NDAOGPCUniform County Truck Permit System

www.ndenergy.org

Janet SanfordTeamWorks Consulting - Operator

The Permit System has been in place since the mid-1980’s to track and monitor overweight (non-divisible loads) and over-dimension trucks on oil county roads

In the beginning it was not a Uniform System – each county set their own rules and fees

In the mid-1990’s a group of county sheriffs and commissioners worked hard toward making the system uniform for all participating counties, and eventually succeeded in doing so.

The Permit System legal weight is 105,500 lbs. GVW and below. Any load heavier than that requires a permit◦ State law is 80,000 lbs. max for gravel roads◦ Permits are valid on non-divisible loads only – if the load can be

divided down, the load must be reduced to 105,500 or below The system started as a Self-issue Permit System on a

graduated rate scale from 105,500 lbs – 200,000 lbs. Over 200,000 lbs - $5/ton/mile

PERMIT SYSTEM HISTORY

FEE SCHEDULE

Self-Issue Permit

◦ Self Issue Permits are ordered online at ndenergy.org Cost - $4 each The forms are in triplicate Any number may be ordered, and we mail the order out

◦ If overweight or over-dimension, the truck driver fills out a self-issue permit before taking the trip

◦ He must have a completed permit with him in the truck if checked by law enforcement

◦ When the trip is completed, the hard copy of the permit must be mailed into our office within one week. The two additional copies are for the company to keep

◦ The information from each Self-Issue Permit received is entered into our system

◦ At the end of the month, we invoice the companies for the trips taken in that month, on behalf of the counties

◦ We send a monthly report to each county detailing what funds they should expect from each company traveling in their county

◦ The counties are responsible for collecting the funds

Self-Issue Permits

In 2010 the current online Permit Management System was built by DAWA Solutions Group◦ ePermits available 24/7◦ Permit Entry for self-issue permits◦ Permit Management – ePermit and Self-Issue◦ Option to Email Monthly Reports to Companies

and Counties◦ Credit Card Collection for ePermits

ePermits and Permit Management System Web Application

ePermit Request formwww.ndenergy.org

Trip ePermit

In 2011 a Rig Move ePermit was added ◦ Cost - $500 in and $500 out (Online only)◦ This was the first permit with an option for the

county to reject the permit ◦ The county has two days to respond to the Rig

Move Permit request◦ The rig move permit only gives permission for the

drilling rig to be moved All overweight or over-dimension units within the

move are still required to purchase a self-issue permit or ePermit

Rig Move Permit

Rig MoveEPermit

In 2012, the County Road Restriction Communication System was implemented◦ Counties can post their load restrictions, road

closings, etc., and have the option to have information emailed or texted out to anyone signed up to receive the notifications.

◦ We have had to upgrade texting and emailing systems in order to accommodate the large number of recipients. This service is very popular with the Industry and the counties appreciate the communication tool

Restricted Road Communication System

In 2013, the Xcess Permit was added ◦ This permit assesses a ton per mile fee on loads

over 150,000 lbs. gross vehicle weight (previously the ton/mile formula started at 200,000 lbs. and up)

◦ This permit must be approved or declined by the county within two days. (Typically happens much faster)

◦ Formula - $5 per ton per mile over 150,000 lbs. gross vehicle weight

Xcess Permit

XcessEPermit

FEE SCHEDULE

In 2013-14, we implemented a Data Sharing service with ND DOT ◦ If a company has purchased a state permit, and

they need a county permit, there is a link that will take them to our website to purchase the county permit

◦ Additionally, they may enter their state permit number into our County Road ePermit form, and the common information will be populated from the state permit, saving the user data entry time

Data Sharing Project – ND DOT

In 2015, the Restricted Road ePermit was added◦ Requested by the industry to make the restricted

permits more ‘uniform’ from county to county◦ This permit is required on all restricted county roads◦ This permit must be approved or declined by the

county within two days◦ Formula - $5 per ton per mile over the restricted

gross vehicle weight, plus $1 per ton per mile for each axle over the restricted axle weight

Restricted Road ePermit

Restricted RoadePermit

FEE SCHEDULE

RestrictedRoad ePermit

In response to requests from the industry, in 2014-2015 we hired AWTY Maps, Dickinson, to create an Interactive County Restricted Road Map

It is due to be released this month

Restricted Road Map

Restricted Road Map

Restricted Map – Zoom In McKenzie County

Company Training

FEE SCHEDULE

Counties – Self-Issue Permits Counties – ePermits Company Invoices – Self-Issue

Permits

Monthly Reports

MonthlyPermit ReportSent to County(Self-Issue)

Monthly ePermit ReportSent to CountyWith ePermitFunds Collected

Monthly Invoice Sent to Companies for Self-Issue Permits Used in the Month

14-15 Permit Fees July - 14 Aug - 14 Sep - 14 Oct - 14 Nov - 14 Dec - 14 Jan - 15 Feb-15 Mar - 15 Apr - 15 May - 15 Jun - 15Jul 14- Jun 15

