JJ\ ( ttU. J 'Bc"tbo

$Page 1: JJ\ ( ttU. J 'Bc"tbo$
NOTICE OF CONTRACT AMENDMENT

0;2 JL}/ (jl.} CONTRACT NUMBER

C114164001

AMENDMENT NUMBER

005

REQUISITIONJREQUESf :SUMBER

NR931 YYYI6708360

CONTRACTOR:SAME~~DADD~

RJ Kool Company 234 W. 12m A venue North Kansas City, MO 64116

State Of Missouri Office Of Administration Division Of Purchasing

POBox809 Jefferson City, MO 65102-0809 http://oa.mo.gov/purchasing

CONTRACT TITLE

Aquawing Ozone System

CONTRACT PERIOD

February 3, 2016 through February 2, 2017

SA!\'111 VENDOR NUMBER/MissoariBUYS SYSTEM JD

4209839120 2

STATE AGENCY'S NAME AND ADDRESS

State ofMissouri Various State Agencies

ACCEPTED B V THE STATE OF MISSOL"Rl AS FOLLOWS:

Contract Cll4164001 is hereby amended pursuant to the attached amendment #005, dated 05/09/2016 .

. ~

..

BUYER BUYER CONTACT INFORMATION

Nicolle Backes Email: [email protected]

- Phone: (573) 751-5341 Fax: (573) 526-9816 . SIGNATURE OF BUYER . DATE

JJ\ ( ttU. J 'Bc"tbo 5/ cl3/\ lP DIRECTOR OF PURCHASING

~~

STATE OF MISSOURI -• OMCE OF ADMINISTRATION DMSION OF PURCHASING (PURCHASING) CONTRACT AMENDMENT

AMENDMENT NO.: OOS CONTRACT NO.: C114164001 TITLE: Aquawing Ozone System ISSUE DATE: 4119/16

TO: RJ Kool Company 2J4 W 111i' Avenue North Kansas City, MO 64116

REQ NO.: NR 931 YYY167~· BUYER: Nieolle Baekes PHONE NO.: (573) "151-5341 E-MAJL: Nicolle.backes@OLmO~go•

RETURN AMENDMENT BY NO LATER THAN: 412712016 AT 5:00PM CENTRAL TIME

RETURN AMENDMENT TO THE DIVISION OF PURCHASING (I'(JRCBASING) BY E-MAIL, FAX, OR MAIIJCOURIER:

lw~£A~"A~!!~i!~to;-=:J~"k$i®oaao.at::=-=--=:..-:=-..:..::=::=-_:===----J L!~.!.TQ~-------·---·-·li.~~1~~98t~----··-·---------·--------------J l ~~!Q~·--··--------L~~!!t..P·9· Box 809, l_e!ferson f.!!:, Mo '!~02-G~;.... _____ j !l. COURIER/DELIVER TO: j PURCHASING, 301 West mgh Street, Room 630, Jefrenon City, Mo 65101- ! : ! 1517 . . . ~ : .. _ ..... _·-------·-··---·--.:.·--··-... ----· .. ·· .. ·-.. ------------.. -... --.. -·--·----... ---'

DELIVER SUPPUESISERVICES FOB (Free On Board) DESTINATION TO THE FOLWWING ADDRESS:

VENDOa TAX ftLING TYPE wrniiiiS I CHECK ONE)

State of Missouri Various State Agencies

SIGNATURE REQUIRED

A ~ion _IDdiviOOal tar.eiLocal Government _ Pannenhlp _Sole Proprletllr _IRS Tu-Exempl

---""'"•><•···--···----··--

Cll4164001-005 Page2

AMENDMENT 11005 TO CO'NTRACf Cl14164QQ1

CONJRACT TITLE: Aquawing Ozone System- Preventive Maintenance

CONTBACI' PERIQD: Febiuary 3, 2016 through February 2, 2017

The State of Missouri hereby amends the above referenced contract to-add dte following line item:·

LINE rmM_ DFSCRIPTION

006 · CIS Code: 93400 Maintenance/Repair Services .Firm, fixed discount off current manufacturer's list price for generators and concentrators needed for dte maintenance, repair or replacement for the Aqua wing Ozone Systems in place at various Department of Corrections facilities

PERCENTAGE DISCOUNT ozs %

Additionally, the State of Missouri hereby amends dte above referenced contract to add paragraph 3.1.7 as follows:

3. L 7 An ozone system as specified on the Pricing Page shall be defined as a complete ozone tower dtat contains· its own model and serial number.

All other terms, conditions and provisions of the contract, including all prices and percentage discounts as modified by subsequent amendments, shall remain the same and apply hereto.

The contractor shall state a discount percentage, sign and return dtis document by dte time and date specified on page one.

State of Missouri

OFFICE OF ADMINISTRATION Division of Purchasing and Materials Management

Contract Amendment Documentation

The following documentation consists of additional contract amendment documentation. The additional contract amendment documentation is not a part of the official contract ·amendment~ but provides supporting information for the official contract amendment.

Jerentiab W. (Jay) Nixon Governor

Doug Nelson Commissioner

TO:

FROM:

DATE:

RE:

State of Missouri OFFICE OF ADMINISTRATION

Division of Purchasing 301 West High Street, Room 630

Post Office Box 809 Jefferson City, Missouri 65102-0809

(573) 751-2387 FAX: (573) 526-9815 TID: 800-735-2966 Voice: 800-735-2466

http://oa.mo.gov/purchasing

File Cll4164001

Nicolle Backes, Buyer\ ~

April6, 2016

Amendment #005 to Contract C114164001

Karen S. Boeger Director

Pursuant to the attached SAM II docwnent NR 931 YYY16708360, authorized by Gary Stoll of the Department of Corrections (DOC), the DOC is requesting to amend contract C114164001 with RJ Kool Company to add a line item for a discount percentage off the current manufacturer's list price for generators and concentrators. Additionally, the contract shall be amended to add language to defme an ozone system.

