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Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Workforce Deployment
Enterprise Help
Desk Agent
Travel and
Expense Manager
Payroll
Administrator
Time and Labor
Administrator
Line Manager
Human Resource
Specialist
Plan
Deployment
Respond to
Employee
Lifecycle
Actions
Maintain
Employee Data
Track Health and
Safety
Manage
Terminations
Measure
Deployment
Effectiveness
Manage Line
Employees
Manage Time
and Labor
Manage Payroll
Manage Expenses
Provide Help
Desk Support
JD Edwards EnterpriseOne L2 Maintain Employee Data
Human Resource
Specialist
Line Manager
Payroll
Administrator
Time and Labor
Administrator
Respond to
Employee Life
Cycle Action
Perform Mass
Changes
Enter Future Data
Changes
Update Employee
Information
Maintenance
Required?Action
Measure
Deployment
Effectiveness
Track Health and
Safety
Manage
Terminations
Manage Line
Employees
Manage Time and
Labor
Manage Payroll
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Perform Mass Changes
Human Resource
Specialist
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
Maintenance
Required?
Create Employee
Master Mass
Changes
Multiple
Employee
Change
Required
Select Type of
Change?
Review and / or
Change UDC
Change Future
Data Items
Initiate Employee
Master Mass
Changes
No ChangeReview Mass
Change Report
Revise Future
Data Employee
Master, If Needed
Select Method
for Update?
End
In Final Update
Update Data to
Employee Master
Update
Employee
Info In
Batch
Process
Junction
JD Edwards EnterpriseOne Enter Future Data Changes
Human Resource
Specialist
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
Maintenance
Required?
Enter Future Data
Employee Master
Revision
Determine
Future Value?
Specify Future Data
Fields
Select Home
Business Unit
Select Home
Company
UDC Selection
Select Additional
Data Items
Tax Area Select
Select Benefit Group
Select Method
for Update?
End
In Final Update
Update Data to
Employee Master
Update
Employee
Info in Batch
Process
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Update Employee Information
Employee
Human Resource
Specialist
Self Service
Action?
Change Name and
Address
Change
Emergency
Contact
Information
Identify W4 Form
Identify Phone
Numbers
Enter W4
Information
Review and Print
W4 Form
Review Paid Time
Off
Review Personal
Profile
Request Paid
Time Off
Identify Auto
Deposit
Instructions
Request
Verification of
Employment Letter
Identify Verification
of Employee Data
Review VOE
Request
Maintenance
Required?
Maintain
Employee
Information
Determine Info
to be Updated?
Receive Employee
Address
Information from
Enterprise System
Receive
Verification of
Employment
Request
Process
verification of
Employment
Request
Merge Verification
of Employment
Send Letter to
Financial Lending
Institute
Update Address
Book Information
Update User
Defined Dates
Update User
Defined Category
Codes
Update Employee
Personal
Information
Update Elig/NDT
Information
Update
Organizational
Information
Update Payroll
Information
Update Basic
Compensation
Information
Update Labor
Distribution
Information
Update
National/Fiscal
Data Canada
Update
Future Data
Update
National/Fiscal
Data USA
Update
Employee DBA
Instructions
Update
Tax Information
Canada
Update Employee
Supplemental
Data
Update
Tax Information
USA
Update
Media Objects
Update
Employee Profile
Information
Review Employee
DBA’s
Update Requisition
Activity
Update Requisition
Activity
Receive
Information on
W4 Form
Submission
Select W4 Form
Process
verification of
Employment
Request
Process
verification of
Employment
Request
Additional
Information
required?
Paper Form Sent
Update Employee/
Supervisor
Relationships
Identify Wage
Attachments
Work With Pay
Rate Information
Additional Info
Required?
Review Wage
Attachment History
Identify Multiple
Child Support
Identify Employee
DBA Instructions
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne L2 Track Health and Safety
Human Resource
Specialist
Maintain
Employee Data
Measure
Deployment
Effectiveness
Administer
Employee
Safety and Health
Print Safety and
Health Report
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Administer Employee Safety and Health
Human Resource
Specialist
Employee
Maintain
Employee Data
Identify
Illness/Injury
Case Information
Supplemental
Info Required?
Identify Case
Supplemental
Information and
Report
Workers
Compensation
Claim
Decide Action?
