle;

3. Conducts daily inspection of the vehicle

and submit same for weekly inspection

by the Motorpool Officer;

4. Assists in the repair of the vehicle; and


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(Utility Worker II)

Salary Grade: 3


1 • Elementary School graduate 1. Takes charge in the cleanliness and

upkeep of the office and its premises;

2. Acts as messenger to some occasions;

3. Does errands for officials and

employees; and


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ADMINISTRATIVE AIDE II

(Messenger)

Salary Grade: 2

1 • Elementary School graduate 1. Routes and delivers important

communications/documents to offices

concerned;

2. Performs simple clerical work such as

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Monthly Salary: P8,932 typing, filing, and maintaining simple

records and stock of office supplies;

3. Does errand for officials and

employees; and


WATCHMAN I

Salary Grade: 2


1 • Elementary School graduate 1. In-charge in the security of personnel,

office premises and properties;

2. Renders duty in assigned post;

3. Conducts inspection of properties,

equipment and the office premises and

prepares daily report after the tour of

duty;

4. Maintains peace and order and see to

it that the personnel and the Office

building is properly secured at all

times; and


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ADMINISTRATIVE AIDE I

(Utility Worker I)

Salary Grade: 1


1 • Elementary School graduate 1. Takes charge in the cleanliness and

upkeep of the office and its premises;

2. Acts as messenger to some occasions;

3. Does errands for officials and

employees; and


CENTRAL OFFICE

COMMUNICATIONS

EQUIPMENT OPERATOR III

Salary Grade: 9







• Appropriate license (MC 11, s. 96 –

Category II)

1. Supervises the activities of the Section;

2. Provides guidance to the

communications equipment operators;

3. Conduct lectures on the handling,

operation and maintenance of the

communications equipment;

4. Prepares weekly, monthly and annual

accomplishment report of the section;

5. Reviews all messages for transmission

and/or dispositive action;

6. Supervises compilation and

safekeeping of all official records

logbook and messages; and


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COMMUNICATIONS

EQUIPMENT OPERATOR II

Salary Grade: 6





• Appropriate license (MC 11, s. 96 –

Category II)

1. Maintains and operates

communications equipment assigned

to her;

2. Receives and transmits radio messages

intended for the Central Office and for

the region;

3. Relays all messages sent via OCD

network to other agencies;

4. Reports any malfunctioning of the

communications equipment;

5. Files all messages and keeps a log of

the same; and


CENTRAL OFFICE

ELECTRONICS AND

COMMUNICATIONS

EQUIPMENT TECHNICIAN II

Salary Grade: 8







• Civil Service Sub-Professional or

Electronics Equipment Technician

eligibility (MC 11, s. 96 – Category II)

1. Supervises the work of technicians in

the operation maintenance and repairs

of any combination of radio equipment

accessories and other closely related

equipment;

2. Determines technical needs of station

and equipments;

3. Coordinates technical needs and other

equipments of the station; and


CENTRAL OFFICE

ELECTRONICS AND

COMMUNICATIONS

EQUIPMENT TECHNICIAN I

Salary Grade: 6





1. Maintenance and repairs of any

combination of radio equipment

accessories and other closely related

equipment;

2. Determines technical needs of station

and equipments;

3. Coordinates technical needs and other

equipments of the station; and


CENTRAL OFFICE

Documents

Job Vacancies at the Office of Civil Defense