Contract C 114164001 was established as a single feasible source contract with RJ Kool Company to provide preventive maintenance on Aqua wing Ozone Systems for various state agency locations with existing proprietary systems and solutions. Per the request, DOC intends to purchase approximately $40,000 worth of generators and concentrators which are considered a necessary part of the Aquawing Ozone System. Per the letter dated 04/05/2016 from Gary Stoll of DOC, for compatibility, warranty, service and maintenance, any replacement generators and concentrators must also be Aquawing products. RJ Kool Company is the only authorized distributor, repair, and service company for the Aquawing Ozone Systems.

I believe it to be in the best interest of the State of Missouri to add the line item to the current -contract Cl14164001 with RJ Kool Company. The additional line item will add greater than l 0% to the contract and requires the single feasible source to be re-advertised.

All other terms, conditions, prices, and discount percentages of the contract shall remain the same.

Jeremiah W. (Jay) Nixon Governor

George A. Lombardi Oin:ttor

State of Missouri DEPARTMENT OF CORRECI'IONS

Ad ExceUeum Conamur- "We Strive Towards &cr:ellence"

Nicolle Backes OA·Division of Purchasing

AprilS, 2016

2719 Plaza Drive P. 0. Box 236

Jefferson City, MO 65102

Telephone: 573-751-2389

Fax: 513-526-0880 TOO Available

The current ozone systems install at Depanment of Corrections facilities, arc Aqua wing Ozone Injection systems supplied by RJ Kool. For compatibility. wnrrnnty. service and maintenance. any replacement generators and concentrators must also be Aquawing products. RJ Kool is the only authorized Missouri distributor and service company for Aquawing products. ·

Let me know if further information is needed.

A11 Eqttal Oppommit)• Employer

AWOIS, LLC

Aquawing OZOia &.AUIIDilY •YaT•Me

Aquawing Ozone Injection Systems (AWOIS, LLC) 45 Priscilla lane 1 Auburn, NH 03032 Phone: 1-800-238-3570 Fax: 603-644-0498 E-mail: [email protected]

1/25/2016

To Whom It May Concern:

This letter certifies that the RJ Kool Company is Missouri's only authorized distributor, repair, and Service Company for Aquawing Ozone Injection Systems. All Aquawing products have been integrated as a result of years of research & development to ensure peak performance and quality results. For this reason, all products require Aquawing approved components and

service.

Sincerely,

Brett Daniels

Vice President

AWOIS, LLC 603.494.6263 Brett@Ag uawingOzone.com

AWOIS, LLC I Phone: 1-800-238-3570 I Fax: 603-644-0498 I E-mail: [email protected]

Backes, Nicolle

From: Backes, Nicolle Sent: To: SubJect:

Tuesday, February 09, 2016 11:31 AM Denny, Lindsay; Rees, Jennie; Stoll, Gary FW: RJ Kool Ozone Contract Billing

Good morning,

I received the below email from RJ Kool regarding the contract billing. I wanted to make sure that information was received in your offices.

In addition, there is nothing in the contract the directly speaks to what is defined as a system. Would it be beneficial for your offices if an amendment was processed to define a system within the contract?

Your feedback is greatly appreciated.

Thank you.

Nicolle Backes Buyer II State of Missouri, Office of Administration Division of Purchasing 301 West High Street, Room 630 Jefferson City, Missouri 65101 Phone: (573} 751-5341 Fax: (573) 526-9816 [email protected] _ .......... __________ ..... .,., _______ -_, ______________ ............. ,_ __ ............ ---·--·---...... _____ .. _ ......... ____ ,,, ______________ ., _____ _ From: Aaron Ford [mai!to:[email protected]] Sent: Tuesday, February 02, 2016 8:08 AM To: Childers, Natashia; Dietz, Meschelle; Herigon, Kathy; Gaston, Debra; Schreck, Susan; Boyd, Linda; Davis, Tracey R; Spear, Shana Cc: Temmen, Donna; Hammond, Samuel; Backes, Nicolle; Bill Kimmel; Sarah Gray; Darren Harding Subject: RJ Kool Ozone Contract Billing

To Whom It May Concern:

This e-mail is meant to inform each correctional facility that contains two (2) Aquawing Ozone Injection Systems hi their laundry that during the 2015 year, RJ Kool had a system billing glitch. Per the State of Missouri Contract C114164001 Amendment lt004, tine Item 001 states "Firm, fixed monthly price per system per facility Preventative maintenance services for the install~d Aqua wing Ozone Systems at various facilities as identified in Attachment 1" "EA $255". A system is defined as a complete ozone tower that contains its own model and serial number. During the 2015 year RJ Kool noticed the billing glitch around July in which the facilities that contained two (2) ozone systems were only being billed for one (1) .. Since several months had already passed, RJ Kool decided to let each of those facilities finish out the years contract billing in that manner. This e-mail is to inform those facilities affected that RJ Kool has repaired the glitch for the new 2016 contract and will be billing for "per system per facility".

We at RJ Kool sincerely apologize for the mistake and any inconveniences this may incur. Should anyone have any questions or concerns, please feel free to contact Aaron Ford.

