Upload
trinhtruc
View
214
Download
0
Embed Size (px)
Citation preview
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 ~ Board Dark 2 ~ TCR Cut-Off DateDecember Prelim Reports Release Date
32nd Quarter Reports due from Departments to Executive Office
Redevelopment Collection 1 - Property Tax Distribution
4 ~ CAC Bldg Closed 5
6 7 8 9 ~ PP1 PaydayAGA Lunchtime Seminar begins @ 11:30 AMLocation: San Bernardino Hilton
10SH2 Property Tax Distribution
Debt Advisory Committee Meeting
Vehicle Logs due to ACO Payroll
11 ~ CAC Bldg Closed 12
December Final Reports Run Date
13 14December Final Reports Release Date - Includes Final Roll Forward Balances
15BOS to Approve FY 11/12 CAFR and PAFR
16 17 18 ~ CAC Bldg Closed 19
20 21 22 ~ Board Dark 23 ~ PP2 Payday 24SS1 and CS1 Property Tax
Distribution
25 ~ CAC Bldg Closed 26
27 281099 Scheduled Print Date
Last Day to Enter January Journals & Vouchers
29Open Period 8 at BOD
ISF Rates approved by BOS
30S07-S06, Y07-Y06, Z07-Z06 Property Tax Distribution
January 2013 - ACO Accounting Calendar
Acronyms: ACO: Auditor - Controller Office, AM: Asset Management, AP: Accounts Payable, AQIF, Air Quality Improvement Fund, BOD: Beginning of Day (8:00 AM), BOS: Board of Supervisors CAC: Coun ty Administration Center, CEO: County Executive Of fice, E/C: Exclusive Care, EOD: End of Day (5:00 PM), EMMA: Electronic Municipal Market Access , FY: Fiscal Year, Garn: Garnishments, IETSA: In land Empire Tobacco Securitization Authority, ISF: Internal Service Funds, MAM: Monthly Accounting Me eting, PDFA: Palm Desert Financing Authority, PO: Purchase Order, PP: Pay Period, Req: Requisitions, RCRMC: Hospital, SBE: State Board of Equalization, SCO: State Controller's Office, SWC FA: Southwest Community Financing Authority, TCR: Treasurer Cash Receipt, T/TC: Treasurer / Ta x Collector W/C: Worker's Compensation, YE: Year E nd, ZBA: Zero-Balance Account
31 ~ 1099 & W-2 Mailing DateOpen AR/BI Period 8 at BOD
January Journal & Voucher Supporting Documentation due to ACO
Official FY 13/14 Budget Kickoff Meeting #1CAC Boardroom - 9:30 to 11:30 AM
Base go-live sysem available for Budget Entry
RMAP Meeting - 1 to 2 PM - Board ChambersUpdated as of: 7/17/2013
Sunday Monday Tuesday Wednesday Thursday Friday Saturday1 ~ CAC Bldg Closed 2
3 4 5 ~ Budget Guidelines Adopted by BOS 6 ~ PP3 PaydayTCR Cut-Off Date
Official FY 13/14 Budget KickoffMeeting #2CAC Boardroom 3 to 5 pm
72nd Qtr Cashflow posted to EMMA
8 ~ CAC Bldg Closed 9January Reports Final Run Date
10 11January Final Reports Release Date
Vehicle Logs due to ACO Payroll
12 ~ Abe Lincoln's Birthday 13AGA Lunchtime Seminar begins @ 11:30 AMLocation: TBD
Ash Wednesday - Lent Begins
14Debt Advisory Committee Meeting
SB90 Claims due to SCO
15 ~ CAC Bldg Closed 16
17 18 ~ Washington's Birthday 19 ~ Board Dark 20 ~ PP4 Payday 21Fiscal & Admin Managers Kick-Off MeetingLocation: TBD
2nd Quarter CIP Schedule Q due to ACO
SP1 & SPA Distribution
22 ~ CAC Bldg Closed 23
24 25Last Day to Enter February Journals & Vouchers
26Open Period 9 at BOD
Mid-Year Budget Report presented to BOS
27S07-S06, Y07-Y06, Z07-Z06
Property Tax Distribution
28Open AR/BI Period 9 at BOD
February Journal & Voucher Supporting Documentation due to ACO
February 2013 - ACO Accounting Calendar
Mardi Gras, also known as Fat Tuesday
(Mardi Gras is French for "Fat Tuesday") (Mardi Gras is French for "Fat Tuesday") (Mardi Gras is French for "Fat Tuesday") (Mardi Gras is French for "Fat Tuesday") or Shrove Tuesday, is the last day of or Shrove Tuesday, is the last day of or Shrove Tuesday, is the last day of or Shrove Tuesday, is the last day of feasting before Lent begins on Ash feasting before Lent begins on Ash feasting before Lent begins on Ash feasting before Lent begins on Ash Wednesday.Wednesday.Wednesday.Wednesday.