Create OSHA 101
Report
Identify Leave
Date if Employee
Absent from Work
Update Case
Information
Print Safety and
Health ReportYes
No
Report
Illness or Injury
Incident
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Print Safety and Health Report
Human Resource
Specialist
Administer
Employee Safety
and Health
Select Report?
Print Case
Supplemental
Report
Print Case Report
by Data Type
Print Occupational
Illness or Injury
Report
Print Government
Report of Illness or
Injury
Print OSHA 200
Report
Measure
Deployment
Effectiveness
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne L2 Manage Terminations
Human Resource
Specialist
Maintain
Employee Data
Determine
Employee
Termination
Required?
Identify Employee
to be Terminated
Terminate
Employee Using
Workflow
Terminate
Employee
Manually
Measure
Deployment
Effectiveness
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Identify Employee to be Terminated
Human Resource
Specialist
Determine
Employee
Termination
Required
Work with
Employee
Information to
Select Employee
Process Employee
Termination
Identify Employees
Eligible for Re-Hire
Application Data
Store
Workflow
Required?
Terminate
Employee Using
Workflow
Terminate
Employee
Manually
No
Yes
JD Edwards EnterpriseOne Terminate Employee Using Workflow
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
IT Manager
Line Manager
Human Resource
Specialist
Identify Employee
to be Terminated
Determine
Workflow Tasks
Notify HR
Manager that
Exit Interview
Required
Notify Manager
of Outstanding
Property
Notify IT
Manager
Employee
Locked in
Active Payroll
Cycle?
Notify
Originator
Approval
Required?
Determine
Additional
Workflow
Tasks?
Review and
Generate
Timecard
Calculate and
Process
Outstanding
DBA’s
Process
Termination
Payment
Review
Termination
Workflow
Messages
Notify Benefits
of Current
Enrollments
Process Benefit
Batch Enrollment in
Proof Mode
Review
Enrollments
Report
Termination
Approved?
Create Batch
Enrollment in
Update Mode to
Terminate
Measure
Deployment
Effectiveness
Create COBRA
and HIPPA
Letters
Yes
Yes
NoNo
Notify Manager
of Termination
Yes
Yes
Receive
Company
Property
Complete
Termination
Tasks End Process
Approved?
Yes
Reject Termination
and Abort ProcessNo No
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Terminate Employee Manually
Line Manager
Human Resource
Specialist
Identify Employee
to be Terminated
Next Action
Required?
Calculate
Employee Final
Pay
Communicate
Final Pay to
Payroll
Go To:
Deployment;
Manage Payroll
Eligibility
Requirements?
Work with
Employee
Enrollment
Work with
Employee
Enrollment
Overrides
Notify Manager
of Outstanding
Retrieve
Company
Property
Select
Changes
Required?
Change Amount
or Rate
End Enrollment
using Stop Auto
Date/Status
End Enrollment
using Override
Date
Correct Mistaken
Enrollment
Verify
Eligibility
End Enrollment in
Single Plan
End All
Enrollments
Change Amount
or Rate
Select
Changes
Required?
Final Pay
Required
Change
Benefits
Retrieve
Property
Eligibility
Exceptions
Eligibility
Requirements
Submit
Enrollments
Benefit
Information
Changes?
Terminate
Dependents and
Beneficiaries
Generate COBRA
and HIPPA Letters
Terminate
Employee Benefits
using Batch
Enrollment
Measure
Deployment
Effectiveness
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne L2 Manage Line Employees
Human Resource
Specialist
Line Manager
Maintain
Employee Data
Measure
Deployment
Effectiveness
Setup Employee
Information
Manage Personnel
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Setup Employee Information
Human Resource
Specialist
Line Manager
Maintain
Employee
Data
Measure
Deployment
Effectiveness
Action
Required?
Work with
Employee Setup
Select Employee
Work Center
Complete
Employee
Setup
Setup New
Employee
Add New
Employee
Review
Employee
Status
Identify Employee
Setup Tasks
Copy
Employee
Tasks
Review
Employee
Setup
Review
Employee
Setup
Approve/Reject
Employee Setup
Task
Review Employee
Setup Status
Review Individual
Setup Tasks
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Manage Personnel
Human Resource
Specialist
Line
Manager
Manage
Employee
Data
Action
Required?