Best Regards,

1

Backes, Nicolle

From: Stoll, Gary Sent: To:

Friday, January 22, 2016 1:37PM Palazzolo, Liz

Cc: Subject:

Backes, Nicolle; Borchelt, Laurie RE: RJ Kool C114164001

Right now alii have is an email. I'll get a signed letter on letterhead.

Gary Stoll, CPPB Purchasing Manager Missouri Department of Correcti (573)-526-6402

__ ,,..,.~ ....... ______ " ___________ .,, .... ____ .. ··---·····----···-----·------·----------..... ,., ____ ----·---·--····--·-From: Palazzolo, liz Sent: Friday, January 22, 2016 12:24 PM To: Stoll, Gary Cc: Backes, Nicolle; Borchelt, Laurie; Palazzolo, Uz Subject: RE: RJ Kool C114164001

Hi Gary- Send us what you have on the SFS nature of the generator and concentrator, and I think adding them to the contract makes sense. We'd probably re-advertise the addition.

Liz Palazzolo, OA DPMM Phone: 573-751-4885 Fax: 573-526-9816

From: Stoll, Gary Sent: Friday, January 22, 2016 10:54 AM To: Palazzolo, Uz Subject: Rl Kool C114164001

I had a discussion with someone in your office, I think probably Nicolle, about whether or not generator and concentrator replacement is included in the RJ Kool ozone preventive maintenance contract. I think the consensus on your end was that they were not. Prices that I am seeing for generators and concentrators are between $2800 and $6300 each, depending on the-size of the machine.

Since contract C114164001 is a single feasible source contract, and the generators and concentrators are single feasible source to RJ Kool, if I get the appropriate SFS documentation from RJ Kool, can generators and concentrators be added to contract C114164001? Or better yet, is the SFS documentation already on file sufficient to add the generators and concentrators?

The reason I am asking to add to the current contract is because it already has in it a per hour labor charge. Given the cost, you may have to advertise again. We are looking at approximately $38,000 in the not too distant future.

Gary Stoll, CPPB Purchasing Manager Missouri Department of Corrections (573)-526-6402

1

--

1

Single Feasible Source Purchase

Title: Aquawing Ozone System- Preventive Maintenance

Description: The State of Missouri desires to add a line item for the purchase of generators and conct:ntrators needed in the maintenance, repair or replacement of such for the Aquawing Ozone Systems in place at various Department of Corrections facilities to the contract for preventive maintenance on the Aquawing Ozone System from RJ Kool Company, who is the sole authorized distributor, repair, and service company for the system.

Contract Period: February 3, 2016 through February 2, 2017

Renewal Options: One (1)

Agency: Various State Agencies

Supplier: RJ Kool Company

Buyer: Nicolle Backes

Phone No: 573-751-5341

E-Mail: [email protected]

Advertising Required: Yes

Requisition No.: NR 931 YYY16708360

STATE OF MISSOURJ

CITY OF ST. LOUIS

AFFIDAVIT OF PUBLICATION

} s.s. Page 1 ofl

Before the undersigned Notary Public personally appeared Karle Clark on behalf of ST. WVIS DAILY RECORD who, being duly sworn, attests that said newspaper is qualified under the provisions of Missouri law governing public notices to publish, and did so publish, the notice annexed hererto, starting with the May 19, 1016 edition and ending with the Mil}' 19, 1016 edition, for a total of 1 publications:

05119/2016

~· 2016

The lbl!lon ofPII'clll!ing Is llldtlng SNied bids to bei'I!Celved 111 2:00 P.M. on lhe dales spdled bdow for Gllousqadesotlbe~of Mls5Durl. The speciflcati0115111i1J be ok*edon die h18nttat ht1pEI Jwww.moolb.IIIO.goY. ~lonsregdlg obt*lg~ catoa&may bedamd u. (573) 751-2387. RFPS311034101100m-Didrical

Acaptallce Tdlg, tJspec1lon, Miintenaemllep*06109/l6 liS theimttof the safe of

Mlss:lllt.IX1lslon of Fllrdli!ilg to ~each ofthefolowilgas• ingl! fa!ible source wlthcllt conpetJIIole bids. If supplels elist o1her1MI theonesiltndfltd,plaw ~ (S71l 751-2387 nnedll •. 1. AquMing ~-Systan-PrMn

tiw Malnllnance suppled by Rllool ~2.Supportstltm!ly Scale (iS}~byknetQR~ of~ and DMiopnl!lltil Jlsalllllfes !MIOOJ 110107750lyMay19,2016

02/02/2017

ADD r.:I..'tt InK 006: I!'IRH I!'IXDI t'ISCOC!fr orr •::oRRCIT I!AI'IOn.cnrata • 5 Ll ST PRl C1: lOR

eDIE~ Jollt) ~~· 2ot

.. PURCHASING CONTRACT AMENDMENT ROUTING GUIDE

Revised 08Jl7/15 c \ \4\ LJ4co \ AJ# oo S

RENBWAL: ____ PERIODOF ___ -,--__ TOTAL Renewal- %Increase Cost Savings Renewal- $ Increase Cost Savings Renewal- W/0 Increase SFS Renewal - Prices In Original Contract SFSRenewal- Price;; Not in Original Contract

Performance Security Deposit: $ ____ __;_ __

Surety Bond: $ ______ _

Annual Wage Order Number:

~u::;;;~'""~;:;;~::---------------1 Annual Wage Order Date: ""''•""'""' PERIOD:_____________ County(ies):. _______________ _

