January 8, 2007 1

Project Plan Discussion

St. Dominic Savio - Youth Ministry Retreat

Saint Dominic SavioYouth Ministry

January 8, 2007 2

Project Description

The project team, in partnership with the Saint Dominic Savio Youth Ministry, will develop and deliver a Youth Ministry Retreat for youth 13 – 18 years of age by September 2008.

St. Dominic Savio - Youth Ministry Retreat

January 8, 2007 3

Project Tracks

St. Dominic Savio - Youth Ministry Retreat

OutreachDavid Rodarte

BudgetEdwin and Alma

AdministrativeAlbert & Nancy

MusicIsrael and Liz

SpeakersJC Montenegro

ThemeIsh Chavez

ActivitiesDavid and Alicia

TransportationKim Nunez

LodgingCarlos & Mari Anne

Youth Retreat

January 8, 2007 4

Lodging

St. Dominic Savio - Youth Ministry Retreat

Location Mari Anne has sent e-mails to various locations. Jim has

suggested Wrightwood. Maximum Attendees

Total of 75 (50 children and 25 adults) Dates

Late August thru late September Meals

Special Diets Snacks

January 8, 2007 5

Transportation

St. Dominic Savio - Youth Ministry Retreat

Available resources – Church / Youth Ministry Waiting for selection of location Jim suggested All City bus lines, Kim to contact owner Frank

Gonzalez (562-254-2950) Alicia to get info regarding buses used for school events.

Project Team Rental

Budget impact Insurance (Liabilities)

Waivers Drivers

Insurance

January 8, 2007 6

Activities

St. Dominic Savio - Youth Ministry Retreat

Betty Sanchez to partner with Alicia and David Casillas on this track

Small Group Discussions Topics / Supplies

Camp Fire Facility / Supplies

Sports Facility / Equipment / Tools

Letters Attendee / Family, Friends & Community

January 8, 2007 7

Theme

St. Dominic Savio - Youth Ministry Retreat

Got Life? Theme name vs. Retreat name

Cursillo example Prom example

Gifts T-Shirts Hats Reinforce theme / learning

January 8, 2007 8

Speakers

St. Dominic Savio - Youth Ministry Retreat

Who? Youth Ministry Students Professional Speakers Project team

Do they need to be “certified” Christian Leaders? Virtus

Requirement? Topics Priest

Needed for reconciliation

January 8, 2007 9

Music

St. Dominic Savio - Youth Ministry Retreat

Israel and Liz have agreed to accept this task. Who?

Youth Ministry Attendees Project team Community

Instruments Equipment Needs

Speakers / Microphones Song Books

January 8, 2007 10

Administrative

St. Dominic Savio - Youth Ministry Retreat

Participant selection Screening Process / Grades / Join Youth Ministry

Medical Plan First Aid / Emergency Services Special Needs / Waivers / Releases

Rules of Conduct Attendees / Team

Family Secrets Confidentiality vs. Duty

Schedule / Agenda

January 8, 2007 11

Budget

St. Dominic Savio - Youth Ministry Retreat

Youth Ministry Alma to speak to JC about contributions

Donations Church Community Local Business

Fund Raisers Battle of the Bands discussed. Liz, Israel and Jim to assist on this proposed event.

Entry fee for band used as prize money. Valentine and Mother’s Day Rose sales 50/50 raffles Rubios, Frantones and Chuck E. Cheese provide a % of sales for fund raising. Turnaround bus trips discussed. Fish Taco sales for Lent. Movies under the stars

January 8, 2007 12

Outreach

St. Dominic Savio - Youth Ministry Retreat

Survey - Prior School / Church / Youth Ministry

Advertisement Flyers / Website / Pamphlets / Announcements

Church / Families Support / Buy in / Approval Informed / valued parents are supportive parents

Survey – After Good vs. Improvement Memorialize (Picture / Video) for future events

January 8, 2007 13

Additional Thoughts

St. Dominic Savio - Youth Ministry Retreat

Events Prior to retreat, gain support / excitement

After Retreat Grouping / Meetings Continue Spiritual Growth / Circle of Friends

Assign Spiritual Leader By age group By gender Activities

Youth Ministry Retention / Growth Integrate attendees into the Youth Ministry