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JenniferDeytonSeniorPartnerJ&JEditorial,LLCwww.jjeditorial.com
scholarlypublishingservices
SUPERIORRESULTSWefocusonquickturnaroundwhilemaintainingquality
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SYSTEMSEXPERTISEOurstaffareexpertlytrainedinpublishingsystems
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PERSONALIZED SERVICE Wetailorourservicestomeetourclients’publishingneeds
�INDUSTRY KNOWLEDGE Wehavebroadknowledgeandexperiencewithmultipleindustrypublishingmodels
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INDUSTRY ENGAGEMENT Weareactiveparticipantsinmanypublishingsocieties
� INDUSTRY ENGAGEMENT Weareactiveparticipantsinmanypublishingsocieties
COMMUNICATION Weuseproactivecommunicationwithprojectstakeholders
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Publication Management
TheLifecycleofaManuscript-PrimaryEditorialOfficeRoles,Responsibilities,andPartnerships
Definitions• EditorialOffice• EditorialAssistant,ManagingEditor• ProductionAssistant,ProductionManager• Copyeditors• Management• EditorialBoardMeetings• AssesstheHealthoftheJournal• Authors,Editors,PeerReviewers• ImportantCollaboratorsorPartners
EditorialOffice
CouncilScienceEditors.org
WorkflowConsultationReportingEditorialBoardMeetingsWorkingwiththeProductionEditorDigitalExperienceWorkingwithEditorsandEditorTransitionsWorkingwithAuthorsandReviewersCustomerServiceDeadlineEnforcementPublicationEthicsSubmissionPlatformExpertiseWorkingwithSocietyand/orPublisher
WhatDoesaManagingEditorDo?
CouncilScienceEditors.org
» Managethepeerreviewprocess» ManageEditorialofficecommunication» SupportAuthors,Reviewers,andEditors» CollaboratewithPublisher,Society,Production,
Marketing,andAdvertising» Performinformationmanagementandmaintenance» Managestaff» Updateandmaintainstandardsandpolicies» Assessthehealthofthejournal» Managestrategicplanningandgrowth
WhatDoesEditorialAssistantdo?
CouncilScienceEditors.org
-Learnstheoverallpeerreviewprocessfromsubmissiontoacceptance.-Learnsthestandardcapacitiesofthepeerreviewsubmissionsystemtoperformthebasictasksassociatedwithmovingmanuscriptsthroughthepeerreviewqueues.-ProvidessupporttoManagingEditor,SeniorManagingEditor,and/orClientManagerthroughqueuemanagementtasks,emailbasedtasks,orspecialprojects.-Assistswithprojectsasneededbytheothermembersoftheeditorialdivision.-Meetsestablishedproductivitygoalsanddeadlines.-UpholdshighstandardsofprofessionalismandcourtesywhenworkingwithcolleaguesandclientsasoutlinedintheJ&JEmployeeHandbook.Ensurestheworkenvironmentisfreeofnon-work-relateddistractionsandprovidesthesameenvironmentforco-workers.
What Qualifications Do Editorial Assistants and Managing Editor Have?
CouncilScienceEditors.org
Education:minimumBASkills:timeandpeoplemanagement,organization,attentiontodetail,customerservicefocus,strongcommunicationskillsExperience:3-5yearsofexperienceinpeerreviewInterest:disseminationofscholarlyinformationAdaptability:comfortablewithchangeandstayingabreastofindustrystandards
WhatDoesaProductionManagerDo?
CouncilScienceEditors.org
-WorksdirectlywiththeProductionServiceCoordinatortodevelopclientteamsandshareemployeeseffectively.-Ensuresthatallemployeesresponsiblefortask(s)ofagivenclientarefullytrainedoncurrentprotocols,appropriatesystems,andbestpractices.-Responsibleformonitoringproductivityandtrackingindividualworkloads-Responsibleforcommunicatingteamneeds-Improvesinternalprocesses,protocols,andbestpracticesfortheirclientgroup.-Collectsandrecordsinstitutionalknowledgeabouteachclient(s)(e.g.,changestopublisherpolicies,procedures,orsystems;keycontactsatpublisher)tosharewithteamasrelevant.-Continuestolearnaboutandutilizeindustry-levelpublishingconcepts.-Meetsestablishedproductivitygoalsanddeadlines.-UpholdshighstandardsofprofessionalismandcourtesywhenworkingwithcolleaguesandclientsasoutlinedintheJ&JEmployeeHandbook.Ensurestheworkenvironmentisfreeofnon-work-relateddistractionsandprovidesthesameenvironmentforco-workers.
WhatDoesaProductionAssistantDo?