Extension- 30-Day Termination Extension - $ Increase Extension- W/0

••

Cost Savings

~- • - : ~ < - - 'f: ~~ • I '• -.:. -;~ ~ i ,_ ~ •' • I ; ~ • - ~ - - -

__ - - • ~ ::- • -. "'. , 1• I l , ; , ' -

Other Instructions:--------------

.nn_ 3(24 n.rL 3/z..4 ~ 3

'a~ nn_

~

_nh_ '?:>ft..4 ~ 3tt.t.j

NOTICE OF CONTRACT RENEWAL

o1z ;A~Jul/ CONTRACT NUMBER

C114164001

AMENDMENT NUMBER

004

REQUISITION NUMBER

NR931 YYY16708180

CONTRACTOR NAME AND ADDRESS

RJ Koo1 Company 234 W 12th Avenue North Kansas City, MO 64116

State Of Missouri OOice Of Administration Division Of Purchasing

POBox809 Jeffersoa City, MO 65102-0809

http:/ I oa.mo .gov /purchasing

CONTRACT TITLE

Aquawing Ozone System - Preventive Maintenance

CONTRACT PERIOD


VENDOR NUMBER

4209839120 2

STATE AGENCY'S NAME AND ADDRESS

State ofMissouri Various State Agencies

ACCEPTED BY TilE STATE OF MISSOURI AS FOLLOWS:

Contract Cll4164001 is hereby amended pursuant to the attached amendment #004, dated 11/19/2015.


Nicolle Backes Email: [email protected] Phone: (573) 751- 5341 fax: (573) 526-9816

SIGNATURE OF BUYER DATE

Nl(~~L~Q \\/I C\ I J\5 DIRECTOR OF PURCHASING

~~

8164742141

STATE OF MISSOURI OFFICE OF ADMINISTRATION DIVISION OF PURCHASING (PURCHASING) CONTRACT RENEWAL

10:54:51 11-19-2015

AMENDMENT NO.: 004 CONTRACT NO.: C114164001

REQ NO.: NR 931 YYY16708180 BUYER: Nicolle Backes

TITLE: Aqua wing Ozone System- Preventive Maintenance ISSUE DATE: 11/16/2015

PHONE NO.: (573) 751·5341 E-MAIL: [email protected]

TO: RJ Kool Company 234 W 12'h Avenue North Kansas City, MO 64116

RETURN AMENDMENT BY NO LATER THAN: 11/20/2015 AT 5:<10 PM CE.i.~TRAL TIME

RETURN AM.ENDMENT TO TWE DIVISION 01-' UURCHASING (PURCHASING) BY E-MAIL. FAX, OR MAIUCOURIER:

r.::~f.Atf~E!i~~~!~!~j:Q;::::::~~:I·i'1~!JiiC.ilaik"~·®o~:~1~ioi~::~:~:~::::=:::~~::~::~~:::=:::::~~~~:::::::::::~::::::~:::::::::::=~:::::~:~l i FAX TO: i (573) 526-9816 ;

LM.:!~~:!2:~=:~:~::~:::::~~=:~~:~::::::~I!.Y.~£'A~~!~9.;.i~Q~:~~;]!~~~J.~ff.~!.~2~:fi!:Y;:M~J$.~~;9~~:::~~:::~:::::::::~] i COURIER/DELIVER TO: j PURCHASING, 301 West High Street, Room 630, .Jefferson City, Mo 65101- ~ i_ .................. - ............... - .......... - ............... -..!.)?.!.7. ............ -............................ -............................................................................. _ .. _______ , . .J

DELIVER SUPPLIES/SERVICES FOB (Free On Board) DESTINATION TO THE FOLWWING ADDRESS:

I


SIGNATURE REQUIRED

CITY, :<TA l'K. T.IP I.:OIJt:

l'AXI'.I. n:Jt 1D lTINil'\'l't: CCitf.C.K (I!'IJ(l

FEIN _ SSN 4209839120 2

_ l'artn .. :rshlp _ Slllc Propricllll' _II(S Tax-f!.~~'lll]lt

mu:

2/4

State of Missouri 5735269816 11/19/2015 10:39AM Pg 02/0~

8164742141 10:55:37 11-19-2015

c 114164001-004 Page2

AMENDMENT #004 TO CONTRACT Cll4164001

CONTRACf TITLE: Aquawing Ozone System -Preventive Maintenance

CONTRACT PERIOD: February 3, 2016 through February 2, 2017

The State of Missouri hereby exercises its option to renew the above-referenced contract.

The contractor shall indicate on the attached p1icing page(s) the titm tixed p1ices for the above contract period. Any price increase quoted must not exceed the maximum percentage increase stated in the contract (2.5% Increase). The contractor shall understand and agree if the contractor responds with any renewal period pricing increase, such increase may result in a justification request or in the state conducting a new procurement process rather rhan aacepting che conrmotor's proposed renewal opcion JDricing.

All other terms, conditions and provisions of me contract shall remain the same and apply hereto. The contractor shall sign and return this document, along with completed pricing, on or before the date indicated.

The contractor's failure to complete and return this documem shall not stop the action specitied herein. If the contractor fails to complete and return this document prior to the return date specitied or the effective date of the contract period stated above, whichever is later, the swte may renew the contract at the same price(s) as the previous conrract period or at the price(s) allowed by the contract, whichever is lower.