Create
Organization
Chart
Review Upcoming
Employee
Reviews
Review
Status
Changes
Create
Appraisal
Create
Appraisal
Create
Appraisal
Create
Appraisal
Create
Appraisal
Create
Appraisal
Create
Appraisal
Create
Appraisal
Create
Appraisal
Create
Appraisal
Work with
Managers
Workbench
Create
Manager’s
Reports
Take
Appropriate
Action?
Measure
Deployment
Effectiveness
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne L2 Manage Payroll
Human
Resource
Specialist
Maintain
Employee
Data
Time and Labor
Administrator
Manage Time and
Labor
Measure
Deployment
Effectiveness
Payroll
Administrator
Type of
Payment
Required?
Process Employee
Timecards
Process Interim
Payroll Payments
Process
Pre-Payroll
Review
Pre-Payroll
Reports
Payments
Process Pro
Forma Journal
Entries
Create Payroll
Reports
Process Final
Update
Next
Action?
Review Payroll
History
Determine if
Payroll ID
Requires
Reset?
Payroll ID Reset Required
Process Record of
Employee (ROE)
Reconcile
Payments
Create Additional
Payroll Reports
Process Payroll
Year End
Review and/or
Void Payments
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Process Employee Timecards
Employee
Payroll
Administrator
Create Self
Service Time Entry
Decide if Need
To?
Select Pay Stub
History
Create Daily
Timecards
Create Pay Period
Timecards
Review Pay Stub
DetailPrint Pay Stub EndReview
Daily Entry
Pay Period
Entry
Next
Action?
Type of
Payment
Required?
Payment
Received in
Next Payroll
Cycle
Type of
Timecard?
Work with
Employee Groups
Print Employee
Groups?
Print Employee by
Employee Groups
Yes
No Templates?
Work with
Timecard
Templates
Yes
No Retro Pay?
Work with
Retroactive Pay
Rules
Yes
No Overtime?
Work with
Overtime Rules
Yes
Review and
Approve
Timecards
No
Using Speed
Time Entry?
Timecard Entry
Method of
Selecting
Employees?
Work with Time
Entry using
Historical
Transactions
No
Work with Time
Entry using
Current
Transactions
Work with Time
Entry using
Employee Master
Method of
Entering
Data?
Create Pay Period
Timecards
Create Daily
Timecards
DAB Overrides
Required?
Enter One Time
Overrides
Review
Timecard
Reports
Work with Time
Entry by Individual
Create Speed
Time EntryYes
Type of Third
Party Entry?
Third
Party
Entry Formatted
Data from
EnterpriseOne
Upload Batch
Time Entry File
Transactions
Valid?
No
Recurring External
File Transfer
Work with Flat File
Non-formatted
Data from
EnterpriseOne
Non-formatted
File Transfer
Add Flat File
Cross Reference
Update Employee
Transaction Batch
Table
Yes
Update Batch File
Register Without
Employee Totals
Update Batch File
Register With
Employee Totals
Review
Information
Review Batch
Time Entry File
Review/Revise
Time Entry
Revisions
Required?
Proof or
Update Mode?
Process Batch
Time Entry
Proof
Or
Update
Review
Transaction
Reports
Errors Exists?Correct and Rerun in Proof
No Errors – Rerun in Update Mode
Print Time and
Pay Entry Register
Print Payroll
Exceptions
Errors
Exists?
Yes
Journal
Entries
Required?
No
Process
Pre-Payroll
Create Timecard
Journals
Review Journal
Batch Review
Report
Yes
No
Review Timecard
Journal Batch Pro
Forma
Journals
Correct?
Delete Un-posted
Batch
Correct Journal
EntriesNo
Review and Post
Payroll Journal
Entries
Yes
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Process Interim Payroll Payments
Payroll
Administrator
Type of
Payment
Required?
Create Interim
Payroll ID
Review and/or
Void Payments
Interim
Payments
Identify Interim
ChecksTax Overrides?
Identify Tax
Overrides
Identify/Review
Timecard
Information
Yes
NoOne Time
Overrides
Identify One Time
Overrides
Process Interim
Payments
Yes
NoReview Interim
Payments
Revision
Required?
Checks
Now?
No
Yes
Print All Interim
Checks
Print Selected
Interim Checks
Print Interim
Checks
Process
Pre-Payroll
No
Yes
Yes
Yes
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Process Pre-Payroll
Payroll
Administrator
Process Employee
Timecards
Process Interim
Payroll Payments
Determine if
Payroll ID
Requires
Reset?
