JHEP WP 1 Management and Coordinationjpi-ch.eu/...WP1-Management-Coordination-MIBACT.pdf · JHEP 5th Meeting Rome, 24 October 2013 . 7 Amounts ALREADY transferred According the CA

www.jpi-culturalheritage.eu 1

JHEP Coordination Action in support of the implementation

of a Joint Programming Initiative (JPI) on Cultural Heritage and Global Change:

a new challenge for Europe

JHEP – WP 1 Management and Coordination 5th meeting

Roma, 24 October 2013

Patrizia Bianconi – JHEP Project Management

JHEP 5th Meeting Rome, 24 October 2013


DISTRIBUTION OF THE FINANCIAL

CONTRIBUTION

Expected EC grant per partner

General Conditions

Procedures for Transfer of Funds

Amounts to be transferred



JHEP PARTNERS BUDGET

No.

Part.

Beneficiaries

Co.

month/man

Personnel costs

Travel

and subsist

ence

OTHER DIRECT COSTS

Total

direct other cost

Total direct cost

Indirect costs

TOTAL

Operational costs

JHEP Meetin

g

GB Meetin

g

EB Meetin

g

SC Meetin

g

AB Meeting

Workshop (X4)

P1. MIBAC IT 84,33 481.800,00 31.750 52.000 14.000 96.000 35.000 36.000 18.000 251.000 764.550 53.518,50 818.068,50

P2. AHRC UK 57,00 227.700,00 8.750 5.000 14.000 7.000 36.000 20.000 80.000 316.450 22.151,50 338.601,50

P3. RCE NL 31,00 85.700,00 8.750 14.000 7.000 20.000 41.000 135.450 9.481,50 144.931,50

P4. RPF CY 10,00 40.000,00 7.000 14.000 7.000 21.000 68.000,0 4.760,00 72.760,00

P6. MCC FR 18,00 90.000,00 7.000 14.000 7.000 21.000 118.000,0 8.260,00 126.260,00 P7. HC IE 62,00 210.000,00 7.000 70.000 14.000 7.000 40.000 131.000 348.000,0 24.360,00 372.360,00

P8. BELSPO BE 14.000 7.000 21.000 21.000,0 1.470,00 22.470,00

P9. MSHE PL 14.000 7.000 21.000 21.000,0 1.470,00 22.470,00

P10

. ANCS RO 14.000 7.000 21.000 21.000,0 1.470,00 22.470,00 P11

. MESCS SI 14.000 7.000 21.000 21.000,0 1.470,00 22.470,00

P12. MINECO ES 4,00 11.800,00 1.750, 14.000 7.000 21.000 34.550,0 2.418,50 36.968,50

Total 266,30 1.147.000 72.000 125.000 14.000

236.000

105.000 72.000 18.000 80.000 650.000 1.869.002 130.830 1.999.830,00



Expected EC grant total per partner after

amendment

IT MIBAC 818.068,50

UK AHRC 338.601,50

NL RCE 144.931,50

CY RPF 72.760,00

FR MCC 126.260,00

IE HC 372.360,00

BE BELSPO 22.470,00

PL MSHE 22.470,00

RO ANCS 22.470,00

SI MESCS 22.470,00

ES MINECO 36.968,50



General Conditions

The financial contribution of the European Commission to the

Project shall be distributed to the Partners by the Coordinator

according to:

the Consortium Budget as included in the Grant

the approval of reports by the European Commission,

and

the schedule of transfer of funds specified in the Grant,

according to the rules specified in section 3.3.7.



Procedures for Transfer of Funds

After receiving the EC grant, the Coordinator shall:

notify the Partners of the date and composition of the

amount transferred to its bank account, giving the relevant

references.

transfers of funds to Partners will be handled according

to the schedule to be shown.

In no case during the period corresponding to Transfer of

funds, the total funding received by each Beneficiary may

exceed 85% of the maximum EU contribution (100% - 5%

Guarantee fund -10% Retention).



Amounts ALREADY transferred

According the CA (I)

1. Pre-financing:

Amount to be received by the Commission =

61,67% of the total amount = 1.233.295,15 Euro

Upon receipt by the Coordinator of the pre-financing from

the Commission, the Coordinator shall distribute the

shares for Reporting Period 1.

Each Partner already received the 25% of its share

immediately after the reception of the Pre-Financing

from the Commission.



Amounts to be transferred

According the CA (II)

2. Pre-financing:

After receiving the Internal Report at month 9, the Coordinator

provided the Partners with an additional pre-financing, equal to

the amount spent by each Partner in the first 9 months.

If a Partner spends more than 25% of its share before Month 9,

it will submit to the Coordinator an additional Internal Report,

and it will immediately receive the additional 25% of Pre-

financing. The same rule will be applied at months 18 and 27,

until the total amount of Pre-financing will be distributed to the

Partners, according to their share.



Amounts to be transferred following 9 month

internal financial reporting


Coordination Management Other Total

EXPECTED

EC GRANT

Total funding

during the

project (85%)

MAX Advance

Payment from

UE (61%)

Advance

Payment

Month 0

(25%)

Amounts

accounted at

9 months

Amount you

received at 9

months

Amounts

accounted

at 18

months

1 MIBAC IT 450.100,00 460.450,00 0,00 910.550,00 818.068,50 695.358,23 481.704,37 195.275,00 313.737,09

2 AHRC UK 361.740,00 18.000,00 0,00 379.740,00 338.601,50 287.811,28 184.103,45 74.632,50 65.224,27 65.224,27 146.295,94

3 RCE NL 147.919,20 14.620,80 0,00 162.540,00 144.931,50 123.191,78 64.667,16 26.215,00 40.382,99 40.382,99 47.452,36

4 RPF CY 68.400,00 13.200,00 0,00 81.600,00 72.760,00 61.846,00 44.871,09 18.190,00 11.047,89 11.047,89 31.183,31

5

TUBITA

K TK 0,00 0,00 0,00 0,00 0,00 0 81.163,89 0 0 0,00

6 MCC FR 127.200,00 14.400,00 0,00 141.600,00 126.260,00 107.321,00 77.864,54 31.565,00 2.288,65 2.288,65 31.302,07

7 HC IR 401.071,20 16.528,80 0,00 417.600,00 372.360,00 316.506,00 229.634,41 93.090,00 67.680,17 67.680,17 141.875,78

8 BELSPO BE 25.200,00 0,00 0,00 25.200,00 22.470,00 19.099,50 13.857,25 5.617,50 1.522,71 1.522,71 4.123,31

9 MSHE PL 25.200,00 0,00 0,00 25.200,00 22.470,00 19.099,50 13.857,25 5.617,50 0 0 370,43

10 ANCS RO 25.200,00 0,00 0,00 25.200,00 22.470,00 19.099,50 13.857,25 5.617,50 721,009 721,009 757,46

11 MESCS SI 25.200,00 0,00 0,00 25.200,00 22.470,00 19.099,50 13.857,25 5.617,50 2.808,30 2.808,30 5.395,61

12 MICINN ES 39.300,00 2.160,00 0,00 41.460,00 36.968,50 31.423,23 13.857,25 5.617,50 3.954,41 3.954,41 4.883,76

TOTAL 1.696.530,40 539.359,60 0,00

2.235.890,

00 1.999.830,00


Amounts to be transferred (III)

3. Interim payment:

Following the approval of Reporting Period 1 from the

Commission.

Amount to be received by the Commission =

actual costs of partners = ??????? Euro

The distribution of the Interim Payment to the Partners will

be based on the actual costs documented by the Partners

in their Internal Reports, until a maximum amount of 85%

of their share.



Internal PERIODIC TECHNICAL

REPORTS FOR

WPs and TASKs LEADERs

Operative commencement date of the contract : 01 October 2011

1st Report (within 60 days) 30 June 2012

2nd Mid-Term Assessment report to EUROPEAN COMMISSION

(within 60 days) 31 March 2013

3th Report (within 60 days) 31 December 2013 FINAL PROJECT REPORT

(within 60 days) 30 September 2014



PERIODIC ADMINISTRATIVE REPORTS

FOR ALL PARTNERS

• 30 June 2012 – Internal Adm. Report

• 31 March 2013 (within 60 days) - 1° ADMINISTRATIVE REPORTING TO EC

• 31 December 2013 – Internal Adm. Report

• 30 September 2014 (within 60 days) - FINAL ADMINISTRATIVE REPORTING


www.jpi-culturalheritage.eu

The Periodic Administrative Report is composed of 2 different documents :

Financial Statements FORM C

and

Use of resources table


FOR ALL PARTNERS



ATTENTION !!!!

Now the ‘Use of resources’ table is no longer part of the periodic report but has been integrated into the online FORM C.

This is a technical change only, not a change in the concept!

The same data will have to be provided


FOR ALL PARTNERS



CONTENTS OF USE OF RESOURCES:

The 'resources' tables provide information on the reported costs in the columns "Work Package", "Explanation" and "Cost".

Personnel costs are to be detailed by specifying at least the number of person months for each category of

personnel.

All subcontracting costs are to be described.

Other direct costs are to be divided into the subcategories durable equipment, travel costs, consumables and other.


FOR ALL PARTNERS


www.jpi-culturalheritage.eu JHEP 5th Meeting Rome, 24 October 2013

www.jpi-culturalheritage.eu JHEP 5th Meeting Rome, 24 October 2013


Travel costs:

Who travel ?

When ?

Where ?

Travel costs for Mangment: GB meeting, StC meeting

Travel costs for Coordination: WP travel, JPI-Co Work meeting,..

…catering, printing, etc

CONTENTS OF USE OF RESOURCES

OTHER COSTS


www.jpi-culturalheritage.eu 2nd Meeting

Rome, 22nd March 2012


IN ADDITION TO THE ELECTRONIC SUBMISSION

signed paper originals in 2 copies

must be sent to the Coordinator

- The Forms CThey must be the print-outs of the electronic Forms C. They may not show any watermarks. This is why the Forms C should not be printed until they have been submitted electronically to the Commission by the coordinator

- The Certificates on the Financial Statements, if required.


FOR ALL PARTNERS



SCHEDULE OF NEXT PROJECT MEETINGS



NEXT PROJECT MEETINGS

2nd HERITAGE PLUS Meeting = 26 March 2014

JHEP StC Meeting = 27 March 2014

JPICH GB Meeting = 28 March 2014

will be in Rome




3th Meeting Rome, 18 October 2012


1st day – Work Package Groups Meeting = It’s an

operative meeting. Must participate who have a scientific

and operative role for the implementation of the WPs (WP

Leader, Task Leader, + invited by WP Leader)

2nd day - Steering Committee Meeting = Must

participate the JHEP WPs leader + the members of JPICH

Executive Board nominated by countries

3th day - Governing Board Meeting = Must participate the

person nominated by countries for Governing Board of JPI

CH + WPs Leader

WHICH MEETING FOR WHO??

3th Meeting Rome, 18 October 2012

Documents

JHEP WP 1 Management and Coordinationjpi-ch.eu/...WP1-Management-Coordination-MIBACT.pdf · JHEP 5th Meeting Rome, 24 October 2013 . 7 Amounts ALREADY transferred According the CA