3/4

State of Missouri 5735269816 11/19/2015 10:39AM Pg 03/0~

8164742141 10:56:03 11-19-2015 4/4

CJ 14164001-004 Page3

PRICING PAGE

LINE ITEM MANDATORY SPECIFICATION~ UNIT PRICE .:,v

001 CIS Code: 93400 EA $£5<; Maimenance!Repair Services Fi.•m. fixed monthly price per system per facility Preventive maintenance services for the installed Aquawing Ozone Systems at various facilities as identified in Alta<:hment I

002 CIS Code: 93400 HR (~9~ Maintentuu:e/Repair Servi1.:es Firm, fixed p1ice per hour tor labor Normal business hours 8AM- 5PM Monday through Friday

003 CIS Code: 93400 HR $N/A Mainrenance/Repair Service ... Firm, fixed price per hour for labor After business hours Monday through Friday

004 CIS Code: 93400 HR $N/A Maintenam:e!Rcpair Services Firm, fixed price per hour for labor Weekends SaMday and Sunday

005 CIS Code: 93400 PCNT 10% Mainlenance/Repair Services Firm. fixed discoum off current manufacturer's list price for parts and suppli~

State of Missouri 5735269816_ 11/19/2015 10:39AM Pg 0~/04

State of Missouri

OFFICE OF ADMINISTRATION Division of Purchasing and Materials Management


The following documentation consists of additional contract amendment documentation. The additional contract amendment · documentation is not a part of the official contract ·amendment, but provides supporting information for the official contract amendment.

Backes· Nicolle

From: Hammond, Samuel Sent: To:

Thursday, November 19, 2015 11 :42 AM Backes,· Nicolle

Subject: RE: C114164001~04

The Department approves this pricing. Please proceed. Thanks

_ ... ,~--.. -----·<··---·''·-··-·''-····~···--..·------·------·. --···~·-···-·· ---~--·- ---~ ------- -·-·· "· -------·· .. ~ ..... ----------... ~·-···---.. ·-----·-· _____ ......... ., ____ , ___ ,_ .. _

From: Backes, Nicolle Sent: Thursday, November 19, 2015 11:33 AM To: Hammond, Samuel Subject: Cl14164001-004

Good morning,

The contractor was allowed to take a 2.5% increase. The contractor chose to take a 2% increase on line item 001 and keep the remaining line items the same as the original contract period. Attached is a spreadsheet detailing each line item.

Please advise if the agency approves the proposed pricing.

Thank you.

Nicolle Backes Buyer II State of Missouri. Office of Administration Division of Purchasing 301 West High Street, Room 630 Jefferson City, Missouri 651 Ol Phone: (573) 751-5341 Fax: (573) 526-9816 nicolle .backes@oa .mo.gov

1

Backes, Nicolle

From: Sent: To:

Bill Kimmel [bkimmel@~ko9l.com] Thursday, November 19,20151:14 PM Backes, Nicolle

Subject: RE: C114164001~004

Okay- so what exactly are you looking forward from me? We have had wage increase, health insurance increases, parts price increases.

Bill Kimmel I President RJ KOOl COMPANY

[email protected]

Desk: (800) 345-4551 ext. 102

Cell: (816) 550-0785

Fax: 816-778-8874

COMPANY 234 W. 121~ Ave, N. Kansas City, MO 64116

From: Backes, Nicolle [mailto:[email protected]} Sent: Thursday, November 19, 2015 1:12 PM To: Bill Kimmel <[email protected]> Subject: RE: C114164001-004

The price is the same as last year, but the state bases the increase off of the original contract pricing.

Nicolle Backes Buyer II State of Missouri, Office of Administration Division of Purchasing 301 West High Street. Room 630 Jefferson City, Missouri 651 01 Phone: (573) 751-5341 Fax: (573) 526-9816 [email protected]

From: Bill Kimmel [mailto:[email protected]] Sent: Thursday, November 19, 2015 1:11PM To: Backes, Nicolle Subject: RE: C114164001-004

Nicolle,

I apologize but I thought that was the same price as last year.

1

··1J .. OL

COMPANY

Bifl Kimmel I President

RJ KOOL CoMPANY

[email protected]

Desk: (800) 345-4551 ext; 102

Cell: (816) 550-0785

Fax: 816·778-8874

234 W. 1ih Ave, N. Kansas City, MO 64116

From: Backes, Nicolle [mailto:[email protected]] Sent: Thursday, November 19, 2015 11:34 AM To: Bill Kimmel <[email protected]> Subject: C114164001-Q04

Good morning,

Can you please submit some form of documentation supporting the increase on line item 001 requested for contract

C114164001 with the State of Missouri.

Thank you.

Nicolle Backes Buyer II State of Missouri. Office of Administration Division of Purchasing 301 West High Street, Room 630 Jefferson City, Missouri 65101 Phone: {573) 751-534' Fax: (573) 526-9816 nicolle .backes@oa .mo.gov

!'OR AQUANlNG OZONE SYSTD!-PREVDTIVJ: .MA.mn:NANCE C1Hl6400l

CONTlU\CT EXl'llUJION DAYE: 02/02/2016 CONTRACT RENE~ P£RIOD: 02/03/2016 - 02/02/2017

PURCHASING CONTRACI' AMENDMENT ROUI'ING c 1141Le400l A# 004-Revised 08117/IS

$. ______ _

Renewal- % Increase __ Cost Savings Renewal-$ Increase . E'vings Renewai-W/Olnaease. ~:"' SFS Renewal- Prices In Ori .