ACO Central Emails: All end with co.riverside.ca.usAccounts Payable : aco_ap, Budgets : acobudgets, Cash Management : aco_cash, Chart of Accounts : chartofaccount, ePayables : aco_epayables, MAM: aco_mam, Payroll : aco_Payroll, Property Tax : rivco_aco_proptax, RDA: aco_rda, Stale Dated Warrants : ACOStaleDatedWarrants, Property Tax Stale Dated Warrants : proptaxSDW, Vendor Processing : ACOVendorProcessing, Year End : ACOYearEnd, Simpers Password Reset : acoreports
Updated as of: 7/17/2013
Sunday Monday Tuesday Wednesday Thursday Friday Saturday1 ~ CAC Bldg Closed 2
3 4 5 ~ Board Dark 6 ~ PP5 PaydayTCR Cut-Off Date
7 8 ~ CAC Bldg Closed 9February Reports Final Run Date
10 11February Final Reports Release Date
12Vehicle Logs due to ACO Payroll
13AGA Lunchtime Seminar begins @ 11:30 AMLocation: San Bernardino Hilton
14Debt Advisory Committee Meeting
FY 2013/14 Department Budgets due to Executive Office
15 ~ CAC Bldg ClosedRequisitions for goods or services over $100,000 not covered by an existing County contract must be received at Purchasing.
16
17 18 19 20 ~ PP6 Payday 21 22 ~ CAC Bldg Closed 23
24 25Last Day to Enter March Journals & Vouchers
26 Open Period 10 at BOD
27 S07-S06, Y07-Y06, Z07-Z06 Property Tax Distribution
28 Open AR/BI Period 10 at BOD
March Journal & Voucher Supporting Documentation due to ACO
Single Audit reporting to Federal Clearing House & SCO
29 30March Prelim Reports Run Date
31
March 2013 - ACO Accounting CalendarProperty Tax Distribution Codes: SA1: Secured Advance 1, SS1: Secured Settlement 1 & Redevelopment Collection 1 , SA2: Secured Advance 2, SS2: Secured Settlement 2 & Redevelopment Collection 2, SS3: Secured Settlement 3, SS4: Teeter Settlement, CS1: State Board of Equalization (SBE) Collection 1, CS2: SBE Collection 2, CS3: SBE Collection 3 & Redevelopment Collection 3, UC1: Unsecured Collection 1, UC2: Unsecured Collection 2, UC3: Unsecured Collection 3, SP1: Secured Prior Year (SPY) Collection 1 - Tax, SPA: SPY Collection 1 - Penalty, SP2: SPY Collection 2 - Tax, SPB: SPY Collection 2 - Penalty, PYU: Unsecured Prior Year, SH1: Homeowner's 15%, SH2: Homeowner's 35%, SH3: Homeowner's 35%, SH4: Homeowner's 15%, HO6: HOX Supplemental, S07-S06: Supplemental Taxes -AB 2345 Current , Y07-Y06: Supplemental Taxes - AB 2345 Prior - Tax , Z07-Z06: Supplemental Taxes - AB 2345 Prior - Penalty
Updated as of: 7/17/2013
Sunday Monday Tuesday Wednesday Thursday Friday Saturda y1March Prelim Reports Release Date
1099 1st Quarter Load
RMAP Meeting - 8 to 9 AMBoard Chambers
2Budget Workshops
3 ~ PP7 PaydayTCR Cut-Off DateBudget Workshops
4 ~ Budget WorkshopsContract request forms have to be returned to Purchasing. Bidding Procedures may apply.
