JC-NEB 2013 Application Package

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CHILDREN’S MUSEUM AND LIBRARY INC.

Junior Council National Executive Board 2013 Application Package



What is JC-NEB? You are applying for the Junior Council - National Executive Board (JC-NEB) 2012-2013, the highest executive body of the Junior Council. The Junior Council includes the Regional Executive Boards (JC-REBs) and the Alumni Association (JCAA). What does JC-NEB offer? JC-NEB offers a yearlong leadership opportunity for junior and senior high school students. If you are accepted, you will assume executive positions in the Junior Council immediately. These positions are prestigious and come with the duty of handling large-scale and long-running CMLI projects. Our culture of offering the responsibilities of the highest Junior Council positions to fresh council members is rarely found in any organization, but is indicative of our belief in your innate potential to grow and develop under our training program. Why should I apply for JC-NEB? The JC-NEB experience offers you professional and self-development. You will be continually trained in team, project and events management, as well as facilitation training and curriculum development by the Teacher-Advisers Association of the Philippines, Inc. and the Junior Council - Alumni Association. Former JC-NEB members often cite their experience as an early advantage in university and beyond. As a testament to the learning and relationships formed during their JC-NEB experience, our alumni remain active in the organization and meet with fellow batchmates several years after their incumbency.

Left photo: JC-NEB (2002) Right photo: delegates in Boracay (2008)



Projects MERIENDA CENA The parent orientation is held a few weeks after the convention. STAFFER SEARCH 2013 This event seeks to find additional members for JC-NEB. CHILDREN AND YOUTH ACHIEVEMENT WEEK This is a weeklong series of competitions for NCR in February. 35th SUMMER CONFERENCE AND WORKCAMP This is a five-day national convention held during the summer. BALBOA CUP: 20th ANNUAL INTER-SECONDARY DEBATE TOURNAMENT This is a high school Asians debate competition early in August. 34th ANNUAL NATIONAL GRADE SCHOOL CONVENTION This is a five-day, themed convention for grade school students in late August. 55th ANNUAL NATIONAL CONVENTION OF CMLI JUNIOR MEMBERS AND TEACHER-ADVISERS This is a five-day, themed convention for high school students in October. It is the flagship project of JC-NEB. Each JC-NEB batch is welcome to propose new projects.

Left photo: Winners of the 17th Balboa Cup (2010) Right photo: 21st SummerCon (1999)



Application Process

1. APPLICATION FORM You may get a JC-NEB application form during registration. Submit it at the start of the orientation seminar.

2. ORIENTATION SEMINAR The orientation seminar covers CMLI and JC-NEB. It is held right after the opening ceremonies.

3. ELECTORAL PROCESS

The JC-NEB electoral process is a methodology for both training and selecting council members through a continued, four-day assessment. While only a few of you may pass the screening process, all aspiring applicants are taught executive skills and advanced CMLI knowledge beyond the usual delegate experience. You may choose to drop out of the electoral process at any given time.

4. NATIONAL CONGRESS

If the electoral board selects you, you will have the opportunity to present yourself before the convention delegates. These delegates will vote for their chosen candidates. After the national congress, top candidates will become bona fide members of JC-NEB.

5. ELECTIONS

On the last day, internal elections will be held to decide on council positions.

Left photo: JC-NEB applicants (2010) Right photo: National Congress (2011)



JC-NEB Positions PRESIDENT

Term Start and End November 2012 - October 2013

Hours per Week 8 - 9 Hours

General Responsibilities

• Meet deadlines consistently • Participate in weekly meetings • Attend all trainings by JCAA and TAAPI • Plan, organize & execute JC-NEB projects for 2013 • Participate actively in transitioning documentation

to the next term

Functional Responsibilities

• Supervise the executive board • Manage project preparations • Set and facilitate weekly meetings • Facilitate planning, goal and KPI setting • Allocate tasks democratically

