Jefferson Science Associates, LLC Managing and Operating the Thomas Jefferson National Accelerator Facility

for the U.S. Department of Energy

FY2020 JSA Initiatives Fund Proposal Summary Sheet

Proposal title

Total leveraged support / matching funds. Details of funds must be

included in budget proposal.

Lab user dentif niversit affiliation email / phoneoint appointee identif niversit and ab division

association email / phone

Project End Date (month/year) Project Start Date (month/year)

Total funds requested

To e o pleted Total funds awarded

Principal Investigator (PI)

Institutional affiliation Mailing address

ma / hone

Check one category: If PI is a Lab employee, your identification of the appropriate Associate Director below represents the acknowledgement of that AD with your submittal of proposal. o signature re uired.

roposal tta f le w t

e ut e su ar and te n al proposal

nops s of s ent f edu at onal te n al and or us ness er ts and al n ent w t and s n f an e to a s urrent pro ra

roposed e aluat on plan to easure su ess f this is a re uest for rene al of funds assessment of prior ear performance

our proposal ma include letters of endorsement and other supporting information ma imum of pages including this summar sheet and budget sheet

e proposal

ene al

o P more than a a e th n ormat on

Institutional affiliation Mailing address

ma / hone

Lab emplo ee dentif ssociate Director email / phone

ther dentif nstitutional affiliation email / phone

Amount

Subtotal Travel

Supplies

Subtotal Supplies

Consultants/Subcontracts

Subtotal Consultants/Subcontracts

Other Expenses. Examples include stipends and honoraria, prizes, awards.

Budget Proposal

Proposal Title

Principal Investigator (PI)

Total funds requested To e o pleted Total funds awarded

Item DescriptionEquipment. Lab users submitting proposals that include equipment to be used at the Lab must review with the appropriate Lab Associate Director. The provision of the name of the AD below represents the AD's acknowledgement. No signature required.

Subtotal Equipment

Travel Support. Provide break-out of estimates for registration fees, lodging and transportation, catering, and facility charges (room rentals, AV equipment; etc.)

Associate Director:

Subtotal Other Expenses

udget ustification nclude narrative to e plain need for each line item in the budget sho ing brea do n of calculations used to arrive at the amount in each line of the budget. ote that the nitiatives und rogram does not support salaries and salar related e penses or indirect e penses.

everaged upport/ atching unds information. dentif the source t pe and amount of dollar funds from each institution. nclude separatel estimated value of in ind support. our identification of the authori ed representative ho has committed institutional support for our proposal represents the ac no ledgement of that individual. f support or funds are provided b the ab identif the associate director or e uivalent as the authori ed representative. nformation ma be included on separate page.

Total ud et roposal

JSA/HUGS International Fellowship for Graduate Students in Developing

Countries for FY2020

Cesar Fernandez-Ramırez1and Alberto Accardi

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1PI, Universidad Nacional Autonoma de Mexico2Co-PI and Director of HUGS, Je↵erson Lab and Hampton University

July 16, 2019

Proposal

1 Executive summary and technical proposal

The Hampton University Graduate Studies Program (HUGS) has run this past June 2019 its 34thedition, and has by now become an integral part of Je↵erson Lab and its mission to train the futuregeneration of nuclear physicists. The HUGS program at Je↵erson Lab, run by Hampton U. in closecollaboration with JLab’s Physics Division and Theory Center, is a summer school designed forexperimental or theoretical nuclear and particle physics graduate students who have finished theircoursework and have at least one year of research experience. Students who are well into a researchproject are encouraged to apply as well. Acceptance into the program is competitive, and in thelast edition 35 students attended the school out of 70 applicants.

Due to its international nature and recognized high quality, the HUGS program attracts studentsfrom di↵erent institutions, mainly from the USA and Europe. However, in the last few editions wefound a growing interest by students from Latin America and Africa, as well as India and other lesswell endowed Asian countries. Unfortunately our funding from DOE does not allow to cover travelexpenses from foreign countries to the USA, so that deserving students from foreign institutionshave to find their own means to pay for their trip to the USA. This constraint is particularly acutein the case of students from developing countries where travel funding is scarce.

In order to overcome this inequality, 5 years ago we established, with the JSA Initiatives Fundsupport, the “JSA/HUGS International Fellowship for Graduate Students in Developing Countries”to cover one or two students’ trip and one, two or three additional weeks at Je↵erson Lab.