Requisitions for goods or services between $25,000 and $100,000 not covered by an existing County contract must be received in Purchasing
5 ~ CAC Bldg Closed 6March Final Reports Run Date
7 8March Final Reports Release Date
3rd Quarter Reports due from Departments to Executive Office
9 10RDA Other Assets Distribution
AGA Lunchtime Seminar begins @ 11:30 AMLocation: San Bernardino Hilton
11Debt Advisory Committee Meeting
SA2 Distribution
Vehicle Logs due to ACO Payroll
12 ~ CAC Bldg Closed 13
14 15 ~ Tax Filing Deadline 16 ~ Board Dark 17 ~ PP8 Payday 18 19 ~ CAC Bldg Closed 20
21 22Last Day to Enter April Journals & Vouchers
23Open Period 11 at BOD
24 ~ Admin Professionals Day 25April Journal & Voucher Supporting Documentation due to ACO
26 ~ CAC Bldg Closed 27
28 30Open AR/BI Period 11 at BOD
31S07-S06, Y07-Y06, Z07-Z06
Property Tax Distribution
April 2013 - ACO Accounting Calendar
Acronyms: ACO: Auditor - Controller Office, AM: Asset Management, AP: Accounts Payable, AQIF, Air Quality Improvement Fund, BOD: Beginning of Day (8 :00 AM), BOS: Board of Supervisors CAC: County Administration Center, CEO: County Executive Offic e, E/C: Exclusive Care, EOD: End of Day (5:00 PM) , EMMA: Electronic Municipal Market Access, FY: Fisc al Year, Garn: Garnishments, IETSA: Inland Empire Tobacco Securitization Authority, ISF: Internal Se rvice Funds, MAM: Monthly Accounting Meeting, PDFA : Palm Desert Financing Authority, PO: Purchase Orde r, PP: Pay Period, Req: Requisitions, RCRMC: Hospital, SBE: State Board of Equalization, SCO: St ate Controller's Office, SWCFA: Southwest Community Financing Authority, TCR: Treasurer Cash Receipt, T/TC: Treasurer / Tax Collector W/C: Worker's Compensation, YE: Year End, ZBA: Zero-Ba lance Account
Updated as of: 7/17/2013
Sunday Monday Tuesday Wednesday Thursday Friday Saturday1 ~ PP9 PaydayTCR Cut-Off Date
SH3 Distribution
2 3 ~ CAC Bldg Closed 4April Final Reports Run Date
5 6April Final Reports Release Date
Brown Armstrong to perform Interim Fieldwork / Testing at ACO
7Brown Armstrong to perform Interim Fieldwork / Testing at ACO
8Brown Armstrong to perform Interim Fieldwork / Testing at ACO
AGA Lunchtime Seminar begins @ 11:30 AMLocation: San Bernardino Hilton
9 ~ 3rd Quarter Cashflow posted to EMMADebt Advisory Committee Meeting
Schedules for Periods 0-9 due to ACO: S-9 Deferred Revenue, T-9 Due From Other Gov't (DFOG) and V-9 Due to Other Gov't (DTOG)
3rd Qtr Realignment report due to ACO3rd Quarter CIP Schedule Q due to ACO
Brown Armstrong to perform Interim Fieldwork / Test ing at ACO
Notifications to change "Regular Blanket PO's" roll over to new FY or stop "Roll over Blanket PO's" from rolling in to new FY
Vehicle Logs due to ACO Payroll
10 ~ CAC Bldg Closed 11
12 13Deadline to submit Capital Lease supporting documentation for purchase additions, acquisitions, and/or new financing agreements for equip or building leased assets for periods 1 thru 9
Brown Armstrong to perform Interim Fieldwork / Testing at RCRMC
14Brown Armstrong to perform Interim Fieldwork / Testing at RCRMC
3rd Quarter Budget Report & Economist Presentation to the BOS
15 ~ PP10 PaydayBrown Armstrong to perform Interim Fieldwork / Testing at RCRMC
16 ~ SH3 DistributionDeadline to submit documentation for Capital Asset listing corrections, betterments, transfers, surpluses or d isposal to ACO for review & approval.
All FY 2013 Requisitions for goods or services less than $25,000 and outside the authority of the departmental Buyer s or LVPA Processors must be received in Purchasing
Brown Armstrong to perform Interim Fieldwork / Test ing at RCRMC
17 ~ CAC Bldg Closed 18
19 20Brown Armstrong to perform Interim Fieldwork / Testing at the ACO
Smith Marion Auditors @ Housing
TRS @ Flood
VTD @ First 5
21Brown Armstrong to perform Interim Fieldwork / Testing at the ACO
Smith Marion Auditors @ Housing
TRS @ Flood
VTD @ First 5
22Brown Armstrong to perform Interim Fieldwork / Testing at the ACO
Smith Marion Auditors @ Housing
TRS @ Flood
VTD @ First 5
23 ~ SS2 & CS2 DistributionLast Day to Enter May Journals & VouchersOpen Period 12 at EOD
ISF Billing through April 30 should be posted on or before May 30
3rd Qtr Inter/Intra fund dept charges must be compl ete
Brown Armstrong to perform Interim Fieldwork / Test ing at the ACOSmith Marion Auditors @ HousingTRS @ FloodVTD @ First 5
24 ~ CAC Bldg Closed 25
26 27 28 ~ Board Dark
Nigro and Nigro @ Parks
29 ~ PP11 PaydayFree Pay Period
Nigro and Nigro @ Parks
30 ~ Open AR/BI Period 12 at BODMay Journal & Voucher Supporting Documentation due to ACO
S07-S06, Y07-Y06, Z07-Z06 Property Tax Distribution
Last day to do replenishments and inventory Reqs
Nigro and Nigro @ Parks
31 ~ CAC Bldg Closed
May 2013 - ACO Accounting CalendarReminders:
Begin Clean up of Credit VouchersEach Monday you should review your Outstanding Encu mbrance and
Pre-Encumbrance Reports
Updated as of: 7/17/2013
Sunday Monday Tuesday Wednesday Thursday Friday Saturday1
2GFOA National Conference in San Francisco
3SH4, HO6 DistributionRedevelopment Collection 2 - Property Tax Distribution
Annual Space Occupancy Certification due to EDA/FM
GFOA National Conference in San Francisco