YTD TOTAL

ADAMS 40.00 0.00 100.00 130.00 0.00 0.00 0.00 350.00 0.00 100.00 0.00 130.00 $850.00

BILLINGS 18,777.10 16,647.50 11,320.00 17,472.80 27,095.30 8,996.25 13,892.50 19,074.05 18,479.20 6,121.50 8,868.50 7,643.75 $174,388.45

BOTTINEAU 3,150.00 1,710.00 4,860.00 5,653.50 4,785.00 5,476.25 2,968.75 1,910.00 1,063.43 7,246.12 6,637.26 773.34 $46,233.65

BOWMAN 9,915.00 7,077.50 4,340.00 4,980.00 10,001.25 3,130.00 3,600.00 12,691.25 29,658.40 13,356.68 8,190.00 2,350.00 $109,290.08

BURKE 20,660.00 21,022.75 43,587.00 13,442.50 11,935.50 8,831.25 11,019.25 31,072.60 8,976.31 22,134.28 16,096.43 3,274.38 $212,052.25

DIVIDE 56,034.70 58,568.05 45,202.20 53,062.55 59,738.25 20,844.95 13,153.75 19,781.75 60,975.24 239,862.64 60,505.01 21,645.00 $709,374.09

DUNN 173,412.25 129,759.40 86,049.85 115,466.50 142,557.00 193,419.70 105,456.85 50,067.75 122,856.81 92,036.25 53,389.31 81,395.90 $1,345,867.57

GOLDEN VALLEY 1,500.00 1,860.00 1,080.00 1,420.00 1,610.00 1,590.00 1,140.00 950.00 2,480.00 2,350.00 3,950.00 5,927.50 $25,857.50

HETTINGER 40.00 320.00 0.00 100.00 370.00 0.00 0.00 0.00 210.00 640.00 120.00 130.00 $1,930.00

McKENZIE 256,863.60 286,888.15 231,443.35 378,425.30 415,293.40 308,622.20 194,502.20 133,994.00 303,436.26 276,113.78 256,729.57 241,025.12 $3,283,336.93

McLEAN 430.00 850.00 991.25 630.00 1,665.60 1,193.75 720.00 1,300.00 200.00 1,568.75 2,077.50 160.00 $11,786.85

MOUNTRAIL 149,316.70 185,713.75 147,407.45 146,652.70 123,814.05 94,520.35 99,763.70 80,140.80 759,126.85 831,659.00 175,354.30 133,311.98 $2,926,781.63

RENVILLE 1,826.25 2,480.00 1,560.00 2,591.20 880.00 1,878.75 1,662.50 1,010.25 998.11 6,329.77 3,987.80 1,450.92 $26,655.55

SLOPE 4,137.50 2,880.00 3,633.75 10,141.25 3,640.00 1,260.00 930.00 2,493.75 1,470.00 1,530.50 2,761.25 1,050.00 $35,928.00

STARK 44,873.55 40,917.30 52,676.00 67,328.45 39,603.85 29,550.90 12,081.25 16,913.75 30,188.96 14,887.21 14,132.74 22,361.99 $385,515.95

WARD 6,201.25 11,882.50 14,167.90 7,623.75 9,707.50 2,000.00 2,340.00 3,307.60 26,535.45 58,708.99 20,385.96 39,276.19 $202,137.09

WILLIAMS 170,118.65 158,062.70 185,092.80 180,303.30 159,945.95 125,843.65 137,213.95 237,139.10 463,147.88 840,107.61 367,935.82 226,222.74 $3,251,134.15

TOTAL $917,296.55 $926,639.60 $833,511.55 $1,005,423.80 $1,012,642.65 $807,158.00 $600,444.70 $612,196.65 $1,829,802.90 $2,414,753.08 $1,001,121.45 $788,128.81 $12,749,119.74

PERMITS BILLED BY COUNTY (Permits and ePermits)