Expected Output • Annual report • JC-NEB 2013 vision, goals and focus areas

Background/Skills Required

• JC-REB experience (preferred) • Prior leadership position (required) • Good academic standing (required) • Has managed/headed a project (preferred) • Knowledge on social issues (preferred)

Learning Points • Leadership Techniques and Values • Project Management • Team Management • Prudent Decision-making Skills • Effective Communication Skills

Accountable to • CMLI Secretariats

Consults with • Mother Council • CMLI JCAA President



JC-NEB Positions VICE PRESIDENT

Term Start and End November 2012 - October 2013

Hours per Week 8 - 9 hours


• Participate in weekly meetings • Meet deadlines consistently • Attend all trainings by JCAA and TAAPI • Plan, organize and execute all JC-NEB projects for 2013 • Participate actively in transitioning documentation to the

next term


• Checks and balances the president and the council • Assists president in the general supervision of the

executive board • Manages main functions of the projects • Spearheads and oversees the activities of incumbent

Junior Council - Regional Executive Boards

Expected Output • Reports of JC-REB activities


• JC-REB experience (preferred) • Prior leadership position (required) • Good academic standing (required) • Has managed / headed a project (preferred) • Has worked with a diverse team (preferred)

Learning Points • Project Management • Human Resources Management • Team Management • Communication Strategies • Analytical and Critical Thinking

Accountable to • JC-NEB President

Consults with • CMLI JCAA Vice-President for Internal Affairs



JC-NEB Positions SECRETARY Term Start and End November 2012 - October 2013


General Responsibilities • Participate in weekly meetings • Meet deadlines consistently • Attend all trainings by JCAA and TAAPI • Plan, organize & execute JC-NEB projects for 2013 • Participate actively in transitioning documentation to

the next term


• Take and distribute meeting minutes • Maintain internal communication within JC-NEB • Maintain project documentation continuously • Manage registration during conventions • Handle documentation for the JC-NEB Electoral Board

in 2013

Expected Output • JC-NEB communication lines • Complete documentation of each JC-NEB project • Meeting Minutes


• Good academic standing (preferred) • Excellent organization skills (required) • MS Office (required)

Learning Points • Communication Strategies • Information Management • Project Management • Team Management


Consults with • CMLI Secretariats • CMLI JCAA Secretary



JC-NEB Positions ASSISTANT SECRETARY Term Start and End November 2012 - October 2013

Hours per Week 8- 9 hours


• Participate in weekly meetings • Meet deadlines consistently • Attend all trainings by JCAA and TAAPI • Plan, organize and execute all JC-NEB projects for 2013 • Participate actively in transitioning documentation to the

next term


• Aid the secretary in functional tasks • Take and distribute meeting minutes, if necessary • Assist in managing internal communication • Cooperate with the secretary in maintaining team and

project documentation continuously • Support in managing registration during conventions • Handle documentation for the JC-REB Electoral Board

in 2013

Expected Output • JC-NEB communication lines • Complete documentation of each JC-NEB project


• Good academic standing (preferred) • Excellent organization skills (required) • MS Office (required)

Learning Points • Communication Strategies • Information Management • Project Management • Team Management

Accountable to • JC-NEB Secretary

Consults with • JC-NEB President • CMLI JCAA Secretary



JC-NEB Positions TREASURER Term Start and End November 2012 - October 2013



• Participate in weekly meetings • Meet deadlines consistently • Attend all trainings by JCAA and TAAPI • Plan, organize & execute JC-NEB projects for 2013 • Participate actively in transitioning documentation to the

next term


• Oversee financial and physical resources • Record revenues and expenses • Seek approval from the secretariat for fund releases • Document receipts and transactions • Act as the programs coordinator for the annual national

convention (conditional)

Expected Output • Documentation of receipts and transactions • Financial Report


• MS Office Excel and Powerpoint (required) • Good academic standing (preferred) • Excellent organization skills (required)

Learning Points • Risk Management • Financial Practices • Project Management • Team Management


Consults with • CMLI Secretariats • JC-NEB President • CMLI JCAA Vice-President for Finance