4 CA State Elections
GFOA National Conference in San
Francisco
5TCR Cut-Off Date
GFOA National Conference in San
Francisco
6 7 ~ CAC Bldg Closed 8May Final Reports Run Date
9 10May Final Reports Release Date
Recommended budget available for department pick-up at the Executive Office
VTD @ First 5
11 ~ Board DarkACO Year End TraningCAC Board Chambers2 to 5 PM
VTD @ First 5
12 ~ PP12 Payday
Vehicle Logs due to ACO Payroll
VTD @ First 5
13Debt Advisory Committee Meeting
Inventory Business Units Only: Last day to enter Inventory Receivers
Roll over Blanket PO’s are copied into the new FY 2014
VTD @ First 5
14 ~ CAC Bldg Closed 15Central Mail charges (including postage) through June 15th will be billed to FY 2013, any items after this will be billed to FY 2014
16 17 ~ HO6 DistributionPP12 Journal Posting
BOS to Adopt the Recommended Budget
Special District budgets due to ACO
Request to change ROLL OVER BLANKET PO quantity or dollar amts may be submitted to Purchasing
DPSS (DPARC), Fire (FPARC), RCRMC (MCARC), and EDA/FM (FMARC) begin Inventory Processes / Procedures
18 19Last day to process overnight pmts for FY 2013
Last day to process stops, cancels, or replacement & stale dated warrants
ACO to open PO Module for FY 14 - Period 1 & GL Module for ACTUALS - Trans Type POR & REQ
First day to enter new year REQ's and PO's for all items except fixed assets that do not have Board Approval (Contingent upon having FY 2014 Proposed budget loaded)
20 ~ HO6 DistributionSupply Services Requisitions or online orders for F Y 2013 must be received by the EOD
Last day to submit AP vouchers & supporting documentation for FY 2013 to ACO by EOD
Last day to enter, budget check PO's for FY 2013
Any FY 2013 Reqs not sourced to a PO will be canceled by depts. Depts will have to re-enter new reqs in FY 2014
Last day to enter FY 2013 receivers. These transactions will also have to be vouchered/paid by EOD. If you want PO to roll into new FY make sure all receivers are deleted.
21 ~ CAC Bldg Closed 22
23 24 ~ Process Garnishments 4th Qtr Inter/Intra fund dept charges must be complete
ISF Billings thru June 30th (estimates) due by EOD
ACO will delete any FY 2013 vouchers not received at ACO by EOD
Last day to Interface voucher files to ACO
Supply Services Requisitions or online orders for FY 2013 must be received by EOD
All INVENTORY business units must complete inventory processing / adjustments by 3PM
25Printing Services and Supply Services Orders completed and delivered through Tuesday, June 25th will be billed fiscal year 2013.
Any shipments or orders completed after this date will be billed to fiscal year 2014
26 ~ PP13 Payday 27 ~ AP Module Closing for FY 2013
Wire Transfers delivered to ACO by 8 AM
Final Paycycle will be run for all invoices schedul ed to pay by June 30th
Last cash deposit must be received by T/TC by 1:00 pm
Only PeopleSoft Financials Production (FPD8) will b e unavailable to the users after 5PM and will be bac k up by 5PM on Friday, June 28th
S07-S06, Y07-Y06, Z07-Z06 Property Tax Distribution
28 ~ PO RolloverRCIT/ESD to Run Encumbrances Report PO's that rolled from previous fiscal years that have had no activity and PO's under $1,000 that are more than 4 month old will not roll to the new year, FY 2014
PO's for goods that do not have receipts issued against and PO's for services that have no vouchers against them will roll to the FY 2014
Partially received PO's and partially vouchered PO's will not roll into the new FY. They have to be reconciled/closed by the depts
291st June Prelim Reports Run Date
June 2013 - ACO Accounting CalendarReminders: Email Questions to: [email protected]
Inventory Business Units must review Purchasing Cal endar for items to do before starting physical inve ntoriesDon't forget to Submit a new ADM-3 and AP-2 for FY 2014
Updated as of: 7/17/2013
Sunday Monday Tuesday Wednesday Thursday Friday Saturday1 ~ 1099 2nd Quarter Load1st June Prelim Reports Release Date
Open PeopleSoft Modules for Period 1
Run Asset Certification Query: RVAM_CAP_ASSET_PHY_INV
First day to enter receipts into PS for PO’s that rolled over
2 3 ~ TCR Cut-Off Date
Schedule K - Dept reports available on ACO Website by EOD
All Treasurer Approved TCR to be completed by 5 PM
4 5 ~ CAC Bldg Closed 6
7 8Budget and Beilenson Hearings
Deadline to submit Capital Lease supporting documentation for purchase additions, acquisitions, and/or new financing agreements for equip or building leased assets for periods 10 thru 12
9 ~ Board Dark 10 ~ PP14 Payday
Capital Asset Certification due to ACO
11Debt Advisory Committee Meeting
All Capital Asset Documentation due to ACO
Year-end Schedules due to ACO by EOD except Schedules P & W (due August 1st)
Schedule K & K1 must be submitted to CEO
Vehicle Logs due to ACO Payroll
12 132nd June Prelim Reports Run Date
14 152nd June Prelim Reports Release Date
Last day to input & process Billings in the Billing Module
Last Day for Dept to process interface journals
16 17 18 ~ RMAP Meeting - 8 to 9 AM - Board Chamber s
ALL vouchers DELIVERED to the ACO with an invoice date of 6/30/13 or earlier will be accrued back by the ACO to FY 2013's budget.