Select Payroll ID
to Process
Payroll ID
Reset
Required
Changes
Required?
Submit Pre-Payroll
Revise Pre-PayrollYes
No
Print Payroll
reportsReview? Review Payment
Review Payment
Distributions
Review Employee
Work Center
Messages
Review Detailed
Messages
Review DBA
Details
Review Pay Stub
Information
Review Tax
Details
Review
Pre-Payroll
Details
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Print Payments
Payroll
Administrator
Review
Pre-Payroll
Reports
Select Payments
to be Printed
Print Selected
Payments
Review
Automatic
Deposit Bank
Register Report
Transfer Bank File
to Bank
Payment
Instruments
Printed
Deposit
Bank File
Created
Payments
Printed
Correctly?
Payments
CompletedYes
Review Payments
Restart Print
No
Process Pro
Forma journal
Entries
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Process ProForma Journl Entrie
Payroll
Administrator
Payments
Process Pro
Forma Journal
Entries
Submit Journal
Entries
Review Journal
Proof Report
Journal Entries
Correct?
Review and Post
Payroll Journal
Entries
Create Payroll
Reports
Correct Journal
EntriesRerun
JD Edwards EnterpriseOne Create Payroll Reports
Payroll
Administrator
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
Process Pro
Forma Journal
Entries
Print Payroll
Reports
Type of
Report?
Print Payroll
Register
Print Summery
Payroll Register
Print Payroll
Exceptions
Print Time and
Pay Entry Register
Print DBA Register
Print DBA
Transaction Audit
Print Payroll
Payment Register
Print General
Liability Insurance
Register
Print Federal Tax
Distribution
Summery - USA
Print Federal Tax
Distribution
Summery -
Canada
Print State Tax
Distribution
Summery
Print Provincial
Tax Distribution
Summery
Print Social
Security and
Medicare Register
Print Employment
Insurance Register
Print Workers
Compensation
Register - USA
Print Workers
Compensation
Register - Canada
Review Payroll
Reports
Process Final
Update
Reports
Printed
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Process Final Update
Payroll
Administrator
Create Payroll
Reports
Determine if
Payroll ID
Requires
Reset?
Submit Final
Update
Final Update
Processed
Employee
Data
Store
Employee
History
Updated
Employee
Master
Updated
Run Tax
Integrity Report
in Proof or
Final Mode?
Create Tax
Integrity Report
Proof
Or
Final
Identify and
Correct any Tax
Integrity Errors
Errors Corrected – Rerun in Proof Mode
No Errors in Proof – Run in Update Mode
No Errors in Update – Rerun in Proof for Clean Report
Run PDBA
Integrity Report
in Proof or
Final Mode?
Create PDBA
Integrity Report
Identify and
Correct any
PDBA Errors
Next Action?
Proof
Or
Final
Errors Corrected – Rerun in Proof Mode
No Errors in Proof – Run in Update Mode
No Errors in Update – Rerun in Proof for Clean Report
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Process Record of Employee (ROE)
Payroll
Administrator
Human
Resource
Specialist
Next Action? Process ROEType of ROE to
Process?
Identify ROE
Information
Create Multiple
ROE’s
Comments
Required?
Identify Comments
Print Single ROE
Print ROE’s
No
Yes
Measure
Deployment
Effectiveness
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Review Payroll History
Human
Resource
Specialist
Payroll
Administrator
Next Action?Type of Review
Required?
Select Payroll
History Type
for review?
Online Review
Review Pay,
Deduction, Benefit
History
Review Earnings
History
PDBA
Review
Earnings
Review
Review PDBA’s by
Payroll Month
Review DBA’s
Calendar Month
Review Pay Detail
Review DBA Detail
Review Pay Stub
Detail
PDBA/Earnings
Review Country of
History
Review?
Tax and/or Payroll History Review
Review Tax
History - USA
Review Tax
History - Canada
Review Payment
History - USA
Review Payment
History - Canada
Review Tax
Summery Details
Review Tax
Summery History
Tax/Payment
History
Reviewed
Measure
Deployment
Effectiveness
Review Payments
Review
Employment
Insurance History
Review
Employment
Insurance History
Details
Canadian Employment Insurance History Review
Employment
Insurance
History
Reviewed
Print Tax History
by Company
Report
Print State/Local
Taxation Report
Print Federal Tax
History Report
Print Employee
Earnings and Tax
Register
Reports to
Review?