During these five years we have assessed the high demand for this kind of funding and based onthe success of the fellowship, we intend to renew the program requesting funding for 2 students toattend the school and spend 3 additional weeks at Je↵erson Lab (ideally, 1 before the school, and 2after). The 2 students will be selected by the same committee that reviews the applications to theHUGS program plus the fellowship principal investigator, which for the 2019 edition was composedof Alberto Accardi, Cesar Fernandez-Ramirez, Rolf Ent, Jose Goity, Cynthia Keppel, and MichaelKhol.

Together with this proposal we also enclose the report on this year’s fellowship as well as alist of past fellows so the Initiatives Fund Evaluation Committee can evaluate the full impact ofour proposal throughout time. Letters of support from Jose Goity (Hampton U. and JLab) andCynthia Keppel (Hall A/C JLab Leader) are also attached.

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2 Synopsis of scientific, educational, technical, and/or business merits, andalignment with and significance to Lab’s current program

The HUGS summer program at Je↵erson Lab, which is run in collaboration with Hampton U. andhas become an integral and internationally recognized part of JLab, is a summer school designedfor experimental or theoretical nuclear and particle physics graduate students who have finishedtheir coursework and have at least one year of research experience.

The JSA/HUGS fellowship will expand the HUGS program allowing two students from a devel-oping country a unique opportunity, not otherwise available to them, to participate in the 3 weekslong summer school and to visit JLab for 3 additional weeks. Based on the past 5 years experience,the optimal repartition of this time is 1 week before and 2 weeks after HUGS. In the week prior tothe school, they will be able to orient themselves and make initial contacts with JLab’s studentsand researchers. The remaining 2 weeks will be spent after having received at HUGS a top qualityadvanced training on the range of Je↵erson Lab research possibilities, as to have ample time tofurther meet with Jlab researchers and users, and to initiate or strengthen a research collaboration.

If funding is allocated to the JSA/HUGS fellowship it will increase the impact of Je↵erson Labthroughout the physics community, empowering researchers with a training not available in theircountries and providing a pathway to new collaborations to strengthen the laboratory’s mission.

Empowering young researchers from developing countries will also benefit the future of Je↵ersonLab in a more indirect, but not less important way. Through excellence, those researchers will,hopefully, improve the scientific system and increase funding for science in their own countries. Wewill help building a new generation of JLab users in countries that not many years from now couldbecome relevant players within the scientific community.

We see this application as a further step in the ongoing search for excellence and internationalrecognition of both HUGS and Je↵erson Lab.

3 Proposed evaluation plan to measure success

The progress of the students during the school will be monitored closely by the school managersand the school director as it is done with every student that attends HUGS. In addition, the schoolmanagers will provide guidance and put the student in contact with those researchers at Je↵ersonLab that can help the student to pursue his or her own research interests during the additionalweeklong stay at the laboratory.

The evaluation of the success of the fellowship will be performed firstly in the same way thatthe success of the school is monitored, i.e., from direct feedback from the student during his/herstay student and secondly keeping track of the career of the student. We will also seek informationon the impact of the received training by contacting the student and the PhD advisor regularly,and keeping track of publications resulting from collaborations with JLab sta↵ and users.

A list of past fellows, and additional information on the JSA/HUGS fellowship can be found onthe dedicated fellowship’s webpage: http://epistemia.nucleares.unam.mx/web?name=JSAHUGS.

4 Past Fellows tracking

Since the program started in 2015, 11 PhD students (5 women and 6 men) from Argentina,Cameroon, Colombia, India, Kenya, Mexico, Morocco, Senegal, South Africa, and Venezuela, havebenefited this program. This is the full list, including their accomplishments and collaborationsafter their participation in this program, is:

2015 Cintia Willemyns (Argentina): Explicitly thanks Je↵erson Lab hospitality and researchers inthe acknowledgements of Phys. Rev. D93 (2016) 034007]. Continues her research with Dr.

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Jose Goity (Hampton University/Je↵erson Lab). After obtaining her PhD, visited Je↵ersonLab in 2018 for 3 months supported by Theory Center; Currently holds a postdoc position atUniversity of Mons (Belgium) and keeps in contact with Dr. Christian Weiss and Dr. JoseGoity.