Last day for Depts to edit check, budget check & po st interface journals
All journal backup documentation due to ACO by EOD
Last Day to Enter June (Period 12) Journals Last day to enter "CASH" related journal entries
All Dept YE Accruals & Journal Cleanup must be completed by EOD
19 ~ CAC Bldg Closed 203rd June Prelim Reports Run Date
21 223rd June Prelim Reports Release Date
ACO to receive approved Schedule K & K-1 reports from CEO
23 ~ Board DarkSS3, CS3, UC3, SP2, PYU Distribution
Collections due from Tax Collector to ACO
24 ~ PP15 PaydayPP15 journal posting, 20% accrued back to FY 2013, 80% FY 2014
Last day to submit request for FY 2013 Cash Overage and Shortages
25Deadline to submit Operating Lease supporting documentation for FY 2013
Property Tax Apportionment PostedS01, S06, Y01, Y06, Z01 Z06 Distribution
26 27
28 29Last Day to Enter July Journals & Vouchers
30Open Period 2 by BOD
31Open AR/BI Period 2 @ BOD
S07-S06, Y07-Y06, Z07-Z06 Property Tax Distribution
July 2013 - ACO Accounting Calendar
Acronyms: ACO: Auditor - Controller Office, AM: Asset Management, AP: Accounts Payable, AQIF, Air Quality Improvement Fund, BOD: Beginning of Day (8:00 AM), BOS: Board of Supervisors CAC: County Administration Center, CEO: County Executive Office, E/C: Exclusive Care, EOD: End of Day (5:00 PM), EMMA: Electronic Municipal Market Access, FY: Fiscal Year, Garn: Garnishments, IETSA: Inland Em pire Tobacco Securitization Authority, ISF: Internal Service Funds, MAM: Monthly Account ing Meeting, PDFA: Palm Desert Financing Authority, PO: Purchase Order, PP: Pay Period, Req: Requisitions, RCRMC: Hospital, SBE: State Board of Equalization, SCO: St ate Controller's Office, SWCFA: Southwest Community Financing Authority, TCR: Trea surer Cash Receipt, T/TC: Treasurer / Tax Collector W/C: Worker's Compensation, YE: Year End, ZBA: Zero-Balance Account
Updated as of: 7/17/2013
Sunday Monday Tuesday Wednesday Thursday Friday Saturday1 ~ ACO to Close Period 12July Journal & Voucher Supporting Documentation due to ACO
Schedules P & W due to ACO
Smith Marion Auditors @ Housing
2 3Final June (Period 12) Reports Run Date
4 5FINAL June (Period 12) Reports Release Date
Brown Armstrong @ AQIF, IETSA, PDFA & SWCFA
Nigro and Nigro @ Parks
Smith Marion Auditors @ Housing
6 ~ Board DarkSpecial district Debt Service Tax Rates due to ACO - Property Tax
Brown Armstrong @ AQIF, IETSA, PDFA & SWCFA
Nigro and Nigro @ Parks
TRS @ RDA & Perris Valley Cemetary
Smith Marion Auditors @ Housing
7 ~ PP16 Payday TCR Cut-Off Date
Brown Armstrong @ AQIF, IETSA, PDFA & SWCFA
TRS @ RDA & Perris Valley Cemetery
Nigro and Nigro @ Parks
Smith Marion Auditors @ Housing
8Debt Advisory Committee Meeting
SS3, CS3, SP2, SPB, UC3 and PYU Property Tax Distribution
4th Quarter Cashflow posted to EMMA
FY 2013 Final Appropriation Transfers due to ACO by Noon
9 10July Final Reports Run Date
11Each Monday you should review your Outstanding Encumbrance and Pre-Encumbrance Reports
12July Final Reports Release Date
Vehicle Logs due to ACO Payroll
Brown Armstrong @ Van Horn
VTD @ First 5
TRS @ RDA & Perris Valley Cemetery
Smith Marion Auditors @ Housing
13 ~ Board Dark Brown Armstrong @ Van Horn
VTD @ First 5
TRS @ RDA & Perris Valley Cemetery
Smith Marion Auditors @ Housing
14 ~ PYU, UC3 Distribtion
Brown Armstrong @ Van Horn
VTD @ First 5Smith Marion Auditors @ Housing
15 ~ PYU, UC3 DistribtionALL vouchers since July 18th DELIVERED to the ACO with an invoice date of 6/30/12 or earlier and greater than $5000 will be accrued back by the ACO to FY 2013's budget.