ReportsReview Payroll
History Reports
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Reconcile Payments
Human Resource
Specialist
Bank
Payroll
AdministratorNext Action?
Payments
Cashed
Manual or
Automated
Reconciliation?
Select Payments
to Reconcile
Copy Bank
Information to
Payroll System
Automated
Manual
Create Reconcile
Payment History
Review
Reconcile
Reports
Create Reconcile
Register
Send Bank
Statement
Measure
Deployment
Effectiveness
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Create Additional Reports
Human Resource
Specialist
Payroll
AdministratorNext Action?
Type of
Report?
Print Union
Distribution Report
Print Certified
Payroll Register
Print Health and
Wealth report by
Employee
Print 941 Wage
Detail Listing
Print Health and
Welfare by Payee
and Union
Print Health and
Welfare by
Provider and
Employee
Print Union
Liability Report
Print State Income
Tax Report
Print 940 Quarterly
Worksheet
Create State
Unemployment
Work File
Create New Hire
Work File
Print Local Income
Tax Report
Print State
Unemployment
Insurance Report
Print New Hire
Report
Review Payroll
History Reports
Measure
Deployment
Effectiveness
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Process Payroll Year End
Human Resource
Specialist
Payroll
Administrator
Next Action?
Run Tax
Integrity Report
in Proof or
Final Mode?
Create Tax
Integrity Report
Proof
Or
Final
Identify and
Correct any Tax
Integrity Errors
No Errors in Proof – Run in Update Mode
No Errors in Update – Rerun in Proof for Clean Report
Errors Corrected – Rerun in Proof Mode
Run PDBA
Integrity Report
in Proof or
Final Mode?
Create PDBA
Integrity Report
Proof
Or
Final
Identify and
Correct any
PDBA Errors
No Errors in Proof – Run in Update Mode
No Errors in Update – Rerun in Proof for Clean Report
Errors Corrected – Rerun in Proof ModeVerify Year End
Information
Information
Correct?
Identify Rollover
Parameter
Correct
Employee
Information
No
YesProof or
Update Mode?Process Rollover
Review Rollover
Reports
Proof
Or
Update
Rollover
Processed
Correctly?
Incorrect – Rerun in Proof Mode
Correct – Run in Update Mode
Country?
Yes
Select Canadian
Year End IDCanada
Determine
Type of Work
File to Create?
Review Year End
Work File
Information
T4 Work File Created
Relieve 1 Work File Created
T4A Work File Created
Relieve 2 Work File Created
Work File
Correct?
Correct
Information
No
Create Audit
ReportsYes
Determine
Forms to Print?
Print Forms on
Plain Paper
T4
T4A
Relieve 2
Relieve 1
Review FormsForms
Correct?
No
Print FormsYes
Distribute Forms
to Employees
Type of
Magnetic
Media?
Create T4
Magnetic Media
Create T4A
Magnetic Media
Create Relieve 1
Magnetic Media
Create Relieve 2
Magnetic Media
Submit
Magnetic Media
to Governments
Achieve Year
End Information
Select Year End
ID
Determine
Type of Work
File to Create?
Review Year End
Work File
Information
1099 Work File Created
W2 Work File Created
Information
Correct?
Correct
Information
Create Audit
ReportsYes
Select Forms
to Print?Print Forms4 Part Forms
2 Part Forms
Review FormsForms
Correct?
No
Print Forms with
Print DateYes
Distribute Forms
to Employees
Type of
Magnetic
Media?USA
No
Create Federal
Magnetic Media
Create 1099
Magnetic Media
Create State
Magnetic Media
Changes
Required?
Submit
Magnetic Media
to Governments
Create W2C’s and
Distribute
Yes
Measure
Deployment
Effectiveness
No
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Review and or Void Payments
Payroll
AdministratorNext
Action?
Select Country
of Payment to
be Voided?
Work with
Payment History -
USA
Review Payment
and Void - USA
Void Payment -
USAUSA
Correct
Payment
Selected?