CouncilScienceEditors.org
-Providessupportforteambyperformingspecificproductiontasks-Workstosupportclientbyperformingvarioustasks,e.g.manuscriptprepandproof-Performsprojectsandtasksatthedirectionoftheclientmanagerorseniorproductioneditor-Learnstheproductionprocess-Learnsproductiontasksandtherelevantmanuscripttrackingsystem-Meetsestablishedproductivitygoalsanddeadlines.-UpholdshighstandardsofprofessionalismandcourtesywhenworkingwithcolleaguesandclientsasoutlinedintheJ&JEmployeeHandbook.Ensurestheworkenvironmentisfreeofnon-work-relateddistractionsandprovidesthesameenvironmentforco-workers.
What Qualifications Do Production Assistants and Production Managers Have?
CouncilScienceEditors.org
Education:minimumBASkills:timeandpeoplemanagement,organization,attentiontodetail,customerservicefocus,strongcommunicationskillsExperience:3-5yearsofexperienceinpeerreviewInterest:disseminationofscholarlyinformationAdaptability:comfortablewithchangeandstayingabreastofindustrystandards
WhatDoesaCopyeditorEditorDo?
CouncilScienceEditors.org
-Abletothoroughlycopyeditwithoutworkbeingreviewed.-Productiveandefficientincompletingassignments;meetsallestablishedproductivitygoals.-Takesonprojectsasneededbytheothermembersofthedepartment.-Abletoworkautonomouslytofulfillclientneedsanddeadlines.-Meetsestablishedproductivitygoalsanddeadlines.-MayassistClientManager/SCEinwritingprotocolsandtrainingteammembers.-Mayserveasapointofcontactforallprojectstakeholdersrelatedtodailymanagementofprojects/tasks.-Mayhelptomonitorperformanceofassistantcopyeditor(s)workingonthesameproject.-UpholdshighstandardsofprofessionalismandcourtesywhenworkingwithcolleaguesandclientsasoutlinedintheJ&JEmployeeHandbook.Ensurestheworkenvironmentisfreeofnon-work-relateddistractionsandprovidesthesameenvironmentforco-workers.
What Qualifications Do Copyeditors Have?
CouncilScienceEditors.org
• Bachelor’sdegreeinrelevantcourseofstudy.
• Minimumof6monthsofassistantcopyeditorexperienceorotherrelevantexperience.
• Proficiencyinatleastoneindustry-widestyleguide,suchasAMAorChicago;experiencewithmorethanonepreferred.
• Abilitytoprioritizeandmanagemultipletaskswithinatime-driven,deadline-basedenvironment.
• PassedJ&Jtestofcopyeditingskills.
Information Management and
Maintenance
CouncilScienceEditors.org
» Explorenewtechnologies» Keepdatabasesupdatedandaccurate» Reporting» Maintainrecords(editorialboardterms,CMEapproval)» Keepabreastofnewstandards,programs,and
initiativesinthefield
Staff Management
CouncilScienceEditors.org
» Hiretherightpeople» Devotetimetotrain,support,andencouragestaff» Givestafftherighttrainingandtools» Givestaffownershipandauthoritytohandletheissues
intheirareaswithoutmicromanaging» Fosteropenandongoingcommunication» Regularformalandinformalfeedback
Plan The Editorial Board Meeting
CouncilScienceEditors.org
» Prepareanddistributereportsaheadoftime» Planrefreshmentsandmeetingspacecarefully(budget
considerations)» Sendinvitationstoboardmembers» ContributetoagendawithEditor-in-Chief/Publisher/
Society» Thankboardmemberspersonallyandaskfor
suggestions.» Takenotesandenlistvolunteersforspecialprojects.» Encourageadvocacyonbehalfofthejournal
Assess the Health of the Journal
CouncilScienceEditors.org
» Periodicaudits» Usage:submissions,acceptance
rates,downloads,circulation» Alt-metrics» ImpactFactor» Societybenefit» Readerandauthorsurveys:Are
youmeetingtheneedsofyourreadersandcommunity?
» Turnaroundtimes» Advertising
Supporting Authors: What to Understand About Them
CouncilScienceEditors.org
» Manuscriptasresearchproduct:Authorswantfindingsdisseminatedasquicklyaspossible
» Training:Trainedasgraduatestudentsandpostdocswithlittleemphasisonpublicationprocessorstandards
» Promotionandachievement:Importanceofpublications,appointments,grants,university/hospitalroles,societyinvolvement
» Competitiveacademicenvironment:Pressuretopublish» Overcommitted:Littlesparetimetoreviewauthor
guidelines
Supporting Authors: How to Serve Them?