Brown Armstrong @ Van HornVTD @ First 5Smith Marion Auditors @ Housing
16 17
18Each Monday you should review your Outstanding Encumbrance and Pre-Encumbrance Reports
19ACO to provide CEO with dept summary of Schedule K & K-1 for Final Approval
Brown Armstrong @ CORAL
VTD @ First 5Nigro and Nigro @ Parks
20Brown Armstrong @ CORAL
VTD @ First 5Nigro and Nigro @ Parks
21 ~ PP17 PaydayBrown Armstrong @ CORAL
VTD @ First 5Nigro and Nigro @ Parks
22ACO to receive Final approved Schedule K & K-1 from CEO with Form 11's for Reserve for Encumbrance
Brown Armstrong @ CORALVTD @ First 5Nigro and Nigro @ Parks
23 25
25Each Monday you should review your Outstanding Encumbrance and Pre-Encumbrance Reports
26Last Day to Enter August Journals & Vouchers
Brown Armstrong @ CORAL
TRS @ Flood
27 ~ Board Dark Open Period 3 at BOD
Brown Armstrong @ CORAL
TRS @ Flood
28S07-S06, Y07-Y06, Z07-Z06
Property Tax Distribution
Brown Armstrong @ CORAL
TRS @ Flood
29Open AR/BI Period 3 at BOD
August Journal & Voucher Supporting Documentation due to ACO
Brown Armstrong @ CORAL TRS @ Flood
30 31June & Period 998 Prelim Reports Run Date
August 2013 - ACO Accounting Calendar
Email Questions to:[email protected]
Updated as of: 7/17/2013
Sunday Monday Tuesday Wednesday Thursday Friday Saturday1 2 3 ~ Board Dark
June & Period 998 Prelim Reports Release Date
4 ~ PP18 PaydayTCR Cut-Off Date
5Housing and Parks Financial drafts and Notes due to ACO by EOD
State Controllers Report data due to ACO by EOD (only for RCRMC, Waste & Airport)
6 7August Final Reports Run Date
8 9August Final Reports Release Date
Each Monday you should review your Outstanding Encumbrance and Pre-Encumbrance Reports
10BOS to adopt Final Budget, hear Reserve for Encumbrance & Year End Cleanup Form 11
11 ~ Patriot DayAGA Lunchtime Seminar begins @ 11:30 AMLocation: San Bernardino Hilton
12Debt Advisory Committee Meeting
Vehicle Logs due to ACO
Payroll
13 14
15 16Brown Armstrong @ RCRMC
Each Monday you should review your Outstanding Encumbrance and Pre-Encumbrance Reports
17 ~ Board DarkBrown Armstrong @ RCRMC
18 ~ PP19 PaydayBrown Armstrong @ RCRMC
AirForceBirthday
19 Brown Armstrong @ RCRMC
20 21
22 23Last Day to Enter September Journals & Vouchers
Brown Armstrong to begin final audit fieldwork at ACO
Brown Armstrong @ RCRMC & Waste
24Open Period 4 at BOD
Brown Armstrong @ ACO, RCRMC & Waste
25Brown Armstrong @ ACO, RCRMC & Waste
26September Journal & Voucher Supporting Documentation due to ACO
Brown Armstrong @ ACO, RCRMC & Waste
27 28September Prelim Reports Run Date
29 30Open AR/BI Period 4 at BOD
September Prelim Reports Release Date
S07-S06, Y07-Y06, Z07-Z06 Property Tax Distribution
September 2013 - ACO Accounting Calendar
Acronyms: ACO: Auditor - Controller Office, AM: Asset Management, AP: Accounts Payable, AQIF, Air Quality Improvement Fund, BOD: Beginning of Day (8 :00 AM), BOS: Board of Supervisors CAC: County Administration Center, CEO: County Executive Offic e, E/C: Exclusive Care, EOD: End of Day (5:00 PM) , EMMA: Electronic Municipal Market Access, FY: Fisc al Year, Garn: Garnishments, IETSA: Inland Empire Tobacco Securitization Authority, ISF: Internal Se rvice Funds, MAM: Monthly Accounting Meeting, PDFA : Palm Desert Financing Authority, PO: Purchase Orde r, PP: Pay Period, Req: Requisitions, RCRMC: Hospital, SBE: State Board of Equalization, SCO: St ate Controller's Office, SWCFA: Southwest Communit y Financing Authority, TCR: Treasurer Cash Receipt, T/TC: Treasurer / Tax Collector W/C: Worker's Compensation, YE: Year End, ZBA: Zero-Balance Acc ount
Updated as of: 7/17/2013
Sunday Monday Tuesday Wednesday Thursday Friday Saturda y1Brown Armstrong @ ACO
1099 Pre-4th Quarter Load
2 ~ PP20 PaydayTCR Cut-Off Date