Avoid a Void
Work with
Payment History -
Canada
Review Payment
and Void - Canada
Void Payment -
CanadaCanada
Process Interim
Payroll Payments
Yes
No
JD Edwards EnterpriseOne L2 Manage Expenses
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
Expense Auditor
Line Manager
Expense Manager
Human Resource
Specialist
Employee
Respond to
Employee Life
Cycle Actions
Maintain Expense
Policies and Rules
Maintain
Employee Profile
Request Travel
Authorization
Request Cash
Advance
Approve Travel
Authorization or
Cash Advance
Receive Travel
Authorization or
Cash Advance
Incur Expenses
Go To: Manage
Time and Labor,
Enter Time Report
Enter Expense
Report
Approve Expense
Report
Audit Expense
Report
Process Expense
ReimbursementAnalyze Expenses
Receive
Expense
Reimbursemnt
Measure
Deployment
Effectiveness
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Maintain Expense Policies and Rules
Human Resource
Specialist
Employee
Expense Manager
Respond to
Employee Life
Cycle Actions
Determine
Action to Take
Define Audit Rules: Audit
Selection Rule Revision
W09E108F
Define Expense Category Details:
Expense Category Setup
W09E109B
Enter Policy Detail Information:
Policy Definition Entry
W09E108B
Display Policies:Work with Policies
W09E108AMaintain Expense Policies
Enter Group Profile Detail Information,
Assign Group to Policy, Define
Reimbursement Method, Define
Approval Method:Define Group
Profile W20104B
Display Group Profiles:
Work With Group Profiles
W20104A
Enter Account Mapping
Information: Account Mapping
RevisionsW20106B
Display Account Mapping:Work With
Account Mapping W20106A
Enter Tax Mapping Information: Tax Mapping
RevisionsW09E105B
Display Tax Mapping:
Work With Tax Mapping
W09E105A
Maintain Group Profiles
Maintain Account Mapping
Maintain Tax Mapping
Maintain
Employee Profile
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Maintain Employee Profile
Employee
Expense Manager
Maintain Expense
Policies and Rules
How to Setup
Employee
Profile?
Set Processing
Options for
Employee Profile
Entry
Display Employee
Profile Records
Create Employee
Profile
Automatically
Set Processing
Options for
Employee Batch
Creation
Automatically
Manually
Enter Employee
Profile Information,
Assign Employee
to Group, Define
Group Overrides
Maintain
Additional
Employee
Information?
Review or Revise
Book Master
Information for
Employee
Review or Revise
Employee Master
Information for
Employee
Review or Revise
Supply Master
Information for
Employee
Who Maintains
Multiple Employee
Authority and
Credit Card
Information?
Which
Information to
Maintain?
Set Processing
Options for
Address
Parent/Child
Revisions
Enter Employees
that This
Employee can
Enter Expenses
For
Enter or Revise
credit Card
Information for
Employee
Multiple
Authority
Employee
Credit Card
Information
Which
Information to
Maintain?
Employee
Incur Expenses
Request Travel
Authorization
Request Cash
Advance
Assign Authority to
Enter Expense
Report to
Designee
Enter or Revise
Credit Card
Information
Credit Card Information
Multiple Authority Employee
Expense
Manager
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Enter Expense Report
Expense Manager
Line Manager
Employee
Set Processing
Options for
Expenses Report
Entry (Specify
Default Processing
for Programs and
Reports)
Set Processing
Options for Credit
Card Expenses
(Specify Default
Processing for
Programs and
Reports)
Incur Expenses
Work with
Expense Reports
or Work Directly
with Credit Card
Transactions?
Review Credit
Card Transactions
and Identify
Unapplied
Expenses that
Have Previously
been Entered
Directly on an
Expense Report
Update
Transaction Status
and Assign
Expense Category
Match Credit Card
Transaction to
Existing Expense
Report
Confirm Credit
Card Transaction
Match
End
Credit Card
Transactions
Begin to Work
With Expense
Reports
Expense
Reports
Action to Take?
Delete Expense
Report
Delete Existing
Expense Report
End
Review Expenses
View
Existing
Report
Revise or
Delete Existing
Expense
Report?
No
Method of
Creation?
Create
Expense
Report
Enter New
Expense Report
Copy from Existing
Expense Report
Copy
Existing
Report
Blank Report
Access
Spreadsheet,
Import Features,
Select Excel
Spreadsheet and
Specify Columns
and Rows to
Import
Review Expenses
Imported from
Spreadsheet,
Delete and Revise
as Necessary
View Expense
Report
Yes
Add or Modify
Expense
Report
Information?
