RegisterTheJanuary 2014

Volume 2, Issue 1

INSIDE THIS ISSUE

Homecoming Celebrations 2014

Registry Beat- Impact Factor- Improving Internal Processes- Mona Link- Hi Tech Security!!

Congratulations:- Graduates- Long Service Awardees

Sir John Golding Rehabilitation Centre Treat

Campus Registrar’s Awardees 2013

The Registry Christmas Luncheon

Did You Know?

IMPORTANT DATES TO OBSERVE

Semester II begins January 19, 2014

Teaching beginsJanuary 20, 2014

Research Days February 19-21, 2014

Commemoration Celebrations February 9-14, 2014

Teaching ends April 17, 2014

Exams begin April 28, 2014

Exams end May 16, 2014

Semester II ends May 16, 2014

Welcome to yet another edition of The Register! In this edition we highlight special events in our Calendar that are spearheaded by The Registry and share some noteworthy achievements from the last year.

Our goal in The Registry at Mona is to support the Campus and University by providing outstanding administrative leadership and customer service to students, staff, Faculties and external stakeholders with integrity and mutual respect. The publication of The Register is one avenue through which we try to keep the channels of communication open between you and us. Here we share information about who we are and what we do, and the kinds of initiatives that we have implemented in The Registry as we strive to achieve our Mission!We do hope that you find the Newsletter beneficial and of interest and we welcome your comments. Enjoy!

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HomecomingCelebrations 2014

The University of the West Indies, (UWI) Mona Campus will host its annual Homecoming & Commemoration Celebrations over the period February 9-15, 2014. Mona‘s Homecoming & Commemoration Celebrations provide an opportunity to celebrate the founding of the University, to acknowledge its unique position as the only higher education institution with a presence throughout the English speaking Caribbean, while assisting to engender a greater sense of belonging and develop a feeling of camaraderie among staff, students and alumni.

The annual celebrations in February mark the continuation of a tradition which began over 60 years ago. On February 16, 1950 the then University College of the West Indies (UCWI) installed its first Chancellor. Since that time, the date February 16 has been used to commemorate that initial step which marked the beginning of the journey into a full -fledged university.The 2014 Homecoming Celebrations begin with the Commemoration Service at the University Chapel on February 9, 2014 and Exibition at the Main Libruary on February 10, 2014. The Homecoming Celebrations continue with the University Parade of alumni, staff and students at a flag raising ceremony, which will be held on Thursday, February 13, 2014 in front of the Assembly Hall. The celebrations end on Friday, February 14, 2014 with Caribbean Day, which includes booths and displays depicting life in the Caribbean countries which contribute to the University. This provides opportunities for visitors to taste food from different countries and experience different aspects of Caribbean culture.

All the activities in the Homecoming Celebrations are coordinated by the Marketing and Communications Office in The Registry.

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BeatRegistry

HUMAN RESOURCES MANAGEMENT DIVISION

IMPACT FACTOROne of the themes of the UWI Strategic Plan 2012-2017, is Employee Engagement. The Human Resources Management Division has been busy ensuring that the Mona Campus engages staff in various ways.

Following on the heels of their successful launch of the training programme ‘Leadership Co-efficient,’ the HRMD has now embarked on the “Impact Factor,” a new training programme designed specifically for Administrative Support Staff to enable better support for Heads of Departments.

Over the course of 2013/2014 Academic Year, ninety six (96) participants are scheduled to cover a total of 21 modules. The Programme is eclectic in nature and blends elements from the Leadership Co-efficient programme with administrative specific responsibilities including Event Coordination, Basic Project Management, Servicing Committees, Records Management Essentials and Creating High Impact Presentations.

The feedback so far from sessions already held are encouraging.

“An Excellent initiative” “Very Informative”“Exceptional Information for Staff “

OFFICE OF GRADUATE STUDIES & RESEARCH

IMPROVING INTERNAL PROCESSESThe Office of Graduate Studies and Research has achieved some success, in keeping with UWI Strategic Plan 2012-2017, to “re-engineer academic and administrative operational processes and procedures to make them simpler, more transparent, efficient, and effective.” This Section has implemented a pilot of the CAPP module in Banner, a mechanism to enable efficient processing and approval of degree awards. In addition testing is now well on the way for the newly developed Thesis Tracker System with features that include the application of examination of Thesis and Research papers, and the Recommendation for Titles and Nomination of Examiners. Of note too, is the 100% compliance achieved from Committee members in the use of newly introduced Sharepoint software for major Campus Committee meetings.

All this could not have been achieved without the commitment and cooperation of our IT team in the Mona Information Technology Services (MITS).

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We are pleased that more members of staff are using MonaLink, an online forum for staff which serves to maximize and create efficiency in communication across the Campus. In March – April 2013 there were 2747 page views. By the end of 2013, this number moved to 3892.

We urge you to keep the communication going with us, as we continue to use this forum to hear and respond to your views, comments and recommendations.

HI-TECH SECURITY!! The University of the West Indies, Mona Campus is preparing to herald in a new era of security beginning 2014. This will be defined by an emphasis on technology-assisted programmes which includes video surveillance systems, a state of the art Monitoring Station and electronic access control. This programme will reduce our reliance on the traditional manual security systems and promises to promote efficiency and effectiveness in our security services. Greater emphasis will be placed on other crime prevention strategies which will be intelligence driven and largely supported by a more reliable system of communication between the security interests on the Campus, on the one hand, and students and staff members on the other.