Brown Armstrong @ ACO
3Brown Armstrong @ ACO
4 5September Final Reports Run Date
6 7September Final Reports Release Date
8PP 20 Journal Posting
Brown Armstrong @ ACO
9Brown Armstrong @ ACO
AGA Lunchtime Seminar begins @ 11:30 AMLocation: TBD
10Debt Advisory Committee Meeting
Brown Armstrong @ ACO
Vehicle Logs due to ACO Payroll
11 12
13 ~ Navy Birthday 14 15 ~ Board Dark 16 ~ PP21 PaydayRMAP Meeting - 8amBoard Chambers
17State Controller Report due to the State
RCRMC, Waste, Flood, Coral, AQMD & Tobacco Financial drafts and Notes due to ACO by EOD
18 19
20 21 ~ PP 21 Journal Posting
Brown Armstrong @ ACO22Brown Armstrong @ ACO
23 ~ Youth in Gov't DayBrown Armstrong @ ACO
24Brown Armstrong @ ACO
25 26
27 28Last Day to Enter October Journals & Vouchers
Brown Armstrong @ ACO
29 ~ Board DarkOpen Period 5 at BOD
Brown Armstrong @ ACO
30 ~ PP22 PaydayFree Pay Period
Open AR/BI Period 5 at BOD
Brown Armstrong @ ACO
All Component Units Finals Financial including Notes due to ACO by EOD
S07-S06, Y07-Y06, Z07-Z06 Property Tax Distribution
31October Journal & Voucher Supporting Documentation due to ACO
October 2013 - ACO Accounting Calendar
Sweetest Day is celebrated each year on Sweetest Day is celebrated each year on Sweetest Day is celebrated each year on Sweetest Day is celebrated each year on the third Saturday of October. Although the third Saturday of October. Although the third Saturday of October. Although the third Saturday of October. Although often thought of by many as a second often thought of by many as a second often thought of by many as a second often thought of by many as a second Valentine’s Day, Sweetest Day is Valentine’s Day, Sweetest Day is Valentine’s Day, Sweetest Day is Valentine’s Day, Sweetest Day is
actually a day meant to celebrate all the actually a day meant to celebrate all the actually a day meant to celebrate all the actually a day meant to celebrate all the people who make your life special. It’s people who make your life special. It’s people who make your life special. It’s people who make your life special. It’s an occasion to make someone happy, a an occasion to make someone happy, a an occasion to make someone happy, a an occasion to make someone happy, a chance to celebrate and give gifts to chance to celebrate and give gifts to chance to celebrate and give gifts to chance to celebrate and give gifts to relatives, friends, and associates.relatives, friends, and associates.relatives, friends, and associates.relatives, friends, and associates.
Updated as of: 7/17/2013
Sunday Monday Tuesday Wednesday Thursday Friday Saturday1 2
3 4PP 22 Journal Posting
5 6TCR Cut-Off Date
Secured Property Tax Teeter Settlement Posting
71st Quarter Cashflow posted to EMMA
Brown Armstrong expected completion date of final fieldwork
8 9October Final Reports Run Date
10 11 12 ~ Board DarkOctober Final Reports Release Date
Vehicle Logs due to ACO Payroll
13 ~ PP23 PaydayAGA Lunchtime Seminar begins @ 11:30 AMLocation: TBD
14Debt Advisory Committee Meeting
15 16
17Each Monday you should review your Outstanding Encumbrance and Pre-Encumbrance Reports
18 ~ Open Period 6
PP 23 Journal Posting
RDA LMIHF Distribution
19 ~ Board DarkRDA LMIHF Distribution
20RDA LMIHF Distribution
21Last Day to Enter November Journals & Vouchers
Open Period 6 by EOD
CAFR Draft due to Brown Armstrong by EOD
RDA LMIHF Distribution
22 23
24
Each Monday you should review your Outstanding Encumbrance and Pre-Encumbrance Reports
25RDA LMIHF Distribution
26 27 ~ PP24 PaydayNovember Journal & Voucher Supporting Documentation due to ACO
Open AR/BI Period 6 at BOD
Final Budget due to State Controller
S07-S06, Y07-Y06, Z07-Z06 Property Tax Distribution
28 29 30