CouncilScienceEditors.org
» Simple,graphical,easytounderstandAuthorGuidelines» Straightforwardsubmissionprocess» Fairreview» Fasttimetofirstdecision» Explanationforrejection» Helpfulandfastcommunication» Authorservicespost-acceptance» Asktheiropinion:AuthorSurvey
Supporting Editors: The Basics
CouncilScienceEditors.org
» Beresponsive» Anticipatetheirneeds
» Knowtheirhabits» Alwaysprovideeditorswithasolution
Supporting Editors: Editors Lack Expertise in Publishing
CouncilScienceEditors.org
» Managinganeditorialoffice» Theworkflowinaneditorialoffice» Skillsneededtoprocessmanuscripts» Understandingonlinepublication» Internetsavvyandsophistication» Marketing,sales,andadvertising» Financesandbusinessmodelsofjournalpublishing» Legalissues,copyright,andlicensing
Supporting Editors: What an Editor Expects of a Managing Editor
CouncilScienceEditors.org
» Managementofthepeerreviewprocess» Effectiveoperationoftheeditorialofficeandstaff» Knowledgeofkeyissuessuchascopyright,plagiarism,
confidentiality,etc,andstayingabreastofindustrystandards
» Inputondevelopingjournalpolicy» Understandingofjournalmetrics» Reportingneededtomakedecisions» Absoluteconfidentialityofthepeerreviewprocess» Aprofessionalpartnerandcolleague
Supporting Editors: Fostering a Positive Relationship
CouncilScienceEditors.org
» Regularconversationsviaphoneorinperson» Provideimmediateassistanceontheirconcernsandhigh-levelissues
» Betheirtechsupport» PlantheEditorialBoardmeetingwiththem» Followupontheirideas» Discussethicalissueswitheditors» Planspecialeventsforeditors:focusgroups,seminars,committeemeetings,reportstotheboard.
Supporting Peer Reviewers: Who Are They?
CouncilScienceEditors.org
» Expertsintheirfieldswithdirectresearch/clinicalexperienceandpublicationsinsubjectmatter
» Verybusy:multipleandvariedprofessionalobligations» Volunteers» Somehaveegos,agendas,
orbiases» Ultimately,theywantto
contributetotheirprofession,society,community,andscience
Supporting Peer Reviewers: How to Serve Them
CouncilScienceEditors.org
» Educatereviewersonpeerreviewpolicy(confidentiality,professionalism)
» Givecleardeadlinesandexpectationsforreviews» Givethempermissiontodecline:Encouragereviewers
todeclineiftheyarebusy(grantdeadlines)ortraveling,andhelpthemrecommendalternatereviewers
» Expressgratitudetoreviewersandsendacopyofthedecisionletter
» Yourtopreviewersmaybeyournexteditors.....Setthemupforsuccess!
Important Collaborators and Partners
Publisher,Society,Production,Marketing,Advertising/Sales,Vendors
Publisher
CouncilScienceEditors.org
» Consideryourmission,yourgoals,andthebottomline-yourpublisher'svendorrelationshipsareimportant
» Encourageaflowofinformationandideastostimulategrowth.Askaboutmarketing,circulation,press.HaveanopenrelationshipwithyourJournalManager,meetregularly
» Besureyourpublisherhasapolicyforallrolesandresponsibilitiesofthejournalandthattheyareclearlystatedonyoursharedwebsite
Society
CouncilScienceEditors.org
» IfyourjournalisSocietyownedbeawareofallofthesocietypoliciesandgovernances(by-laws)
» Isthereapublicationscommittee?Howdoesyourjournalinteractwiththissociety?Doesyoursocietyhaveacontractwithapublisherforthejournal?
» Doesyoursocietyexpectyoutohavesocietyresponsibilitiesinadditiontoyourjournalwork?
Production
CouncilScienceEditors.org
» Meetingpublicationdeadlines» Settinglineups» Usingfeedbackfromauthorsoncopyeditingand
proofingtoimproveproductionprocess» Journaldesign» Timetopublication
Marketing
CouncilScienceEditors.org
» Contentcuration» Emailcampaigns,targetedpromotions» Socialmedia:whatplatformsdoourreadersengage
withmost?» Timepromotiontospecialeventstoamplifyefforts» Whatarethegoals?Increasequalitysubmissions,
readers,citations,reputation,etc.
Advertising/Sales
CouncilScienceEditors.org
» Financialcontributiontohealthofjournal» Transitionfromprinttoonlineadvertising» Generaldeclineintraditionaladvertisingbudgets» Advertiserswantvalueaddedproducts:micro-sites,
supplementsponsorship,
Vendors
CouncilScienceEditors.org
» Singletask:Copyediting,graphicsupport» Process(multipletasks):checkinmanuscripts,article
composition» Fullservice(multipleprocessesorservices):peerreview
management,post-acceptanceworkflow» Consider:
» Qualificationsofvendor» Cost» Whatmuchcontrol/inputwillyouhave?» Whatwillbeyourrelationshipwithvendor?» Howflexibleisthevendor?
Strategic Partners
• Publishing-relatedgroups,e.g.,Dryad,CopyrightClearingCenter,Crossref,MSsubmissionssystems,onlinehosts,COPE,JSTOR,colleaguesinpublishing(CSE,SSP,ISMTE,PSP,ALPSP,etc.)
• VendorslikeJ&JEditorial,Origin,KWF,etc.• Onlinesubmission• Newtechnologies
CouncilScienceEditors.org
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Questions