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Congratulations

Hearty congratulations to all our graduates!! We wish to acknowledge those in particular who are members of staff in The Registry and wish you all the very best in your future endeavours.

Mrs. Kay BruceHuman Resources Management Division, MSc Human Resource Development

Miss Nadia Veiro Office of the Campus Registrar, MSc Human Resource Development

Miss Susan JohnsonOffice of the Campus Registrar, BA Literatures in English

Miss Shenae Scully Secretariat, BSc. Statistics

Mrs. Marjorie Bolero-HaughtonStudent Recruitment, MAT

GRADUATES

AWARDEESL o n g S e r v i c e

Congratulations to staff members of the University of the West Indies, Mona, who have served the University for 15, 21, and 40 years. On December 12, 2013, 175 staff members were awarded for their years of service. Our sincere gratitude to you all for your commitment to this Institution. We especially acknowledge employees from The Registry.

15 YEARSMrs. Valerie Millwood Examinations Section Ms. Gemalyn Thomas Examinations Section Ms. Tracy-Ann Fraser Office of Graduate Studies & Research Miss Arlene Walker Registry Records Services

21 YEARSMrs. Sandra Pusey Attendants Lodge Mr. Raymond Eytle Human Resources Mgmt. Div. Dr. Allister Hinds Human Resources Mgmt Div. Mrs. Carol Williams International Students Office Mrs. Judith Solomon Secretariat

SIR JOHN GOLDING REHABILITATION CENTRE TREAT

The Office of the Campus Registrar, as a part of its commitment to Outreach, hosted its annual Christmas Treat at the Sir Golding Rehabilitation Centre, December 10, 2013. We wish to thank members of staff for their generosity in providing gifts and other items for the children, and for spreading love and cheer with them at the Centre.

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AwardeesCampus Registrar’s

2013

Mrs. Mishal Walters-Francis Examinations Section

Service & Initiative

Miss Sheena Woodburn Office of Graduate Studies & Research

Productivity & Initiative

Mr. Joseph Millwood Human Resources Management Division

Productivity

Mrs. Rochelle Plummer-Kong Human Resources Management Division

Service

Mr. Sean Stephens Secretariat

Service

The Campus Registrar’s Awards was instituted to provide public recognition and tangible incentives, for members of the Registry’s Administrative Technical & Service Staff (ATS) who have performed excellently over the last year in the areas of Service, Initiative or Productivity or a combination of these.

In this Edition of The Register we congratulate the Awardees and say Thank You for your excellent work!

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Highlights

Office of the Campus Registrar

Christmas Luncheon 2013 Skoolaz Edition

Examinations Section Marketing & Communications Office Secretariat

Office of Student Recruitment Human Resources Management Division Office of the Campus Registrar

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Campus Records Management Office of Graduate Studies and Research7

DID YOU

KNOW

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Dr. Camille Bell-Hutchinson, Campus Registrar, is a member of the OAS Academic and Technical Studies Scholarship Selection Committee.

Mr. Raymond Eytle, Senior Assistant Registrar, in the Human Resources Management Division was elected 2nd Vice President of the Jamaica Employer’s Federation to serve for the period March 2013 to July 2014.

Dr. Carroll Edwards, Director of the Marketing & Communications Office was awarded the JCDC Gold in Anthology. In addition to this achievement, some of Dr. Edwards’ stories have been placed in the Jamaica Cultural Development Commission’s Gold Anthology, a collection of short stories awarded gold in the annual competition between 1999 and 2006.

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AdmissionsSenior Assistant Registrar, Mrs. Marsha Morgan-Allen, Telephone (876) 927-2279

Campus Records ManagementCampus Records Manager, Miss Sonia Black, Telephone (876) 977-7716

Examinations Assistant Registrar, Mrs. Georgia Anderson, Telephone (876) 977-3544

Graduate Studies & ResearchAssistant Registrar, Mrs. Sandra Powell-Mangaroo, Telephone (876) 935-8263

Human Resources Management DivisionDirector, Dr. Allister Hinds, Telephone (876) 970-6709

International Students OfficeSenior Assistant Registrar, Mrs. Althea Gordon-Clennon, Telephone (876) 970-6891

Marketing & CommunicationsDirector, Dr. Carroll Edwards, Telephone (876) 977-7346

SecretariatSenior Assistant Registrar, Mrs. Rodina Reid, Telephone (876) 977-0612

Students Records UnitSenior Assistant Registrar, Mrs. Elecif Arthurs, Telephone (876) 970-4472

Office of Student RecruitmentAssistant Registrar, Mrs. Marjorie Bolero-Haughton, Telephone (876) 935-8852

Sections in the Office of the Campus Registrar

Dr. Camille Bell-HutchinsonCampus RegistrarThe Office of the Campus RegistrarAdministrative Annex The University of the West IndiesMona CampusTelephone (876) 977-1202Extensions: 2600, 2542Fax No. (876) 970-4471Email address: campusregistraroffice@uwimona.edu.jm

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