November 2013 - ACO Accounting CalendarProperty Tax Distribution Codes : SA1: Secured Advance 1, SS1: Secured Settlement 1 & Redevelopment Collection 1 , SA2: Secured Advance 2, SS2: Secured Settlement 2 & Redevelopment Collection 2, SS3: Secured Settlement 3, SS4: Teeter Settlement, CS1: State Board of Equalization (SBE) Collection 1, CS2: SBE Collection 2, CS3: SBE Collection 3 & Redevelopment Collection 3, UC1: Unsecured Collection 1, UC2: Unsecured Collection 2, UC3: Unsecured Collection 3, SP1: Secured Prior Year (SPY) Collection 1 - Tax, SPA: SPY Collection 1 - Penalty, SP2: SPY Collection 2 - Tax, SPB: SPY Collection 2 - Penalty, PYU: Unsecured Prior Year, SH1: Homeowner's 15%, SH2: Homeowner's 35%, SH3: Homeowner's 35%, SH4: Homeowner's 15%, HO6: HOX Supplemental, S07-S06: Supplemental Taxes -AB 2345 Current , Y07-Y06: Supplemental Taxes - AB 2345 Prior - Tax , Z07-Z06: Supplemental Taxes - AB 2345 Prior - Penalty
Updated as of: 7/17/2013
Sunday Monday Tuesday Wednesday Thursday Friday Saturday1 2
Each Monday you should review your Outstanding Encumbrance and Pre-Encumbrance Reports
3 4TCR Cut-Off Date
5 6 7November Final Reports Run Date
8 9November Final Reports Release Date
10 11 ~ PP25 PaydayAGA Lunchtime Seminar begins @ 11:30 AMLocation: TBD
12UC2, SH1 Distribution
Debt Advisory Committee Meeting
Vehicle Logs due to ACO Payroll
13National Guard Bday
14
15 16Each Monday you should review your Outstanding Encumbrance and Pre-Encumbrance Reports
17 18 19 20 21
22 23 24 ~ PP26 Payday 25 26Last Day to Enter December Journals & Vouchers
Open Period 7 by EOD
Open AR/BI Period 7 by BOD
27 28
29 30Open AR/BI Period 7 at BOD
S07-S06, Y07-Y06, Z07-Z06 Property Tax Distribution
31
December 2013 - ACO Accounting Calendar
December 31st ~
Comprehensive Annual Financial Report (CAFR) & Popular Annual Financial Report (PAFR) due to GFOA (Government Finance Officers Association)
Cost Allocation Plan due to SCO (State Controller's Off ice)
Updated as of: 7/17/2013
Sunday Monday Tuesday Wednesday Thursday Friday Saturda y1 2
December Journal & Voucher Supporting Documentation due to ACO
3 4December Prelim Reports Run Date
5 6December Prelim Reports Release Date
7 8 ~ PP1 PaydayTCR Cut-Off Date
AGA Lunchtime Seminar begins @ 11:30 AMLocation: San Bernardino Hilton
9Debt Advisory Committee Meeting
Run FY 12/13 Final Rollover
Vehicle Logs due to ACO Payroll
10 11December Final Reports Run Date
12 13December Final Reports Release Date - Includes Final Roll Forward Balances
14BOS to Approve FY 12/13 CAFR and PAFR
15 16 17 18
19 20 21 ~ Board Dark 22 ~ PP2 Payday 23 24 25
26 27Last Day to Enter January Journals & Vouchers
28Open Period 8 at BOD
29S07-S06, Y07-Y06, Z07-Z06 Property Tax Distribution
30Open AR/BI Period 8 at
BOD
January Journal & Voucher Supporting Documentation due to ACO
31
January 2014 - ACO Accounting CalendarAcronyms: ACO: Auditor - Controller Office, AM: Asset Management, AP: Accounts Payable, AQIF, Air Quality Improvement Fund, BOD: Beginning of Day (8:00 AM), BOS: Board of Supervisors CAC: County Administration Ce nter, CEO: County Executive Office, E/C: Exclusive Care, EOD: End of Day (5:0 0 PM), EMMA: Electronic Municipal Market Access, FY: Fiscal Year, Garn: Garnishments , IETSA: Inland Empire Tobacco Securitization Authority, ISF: Internal Service Fu nds, MAM: Monthly Accounting Meeting, PDFA: Palm Desert Financing Authority, PO : Purchase Order, PP: Pay Period, Req: Requisitions, RCRMC: Hospital, SBE: State Board of Equalization, SCO: State Controller's Office, SWCFA: Southwest Commun ity Financing Authority, TCR: Treasurer Cash Receipt, T/TC: Treasurer / Tax Coll ector W/C: Worker's Compensation, YE: Year End, ZBA: Zero-Balance Account
Updated as of: 7/17/2013