Add or Modify
Expense Detail
Enter Amount of
Cash Advance on
Expense Report
Itemize Summery
Receipts
Apply Credit Card
Expenses to
Report
Non-Credit Card
Transactions
Credit Card
Transactions
Apply Cash
Advance
Itemize
Summery
Receipts
Edit Expense
Category and
Receipt Type
Reimbursable
Expenses?
Charge Single
Entity or
Multiple Entity?
Yes
Select Business
Unit to Charge;
Select Job/Project
to Charge; Select
Work Order to
Charge
Charge Single
Business Unit,
Job/Project, or
Work Order
Single
Split Charges
among Multiple
Business Units,
Jobs/Projects, or
Work Orders
Multiple
No
Print Copy?Print Expense
ReportYes
NoSubmit or Save
for Later?
Submit Expense
Report
Save Expense
Report Without
Submitting
Approve Expense
Report
Save
Submit
Expense
Report
Rejected by
Approver
JD Edwards EnterpriseOne Approve Expense Report
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
Employee
Expense Auditor
Line
Manager
Enter
Expense
Report
Approval
Required?
Find Next
ApproverYes
Method of
Awareness That
Expense Report
Requires
Approval?
Receive E-Mail
Notification of
Expense Report
Requiring
Approval
Notification
Retrieve Work
Center Message
for Expense
Report Requiring
Approval
Work
Center
Entry
Locate Expense
Reports that
Requires Approval
Proactive
Navigation
Review Expense
Report Summery
Review
Expense
Report Detail?
Review Expense
Report Detail
Review
Expense Line
Detail?
Review Expense
Line Detail
Decide
Whether to
Approve or
Reject?
Reject Expense
Report
Approve Expense
Report
Assign a Reason
for Rejecting
Expense Report
Additional
Approval
Required?
Approve
Reject
Yes
Audit Expense
Report
No
No
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
JD Edwards EnterpriseOne Audit Expense Report
Employee
Line Manager
Expense Manager
Expense Auditor
Approve Expense
Report
Approval
Required?
Begin to Work
With Auditors
Workbench
Yes Action?
Reset Status of an
Expense Report
Select Expense
Reports that
Require Audit
Audit
Expense
Report
Reset Status of
Expense Report
Reason for
Change in
Status?
Approval Required (Send Back to Manager for Approval)
Review Overall
Expense
Audit Expense
Details?
Review Individual
ExpensesYes
No
Revise
Expense
Report?
Review and
Revise Details of
Expense Item
Yes
No
Decide to
Accept or
Reject
Expense
Report?
Select Reason(s)
for Rejecting the
Expense Report
Reject
End
Process Expense
Reimbursement
Accept
No
Enter Expense
Report
Incomplete
(Send Back to Employee to
Correct and Resubmit)
JD Edwards EnterpriseOne Process Expense Reimbursements
Expense Auditor
Employee
Expense Manager
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
Audit Expense
Report
Set Processing
Options for
Expenses Report
Reimbursement
Process Expense
Reimbursement
Analyze
Expenses
Reimbursement
Method?
Accounts Payable to Credit Card Account for Credit Card
Transactions; and Accounts Payable to Employee for Non-Credit Card
Transactions
Accounts Payable to Credit Card Account for Credit Card Transactions; and
Payroll to Employee for Non-Credit Card Transactions
Entire Amount by Accounts Payable to Employee
Entire Amount by Accounts Payable to Credit Card Account
Entire Amount by Payroll to Employee
Accounts Payable to Credit Card Account for Credit Card Transactions; and
Payroll to Employee for Non-Credit Card Transactions
Create Accounts Payable Vouchers
Create General Ledger Entries
Accounts Payable Processes Vouchers and
Makes Payment to Employee or Credit Card
Account
If Billable, General Ledger Provides Billing
Information to Contract and Service Billing
Create Time Card Records
Payroll Processes Time Cards and Makes
Payment to Employee
Payroll Creates General Ledger Entries
If Billable, General Ledger Provides Billing
Information to Contract and Service Billing
Receive Expense
Reimbursement
JD Edwards EnterpriseOne Analyze Expenses
Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
Human Resource
Specialist
Expense ManagerProcess Expense
Reimbursement
Print Expense
Reports by
Employee
Print Expense
Reports by
Manager
Print Expense
Report History
Print Open
Expenses
Print Expenses by
Business unit
Print Expenses by
Supplier
Measure
Deployment
Effectiveness