Jeff KoelewynLaboratory/Regulatory Affairs Supervisor

CLWA Basic Info

Wholesaler with service area population of about 280,000, covering an area of about 195 square miles, approximately 35 miles north of downtown LA

Contracted with California Department of Water Resources for 95,200 AFY from Castaic Lake (part of State Water Project, with 320,000 AF storage)

Provide water to 4 local retail water purveyors in the Santa Clarita valley

2 surface water treatment plants – Rio Vista Water Treatment Plant (66 MGD) and Earl Schmidt Filtration Plant (56 MGD)

Saugus Perchlorate Treatment Facility removes perchlorate from 2 production wells (Saugus 1 and 2 wells)

Distribution System delivers water through 26 turnouts

CLWA Water Quality Laboratory Certified by California Environmental Laboratory

Accreditation Program (ELAP) for microbiology, inorganics, metals, and VOCs

Equipment list: 1 GC/MS with Purge/Trap concentrator 1 ICP 1 ICP-MS 3 Ion Chromatographs 1 TOC 1 automated pH/EC/Alkalinity (auto-titrator)

CLWA Water Quality Laboratory 1 Lab Supervisor:

aka QA Manager, LIMS Administrator, Data Reviewer, Project Manager

3 Chemists: aka Sample Receiving staff, and LIMS reporters

1 Chemist/Sampling Technician: aka Sample Receiving supervisor, bottle order technician

Annual Test CountTotal Coliform (P/A) 8300

Field Temperature/Residual Chlorine 8000

Color/Odor/Turbidity 3100

pH 2200

Perchlorate (ClO4) 1400

Chloride (Cl) and Sulfate (SO4) 1100

Heterotrophic Plate Count (HPC) 860

Specific Conductance (EC) 750

VOC 524.2 520

Hardness and Cations 500

Total Dissolved Solids (TDS) 400

Alkalinity 400

Total Coliform (MPN) 200

VOC THM 180

ICP-MS metals 160

Total Organic Carbon (TOC) 120

LIMS for the smallerWater Quality Laboratory

1. Benefits of LIMS2. Achieving benefits of LIMS3. Selection of a LIMS vendor4. Implementation of LIMS

TOPICS

1. Benefits of LIMS

Improved sample management Reduction of data transcription errors Improved efficiency of staff Better access to results and documents Enhanced quality control of lab data Better tools for report handling and report presentation

2. Achieving Benefits of LIMS –Projects Project Templates:

Scheduling Include sample locations Assigned tests Assigned Sample Containers Pre-printed COC Pre-printed sample labels

CHAIN OF CUSTODY

Castaic Lake Water Agency Page 1 of 1

27234 Bouquet Canyon Road

Santa Clarita, CA 91350 Phone: (661) 297-1600 COC Number

Fax: (661) 297-1611 Lab Work Order Number C509089

Client Name Project Name Requested Analyses Requested Turn Around

Castaic Lake Water Agency 1 Daily Distribution Report - Monday

Colo

r:: F

ield

Res

idua

l Chl

orin

e:: F

ield

Tem

pera

ture

:: O

dor::

pH:

: Tur

bidi

ty

E. C

olifo

rm (P

/A)::

Tot

al C

olifo

rm (P

/A)

Client Contact Project NumberRush requests subject to additional charge.

Jeff Koelewyn [none]

Address Project DescriptionRush requests subject to lab approval.

27234 Bouquet Canyon RoadCity PO Number

Santa ClaritaState/Zip Shipped By Standard (days)

CA, 91350 10Phone Fax Tracking Number Expedited (days)

(661) 297-1600 (661) 297-1611Sampler Sampler Signature Due Date

Gabriela Villasenor 10/8/2015 0:00

Preservation Code

Sample Name or Field ID Sampled Date Sampled Time Sample Type Code Matrix Code Container Count G, 500mL NP SP, 100mL Na2S2O3

Temperature (°Celsius)

Residual Chlorine (mg/L) Sample Comments

N-2/SC-6 09/28/2015 G DW 2 1 1

SC-2 09/28/2015 G DW 2 1 1

SC-7 09/28/2015 G DW 2 1 1

SC-8 09/28/2015 G DW 2 1 1

SC-9 09/28/2015 G DW 2 1 1

SC-10 09/28/2015 G DW 2 1 1

V-5 09/28/2015 G DW 2 1 1

SC-12 09/28/2015 G DW 2 1 1

KWS-4 09/28/2015 G DW 2 1 1

KWS-5 09/28/2015 G DW 2 1 1

Relinquished By Date/Time Received By Date/Time

Gabriela Villasenor 9/28/2015 0:00

Relinquished By Date/Time Received By Date/Time Comments

2. Achieving Benefits of LIMS –Sample Control

Sample login process Work Order ID Sample and Container ID Field Data Results

WORK ORDER ID FORMAT

L Y MM NNN

L=lab=C(LWA)

Y=year=(201)4

MM=month=01 to 12

NNN= 001 to x in a month

Example: C406011 (11th work order received in June 2014)

SAMPLE ID FORMAT

WORK ORDER - NN

Examples: C406011-01, C406011-02 (first and second samples)

BOTTLE ID FORMAT

SAMPLE ID - A TO Z

Examples: C406011-01 A, C406011-01 B, C406011-02 C

(bottles ordered as logged in A,B,C,D etc)

2. Achieving Benefits of LIMS –Status Tracking

Work Order Status Test Status

2. Achieving Benefits of LIMS –Data Transfer

DATATOOL interface between instrument data files and LIMS data entry

2. Achieving Benefits of LIMS –Batching and Quality Control Analysis grouped by Departments:

Anions Field tests Micro Metals Solids VOC Wet Chem

2. Achieving Benefits of LIMS –Final Reports Final Reports created as Adobe PDF files May include PDF copies of additional documents