JC-NEB Positions AUDITOR Term Start and End November 2012 - October 2013



• Participate in weekly meetings • Meet deadlines consistently • Attend all trainings by JCAA and TAAPI • Plan, organize & execute JC-NEB projects for 2013 • Participate actively in transitioning documentation to

the next term


• Liquidate expenses • Manage inventories of physical resources • Coordinate with the treasurer to check and balance

financial transactions

Expected Output • Liquidation report • Documentation of receipts and transactions • Documentation of physical resources


• MS Word and Excel (required) • Good academic standing (preferred) • Organizing skills (required)

Learning Points • Financial Practices • Facilitation Skills • Project Management • Team Management

Accountable to • JC-NEB Treasurer

Consults with • CMLI Secretariats • JC-NEB President • CMLI JCAA Vice-President for Finance



JC-NEB Positions PUBLIC RELATIONS OFFICER Term Start and End • November 2012 - October 2013

Hours per Week • 7 - 8 hours


• Participate in weekly meetings • Meet deadlines consistently • Attend all trainings by JCAA and TAAPI • Plan, organize and execute JC-NEB projects for 2013 • Participate actively in transitioning documentation to

the next term


• Act as the official spokesperson of JC-NEB • Manage all online and offline communication platforms

of CMLI • Promote all CMLI projects • Create linkages and partnerships with external

organizations and individuals

Expected Output • Publicity and communication plans • Directory of contacts


• Proficiency in oral and written skills (required) • Working knowledge in social networking sites

(required)

Learning Points • Communication Strategies • Information Management • Project Management • Team Management • Innovation and Strategy • Public Relations skills


Consults with • CMLI JCAA Vice-President for External Affairs • CMLI Secretariats



JC-NEB Positions COUNCILOR Term Start and End November 2012 - October 2013



• Participate in weekly meetings • Meet deadlines consistently • Attend all trainings by JCAA and TAAPI • Plan, organize and execute JC-NEB projects for 2013 • Participate actively in transitioning documentation to

the next term


• Facilitate commission discussions during conventions • Assume committee head positions for JC-NEB projects • Assist the vice president in the supervision of the

Regional Executive Boards • Mentor and guide the Regional Executive Boards

Expected Output • Project Gantt charts (dependent on committee role) • Project feasibility studies (dependent on committee

role) • Activity outlines


• Has worked with a diverse team (preferred)

Learning Points • Communication Skills • Facilitation Skills • Project Management • Conflict and Grievance Management

Accountable to • JC-NEB Vice President

Consults with • JC-NEB President • CMLI JCAA Internal Training Head



JC-NEB Positions STAFFER Term Start and End November 2012 - October 2013

Hours per Week 6 hours

General Responsibilities • Participate in weekly meetings • Meet deadlines consistently • Attend all trainings by JCAA and TAAPI • Plan, organize and execute JC-NEB projects for 2013 • Participate actively in transitioning documentation to

the next term


• Facilitate commission discussions during conventions • Assume committee head positions for JC-NEB

projects

Expected Output • Project Gantt charts (dependent on committee role) • Project feasibility studies (dependent on committee

role) • Activity outlines


• Has worked with a diverse team (preferred)

Learning Points • Communication Skills • Facilitation Skills • Project Management • Conflict and Grievance Management


Consults with • JC-NEB President • CMLI JCAA Internal Training Head



Contact Details For inquiries: John Glenn Agbayani (Mr.) President (Junior Council – National Executive Board 2008) President (Junior Council Alumni Association 2011, 2012) [email protected] +63 917 851 5422 Jason John Sevilla (Mr.) President (Junior Council – National Executive Board 2012) Chair (JC-NEB Electoral Board 2012-2013) [email protected] +63 917 546 6786

"If you can't aim at the absurd, you can't accomplish the imposs ib le ."

FERNANDA S. BALBOA CMLI FOUNDER

Documents

JC-NEB 2013 Application Package