$. ______ _

SFS Renewal- Prices Not in Original Contract

Cost Savings

~ ~ -AD- ~ ~ -·--...on_ ~ ~ ---....D.CL· -









CONTRACT NUJ\·ffiER

C114164001

AMENDMENT NUl\ffiER

002

REQUISITION NUl\ffiER

N/A

NOTICE OF CONTRACT RENEWAL

State Of Missouri Office Of Administration

Division Of Purchasing And Materials Management POBox809

Jefferson City, MO 65102-0809 http://oa.mo.gov/purchasing-materials-management

CONTRACT TITLE

Aquawing Ozone System- Preventive Maintenance

CONTRACT PERIOD


VENDOR NUJ\IDER

4209839120 2

CONTRACTOR NAME AND ADDRESS STATE AGENCY'S NAME AND ADDRESS

RJ Kool Company State of Missouri 234 W 121

h Avenue Various State Agencies North Kansas City, MO 64116

ACCEPTED BY THE STATE OF MISSOURI AS FOLLOWS:

Contract Cll4164001 is hereby amended pursuant to the attached amendment #002, dated 2/10/2015.


Nicolle Backes Email: [email protected] Phone: (573)751- 5341 Fax: (573) 526-9816


,)_)(()f.Po ·g6\<:k~· '2/1'1/ JC~ ...... , . -.. :>

DffiECTOR OF PURCHASING Al'ID i\L\TERIALS i\IANAGEi\IENT

~~

STATE OF MISSOURI OFFICE OF ADMINISTRATION DMSION OF PURCHASING AND MATERIALS MANAGEMENT (DPMM) CONTRACT RENEWAL

AMENDMENT NO.: 002 CONTRACT NO.: C114164001 TITLE: Aqua wing Ozone System- Preventive Maintenance ISSUE DATE: 1/5/15

TO: RJ Kool Company 234 W 121• Avenue North Kansas Cityt MO 64116

REQNO.:N/A BUYER: Nicolle Backes PHONE NO.: (573) 751-5341 E-MAIL: [email protected]

RETURN AMENDMENT BY NO LATER THAN: Ol/15/15 AT 5:00PM CENTRAL TIME

ltET~R~ AMENDMENT TO THE DIVISION OF PURCHASING AND MATERIALS MANAGEMENT (DPMM) BY E-MAIL, FAXt OR MAIUCOURIER:

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DELIVER SUPPLIES/SERVICES FOB (Free On Board) DESTINATION TO THE FOLLOWING ADDRESS:


SIGNATURE REQUIRED

TAXPA YI!R IDJTINl TVP£ !CH,CK ONEl

~IN _SSN

_ Partnellhlp _ Sole Proprietor _IRS Tl!li·Exempl

C114164001-002 Page2


CONTRACT TITLE: Aquawfng Ozone System - Preventive Maintenance

. CONTRACT PERIOD: February 3, 2015 through February 2, 2016

The State of Missouri hereby exercises its option to renew the above-referenced contract.

The contractor shall indicate on the auached pricing page(s) the frrm fixed prices for the above contract period. Any price increase quoted must not exceed the maximum percentage increase stated in the contract (2.5% Increase). The contractor shall understand and agree if the contractor responds with any renewal period pricing in?fi~l~· ~u~h inprFSS~ may result in a justification request or in the state conduoting a neW! procutemene process rather tnan accepting the contractor's proposed renewal option pricing.

All other terms, conditions and provisions of the contract shall remain the same and apply hereto. The contractor shall sign and return this document, along with completed pricing, on or before the date indicated.

The contractor's failure to complete and return this document shall not stop the action specified herein. If the contractor fails to complete and return this document prior to the return date specified or the effective date of the contract period stated above, whichever is later, the state may renew the contract at the same price(s) as the previous contract period or at the price(s) allowed by the contract, whichever is lower.

c 114164001-002 Page3

PRICING PAGE

LINE ITEM MANDATQRY SPECIFI~TIONS UNIT PRICE

001 CIS Code: 93400 EA $JS5-UJ Maintenance/Repair Services Firm, fixed monthly price per system per facility Preventive maintenance services for the installed Aquawing Ozone Systems at various facilities as identified in Attachment 1

$ 09 e7P-002 CIS Code: 93400 HR Maintenance/Repair Services Firm, fixed price per hour for labor Normal business hours SAM - 5PM Monday through Friday

003 CIS Code: 93400 HR $N/A Maintenance/Repair Services Firm, fixed price per hour for labor After business hours Monday through Friday

004 CIS Code: 93400 HR $NIA Maintenance/Repair Services Finn, fixed price per hour for labor Weekends Saturday and Sunday

005 CIS Code: 93400· PCNT 10% Maintenance/Repair Services Firm, fixed discount off current manufacturer's list price for parts and supplies

CO~TRACT NUMBER

C114164001

AMENDME~T NUMBER

001

REQUISITION NUMBER

N/A

• -NOTICE OF CONTRACT AMENDMENT

State Of Missouri Offi~e Of Administration

Division Of Purchasing And Materials Management POBox809

Jefferson City, MO 65102-0809 http://content.oa.mo.gov/purchasing-materials-management

CONTRACT lTILE

Aquawing Ozone System- Preventive Maintenance

CONTRACT PERIOD


VENDOR ~UMBER

4209839120 2

CONTRACTOR NAME AND ADDRESS STATE AGENCY'S ~AME AND ADDRESS

RJ Kool Company State ofMissouri 234 W 12111 A venue Various State Agencies North Kansas City. MO 64116

ACCEPTED BY THE STATE OF MISSOURI AS FOLLOWS:

Contract C114164001 is hereby amended pursuant to the attached amendment #001, dated 08/05/2014.