(Chain of custody) Electronic Data Deliverable (EDD) reports:

Spreadsheet formats California WRITEON formats

Client SampleNumberSampleName Date/TimeSampled Analyte ResultSanta Clarita Water DivisionC509077-01 19945 Terri Drive 9/29/2015 8:00:00 AM Color NDSanta Clarita Water DivisionC509077-01 19945 Terri Drive 9/29/2015 8:00:00 AM Field Residual Chlorine 2.1Santa Clarita Water DivisionC509077-01 19945 Terri Drive 9/29/2015 8:00:00 AM Field Temperature 20.6Santa Clarita Water DivisionC509077-01 19945 Terri Drive 9/29/2015 8:00:00 AM Odor 1Santa Clarita Water DivisionC509077-01 19945 Terri Drive 9/29/2015 8:00:00 AM Turbidity 0.12Santa Clarita Water DivisionC509077-02 19832 Collins Road 9/29/2015 8:15:00 AM Field Residual Chlorine 1.8Santa Clarita Water DivisionC509077-02 19832 Collins Road 9/29/2015 8:15:00 AM Field Temperature 21.3Santa Clarita Water DivisionC509077-03 18804 Vista Del Canon 9/29/2015 8:30:00 AM Field Residual Chlorine 1.8Santa Clarita Water DivisionC509077-03 18804 Vista Del Canon 9/29/2015 8:30:00 AM Field Temperature 22.6Santa Clarita Water DivisionC509077-04 19620 Green Mountain Drive 9/29/2015 9:15:00 AM Color NDSanta Clarita Water DivisionC509077-04 19620 Green Mountain Drive 9/29/2015 9:15:00 AM Field Residual Chlorine 1.8Santa Clarita Water DivisionC509077-04 19620 Green Mountain Drive 9/29/2015 9:15:00 AM Field Temperature 23.9Santa Clarita Water DivisionC509077-04 19620 Green Mountain Drive 9/29/2015 9:15:00 AM Odor 1Santa Clarita Water DivisionC509077-04 19620 Green Mountain Drive 9/29/2015 9:15:00 AM Turbidity 0.16Santa Clarita Water DivisionC509077-05 25236 Running Horse Road 9/29/2015 10:20:00 AMField Residual Chlorine 0.4Santa Clarita Water DivisionC509077-05 25236 Running Horse Road 9/29/2015 10:20:00 AMField Temperature 25.8Santa Clarita Water DivisionC509077-06 15543 Live Oak Springs Canyon Road9/29/2015 10:40:00 AMField Residual Chlorine 1.4Santa Clarita Water DivisionC509077-06 15543 Live Oak Springs Canyon Road9/29/2015 10:40:00 AMField Temperature 22.8Santa Clarita Water DivisionC509077-07 16128 Comet Way 9/29/2015 10:55:00 AMField Residual Chlorine 1.6Santa Clarita Water DivisionC509077-07 16128 Comet Way 9/29/2015 10:55:00 AMField Temperature 22.3Santa Clarita Water DivisionC509077-08 29250 Gary Drive 9/29/2015 11:05:00 AMColor NDSanta Clarita Water DivisionC509077-08 29250 Gary Drive 9/29/2015 11:05:00 AMField Residual Chlorine 1.4Santa Clarita Water DivisionC509077-08 29250 Gary Drive 9/29/2015 11:05:00 AMField Temperature 26.3Santa Clarita Water DivisionC509077-08 29250 Gary Drive 9/29/2015 11:05:00 AMOdor 1Santa Clarita Water DivisionC509077-08 29250 Gary Drive 9/29/2015 11:05:00 AMTurbidity 0.14

00001AS1910048-004 14050109354TH2104140501A-031 18140516 2

WRITEON .res file:

Selection of a LIMS Vendor Evaluate requirements and resources of laboratory Chose a LIMS vendor that meets lab LIMS

requirements, and provides the necessary training and implementation support

Selection of a LIMS Vendor

Criteria for selection: LIMS is suitable for size of laboratory There is a match between the technical ability of the lab

and the vendor training resources LIMS provides all of the features and capabilities

specified by the lab Cost of LIMS and training/implementation is within the

laboratory LIMS budget

Company LIMS Contact Cost Pros Cons Evalution Status

1 lab based development smaller company Difficult for user

quick installation smaller customer base Not as well established in labs

document management

2 well established env. Lab LIMS cost Well established in env labs

large customer base of env. Labs complexity Known entity

continually upgraded Performs all needed functions

3 very configurable biotech focus Not Suitable

no water lab experience

very configurable

4 Probably Suitable

Not as established in env labs

5 configurable small company Suitable

own software code single programmer Lower cost, lower capability

cost No WRITEON capability

Selection of a LIMS Vendor

LIMS Implementation Process

Prepare a workable schedule to configure LIMS, test the LIMS, and train staff

Perform a parallel test of the new LIMS with existing systems

LIMS Implementation Process CLWA Implementation Schedule:

2013: Evaluation of LIMS vendors and obtaining quotes March 2014: Promium ELEMENT purchased April through September 2014: weekly phone call using

WEBEX April 2014: 1 week training at Promium for LIMS

administrator May 2014: Onsite setup of DATATOOL August 2014: Parallel use of ELEMENT and legacy system September 1, 2014: Switched to ELEMENT October 2014: Finished final adjustments to final reports

Jeff KoelewynLaboratory/Regulatory Affairs Supervisor