2016 Sokhna Bineta Lo Amar (Senegal): Continues her research with Dr. Paul Gueye (HamptonUniversity). Visited Je↵erson Lab in 2017 supported by the Physics Division. Published apaper in EPJA with Prof. Paul Gueye in 2019 as a result of this collaboration supported bythe fellowship; Sangem Rajesh (India);

2017 David Molina (Colombia): defended his PhD in April 2018; Estefania Martinez Berrueta(Argentina); Yves Omon (Cameroon); Esther Othieno (Kenya);

2018 Gustavo Alcala (Venezuela): Started collaborating with Dr. Alberto Accardi; Paul Vaan-drager (South Africa);

2019 Hassnae El Jarrari (Morocco); Johann Edir Hernandez Ybarra (Mexico): Started workingwith Dr. Emilie Passemar.

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Report on FY2019

The 2019 JSA/HUGS International Fellowships were awarded to

– Mrs. Hassnae El Jarrari, from Mohammed V University in Rabat, Morocco, doing her PhDon experimental high energy physics under the supervision of Prof. Tayalati Yahya.

– Mr. Johann Edir Hernandez Ybarra, from Universidad Auonoma de San Luis Potosı inMexico, doing his PhD on theoretical hadron physics under the supervision of Prof. RubenFlores Mendieta.

Selection process

The fellowship was o�cially announced on November 30, 2018 and applications received before thedeadline of January 20, 2019, were given full consideration. As the previous year, the fellowship hadan independent webpage (Link) with its own application process separate from the HUGS regularapplication process and a Facebook group. In this way we again used social media to promote thefellowship. The applicants had to provide a motivation letter and at least two recommendationletters to be submitted directly to the fellowship managers by the endorsers. Recommendationletters directly provided by the applicants were not accepted. We received 10 complete applica-tions: 3 from India, 2 from Morocco, 1 from Palestine, 1 from Argentina, 1 from Ethiopia, 1 fromDemocratic Republic of Congo, and 1 from Burma.

The selection committee members (Alberto Accardi, Cesar Fernandez-Ramirez, Rolf Ent, JoseGoity, Cynthia Keppel and Michael Khol) made independent evaluations on the candidates worthfollowing the guidelines detailed in the Fellowship application and reported their own conclusionsto the rest of the committee members in through e-mail. The final selection was made by consen-sus. Out of the ten applicants, two outstanding students were considered worth of the fellowship:Hassnae El Jarrari (Morocco) and Raj Kishori (India), but we did not have enough funding tocover for all the two students. Fortunately, due to the high level of the candidates, Rolf Ent, onbehalf of the Physics Division, o↵ered additional funding to one plane ticket.

The Department of State is currently taking extra time in the review process of visa applications.As a consequence, Raj Kishori could not obtain the visa on time to attend the school (Hassnae ElJarrari obtained the visa just the week before the beginning of the school). This problem happenedto other students attending the HUGS school. Hence, we got money left that we believed wasbetter used supporting a worthy student. Out of all the HUGS students we identified those whohad to do a special financial e↵ort to attend the school and finally selected Johann Edir HernandezYbarra, from Universidad Auonoma de San Luis Potosı in Mexico. His University is a State ownedUniversity with scarce resources and, as other Institutions, is facing financial stress due to newscientific policies in Mexico. Hence we decided to cover his travel expenses as well as two additionalweeks at Je↵erson Lab after the HUGS school. Consequently, the JSA funds plus the generosityof JLab’s Physics Division and matching funds from the DOE grant sponsoring the HUGS school,allowed two talented PhD students from developing countries to attend 2019 HUGS and to staytwo additional weeks at Je↵erson Lab to start a collaboration with JLab researchers. Both studentsstayed from May, 27 to June 29, 2018, visiting the Theory Center and the Physics Division.

Budget, leveraged support and matching resources

Given the reduced budget granted to this program compared to the request, we still have been ableto support 2 students, granting them three additional weeks to visit Je↵erson Lab. In detail, the

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awarded $4500.00 have been allocated as follows:

– $1.273.00 spent on Mrs. El Jarrari’s flight; $349.60 spent on Mr. Hernandez’s flight; $1,033.50spent on Mrs. El Jarrari’s lodging; $137.80 spent on Mr. Hernandez’s lodging at the ResidenceFacility; $939.99 spent on Mr. Hernandez’s lodging at a nearby hotel; $300,00 spent on Mr.Hernandez’s meals; $100,00 spent on Mrs. El Jarrari’s additional transportation.

Totaling $4,133.89 from JSA Initiatives Fund. Hampton University contributed a total of $3,956.00to cover lodging during HUGS and meals. The Physics Division contributed a total of $818,07 tocover part of Mr. Hernandez’s flight. The total cost of the program has been

$4,133.89 (JSA)+ $3,956.00 (HU) + $818,07 (PHY)= $8,907.96

Fellows activities

The fellows spent 5 weeks at Je↵erson Lab. Three of these were devoted to attending the HUGSlectures and participated in all activities within the school, including scheduled social meetingswith the lecturers and delivering short presentations in front of their fellow attendees to HUGS. Assupplemental material, we enclose the exit reports by Mrs. El Jarrari and Mr. Hernandez.