Nicolle Skaggs Email: [email protected] Phone: (573) 751-5341 Fax: (573) 526-9816


AJ;r~ Skctqql) 8/~/14 DIRECTOR OF PURCHASL"'G AND MATERIALS MANAGEMENT

~~

'

• STATE OF MISSOURI OmCE OF ADMINISTRATION DMSION OF PURCHASING AND MATERIALS MANAGEMENT (DPMM) CONTRACT AMENDMENT

AMENDMI!:NT NO.: OOJ CONTRACl' NO.: Cll4164001

REQNO.:NIA

TITLE: Aquawing Ozone System- Preventive Maintenance ISSUE DATE: 0713112014

BUYEil: NieoJle Skaags PHONE NO.: (573) 751-5341 E-MAIL: [email protected]

TO: RJ Kool Company 234 W 12"' Avenue North Kansas City, MO 64116

RETURN AMENDMENT BY NO LATER TIIAN: 0&10812014 AT 5:90PM CENTRAL TIME

Dl1Jitiif .lliiDIJitDIT TO '!liB DIVUJW (JIItJilf:adDIG AMI MA.'ID'IJ.& II.UY.GDIDT (DIIOI) H BY E-MAIL, FAX, OR MAII.ICOURIER:

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DELIVER SUPPUESISERVICES FOB (Free On Board) DESTINATION TO 11IE FOLLOWING ADDRESS:


SIGNATIJRE REQUIRED

UCAL NAME OF II'ITITYIII'IDIVlDUALflLID Willi IRS J'OII11115 TAX m NO.

IRS fORM IM MAIIJl'IG 4DDitEIIS

Cl1Y, STA Tl:, Z8' <:011£

4209839120 2

C114164001-001

CONIRACT TITLEi

CONTRACI' fEBIOD:


Aquawing Ozone System - Preventive Maintenance


The State of Missouri hereby amends paragraph 3.2.1 (c) in the above referenced conttact as follows:

Page2

AS STATED: Provide and install semi-anJJuaUy at the contractor's expense, replacement squeeze tubes for the chemical dispensing system;

CHANGED TO: In coordination with the state contract(X" for ozone laundry chemicals, the contractor shall replace squeeze tubes for the chemical dispensing system at no additional cost to the state on a semi-annual basis.

All other tenns, conditions and provisions of the contract as modified by subsequent amendments, including all prices and percentage discounts, shall remain the same throughout the above contract period and apply hereto.

The conaractor shan sign and return this amendment by the dale indicated on Page 1.

State of Missouri

OFFICE OF-ADMINISTRATION Division of P·urc~~sing and-Materials Manageme~t

. .


. . The foUowing documentation. consists of additional contract amendment documentation. The addrtionai contract amendment documentation is not a part of the official contract amendm_ent, but provides supporting information for the offiCial contract amendment.

Jeremiah W. (Jay) Nixon Governor

Doug Nelson Commissioner

TO:

FROM:

DATE:

RE:

State of Missouri OFFICE OF ADMINISTRATION

Division of Purchasing and Materials Management 30 l West High Street, Room 630

Post Office Box 809 Jefferson City, Missouri 651 02-0809

(573) 751-2387 FAX: (573) 526-9815 TID: 800-735-2966 Voice: 800-735·2466

htt_p://content.oa.mo .gov/purchasing-materials-management

File CII4164001

Nicolle Skaggs, Buyer ~\S

July 31, 2014

Amendment #00 1 to Contract C 114164001

Karen S. Boeger Director

Pursuant to discussions between various state agencies. the contractor (RJ Kool Company) for the Preventive Maintenance of the Aquawing Ozone System and the current contractor (Swisher) for ozone laundry chemicals. the State of Missouri is amending contract C 11416400 1 by modifYing paragraph 3 .2.1 (c) requiring RJ Kool Company to work in coordination with Swisher to replace squeeze tubes for the chemical dispensing system at no additional cost.

C114164001 was established as a single feasible source procurement. It is in the best interests ofthe State of Missouri to amend the contract C 11416400 1 with RJ Kool Company.

----------

· Skaggs, Nicolle

From: Palazzolo, Liz Sent: Friday, July 25, 2014 10:52 AM To: Cc:

Schmidt, Tom; Baldwin, Tom; Stoll, Gary; Forck, Chris Skaggs, Nicolle

Subject: RE: Rj Kool

OK -I wanted an answer and this is it. Thanks

Liz Palazzolo- DPMM Commodities 573-751-4885 FAX: 573-526-9816

From: Schmidt, Tom Sent: Friday, July 25, 2014 10:44 AM To: Baldwin, Tom; Palazzolo, liz; Stoll, Gary; Ford<, Chris Cc: Skaggs, Nicolle Subject: RE: Rj Kool

I would leave it in the RJ Kool contract to ensure they look at I maintain the feed lines to the laundry equipment.

If you want indicate the two vendors coordinate to ensure the pumps I lines are maintained.

