Job title:
Preparatory School Admissions Officer
Reports to:
Preparatory Admissions Manager
Business unit & department:
Preparatory Admissions
Location:
Clifton College, Bristol
Level/grade:
Date:
03 January, 2018
Job Statement
To help promote the Pre-Prep (Nursery to Year 3), efficiently
process applicants and manage the pupil quantity and mix.
Principle
Measures (Need to provide details of the key performance
indicators used to measure the effectiveness of delivery against
each key accountability):
1. To be the main contact for all Pre-Preparatory telephone,
internet and email enquiries and to work with families efficiently
through from initial enquiry, Open Days, Personal Visits and onto
joining the Pre-Prep School.
2. To run and oversee the Nursery management system, keeping it
up to date to enable availability of spaces for prospective
families to be seen. Also to manage session changes for new and
current Nursery pupils.
3. To work with Pre-Prep Head, Deputy Head and Senior Leadership
Team to arrange Personal Visits for visiting families and to
conduct tours as needed.
4. Managing the KCIE and Safeguarding admin requirements for new
Pre-Prep joiners and leavers.
5. To manage the Pre-Prep Open Days organisation.
6. To oversee and keep track of Pre-Prep pupil numbers and
targets and to keep the Admissions Manager updated regularly.
7. Work closely with the Prep and Upper School Admissions teams
to co-ordinate a joint Admissions plan for the whole school.
8. Develop and maintain a portfolio of relationships with key
internal contacts, e.g. Heads, Senior Leadership Teams, Upper
School Admissions, Marketing, parents groups, etc.
1. Support the Admissions Plan.
2. Process efficiently prospective enquiries and personal
visits.
3. Follow up on all enquiries and visits.
4. Organise and lead, weekly meetings with the Head of the Early
Years and Head of the Pre-Prep.
5. Arrange informal assessments for applicants to Years 1-3.
6. Review and put in place an improved admissions process.
7. Uploading all enquiries and visits on to the school database
and maintaining paper files.
8. Help measure success of Open Mornings.
Dimensions Impacted By
Skills And Experience
Working closely with the Senior Leadership Teams and Admissions
Manager to ensure that the overall plan can be delivered.
Essential:
Qualifications
Educated to degree level or equivalent experience.
Skills
Excellent written / verbal communication skills.
Excellent organisational skills.
Excellent time management and ability to manage several projects
at the same time.
Ability to build effective working relationships with internal
and external stakeholders, partners and contacts at all levels.
Word processing skills.
Knowledge
Microsoft Office package and Google Drive.
Database experience desirable.
Experience
Credibility and presence to represent Clifton with parents.
Direct Reports Job Titles & Levels (include the number of
reports and any relevant locational status)
Key Interfaces (Internal & External organisations or people
(Including job title) that the role regularly contacts or liaises
with):
None
Internal
External
Internal Interfaces
Senior Leadership Team
US Admissions Team
Marketing Team
Teaching Staff
PAs and School Secretaries
External Interfaces
-Educational Agents.
-3rd party visa company.
-Prospective parents and pupils.
Approved by manager:
Name:
Job title:
Signature:
Date:
Approved by job holder:
Name:
Signature:
Date:
