Jharkhand Skill Development Mission Society

Request for Proposal

for Imparting Skill Development Training

in Jharkhand under the Pilot Phase of Saksham

Jharkhand Kaushal Vikas Yojana

September 2015

RFP No. JSDM/RFP/1/2015-16/698

Date of issue of RFP 18 September, 2015

Last date for submission of Bids 9 October, 2015

Jharkhand Skill Development Mission Society

(An autonomous body under Department of Labour, Employment, Training and Skill Development, Government of Jharkhand)

230-B, Road No. 02, Ashok Nagar, Ranchi - 834 002, Jharkhand Phone: +91 651-6455405 Email ID: skilljharkhand@gmail.com

Website: www.skilljharkhand.org

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GLOSSARY

Term Reference Clause

Beneficiary target Clause 1.7.2

Bid Disclaimer

Bid Due date Clause 1.6.4

Bid Fee Clause 1.6.12

Performance Security Deposit Clause 3.3.7

Bidder Clause 1.3.3

Bidding Process Clause 1.6.1

Common Norms Clause 1.3.1

Conflict of Interest Clause 2.2.8

Earnest Money Deposit Clause 2.18

Final Presentation Clause 1.6.8

JSDMS Disclaimer and Clause 1.2

Letter of Award (LOA) Clause 3.3.6

Overall Bid Score Clause 1.6.6

Project Clause 1.3.2

Reserve Bidder Clause 1.6.8

RFP Disclaimer

Selected Bidder Clause 1.3.4

Shortlisted Bidder Clause 1.6.6

SJKVY Clause 1.3.1

Technical Bid Clause 1.6.1

Technical Presentation Clause 1.6.6

TSP Clause 1.3.2

In the interpretation of these terms, unless the context otherwise requires:

(a) The words and expressions beginning with capital letters and defined in this

document shall, unless the context otherwise requires, have the meaning ascribed

thereto herein. The words and expressions beginning with capital letters and not

defined herein, but defined in the other standard Bidding Documents, shall, unless

the context otherwise requires, have the meaning ascribed thereto therein;

(b) Words in the singular or plural term, as the case may be, shall also be deemed to

include the plural or the singular term, respectively;

(c) Terms "include" or "including" shall be deemed to be followed by "without

limitation" or "but not limited to" regardless of whether such terms are followed by

such phrases or words of like import;

(d) For the purpose of this RFP, the terms “Bid” and “Technical Bid” are

interchangeable and imply the same, unless repugnant to the context.

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Table of Contents

GLOSSARY .................................................................................................................... 2

DISCLAIMER ................................................................................................................ 4

1 INTRODUCTION .................................................................................................... 5

1.1 CONTENTS OF THIS RFP ............................................................................................................... 5 1.2 ABOUT JHARKHAND SKILL DEVELOPMENT MISSION SOCIETY ...................................................... 5 1.3 ABOUT THE PROJECT ................................................................................................................... 6 1.4 OBJECTIVE OF THIS RFP .............................................................................................................. 7 1.5 SCOPE OF WORK .......................................................................................................................... 7 1.6 DESCRIPTION OF BIDDING AND SELECTION PROCESS ................................................................. 10 1.7 DETAILS OF TARGETS AND FUNDING FOR SELECTED BIDDERS ..................................................... 12 1.8 SCHEDULE OF BIDDING PROCESS ................................................................................................ 13

2 INSTRUCTIONS TO BIDDERS .............................................................................. 14

A. GENERAL .....................................................................................................................................14 2.1 ELIGIBILITY OF THE APPLICANTS .................................................................................................14 2.2 GENERAL TERMS OF BIDDING .....................................................................................................14 2.3 COST OF BIDDING ....................................................................................................................... 15 2.4 DUE DILIGENCE, SITE VISIT AND VERIFICATION OF INFORMATION ............................................... 15 2.5 RIGHT TO ACCEPT AND TO REJECT ANY OR ALL BIDS .................................................................... 15 B. DOCUMENTS ...............................................................................................................................16 2.6 CONTENTS OF THE RFP...............................................................................................................16 2.7 CLARIFICATIONS .........................................................................................................................16 2.8 AMENDMENT OF RFP ................................................................................................................. 17 C. PREPARATION AND SUBMISSION OF BIDS ........................................................................... 17 2.9 FORMAT AND SIGNING OF BID ..................................................................................................... 17 2.10 SEALING AND SUBMISSION OF BIDS ............................................................................................. 17 2.11 BID DUE DATE ........................................................................................................................... 18 2.12 LATE BIDS .................................................................................................................................. 18 2.13 MODIFICATIONS/ SUBSTITUTION/ WITHDRAWAL OF BIDS ..........................................................19 2.14 REJECTION OF BIDS ....................................................................................................................19 2.15 VALIDITY OF BIDS .......................................................................................................................19 2.16 CONFIDENTIALITY .......................................................................................................................19 2.17 CORRESPONDENCE WITH THE BIDDER ........................................................................................19 D. EARNEST MONEY DEPOSIT ......................................................................................................19 2.18 EARNEST MONEY DEPOSIT..........................................................................................................19

3 EVALUATION OF BIDS ......................................................................................... 21

3.1 OPENING AND EVALUATION OF BIDS ........................................................................................... 21 3.2 TESTS OF RESPONSIVENESS ......................................................................................................... 21 3.3 EVALUATION AND SELECTION OF BIDDERS FOR SANCTION OF WORK ........................................... 21 3.4 CONTACTS DURING BID EVALUATION ......................................................................................... 24

4 FRAUD AND CORRUPT PRACTICES .................................................................... 25

5 PRE-BID MEETING .............................................................................................. 27

6 MISCELLANEOUS ................................................................................................ 28

7 SCHEDULES ........................................................................................................ 29

8 APPENDIX ........................................................................................................... 33

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DISCLAIMER

The information contained in this Request for Proposal document (the "RFP") or

subsequently provided to Bidder(s), whether verbally or in documentary or any

other form by or on behalf of Jharkhand Skill Development Mission Society

(hereinafter “JSDMS”) is provided to Bidder(s) on the terms and conditions set out

in this RFP and such other terms and conditions subject to which such information

is provided.

This RFP is not an agreement and is neither an offer nor an invitation by JSDMS to

the prospective Bidders or any other person. The purpose of this RFP is to provide

interested parties with information that may be useful to them in making their Bid

pursuant to this RFP (the "Bid").

JSDMS makes no representation or warranty and shall have no liability to any

person, including any Applicant or Bidder under any law, statute, rules or

regulations or tort, principles of restitution or unjust enrichment or otherwise for

any loss, damages, cost or expense which may arise from or be incurred or suffered

on account of anything contained in this RFP or otherwise, including the accuracy,

adequacy, correctness, completeness or reliability of the RFP and any assessment,

assumption, statement or information contained therein or deemed to form part of

this RFP or arising in any way in this Bid Stage.

JSDMS may in its absolute discretion, but without being under any obligation to do

so, update, amend or supplement the information, assessment or assumptions

contained in this RFP.

The issue of this RFP does not imply that JSDMS is bound to select a Bidder or to

appoint Selected Bidder(s) for the Project and JSDMS reserves the right to reject all

or any of the Bidders or Bids without assigning any reason whatsoever.

The Bidder shall bear all its costs associated with or relating to the preparation and

submission of its Bid including but not limited to preparation, copying, postage,

delivery fees, expenses associated with any demonstrations or presentations which

may be required by JSDMS or any other costs incurred in connection with or

relating to its Bid. All such costs and expenses will remain with the Bidder and

JSDMS shall not be liable in any manner for the same or for any other costs or

expenses incurred by a Bidder in preparation or submission of the Bid, regardless of

the conduct or outcome of the Bidding Process.

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1 INTRODUCTION

1.1 Contents of this RFP

1.1.1 This RFP comprises the Disclaimer set forth hereinabove, the contents as

listed below, and will additionally include any Addenda issued in accordance

with Clause 2.8.

Section 1 Introduction

Section 2 Instructions to Bidders

Section 3 Evaluation of Bids

Section 4 Fraud and Corrupt Practices

Section 5 Pre-Bid Meeting

Section 6 Miscellaneous

Section 7 Appendix

1.2 About Jharkhand Skill Development Mission Society

1.2.1 Jharkhand Skill Development Mission Society ("JSDMS") was registered on

1 October, 2013 under the Societies Registration Act, 1860 to function as an

autonomous organisation under Department of Planning and Development,

Government of Jharkhand. Through a Government of Jharkhand

notification dated 18 June, 2015, JSDMS was made an autonomous body

under Department of Labour, Employment, Training & Skill Development,

Government of Jharkhand.

1.2.2 The primary objectives of JSDMS are:

(a) To increase employability of the youth and empower them to take part

in the economic growth of Jharkhand and India, through chalking out a

roadmap of providing professional and skill training in modern and

market driven professions at reasonable cost and monitoring its

delivery, and thereby reduce unemployment, under employment

poverty and socio- economic inequality;

(b) To monitor the quality of training imparted to produce targeted number

of high quality skilled personnel across various strata of youth and

workers, especially from amongst the disadvantaged sections of the

society;

(c) To develop self employment and entrepreneurial skills for youths of

Jharkhand;

(d) To prepare a roadmap to provide skill development training to the

youth of the State;

(e) To assist in creating an enabling environment to attract investment in

professional and skill development sector;

(f) To assist the State Government in formulating appropriate policy,

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legislations and/or measures to fulfil the skill gap;

(g) To create effective convergence between school education, professional

courses and various skill development efforts of Central and State

Governments;

(h) To promote and carry out, on its own or on behalf of the State

Government, activities to generate awareness, research and study on

skill demand; etc.

1.3 About the Project

1.3.1 In order to foster skilling initiatives in the state, JSDMS is undertaking to

implement a new scheme for skill training in Jharkhand, the Saksham

Jharkhand Kaushal Vikas Yojana (“SJKVY” or “the Scheme”) under Pilot

Phase from October 2015 to March 2016 (unless extended by JSDMS). The

Scheme aims to provide wage/self employment-linked skills training which

is compliant with National Skills Qualifications Framework (NSQF) and in

line with the Common Norms notified by the Ministry of Skill Development

and Entrepreneurship on 15th July, 2015 (“Common Norms”). The goal of

the Scheme is to provide industry validated and market relevant skills in

high-impact sectors identified for Jharkhand, which would help beneficiaries

in obtaining wage or self employment leading to increased earnings, and/or

improved working conditions, and/or opportunities to move from informal

to formal work sectors.

1.3.2 Skills training under the Scheme’s Pilot Phase (“the Project”) shall be

imparted through eligible Training Service Providers (“TSPs”) selected in

line with the evaluation criteria detailed in Clause 1.6 and Section 3 of this

RFP.

1.3.3 Only entities affiliated with the National Skill Development Corporation

(NSDC) or a Sector Skill Council (SSC) shall be eligible to participate in this

Bid and be deemed as “Bidders”. Entities which have applied to NSDC/SSC

for affiliation may also be deemed eligible to participate in the Bid as

Bidders, but shall be sanctioned work only if they have received affiliation

with NSDC/SSC before the date of signing of Agreement with JSDMS.

Bidders must not have been blacklisted by any State Government/ Central

Government / Donor Agency. The detailed eligibility criteria is provided in

Clause 2.1

1.3.4 Bidders selected for sanction of work pursuant to this RFP in mutual

consultation (“Selected Bidders”) shall impart skills training as per

approved mandate within a maximum budget of Rs 25 Lakhs per Selected

Bidder under the Pilot Phase. Costing of sanctioned work shall be

determined in accordance with the Common Norms notified by the Ministry

of Skill Development and Entrepreneurship on 15th July, 2015, applicable

extracts from which are provided at Clause 1.7.4 and Schedule–A of this RFP.

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1.4 Objective of this RFP

1.4.1 The objective of this RFP is to select and award work to eligible and qualified

Bidders, using a process of quality based selection as detailed in Clause 1.6

and Section 3, for imparting skills training in Jharkhand under the Pilot

Phase of Saksham Jharkhand Kaushal Vikas Yojana (SJKVY).

1.5 Scope of Work

1.5.1 The following is the broad scope of work for Selected Bidders. Detailed scope

of work shall be incorporated into the Agreement signed between JSDMS

and the Selected Bidder prior to execution of work.

(a) Mobilisation of Trainees

Prior to initiation of training, ground-level mobilisation must be

done by Selected Bidders at their own cost in areas identified in

consultation with JSDMS.

Mobilisation should be accompanied by counselling wherein

Selected Bidders are expected to provide candidates all possible

information on the nature of work in the sector/trade, availability of

jobs, potential pay and entitlements, growth prospects and risks

involved, with the aim of helping candidates and their families make

informed choices.

Registration of trainees must be linked to their Aadhar identity,

which the Selected Bidders are expected to facilitate before trainee

registration.

(b) Batch management

A training batch would consist of not less than 15 and not more than

30 trainees.

During the programme if the number of trainees remains below 15

for six consecutive days, the batch will be considered shut down and

the Selected Bidder shall not be eligible for payment for that batch.

(c) Training Centre and Infrastructure

Training centres must be verified and approved by the concerned

SSC and JSDMS prior to initiation of training.

Each training centre must be equipped with the infrastructure

prescribed under the relevant Qualification Pack by the concerned

Sector Skill Council for the job roles in which training will be

imparted.

Training centre infrastructure may be owned or hired.

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Bidders shall be required to propose their preferred districts for

implementation of the Project. Districts shall be allotted to Selected

Bidders based on the guidelines provided in Clause 1.7.3 and Section

3 of this RFP.

Bidders may also propose locations while marking their district

preferences in Appendix–VII.

If applicable, Bidders may propose their existing training centres for

utilisation under the Pilot Phase of SJKVY and provide details of the

same. In the event of other Programmes/Schemes running at the

proposed training centre, the Selected Bidders must provide a

written undertaking at the time of signing of Agreement that funds

received under SJKVY shall be utilised only for trainees registered

for batches under SJKVY.

(d) Training delivery

Only first level of franchising would be allowed and details of the

same must be declared in advance at the time of signing of

Agreement between JSDMS and the Selected Bidders. However, no

part of training centre or training shall be sub-let to any

agency/individual in any form.

Regardless of franchisee, the Selected Bidders shall be responsible

for all aspects of the training including centre readiness, quality of

training delivery, assessment and certification, and outcomes

required from the training.

Training shall be non-residential in nature.

(e) Curriculum

Curriculum should be based on the National Occupational

Standards (NOS) and Qualification Packs (QPs) developed by Sector

Skill Councils established under the National Skill Development

Corporation (NSDC).

Skill training should be provided in any of the identified ‘high

impact’ sectors for Jharkhand, viz.:

Agriculture, Food Processing, Domestic Workers, Security,

Handicrafts, Construction, Mining, Power & Utilities, Tourism &

Hospitality, Retail, Telecom, Apparel, Beauty & Wellness,

Transportation & Logistics, Automotive, IT/ITES, etc.

The training curriculum must have mandatory modules on soft

skills, computer literacy, financial literacy and entrepreneurship.

Adequate practical and on the job training/internship must be

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incorporated into the training module where necessary.

(f) Trainers

Persons deployed as trainers by the Selected Bidders must be

competent instructors in possession of requisite knowledge, skills

and experience in their domain.

(g) Assessment and Certification

An independent assessment of trainees by a third-party agency

authorised by the relevant Sector Skill Council is mandatory for all

skill trainings provided under the Scheme.

After assessment, each successful candidate must be awarded a

certificate issued by a Certifying Agency approved by the relevant

Sector Skill Council to ensure acceptability in the industry.

Apart from third-party external assessment, continuous internal

assessment in the form of quizzes, assignments and tests should be a

part of the course curriculum.

(h) Facilitating Trainees in securing Wage or Self Employment

Providing beneficiaries with wage or self employment is a stated aim

of the Saksham Jharkhand Kaushal Vikas Yojana. Prior to batch

initiation, each skill training course will be recorded as being geared

towards wage employment or self employment. Accordingly, the

outcomes for Selected Bidders shall be defined. Payment to Selected

Bidders shall be as per the notified Common Norms, with a part of

payment being linked to achievement of envisioned outcomes, as

detailed in Schedule-A.

For courses aimed at wage employment, placement should be within

3 months of completion of training.

(i) Post Placement Tracking and Support

To ensure sustained benefits from training, the Selected Bidders are

required to track and report successful candidates for a period of 12

months. The formats and periodicity of reporting shall be

mentioned in the terms of work provided in the Agreement.

For candidates provided with wage employment in any industry,

information like appointment letter, remuneration, etc. must be

maintained and submitted to JSDMS as per terms of the Agreement

between JSDMS and the Selected Bidders. For candidates setting up

their own enterprises, the Selected Bidders would track the progress

of the enterprises for a period of 12 months.

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Contact details of successful trainees should be passed on to JSDMS

for sample checking.

1.5.2 Under the Pilot Phase, all records including but not limited to those

pertaining to attendance, class progress, assessment, certification, and

training outcomes, must be maintained both manually (hard copies

submitted to JSDMS as per terms of Agreement signed between JSDMS and

Selected Bidders) as well as uploaded on HUNAR, the state’s Skill

Management Information System. Likewise, attendance of trainees and

trainers must be maintained both in the form of physical hard copies as well

as through biometric records uploaded on HUNAR.

1.6 Description of Bidding and Selection Process

1.6.1 For selection of Bidders for award of work under the Project, JSDMS has

adopted a bidding process of quality based selection (“Bidding Process”)

under a maximum budget of Rs 25 Lakhs per Selected Bidder for the Pilot

Phase. Bidders are expected to submit a proposal based on their technical

qualifications, complete in all respects and submitted in the requisite format

(“Technical Bid”).

1.6.2 For the purpose of this RFP, the terms “Bid” and “Technical Bid” are

interchangeable and imply the same, unless repugnant to the context.

1.6.3 Interested applicants deemed eligible as per Clause 2.1 can participate in the

Bidding Process by submitting their Bids as required.

1.6.4 The Bid shall be valid for a period of not less than 180 days from the last date

for submission of Bids (“Bid Due Date”) specified in Clause 2.11.1.

1.6.5 Bidders will be assessed on the basis of their technical qualifications and

suitability as specified in the Bid, in accordance with the parameters

specified in Section 3 of this RFP.

1.6.6 Bidders meeting the evaluation cut-off as detailed in Clause 3.3.3 will be

shortlisted (“Shortlisted Bidders”) and invited to make a presentation

(“Technical Presentation”) before the Selection Committee constituted to

select Bidders for sanction of work for this Project. The Technical

Presentation shall constitute a part of the Bidding Process. Scores awarded

to each Bidder at the Technical Presentation, as detailed in Clause 3.3.3,

shall constitute a part of the overall score awarded to the Bidder during the

Bidding Process (“Overall Bid Score”).

1.6.7 The Technical Presentation shall include details pertaining to the Bidder’s

technical qualifications and prior experience relevant to the Project, as well

as its Proposed Plan for imparting skills training in Jharkhand under this

Project (covering proposed trades for imparting skills training and districts

of operation).

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1.6.8 Pursuant to aggregating the Overall Bid Score, up to twenty five Shortlisted

Bidders with the highest scores in descending order shall be invited to make

a second presentation before the Selection Committee (“Final

Presentation”). The remaining Shortlisted Bidders shall be kept in reserve

(“Reserve Bidders”) and may, in accordance with the process specified in

Section 3 and Clause 1.6.9 of this RFP, be invited to make Final

Presentations before the Selection Committee at a later date. At the time of

selection, the Selection Committee reserves the right to consider the diversity

of trades proposed by Shortlisted Bidders in context of identified high impact

sectors for Jharkhand.

1.6.9 At the Final Presentation, details of allocation of work, districts and trades as

detailed in Clause 1.7, shall be discussed and finalized by the Selection

Committee in consultation with each of the aforementioned up to twenty five

Shortlisted Bidders. In the event that one or more of the aforementioned

Bidders decline to undertake allocated work under the Project, Reserve

Bidders may be asked to make Final Presentations before the Selection

Committee as per Clause 1.6.8.

1.6.10 Work, in terms of allocated districts and overall target number of

beneficiaries as per Clause 1.7, will be sanctioned in descending order of

Overall Bid Score awarded by the Selection Committee, subject to the

maximum work-order value applicable to each Bidder, viz. Rs 25 Lakhs for

the Pilot Phase.

1.6.11 In the event that less than twenty Bidders are deemed qualified to make the

Technical Presentation, JSDMS, at its discretion, may continue with the

same or invite fresh Bids from the open market or annul the Bidding Process,

as deemed fit.

1.6.12 Along with the Bid, a Bidder is required to deposit a non-refundable

processing fee (“the Bid Fee”) of Rs. 2,000/- (Rupees Two Thousand only).

The Bid Fee must be in the form of a crossed demand draft drawn on any

scheduled bank in favour of “Jharkhand Skill Development Mission Society”,

payable at par in Ranchi.

1.6.13 Along with the Bid, a Bidder is also required to submit an Earnest Money

Deposit (“Earnest Money Deposit” or “EMD”) of Rs. 50,000/- (Rupees

Fifty Thousand only) as detailed in Clause 2.18. The Earnest Money Deposit

must be in the form of a crossed demand draft drawn on any scheduled bank

in favour of “Jharkhand Skill Development Mission Society”, payable at par

in Ranchi.

1.6.14 Any queries or request for additional information concerning this RFP shall

be submitted in writing by letter or e-mail to the officer designated in Clause

2.10.4 by 5:00 PM on 28 September, 2015. All communication shall clearly

bear the following identification/title: “Queries/Request for Additional

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Information: RFP for imparting skill development training in Jharkhand

under the Pilot Phase of Saksham Jharkhand Kaushal Vikas Yojana".

1.7 Details of Targets and Funding for Selected Bidders

1.7.1 Bidders selected for undertaking the Project i.e. Selected Bidders, pursuant

to the Bidding and Selection process described in Clause 1.6 and Section 3,

shall be sanctioned work up to a work-order value of Rs. 25 Lakh

(maximum) applicable to each Selected Bidder, as per details in Clause 1.7.

1.7.2 Depending on the trades in which training shall be imparted by each

Selected Bidder (as decided at the Final Presentation in consultation with the

Selection Committee and Selected Bidder) and the applicable costing for the

same in accordance with the Common Norms as specified in Clause 1.7.4 in

keeping with Schedule–A, an overall target shall be mandated in terms of

persons to be skilled (“beneficiary target”) for each Selected Bidder in two

districts of Jharkhand. Selected Bidders may distribute the overall

beneficiary target between the two districts in any manner, subject to

completion of at least one batch in each district.

1.7.3 Districts shall be allocated to Selected Bidders in the order of their

preference ranking (format at Appendix–VII) submitted as part of the Bid,

with first choice of districts offered to the Selected Bidder with the highest

Overall Bid Score. A particular district shall not be allocated to more than

two Selected Bidders.

1.7.4 Base Cost for approved skill development trainings shall be paid to Selected

Bidders in keeping with the Common Norms as given under:

(a) Rs. 38.50 per hour of training for trades/sectors listed in Category I of

Schedule–B;

(b) Rs. 33.00 per hour of training for trades/sectors listed in Category II of

Schedule–B;

(c) Rs. 27.50 per hour of training for trades/sectors listed in Category III of

Schedule–B.

1.7.5 Over and above the Base Cost, an additional amount equal to 10% of the Base

Cost would be permitted for skill development programmes conducted in

districts affected by Left Wing Extremism as identified by the Ministry of

Home Affairs, Government of India for the Integrated Action Plan

(hereinafter referred to as “Special Areas”).

1.7.6 In accordance with the prevailing Common Norms, funds shall be released to

Selected Bidders as per the following schedule:

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Instalment Percentage

of Total Cost

Output Parameter

First 30% On Commencement of Training Batch

Second 30%

On utilisation of 70% of the first instalment and

continuation of training with at least 70% of

initial trainees continuing

Third 20% On Completion of training and certification of the

successful trainees

Fourth 20% Outcomes based as specified in Schedule–A

1.7.7 The hourly rates paid to Selected Bidders shall be inclusive of all costs to be

incurred by them including Mobilization of candidates, Curriculum,

Placement expenses, Trainers’ training, Equipment, Amortization of

Infrastructure costs or Utilities, Teaching Aid, Raw material, Salary of

trainers, Post-placement tracking/monitoring, etc.

1.8 Schedule of Bidding Process

1.8.1 JSDMS shall endeavour to adhere to the following schedule but reserves the

right to alter the schedule.

S. No.

Details Timelines Tentative Dates

Bidding Phase

1. Issuance of RFP T 18 September, 2015

2. Last date for receiving queries T + 10 days 28 September, 2015

3. Pre bid meeting T + 12 days 30 September, 2015

4. Last date for submission of Bids T + 21 days 9 October, 2015

Bid Evaluation

5. Clarification sought by JSDMS from Bidders (if required)

As required As required

6. Announcement on technically qualified Bidders invited to make Technical Presentation

T + 30 days 17 October, 2015

7. Technical Presentation by Shortlisted Bidders

T + 35 days Starting from 27 October, 2015

Contracting Phase

8. Letter of Award T + 40 days 2 November, 2015

9. Signing of Agreement T + 45 days 6 November, 2015

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2 INSTRUCTIONS TO BIDDERS

A. GENERAL

2.1 Eligibility of the Applicants

2.1.1 An eligible Applicant shall be a legal entity in the form of Proprietorship

Firm / Partnership Firm / Private Limited Company / Public Limited

Company / Society / Trust / Association / Educational Institution.

2.1.2 An eligible Applicant must be affiliated with the National Skill Development

Corporation (NSDC) or Sector Skill Council (SSC). Applicants which have

applied to NSDC/SSC for affiliation may also be deemed eligible to

participate in the Bid, but shall be sanctioned work only if they have received

affiliation with NSDC/SSC before the date of signing of Agreement with

JSDMS.

2.1.3 An eligible applicant must not have been blacklisted by any State

Government/ Central Government / Donor Agency.

2.2 General terms of Bidding

2.2.1 A Bidder is eligible to submit only one Bid for the Project. The Bid shall

consist of a Technical Bid submitted in accordance with the guidelines

mentioned in the Section 3 of this RFP.

2.2.2 JSDMS shall receive Bids for the Project in accordance with the terms set

forth in this RFP and other documents to be provided by JSDMS pursuant to

this RFP as modified, amended and clarified from time to time by JSDMS,

and all Bids shall be prepared and submitted in accordance with such terms.

2.2.3 Notwithstanding anything to the contrary contained in this RFP, the detailed

terms specified in the Agreement signed with Selected Bidders shall have

overriding effect; provided, however, that any conditions or obligations

imposed on the Bidder hereunder shall continue to have effect in addition to

its obligations under the Agreement.

2.2.4 Along with the Bid, the Bidder is required to deposit a non-refundable Bid

Fee of Rs. 2,000/- (Rupees Two Thousand only) in line with Clause 1.6.12,

and Earnest Money Deposit (EMD) of Rs. 50,000 (Rupees Fifty Thousand

only) in accordance with the provisions stated in Clause 1.6.13 and Clause

2.18. The validity period of the EMD shall not be less than 180 days from the

Bid Due Date, and may be extended by the Bidder from time to time. The Bid

shall be summarily rejected if it is not accompanied by the EMD.

2.2.5 The Bidder should submit an Authorization as per the format at Appendix-

IX, authorizing the signatory of the Bid to commit the Bidder.

2.2.6 Any condition or qualification or any other stipulation apart from those

contained in the RFP shall render the Bid liable to rejection.

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2.2.7 JSDMS will not return any Bid or any information provided along therewith.

2.2.8 A Bidder shall not have a conflict of interest (the "Conflict of Interest")

that affects the Bidding Process. Any Bidder found to have a Conflict of

Interest shall be disqualified. In the event of disqualification, JSDMS shall

appropriate the Earnest Money Deposit.

2.3 Cost of Bidding

2.3.1 The Bidders shall be responsible for all the costs associated with the

preparation of their Bids and their participation in the Bidding Process.

JSDMS will not be responsible or in any way liable for such costs, regardless

of the conduct or outcome of the Bidding Process.

2.4 Due Diligence, site visit and verification of information

2.4.1 It shall be deemed that by submitting a Bid, the Bidder has:

(a) made a complete and careful examination of the RFP;

(b) received all relevant information requested from JSDMS;

(c) satisfied itself about all matters, things and information necessary for

submitting an informed Bid and for execution of work in accordance

with the RFP and for performance of all of its obligations there under.

2.5 Right to accept and to reject any or all Bids

2.5.1 Notwithstanding anything contained in this RFP, JSDMS reserves the right

to accept or reject any Bid and to annul the Bidding Process and reject all

Bids at any time without any liability or any obligation for such acceptance,

rejection or annulment, and without assigning any reasons thereof.

2.5.2 JSDMS reserves the right to reject any Bid and appropriate the Earnest

Money Deposit if:

(a) At any time during the Bid stage, a material misrepresentation is made

or uncovered, or

(b) The Bidder does not provide, within the time specified by JSDMS,

supporting information sought by JSDMS for evaluation of the Bid.

2.5.3 Such misrepresentation/improper response as described in Clause 2.5.2

shall lead to the disqualification of the Bidder.

2.5.4 In case it is found during the evaluation of Bids or at any time before signing

of the Agreement or after its execution and during the period of subsistence

thereof, that one or more of the pre-qualification conditions have not been

met by the Bidder or that the Bidder has made material misrepresentation or

has given any materially incorrect or false information, the Bidder shall be

disqualified forthwith and the Agreement, if signed, shall be liable to be

16

terminated by a communication in writing by JSDMS to the Bidder, without

JSDMS being liable in any manner whatsoever to the Bidder. In such an

event, JSDMS shall appropriate the Earnest Money Deposit.

2.5.5 JSDMS reserves the right to verify all statements, information and

documents submitted by the Bidder in response to the RFP. Failure of

JSDMS to undertake such verification shall not relieve the Bidder of its

obligations or liabilities hereunder nor will it affect any rights of JSDMS

there under.

B. DOCUMENTS

2.6 Contents of the RFP

2.6.1 The following are the appendices attached as a part of this RFP:

I. Format for Covering Letter for the Bid

II. Format for Affidavit on not being blacklisted

III. Format for Bidder Details

IV. Format for Financial Capability Statement

V. Format for Training and Placement Record (all-India)

VI. Format for Training and Placement Record (Jharkhand)

VII. Format for District and Sector Preferences

VIII. Format for Additional Information

IX. Format for Authorization for signing of Bid

X. Format for Pre Bid Queries

2.7 Clarifications

2.7.1 Bidders requiring any clarification on the RFP may notify JSDMS in writing

or by letter and/or e-mail in accordance with Clause 1.6.14. Queries should

be sent in before the date mentioned in the Schedule of Bidding Process

specified in Clause 1.7. JSDMS shall endeavour to respond to the queries

within the period specified therein. The responses will be sent by letter

and/or e-mail. JSDMS shall post all queries and responses thereto on its

website without identifying the source of queries. All clarifications are to be

raised in the format as given in Appendix–X.

2.7.2 JSDMS shall endeavour to respond to the questions raised or clarifications

sought by the Bidders. However, JSDMS reserves the right not to respond to

any question(s) or provide any clarification(s), in its sole discretion, and

nothing in this Clause shall be taken or read as compelling or requiring

JSDMS to respond to any question or to provide any clarification.

2.7.3 JSDMS may also on its own motion, if deemed necessary, issue

interpretations and clarifications to all Bidders. All clarifications and

interpretations issued by JSDMS shall be deemed to be part of the RFP.

Verbal clarifications and information given by JSDMS or its employees or

representatives shall not in any way or manner be binding on JSDMS.

17

2.8 Amendment of RFP

2.8.1 At any time prior to the deadline for submission of Bids, JSDMS may, for any

reason, whether at its own initiative or in response to clarifications requested

by a Bidder, modify the RFP by the issuance of Addenda.

2.8.2 Any addenda issued subsequent to this RFP, but before the Bid Due Date,

will be deemed to form part of the RFP.

2.8.3 Any Addendum thus issued will be uploaded on the JSDMS website

(www.skilljharkhand.org). JSDMS will post the addendum/replies to the

queries on the JSDMS website without identifying the source of queries.

2.8.4 In order to afford the Bidders a reasonable time for taking an Addendum

into account, or for any other reason, JSDMS may, at its own discretion,

extend the timelines mentioned in Clause 1.7, having due regard for the time

required by the bidders to address such amendment.

2.8.5 Any modification and amendment in the RFP or the timelines as stated in

Clause 1.8 shall be uploaded on the JSDMS website. Prospective Bidders are

requested to remain updated with regard to any addendum/ notices/

amendments/ clarifications etc. on the JSDMS website at

www.skilljharkhand.org. JSDMS may not provide separate notifications for

such addendum/ notices/ amendments / clarifications, etc. in the print

media (press) or individually.

C. PREPARATION AND SUBMISSION OF BIDS

2.9 Format and Signing of Bid

2.9.1 The Bidder shall provide all information sought under this RFP. JSDMS will

evaluate only those Bids that are received in the required formats and

complete in all respects.

2.9.2 The Bid shall be neatly typed in indelible ink and signed by the authorised

signatory of the Bidder who shall also put his/her initials on each page, in

blue ink. All alterations, omissions, additions or any other amendments

made to the Bid shall be initialled by the person(s) signing the Bid.

2.10 Sealing and Submission of Bids

2.10.1 The Bidder shall submit the Bid in the formats specified in the Appendices,

inside a sealed envelope marked as: “Bid for imparting Skill Development

Training in Jharkhand under the Pilot Phase of Saksham Jharkhand Kaushal

Vikas Yojana”. The envelope shall clearly indicate the name and address of

the Bidder.

2.10.2 The documents accompanying the Bid shall be placed in the order

mentioned below. The documents shall be placed in hard binding and the

pages shall be numbered serially. Each page shall be initialled in blue ink by

18

the authorized signatory. The documents shall include:

S.No. Description Reference

1 Cover Letter with the Bid Appendix–I

2 Affidavit on not being blacklisted Appendix–II

3 Bidder Details Appendix–III

4 Financial Capability Statement Appendix–IV

5 Training and Placement Record (all-India) Appendix–V

6 Training and Placement Record (Jharkhand) Appendix–VI

7 District and Sector Preferences Appendix–VII

8 Additional Information Appendix–VIII

9 Authorization for Signing of Bid Appendix–IX

10 Format for Pre-Bid Queries Appendix–X

11 Bid Fee -

12 Earnest Money Deposit -

13 CD containing soft copy of the Bid including all information provided as part of Appendix III-VIII in editable MS Excel format

-

2.10.3 Along with the original set, a true copy of the Bid, as specified in Clause

2.10.2 above should be submitted. The true copy should be placed in another

envelope and marked as: "Copy of Bid".

2.10.4 Both the original and true copy of the Bid should be addressed to:

Mission Director

Jharkhand Skill Development Mission Society

230-B, Road No. 02, Ashok Nagar

Ranchi – 834 002, Jharkhand

2.10.5 Bids should be submitted at the address mentioned in Clause 2.10.4 by

registered post or courier or in person. In case of Bids submitted in person, a

receipt thereof should be obtained from the person specified at Clause 2.10.4

or a designated person authorized by him for this purpose.

2.10.6 Bids submitted by fax, telex, telegram or e-mail shall not be entertained.

2.11 Bid Due Date

2.11.1 Bids should be submitted on or before 3:00 PM IST on 9 October, 2015 at

the address provided in Clause 2.10.4 in the manner and form as detailed in

this RFP. JSDMS may, in its sole discretion, extend the Bid Due Date by

issuing an Addendum in accordance with Clause 2.8 uniformly for all

Bidders.

2.12 Late Bids

2.12.1 Bids received by JSDMS after the specified time on the Bid Due Date shall

19

not be eligible for consideration and shall be summarily rejected. JSDMS will

not be responsible in any manner for late receipt of Bids.

2.13 Modifications/ Substitution/ Withdrawal of Bids

2.13.1 Bidders may not modify, substitute or withdraw their Bids after submission.

Information supplied subsequent to the Bid Due Date, unless the same has

been expressly sought for by JSDMS, shall be disregarded.

2.14 Rejection of Bids

2.14.1 JSDMS reserves the right to accept or reject all or any of the Bids without

assigning any reason whatsoever. It is not obligatory for JSDMS to accept

any Bid or to give any reasons for their decision.

2.14.2 JSDMS reserves the right not to proceed with the Bidding Process at any

time, without notice or liability, and to reject any Bid without assigning any

reason(s).

2.15 Validity of Bids

2.15.1 The Bids shall be valid for a period of not less than 180 (one hundred and

eighty) days from the Bid Due Date. The validity of Bids may be extended by

mutual consent of JSDMS and the Bidders.

2.16 Confidentiality

2.16.1 Information relating to the examination, clarification, evaluation and

recommendation for the Bidders shall not be disclosed to any person who is

not officially concerned with the process or is not a retained professional

advisor advising JSDMS in relation to, or matters arising out of, or

concerning the Bidding Process.

2.16.2 JSDMS will treat all information, submitted as part of the Bid, in confidence

and will require all those who have access to such material to treat the same

in confidence. JSDMS may not divulge any such information unless it is

directed to do so by any statutory entity that has the power under law to

require its disclosure or is to enforce or assert any right or privilege of the

statutory entity and/or JSDMS.

2.17 Correspondence with the Bidder

2.17.1 JSDMS shall not entertain any correspondence with any Bidder in relation to

acceptance or rejection of any Bid.

D. EARNEST MONEY DEPOSIT

2.18 Earnest Money Deposit

2.18.1 As part of the bid, the Bidder shall furnish an Earnest Money Deposit (EMD)

of Rs. 50,000/- (Rupees Fifty Thousand only) in the form of a crossed

20

demand draft issued by a Scheduled Bank in India in favour of “Jharkhand

Skill Development Mission Society”, payable at par in Ranchi. JSDMS shall

not be liable to pay any interest on the Earnest Money Deposit so made.

2.18.2 The validity period of the EMD shall not be less than 180 days from the Bid

Due Date, and may be extended by the Bidder from time to time.

2.18.3 Any Bid not accompanied by the EMD shall be rejected by JSDMS as non

responsive.

2.18.4 Save in the event of the Bid being deemed non-responsive as per Clause 3.2.1

and save as provided in Clauses 1.6.9, 2.2.8, 2.5.2, 2.18.7 and 3.3.6, the EMD

of unsuccessful Bidders will be returned by JSDMS, without any interest, not

later than 10 days from receipt of the Letter of Acceptance from Selected

Bidders or if the Bidding process is cancelled by JSDMS.

2.18.5 EMD of each of the Selected Bidders will be returned within a period of 7

days, without any interest, upon the Bidder signing the Letter of Acceptance

and furnishing the Performance Security Deposit in accordance with the

provisions thereof as stated in Clause 3.3.7.

2.18.6 JSDMS shall be entitled to appropriate the EMD in the event of the Bid being

deemed non-responsive as per Clause 3.2.1 and in any of the events specified

in Clauses 1.6.9, 2.2.8, 2.5.2, 2.18.7 and 3.3.6. The Bidder, by submitting its

Bid pursuant to this RFP, shall be deemed to have acknowledged and

confirmed that JSDMS will suffer loss and damage on account of withdrawal

of its Bid or for any other default by the Bidder during the Bid validity

period. No relaxation of any kind on Earnest Money Deposit shall be given to

any Bidder.

2.18.7 The EMD shall be appropriated by JSDMS without prejudice to any other

right or remedy that may be available to JSDMS hereunder or otherwise,

under the following conditions:

(a) If a Bidder engages in a corrupt practice, fraudulent practice, coercive

practice, undesirable practice or restrictive practice as specified in

Section 4 of this RFP; or

(b) If a Bidder withdraws its Bid during the period of Bid validity as

specified in this RFP and as extended by the Bidder from time to time;

or

(c) In the case of Selected Bidder, if it fails to sign the Agreement within the

specified time limit.

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3 EVALUATION OF BIDS

3.1 Opening and Evaluation of Bids

3.1.1 JSDMS shall open the Bids at 4:00 PM on the Bid Due Date, at the address

specified in Clause 2.10.4 and in the presence of the Bidders who choose to

attend.

3.1.2 JSDMS will subsequently examine and evaluate the Bids in accordance with

the provisions set out in Clause 3.2 and Clause 3.3 below.

3.1.3 If at any time during the evaluation process JSDMS requires any

clarification, it reserves the right to seek such information from any or all of

the Bidders and the Bidders will be obliged to provide the same with

supporting documents in the specified time frame.

3.2 Tests of responsiveness

3.2.1 Prior to evaluation of Bids, JSDMS shall determine whether each Bid is

responsive to the requirements of the RFP. A Bid shall be considered

responsive only if:

(a) it is received as per Clause 2.9 and Clause 2.10;

(b) it is received by the Bid Due Date including any extension thereof

pursuant to Clause 2.11.1;

(c) it is signed, sealed, firmly bound and marked as stipulated in Clause 2.9

and Clause 2.10;

(d) it is accompanied by the Earnest Money Deposit as specified in Clause

2.2.4;

(e) it does not contain any condition or qualification; and

(f) it is not non-responsive in terms hereof.

3.2.2 JSDMS reserves the right to reject any Bid which is non-responsive and no

request for alteration, modification, substitution or withdrawal shall be

entertained by JSDMS in respect of such Bid.

3.3 Evaluation and Selection of Bidders for sanction of work

3.3.1 The Bidder has to be adjudged as responsive in terms of Clause 3.2.1 for

participating in the Bid process.

3.3.2 The selection process would be through an evaluation of the Technical Bid

and Technical Presentation. The Technical Bid should meet the eligibility

criteria as mentioned in Clause 2.1.

3.3.3 Bidders deemed eligible as per Clause 2.1 and responsive as per Clause 3.2.1

will be evaluated on their Technical Qualifications and suitability, in line

22

with the evaluation criteria provided in the table below. Bidders are required

to score a minimum of 4o out of 70 possible marks in the Technical Proposal

to qualify for being invited to make a Technical Presentation.

Evaluation of Bid on Technical Qualifications and Suitability

(Maximum of 100 Marks)

S.

No.

Parameters Max.

Marks

Part A: Technical Proposal submitted to JSDMS in Original and True Copy

A.1 Technical Qualifications - All India (Maximum Marks: 35)

a) Skill Training Experience in past 3 years (all-India)

Scoring:

Trained 2,000 trainees or less: 5 marks

One additional mark for every 1,000 trainees (counted only in multiples of

1,000) trained above 2,000 trainees, up to a maximum of 20 marks total

20

b) Trainee Placement Record in past 3 years (all-India)

Scoring:

Placed 1,000 trainees or less: 5 marks

One additional mark for every 500 trainees (counted only in multiples of

500) placed above 500 trainees, up to a maximum of 15 marks total

15

A.2 Technical Qualifications – Jharkhand (Maximum Marks: 5)

a) Skill Training Experience in past 3 years (Jharkhand)

Scoring:

Trained 500 trainees or less: 2 marks

One additional mark for every 200 trainees (counted only in multiples of

500) trained above 500 trainees, up to a maximum of 5 marks total

5

A.3 Financial Qualifications (Maximum Marks: 20)

a) Average turnover in skill development over past three years

Scoring:

Rs 50 Lakh or less: 5 marks

Above Rs 50 Lakh up to Rs 1 Crore: 7 marks

Above Rs 1 Crore: 10 marks

10

b) Average net worth over past three years

Scoring:

Negative net worth: Zero

Rs 25 Lakh or less: 5 marks

Above Rs 25 Lakh up to Rs 50 Lakh: 7 marks

Above Rs 50 Lakh: 10 marks

10

A.4 Additional Qualifications (Maximum Marks: 10)

a) Bidder’s conceptual clarity; Suitability in context of the Project; Faculty

experience; Approach towards Skill Training & Delivery (including

Mobilization, Training Delivery, and Quality Assurance)

10

23

Evaluation of Bid on Technical Qualifications and Suitability

(Maximum of 100 Marks)

Part B: Technical Presentation before the Selection Committee

B.1 Technical Presentation (Maximum Marks: 30)

a) Break-up:

Bidder’s understanding of Jharkhand and JSDMS objectives, and

suitability to meet the same: Up to 10 marks

Bidder’s statement of purpose / strategic intent: Up t0 5 marks

Bidder’s approach & methodology for skilling Jharkhand: Up to 15 marks

30

3.3.4 After the evaluation of Bids under Part A, JSDMS would announce a list of

Shortlisted Bidders who will be invited to make a Technical Presentation

before the Selection Committee constituted for selecting Bidders for sanction

of work under the Project. As per Clause 3.3.3, Bidders are required to score

a minimum of 4o out of 70 possible marks in the Technical Proposal to

qualify for being invited to make a Technical Presentation. At the same time,

JSDMS would upload on its website the list of Bidders that have not been

shortlisted. JSDMS will not entertain any query or clarification from Bidders

who fail to qualify for the Technical Presentation.

3.3.5 In the event that two or more Shortlisted Bidders are tied at the same Overall

Bid Score, marks awarded under Part B i.e. Technical Presentation shall be

considered for selection. In the event that two or more Shortlisted Bidders

are tied at the same Overall Bid Score with same marks under Part B as well,

then the Bidder with a higher turnover from skill development activities shall

be selected.Work shall be sanctioned to Selected Bidders in the manner

described in Clause 1.6 and Clause 1.7 of this RFP.

3.3.6 A Letter of Award (the "LOA") shall be issued, in duplicate, by JSDMS to the

Selected Bidders, after details of work allocation including districts and

trades have been agreed upon by JSDMS and the concerned Bidder(s) in

mutual consultation. The Selected Bidders must, within 7 (seven) days of the

receipt of the LOA, sign and return the duplicate copy of the LOA in

acknowledgement thereof. In the event the duplicate copy of the LOA duly

signed by the Selected Bidder is not received by the stipulated date, JSDMS

may, unless it consents to extension of time for submission thereof,

appropriate the Earnest Money Deposit of such Bidder on account of failure

of the Selected Bidder to acknowledge the LOA, and the next eligible Bidder

may be considered as per Clause 3.3.5.

3.3.7 Along with the duly signed duplicate copy of the LOA as stated in Clause

3.3.6, the Selected Bidder would be required to provide a Performance

Security Deposit (the “Performance Security Deposit”) amounting to

10% of the total work value awarded to the Bidder. The Performance Security

Deposit would be in the form of a crossed demand draft drawn on any

scheduled bank in favour of “Jharkhand Skill Development Mission Society”,

24

payable at par in Ranchi.

3.3.8 The Selected Bidder shall execute the Agreement within the period

prescribed in Clause 1.8 and shall abide by all the terms and conditions as

specified in the Agreement. The Selected Bidder shall not be entitled to seek

any deviation in the Agreement unless agreed between JSDMS and the

Bidder.

3.4 Contacts during Bid Evaluation

3.4.1 Bids shall be deemed to be under consideration immediately after they are

opened and until such time JSDMS makes official intimation of

award/rejection to the Bidders. While the Bids are under consideration,

Bidders and/or their representatives or other interested parties are advised

to refrain from contacting, by any means, JSDMS and/or their

employees/representatives on matters related to the Bids under

consideration.

25

4 FRAUD AND CORRUPT PRACTICES

4.1.1 The Bidders and their respective officers, employees, agents and advisers

shall observe the highest standard of ethics during the Bidding Process and

subsequent to the issue of the LOA and during the subsistence of the

Agreement. Notwithstanding anything to the contrary contained herein, or in

the LOA or the Agreement, JSDMS shall reject a Bid, withdraw the LOA, or

terminate the Agreement, as the case may be, without being liable in any

manner whatsoever to the Bidder, if it determines that the Bidder has,

directly or indirectly or through an agent, engaged in corrupt practice,

fraudulent practice, coercive practice, undesirable practice or restrictive

practice in the Bidding Process. In such an event, JSDMS shall appropriate

the Earnest Money Deposit or Performance Security Deposit, as the case may

be, without prejudice to any other right or remedy that may be available to

JSDMS hereunder or otherwise.

4.1.2 For the purposes of Clause 4, the following terms shall have the meaning

hereinafter respectively assigned to them:

a) “corrupt practice" means (i) the offering, giving, receiving, or

soliciting, directly or indirectly, of anything of value to influence the

actions of any person connected with the Bidding Process (for

avoidance of doubt, offering of employment to or employing or

engaging in any manner whatsoever, directly or indirectly, any official

of JSDMS who is or has been associated in any manner, directly or

indirectly with the Bidding Process or the LOA or has dealt with

matters concerning the Agreement or arising there from, before or after

the execution thereof, at any time prior to the expiry of one year from

the date such official resigns or retires from or otherwise ceases to be in

the service of JSDMS, shall be deemed to constitute influencing the

actions of a person connected with the Bidding Process); or (ii)

engaging in any manner whatsoever, whether during the Bidding

Process or after the issue of the LOA or after the execution of the

Agreement, as the case may be, any person in respect of any matter

relating to the Project or the LOA or the Agreement, who at any time

has been or is a legal, financial or technical adviser of JSDMS in

relation to any matter concerning the project;

b) "fraudulent practice" means a misrepresentation or omission of

facts or suppression of facts or disclosure of incomplete facts, in order

to influence the Bidding Process;

c) "coercive practice" means impairing or harming, or threatening to

impair or harm, directly or indirectly, any person or property to

influence any person's participation or action in the Bidding Process;

d) "undesirable practice" means (i) establishing contact with any

26

person connected with or employed or engaged by JSDMS with the

objective of canvassing, lobbying or in any manner influencing or

attempting to influence the Bidding Process; or (ii) having a Conflict of

Interest; and

e) "restrictive practice" means forming a cartel or arriving at any

understanding or arrangement among Bidders with the objective of

restricting or manipulating a full and fair competition in the Bidding

Process.

27

5 PRE-BID MEETING

5.1.1 Pre-Bid Meeting of the Bidders shall be held at the JSDMS office in Ranchi

at 11:00 AM IST on the date as mentioned in the Clause 1.8. A maximum of

two representatives of each Bidder shall be allowed to participate on

production of Authority letter from the Bidder.

5.1.2 During the course of Pre-Bid Meeting, the Bidders will be free to seek

clarifications and make suggestions for consideration of JSDMS. JSDMS

shall endeavour to provide clarifications and such further information as it

may, in its sole discretion, consider appropriate for facilitating a fair,

transparent and competitive Bidding Process.

28

6 MISCELLANEOUS

6.1.1 The Bidding Process shall be governed by, and construed in accordance with

the laws of India and the Courts at Ranchi shall have exclusive jurisdiction

over all disputes arising under, pursuant to and/or in connection with the

Bidding Process.

6.1.2 JSDMS, at its sole discretion and without incurring any obligation or

liability, reserves the right, at any time, to;

a) suspend and/or cancel the Bidding Process and/or amend and/or

supplement the Bidding Process or modify the dates or other terms and

conditions relating thereto;

b) consult with any Bidder in order to receive clarification or further

information;

c) retain any information and/or evidence submitted to JSDMS by, on

behalf of, and/or in relation to any Bidder; and/or

d) independently verify, disqualify, reject and/or accept any and all

submissions or other information and/or evidence submitted by or on

behalf of any Bidder.

6.1.3 It shall be deemed that by submitting the Bid, the Bidder agrees and releases

JSDMS, its employees, agents and advisers, irrevocably, unconditionally,

fully and finally from any and all liability for claims, losses, damages, costs,

expenses or liabilities in any way related to or arising from the exercise of

any rights and/or performance of any obligations hereunder, pursuant

hereto and/or in connection herewith and waives any and all rights and/or

claims it may have in this respect, whether actual or contingent, whether

present or future.

29

7 SCHEDULES

Schedule–A

7.1.1 The outcomes expected under the Project, guided by the Common Norms, are as

given below:

a) Employment (both wage and self) on an annual basis of at least 70% of the

successfully certified trainees within three months of completion of training,

with at least 50% of the trainees passing out being placed in wage

employment;

Provided that JDSMS may alter the percentage target of wage and self-

employment within a batch based on specifics of the trade, local economy,

social conditions, etc.

b) In case of wage employment, candidates shall be placed in jobs that provide

wages at least equal to minimum wages prescribed and such candidates

should continue to be in jobs for a minimum period of three months from the

date of placement in the same or a higher level with the same or any other

employer.

c) In case of self-employment, candidates should have been employed gainfully

in livelihood enhancement occupations which are evidenced in terms of trade

license or setting up of an enterprise or becoming a member of a producer

group or proof of additional earnings (bank statement) or any other suitable

and verifiable document as prescribed by the respective Ministry/

Department/ JSDMS.

7.1.2 The outcome-linked fourth instalment (20% of training cost) as given in Clause

1.7.6 would be released to the Selected Bidder subject to the following:

a) Selected Bidder shall be eligible for 100% payment on for outcome

achievement as specified in clause 7.1.1

b) Selected Bidder will be paid on pro rata basis on achievement in any of the

following:

50-69% placement of those who have been certified with at least 50%

minimum wage employment of the certified trainees within three months

of completion of training in case of fresh entrants;

50-69% of certified candidates with increase of at least 3% remuneration

within 14 months in case of re-skilling and up-skilling;

50-69% formal recognition and certification of experiential training in

vocational trade or craft leading to appropriate increase in wages in the

respective skill category of the candidate for immediate and subsequent

production cycle or meets the conditions as specified in Clause 7.1.1.

30

Schedule–B

7.1.3 List of trades as per the cost category prescribed in the Common Norms notified by

the Ministry of Skill Development and Entrepreneurship on 15th July, 2015:

S. No. Industry / Sectors

Sub-Sector/Trades

Category-I Category-II Category-III

1. Agriculture Farm Machinery, Animal Husbandry, Farm Mechanisation, Precision farming, Fisheries and allied Sector

Agriculture, Plantation, Horticulture Floriculture, Poultry

Apiculture, Home Décor Art - Bonsai, Flower, water fall; Minor Forest Product processing and value addition, Natural Fibre product processing and value addition (Sericulture, Jute, cotton, hemp and diversified Products)

2. Apparel Garment Manufacturing, Fashion Design

Garment making

3. Automotive Manufacturing, Automotive repair

Automotive Sales

4. Beauty & Wellness

Spa and Wellness, Beauty Culture & Hair Dressing, Naturopathy

Home Décor Art Mehandi

5. BFSI Banking, Accounting, Insurance

6. Capital Goods Fabrication, Electro- Mechanical

7. Chemicals Manufacture of Chemicals and Bio-Chemicals, Plastics, Processing

Fragrance Flavour & Perfume

8. Construction Construction Equipment, Fabrication

Paint, Wood Works, Bamboo Fabrication, Carpentry

9. Education & Skill Development

Education, Skill Development

Counselling Skills

10. Electronics Electronics System Design, Manufacture Refrigeration and Air Conditioning

Consumer Electronics - Sales & Service

11. Fast Moving Consumer Goods

Fast Moving Consumer Goods

12. Food Processing Industries

Food Processing Sectors

Food Processing sectors such as: Dairy Products, Fruit & Vegetable Products, Cereals and Cereal Products, Food Grain (including milling), Edible Oil and Fats, Meat and Meat Products, Fish and Fish Products, Sweets and Confectionery, Bread and Bakery, Spices and Condiments, Beverage, Aerated Water and Soft Drinks, Packaging of

31

food products

13. Furniture & Furnishing

Furniture Making

14. Gems & Jewellery Gems & Jewellery Manufacturing

Home Décor Art Jewellery

15. Green Skills Renewable energy Rain Water Harvesting, Green retail, Allied green skills

16. Handloom & Handicrafts

Handlooms Brassware, Khadi, Carpet, Handicrafts

Handmade Paper and Paper Products, Home décor art, Ceramic Painting, Home Décor, Art Wood

17. Healthcare Medical and Nursing Healthcare – Machine Technician

Community Healthcare, Healthcare – Assistants, Preventive Healthcare (including Nutrition & Health Education and Health Counselling)

Allied Healthcare

18. Instrumentation Process, Instrumentation

19. Iron & Steel Foundry (including Sponge Iron)

20. IT-ITES Information and Communication Technology

21. Leather Leather Footwear & Leather Sports Goods Manufacture

22. Life Science Manufacturing of Pharmaceuticals

Pharmaceutical Sales

23. Logistics Courier & Logistics

24. Management Material Management, Business and Commerce

25. Manufacturing Production & Manufacturing

26. Marine Engineering Marine Engineering, Ship Construction

27. Media & Entertainment

Animation Production Support, Media, Printing

Film Production

28. Mining Mining

29. Music Musical instrument Manufacture

Instrumental Music service

30. Plumbing Plumbing

31. Power & Energy Electrical Industrial Electrician

Domestic Electrician

32. Retail Store Operation, FMCG

Retail

33. Rubber Manufacturing Rubber, Nursery/ Plantation

34. Security Security, Fire & Safety Engineering

35. Sports Sports Goods Manufacture

Sports service

36. Telecom Network & Infrastructure Management

Telecom Service Provider, Handset Sales & Service

37. Textiles Spinning, Weaving,

32

Textiles, Knitting, & Processing for Cotton, Other Manmade & Synthetic Fibres

38. Tourism & Hospitality

Food Production, Cooking

Hospitality, F&B Service and Housekeeping

Travel & Tourism

39. Traditional / conventional sectors

Glassware Painting Toy Making Clock and watch repair

40. Other Sectors Any trade not covered in any of the categories above

Any trade not covered in any of the categories above

Any trade not covered in any of the categories above

33

8 APPENDIX

This page is left blank intentionally

34

APPENDIX – I

Format – Covering Letter

To,

Mission Director

Jharkhand Skill Development Mission Society

230-B, Road No. 02, Ashok Nagar

Ranchi, Jharkhand

Dear Sir,

Subject: Bid for imparting skills training in Jharkhand under the Pilot

Phase of Saksham Jharkhand Kaushal Vikas Yojana

Dear Sir,

This is in response to the RFP document issued by the Jharkhand Skill Development

Mission Society (Ref No. ……………………) dated …………………….

We ………………………………………………………………… (Name of the Bidder) are keen to

work in the state of Jharkhand on imparting skill training to youths of the state for

making them employable.

Please find enclosed one Original and one True Copy of our Bid. A soft copy of the Bid

as required is also submitted in the accompanying CD. We have also attached the

requisite Bid Fee of Rs. 2,000/- in the form of Demand Draft No. ...................... dated

................. drawn on ...................................................., and the requisite Earnest Money

Deposit of Rs. 50,000/- in the form of Demand Draft No. ...................... dated

................. drawn on .....................................................

We hereby confirm that:

1. The RFP is being submitted by …………………………………………………… who is the

“Bidder” in accordance with the conditions stipulated in the RFP.

2. We have examined in detail and have understood the terms and conditions

stipulated in the RFP issued by JSDMS and in any subsequent communication sent

by JSDMS. We agree and undertake to abide by all these terms and conditions. Our

RFP is consistent with all the requirements of submission as stated in the RFP or in

any of the subsequent communications from JSDMS.

3. The information submitted in our RFP is complete and correct to the best of our

knowledge and understanding. We would be solely responsible for any errors or

omissions in our RFP. We acknowledge that JSDMS will be relying on the

information provided in the RFP and the documents accompanying such RFP for

Selection of Bidders for skill development training in Jharkhand under the Pilot

Phase of Saksham Jharkhand Kaushal Vikas Yojana, and we certify that all

information provided in the application is true and correct; nothing has been

omitted which renders such information misleading; and all documents

accompanying such RFP are true copies of their respective originals.

35

4. We acknowledge the right of JSDMS to reject our RFP without assigning any reason

or otherwise and hereby waive, to the fullest extent permitted by applicable law, our

right to challenge the same on any account whatsoever.

5. We declare that we satisfy all legal requirements and meet all the eligibility criteria

laid down in the RFP.

6. This RFP is unconditional and we hereby undertake to abide by the terms and

conditions of the RFP.

7. We have not directly or indirectly or through an agent engaged or indulged in any

corrupt practice, fraudulent practice, coercive practice, undesirable practice or

restrictive practice.

For and on behalf of:

Signature:

Name:

Designation:

(Company Seal)

(Authorized Representative and Signatory)

Note:

The Covering Letter is to be submitted by Company Secretary / Authorized

Representative and Signatory on the organisation’s letterhead with his/her dated

signature and seal.

36

APPENDIX – II

Affidavit for not being blacklisted

(Affidavit on a non-judicial stamp paper of INR 10/- by Company Secretary/Authorized

Representative and Signatory of the Bidder with his/her dated signature and company

seal)

AFFIDAVIT

I/We, on behalf of ........................................................ (Name of Entity), with its registered

office at ............................................................. do hereby declare that the above-mentioned

Bidder has not been blacklisted/ debarred by any State/Central Government authority /

Donor Agency for breach on our part.

For and on behalf of:

Signature:

Name:

Designation:

Date:

(Company Seal)

(Authorized Representative and Signatory)

37

APPENDIX – III

Format – Bidder’s Details

(To be provided by Company Secretary or Authorized Signatory on Letterhead

with his/her dated signature and company seal)

S. No.

Description Details Page No.

1. Name of Legal Entity

2. Status / Constitution of the Firm

3. Name of Registering Authority

4. Registration Number

5. Date of Registration

6. Place of Registration

7. PAN Card Number

For and on behalf of:

Signature:

Name:

Designation:

Date:

(Company Seal)

(Authorized Representative and Signatory)

Note: Copy of appropriate registration / incorporation certificate along with a copy of

PAN card should be appended as a part of this form. Copies of all documents should be

appended in the same order as mentioned in the table. All documents should be duly

certified by a Chartered Accountant.

38

APPENDIX – IV

Format – Financial Capability Statement

(Duly signed by the Authorised Representative and certified by a Chartered Accountant)

On the basis of audited financial statements, I/We hereby submit that .................................

(Name of Entity), having registered office at .................................................................., has

annual turnover, net profit / loss, and net worth, in past three consecutive financial years

(2012-13, 2013-14, 2014-15), as follows:

S. No.

Financial Year

Annual Turnover

(Rs. Lakhs)

Net Annual Profit / Loss (Rs. Lakhs)

Net worth

(Rs. Lakhs)

Annual Turnover from skill development activities/

programmes (Rs. Lakhs)

1. 2012-13

2. 2013-14

3. 2014-15

For and on behalf of:

Signature:

Name:

Designation:

Date:

(Company Seal)

(Authorized Representative and Signatory)

Note:

1. Bidder is required to submit the audited financial statements for the past three

years (2012-13, 2013-14, 2014-15).

2. All supporting documents should be duly certified by a Chartered Accountant

3. Supporting definitions:

Turnover: Revenue net of any taxes and duties payable.

Net worth = Paid Up Equity share capital (excluding share capital allotted

for consideration other than cash) + Free Reserves and Surplus (excluding

revaluation reserves) – Deferred Revenue Expenditure/ Miscellaneous

Expenditure not written off – Debit Balance in Profit and Loss Account –

Cross holding of investments amongst consortium members in case of a

consortium.

39

APPENDIX – V

Format – Training and Placement Record (All-India)

(i) Experience in Indian States (Cumulative till present)

Name of State Programme/ Scheme/ Sponsoring Agency

Total number of candidates trained

Total number of candidates placed

State 1

Programme 1

Programme 2

Total

State 2

State 3

Total (All States)

--

(ii) Experience in Various Sectors

a. Year-wise overview

Name of Sector

Financial Year

Total number of candidates trained

Total number of candidates placed

Average salary range of placed candidates

Sector A

2012-13

2013-14

2014-15

Total

Sector B

2012-13

2013-14

2014-15

Total

Sector C

2012-13

2013-14

2014-15

Total

Total (All Sectors)

2012-13

2013-14

2014-15

Total

40

b. Number of trainees certified by Sector Skill Councils so far

Name of Sector Total number of candidates certified

Sector A

Sector B

Sector C

Total

For and on behalf of:

Signature:

Name:

Designation:

Date:

(Company Seal)

(Authorized Representative and Signatory)

Note: Supporting proof to be provided as below:

For Trainings, self-attested copies of any of the following documents:

Certificate / Work Order from Government bodies or funding agencies indicating award of work in conducting skill training in the above-mentioned or related sectors with number of youths trained (self-attested printouts of verifiable information from relevant and authorised MIS systems will be accepted); or

Copies of relevant pages of the fee register attested by a Chartered Accountant.

For Placements, self-attested copies of any of the following documents:

Certificate from Government bodies or funding agencies indicating experience in conducting skill training in the above-mentioned or related sectors along with number of youths placed (self-attested printouts of verifiable information from relevant and authorised MIS systems will be accepted); or

Letter from employers confirming employment of Trainees from the institute or agency clearly indicating the date of recruitment, numbers recruited and sector/category of work; or

Original Certificate by a Chartered Accountant stating the number of youth placed by the Bidder during each of the last three (3) years.

41

APPENDIX – VI

Format – Training and Placement Record in Jharkhand

(If applicable)

(i) Training & Placement Record

a. Year-wise overview

Name of Sector

Financial Year

Total number of candidates trained

Total number of candidates placed

Average salary range of placed candidates

Sector A

2012-13

2013-14

2014-15

Total

Sector B

2012-13

2013-14

2014-15

Total

Sector C

2012-13

2013-14

2014-15

Total

Total (All Sectors)

2012-13

2013-14

2014-15

Total

b. Number of trainees certified by Sector Skill Councils so far

Name of Sector Total number of candidates certified

Sector A

Sector B

Sector C

Total (All Sectors)

For and on behalf of:

Signature:

Name:

Designation:

Date:

(Company Seal)

(Authorized Representative and Signatory)

42

Note: Supporting proof to be provided as below:

For Trainings and Programme experience, self-attested copies of any of the following

documents:

Certificate from Government bodies or funding agencies indicating experience in conducting skill training in the above-mentioned or related sectors with number of youths trained (self-attested printouts of verifiable information from relevant office/websites will be accepted); or

Copies of relevant pages of the fee register attested by a Chartered Accountant.

For Placements, self-attested copies of any of the following documents:

Certificate from Government bodies or funding agencies indicating experience in conducting skill training in the above-mentioned or related sectors along with number of youths placed (self-attested printouts of verifiable information from relevant office/websites will be accepted); or

Letter from employers confirming employment of Trainees from the institute or agency clearly indicating the date of recruitment, numbers recruited and sector/category of work; or

Original Certificate by a Chartered Accountant stating the number of youth placed by the Bidder during each of the last three (3) years.

43

APPENDIX – VII

Format – District and Sector Preferences

(i) Districts - Preference Ranking

Bidders must assign preference ranking to all districts of the state.

(Rank 1 being most preferred and Rank 24 being least preferred)

Rank District Preferred Sectors for imparting training in the district

(ii) Preferred Sectors and Trades

S.

No.

Name of sector Name of course / trade Hours of

training

1. Sector A Course A1

2. Sector B Course B1

3. Sector B Course B2

(iii) Tie-ups for Placement

S.

No.

Name of industry /

organization

Placement

capacity (Nos.)

Formal arrangement (Yes/

No)

1.

2.

3.

* Supporting proof documents to be annexed separately

(iv) Tie-ups for On-the-Job Training or Apprenticeship (OJT)

S.

No.

Name of the industry /

organization

OJT/Apprenticeship

capacity (number)

Formal arrangement

(Yes/ No)

1.

2.

3.

* Supporting proof documents to be annexed separately

For and on behalf of:

Signature:

Name:

Designation:

Date:

(Company Seal)

(Authorized Representative and Signatory)

44

APPENDIX – VIII

Format – Additional Information

(i) Bidder’s understanding of the Project requirements

(ii) Bidder’s approach towards Skill Training & Delivery (including Mobilization, Training Delivery, and Quality Assurance)

(iii) Trainer details (all-India)

S.N. Description Details

1. No. of permanent trainers, along with their sector(s) of

expertise

2. No. of contractual trainers, along with their sector(s) of

expertise

3. No. of trainers trained and certified by any Sector Skill

Council, along with their sector(s) of expertise

4.

Qualifications of Permanent Faculty

(Please attach CVs clearly highlighting relevant

experience)

5.

No. (and basic details) of

career/vocational/mobilisation counsellors working for

the Bidder, if any

6. Number of Sector Skill Councils promoted, if any

45

(iv) Additional details furnished by Bidder

(Bidder may use this space to highlight experience of working with various beneficiary groups, with documentary proof where required)

Experience in training candidates belonging to Scheduled Castes and Scheduled Tribes, if any

Experience in training candidates belonging to Primitive Tribes, if any

Experience in training women candidates

Experience in training illiterate candidates, if any

Experience in training Persons with Disabilities, if any

For and on behalf of:

Signature:

Name:

Designation:

Date:

(Company Seal)

(Authorized Representative and Signatory)

46

APPENDIX – IX

Format – Authorization

(On Company Letterhead)

TO WHOMSOEVER IT MAY CONCERN

This is to authorise Mr./Ms. _______________________________

son/daughter/wife of ________________________ and presently residing at

____________________________________________________________,

who is presently employed with us and/or holding the position of _________________,

for doing in our name and signing on our behalf all such acts, deeds and things as are

required in connection with submission of our bid for “Imparting Skill Development

Training in Jharkhand under the Pilot Phase of Saksham Jharkhand Kaushal Vikas Yojana”

including but not limited to signing and submission of all applications, bids and other

documents, participating in bidders' conferences and providing information / responses to

Jharkhand Skill Development Mission Society (JSDMS), representing us in all matters

before JSDMS or concerned Authority, signing and execution of all contracts including the

Agreement and undertakings consequent to acceptance of our bid, and generally dealing

with the Authority in all matters in connection with or relating to or arising out of our bid

for the said Project and/or upon award thereof to us and/or till the entering into of the

Agreement with JSDMS.

On behalf of ______________

(Signature)

(Name, Title and Address)

47

APPENDIX – X

Format –Pre Bid Queries

Name of the Prospective Bidder / Agency:

Contact Person:

Designation:

Address:

Telephone & Fax No:

Email:

Tender No:

S. No Reference Page

No. in the RFP

Clause No. Observation /

Clarification sought

Suggestion by the

Prospective

Bidder / Agency

1

2

3

4

5

6

7

8

9

Note:

Pre-Bid queries from Prospective Bidders will be accepted in this format only.