Both fellows arrived the week the HUGS program started. In the last 2 weeks they interactedwith Je↵erson Lab’s researchers. Both students were provided with o�ce space in the TheoryCenter.

– Mrs. Hassnae El Jarrari, She had meetings with Prof. Jose Goity and Prof. MichaelKohl, as well as the members of Hall A, Hall B and Hall C collaborations attending the CLAS12,JLab Users and Hall A and C summer meetings.

– Mr. Johann Edir Hernandez Ybarra He had meetings with Jose Goity and Prof. EmiliePassemar, and started working with Prof. Passemar on pion-nucleon interaction using dispersivemethods.

Final considerations

The quality of the candidates was outstanding and awarding the fellowships proved to be a di�culttask. We also had the mentioned problem with the visa applications, commonplace to many HUGSstudents. Nevertheless we believe we selected the best candidates and that we gave Mrs. El Jarrariand Mr. Hernandez an opportunity for learning and career enhancement that otherwise would havenot been available to them. We are very pleased that they really took advantage of the possibilityto attend the HUGS school, intensely discuss with JLab researchers, and lay the groundwork forfuture collaborations. In our estimation this initiative has been very successful and has met all theobjectives of the proposal.

We would like to highlight the high quality level of the candidates. Our initial goal in theproposal was to fund two students for their trips and two additional weeks. This was achieved thanksto the generosity of the Physics Division providing additional funds and to the early advertisementof the fellowship, which, given the visa issues was instrumental to at least allow Mrs. El Jarrarito attend the school However, increasing costs would prevent us to provide the same conditions tofuture fellows if there is no increase in funding.

This shows how fellowships of this kind are in great demand and how important its impact canbe. We also would like to thank the Physics Division for providing additional funds ($818,07).

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July 11, 2019

Dr. Alberto Accardi July 11th, 2019

Department of Physics

Hampton University

and Cesar Fernandez Ramirez

Instituto de Ciencias Nucleares

Universidad Nacional Autonoma de Mexico, Mexico

Dear Alberto and Cesar,

I am very supportive of the proposal you are submitting to JSA for continuation of the fund-

ing of foreign graduate students from developing nations to attend the HUGS summer school.

HUGS is the premier graduate summer school in nuclear and hadronic physics, and is attended

by US and International students. HUGS supports local expenses and some domestic travel,

but cannot support international travel. Unfortunately this limitation means that students from

developing nations have to often decline their participation due to the high travel costs. This

limits the global impact of HUGS, which is very unfortunate, as there is growing interest and

participation of scientists of developing nations in Je↵erson Lab physics. Having served for many

years in the HUGS program, I can assure you that all students we have had from developing

nations were outstanding, and the HUGS program served them very well by broadening their

knowledge and horizons.

The experience of the last five years of support by JSA could not be more positive. All

students who were awarded the scholarship were outstanding in their commitment and e↵ort to

reap maximum benefits from HUGS. The extended visit to JLab by the students has been shown

to be very beneficial to the students, as they clearly had time to engage in discussions and even

start projects with Je↵erson Lab scientists. The JSA support has proved instrumental for the

purpose of educating young physicists from developing nations in the areas relevant to Je↵erson

Lab physics. It is also showing the development of longer term scientific connections between

those young scientists and Je↵erson Lab scientists. As an example, one of the first recipients

of the fellowship, Cintia Willemyns from Buenos Aires, Argentina, who received her PhD in

2017 from the University of Buenos Aires, is now a postdoc in Mons, Belgium, and last year

visited the JLab Theory Group for three months. She is now involved in two collaborations with

members of the group, and in particular she is collaborating with me on a long term project.

Likewise, one of this year’s recipients, Johann Hernandez attended HUGS finding the experience

extremely positive. He stayed for two weeks after HUGS working with me in the Theory Group,

and we have now an ongoing project to study the scalar form factors of octet baryons. Indeed,

the benefits of the fellowship are truly encouraging, and therefore I wish to very enthusiastically

recommend the continuation of the JSA developing country student support for the upcoming

HUGS 2020 program.

Regards,

Dr. Jose L. Goity

Professor of Physics,

Hampton University, and

Senior Sta↵ Scientist,

Je↵erson Lab