Tom Schmidt, CEM FMDC Energy Management Office - Disaster Response Unit, Facility Operations Manager OA - Facilities Management, Design & Construction Phone: (573) 751 - 0920 E-mail: [email protected] *********************** CONFIDENTIALITY STATEMENT: This e-mail and any attachments are intended only for those to which it is addressed and may contain information which is privileged, confidential and prohibited from disclosure and unauthorized use under applicable law. If you are not the intended recipient of this e-mail, you are hereby notified that any use, dissemination, or copying of this e-mail or the information contained in this e-mail is strictly prohibited by the sender. If you have received this transmission in error, please return the material received to the sender and delete all copies from your system.

from: Baldwin, Tom Sent: Friday, July 25, 2014 10:24 AM To: Palazzolo, liz; Stoll, Gary; Forck, Chris; Schmidt, Tom Cc: Skaggs, Nicolle Subject: RE: Rj Kool

Hi liz Though we have discussed this by phone, I wanted to give you a written reply as well. As to the laundry chemical dispensing system: MVC homes do not own the equipment. It is provided by the chemical vendor. Therefore, our position is that the chemical vendor I equipment owner is responsible for maintenance, service and repair.

1

As to.the ozone equipment: the state owns that equipment and RJ Kool is J was the authorized Aqua Wing service

· company. If that is still true, they should be responsible for the service, maintenance, repair as described by contract but NOT for the laundry dispensing equipment owned by another company.

Hope that answers your inquiry. If not... .. call collect!

From: Palazzolo, Liz Sent: Friday, July 25, 2014 9:05 AM To: Stoll, Gary; Baldwin, Tom; Forcl<, Chris; Schmidt, Tom Cc: Skaggs, Nicolle Subject: RE: Rj Kool Importance: High

Hi again- No one has responded to this note. I'm going to have Nikki amend the RJ Kool contract to pull-out maintenance on the chemical dispensers unless someone tells me not to by Noon today. Thanks

Liz Palazzolo - DPMM Commodities 573-751-4885 FAX: 573-526-9816

From: Palazzolo, Liz Sent: Wednesday, July 16, 2014 8:23AM To: Stoll, Gary; Baldwin, Tom; Forck, Chris; Schmidt, Tom Subject: FW: Rj Kool

HI- !'m drafting the new RFP for the ozone laundry chemical and warewash chemical contract Swisher holds. Last time I put the RFP together I had language in it addressing the possibility of RJ Kool's contract being changed to not include dispenser maintenance. The reason being is that the checmicals contractors are required to provide dispensers and maintain them. Don Karl with Ecolab recalls that the stated owned several dispensers, and for that reason RJ Kool was required to maintain the dispensers and tubes, but there may be a facility that doesn't own its dispensers.

I'd like to put an accurate requirement into the new RFP. Do you know if the state owns all the chemical dispensers on your ozone laundry wash machines and dishwashers, or does the chemicals vendor (Swisher) provide them and maintain them? Actually I don't know how the system can be calibrated correctly if the chemicals vendor doesn't maintain the dispenser, right? It would matter for ware washing {because RJ Kool isn't involved for ware washers).

What's the situation?

Liz Palazzolo- DPMM Commodities 573-751-4885 FAX: 573-526-9816

From: Karl, Donald [mailto:[email protected]] Sent: Tuesday, July 15, 2014 7:11 PM To: Palazzolo, Liz Subject: RE: Rj Kool

Good question liz. Where the state owns the dispensing equipment, which I think is at every facility, this is/was RJ's responsibility. There might be one facility out there that equipment is not owned by the state .... l don't recall which facility. In the case where the vendor owns the equipment, the tubing is checked and replaced by the vendor. This is

standard in the industry.

2

So,, i'1 the case of your solicitation, you probably should keep that language that should say something to effect that if . equipment is state owned, the equipment maintenance is covered by the RJ contract ... but if there is equipment needed,

the vendor shall supply, service, and repair such equipment. This covers all your bases.

Let me know if that clears up your question? Don

Donald Kar1 Sr Corporate Account Manager. Institutional ECOLAB 12825 Flushing Meadows Drive Suite 100, St. Louis. MO 63131 T 314800.0152 C 913.522.1253 F 651306.5202 E .D9n~.l!! .. K.;wb:t.;.~.P.litb~~!~l!l

From: Palazzolo, liz [mailto:[email protected] Sent: Tuesday, July 15, 2014 3:51PM To: Karl, Donald Subject: Rj Kool

HI Don- Here's a challenge for Ecolab's memory. When Ecolab held the contract for the laundry chemicals used in the ozone laundry washers, what do you hear about RJ Kool's role? I have just reviewed their contract and it still includes a requirement where they inspect and replace tubing on the dispensing equipment for the ozone laundry wash machines. This is also a requirement in the rebid I'm developing. When Ecolab had the contract, who actually inspected and replaced tubing on the chemical dispensers?

liz Palazzolo- DPMM Commodities 573-751-4885 FAX: 573~526-9816

CONFIDENTIALITY NOTICE: This e-mail communication and any attachments may contain proprietary and privileged information for the use of the designated recipients named above. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message.

3

• . DPMM CONl'RACT AMENDMENT ROUTING GUIDE

RENEWAL: PERIOD OF TOTAL Renewal-% Increase Cost Savings Renewal - $ Increase Cost Savings Renewal- W/0 Increase SFS Renewal- Prices ln Original Contract SFS Renewal- Prices Not in Original Contract

Performance Security Deposit:

Surety Bond:

Annual Wage Order Number:

$. _______ _

$. _______ _

Annual Wage Order Date: l""""rr~rrf.fm~~~r;P;;;E:;,RI:;u;;O:r;D;:-: ~===========================--1 County{ies):. ________________ _

Extension- 30-Day Termination Extension - $ Increase Extension- W/0

Revised May 22, 2013

__ Cost Savings O~rlnstructiom: ___________________ __

_lli__ ;r3l ~ !M___ ~ 715.1 ~ ..?!M_

Nfr_ ... ~\S 7/~t ..tn_ '1/~!

7131



















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