ADAMS 2 0 2 2 0 0 0 4 0 3 0 3 16

BILLINGS 300 386 202 293 274 121 129 183 308 154 201 151 2,702

BOTTINEAU 35 48 36 43 47 37 24 25 38 80 35 23 471

BOWMAN 108 136 104 103 135 71 86 103 155 173 201 54 1,429

BURKE 289 279 197 191 118 98 121 73 121 139 120 58 1,804

DIVIDE 507 551 454 489 381 274 295 154 404 665 314 116 4,604

DUNN 1,264 1,327 992 1,262 1,138 1,105 993 687 1,186 1,006 796 749 12,505

GOLDEN VALLEY 44 49 29 33 32 24 24 22 46 59 82 39 483

HETTINGER 2 7 0 4 5 0 0 0 3 14 4 3 42

McKENZIE 2,625 2,740 2,233 2,625 2,129 1,747 2,031 1,334 2,746 2,747 2,592 1,749 27,298

McLEAN 14 9 9 8 11 10 13 26 6 24 13 4 147

MOUNTRAIL 1,385 142 1,183 1,413 1,171 1,123 1,544 1,394 3,157 3,134 1,332 1,207 18,185

RENVILLE 15 47 42 36 21 24 23 21 15 28 41 11 324

SLOPE 50 58 69 101 65 28 20 42 44 49 47 23 596

STARK 682 864 610 858 525 377 256 298 634 421 354 352 6,231

WARD 51 97 110 62 97 46 43 56 173 305 169 207 1,416

WILLIAMS 1,772 1,721 1,920 1,819 1,630 1,517 1,661 1,340 3,225 3,994 2,333 1,281 24,213

TOTAL 9,145 8,461 8,192 9,342 7,779 6,602 7,263 5,762 12,261 12,995 8,634 6,030 102,466

2014-2015 Permits Billed by County

Permit Fees Billed by County

FY 2007-2008 FY 2008-2009 FY 2009-2010 FY 2010-2011 FY 2011-2012 FY 2012-2013 FY 2013-2014 FY 2014-2015 ADAMS $100 $130 $50 $160 $2,590 $1,960 $1,360 $850.00

BILLINGS $79,370 $61,210 $49,140 $80,389 $179,420 $257,150 $310,037 $174,388.45

BOTTINEAU $4,790 $4,250 $6,940 $10,110 $12,500 $29,940 $40,993 $46,233.65

BOWMAN $64,750 $66,230 $64,750 $52,490 $51,110 $65,020 $89,115 $109,290.08

BURKE $13,000 $24,890 $31,960 $31,230 $125,800 $121,260 $175,493 $212,052.25

DIVIDE $17,065 $24,470 $34,500 $47,860 $126,950 $252,453 $411,404 $709,374.09

DUNN $155,779 $174,739 $270,584 $348,390 $735,735 $673,624 $1,110,356 $1,345,867.57

GOLDEN VALLEY $23,510 $22,462 $16,950 $20,680 $49,795 $80,960 $65,615 $25,857.50

HETTINGER $0 $0 $0 $0 $1,140 $3,190 $1,760 $1,930.00

McKENZIE $137,116 $176,771 $247,670 $472,898 $955,917 $1,569,747 $2,270,195 $3,283,336.93

McLEAN $590 $4,940 $12,920 $8,140 $18,330 $12,760 $9,420 $11,786.85

MERCER $0 $3,850 $1,750 $800 $1,950 $1,410 $240 $0.00

MOUNTRAIL $150,227 $285,174 $437,950 $515,408 $716,515 $1,052,255 $1,455,017 $2,926,781.63

RENVILLE $8,930 $5,990 $7,720 $10,650 $11,840 $15,240 $13,244 $26,655.55

SLOPE $22,680 $23,150 $17,300 $13,500 $19,710 $20,970 $35,743 $35,928.00

STARK $51,680 $52,560 $57,340 $95,648 $242,215 $463,500 $499,847 $385,515.95

WARD $7,490 $8,570 $21,340 $12,650 $47,060 $33,140 $45,255 $202,137.09

WILLIAMS $89,644 $99,229 $210,046 $436,506 $1,326,036 $1,937,053 $1,626,581 $3,251,134.15

TOTAL $826,721 $1,038,615 $1,488,910 $2,157,509 $4,624,613 $6,591,632 $8,161,673 $12,749,120Updated by Janet Sanford 7/11/2015

# Permits Billed by CountyFY 2007-2008 FY 2008-2009 FY 2009-2010 FY 2010-2011 FY 2011-2012 FY 2012-2013 FY 2013-2014 FY 2014-2015

ADAMS 2 2 2 5 64 48 32 16BILLINGS 1,941 1,439 1,130 1,505 3,824 4,335 3,972 2702BOTTINEAU 129 97 142 229 264 405 494 471BOWMAN 1,490 1,493 1,268 1,266 1,245 1,478 1,434 1429BURKE 308 634 730 741 2,688 2,493 2,320 1804DIVIDE 326 620 824 1,147 2,755 4,424 5,686 4604DUNN 4,110 4,656 7,377 8,689 14,595 14,157 11,926 12505GOLDEN VALLEY 586 399 396 506 918 1,045 991 483HETTINGER 0 0 0 0 15 56 29 42McKENZIE 3,143 4,276 6,113 11,183 21,670 29,812 26,623 27298McLEAN 12 76 288 208 451 275 190 147MERCER 0 107 34 21 42 31 3 0MOUNTRAIL 4,074 7,660 11,069 12,316 15,418 18,660 16,411 18185RENVILLE 198 119 148 229 223 272 262 324SLOPE 482 549 421 351 519 518 606 596STARK 1,595 1,617 1,791 2,478 5,770 9,109 7,197 6231WARD 137 180 515 256 670 652 577 1416WILLIAMS 2,109 2,320 4,686 9,499 23,001 28,988 18,586 24213TOTAL 20,642 26,244 36,934 50,629 94,132 116,758 97,339 102,466Updated by Janet Sanford 7/11/2015

Fees Billed – All Counties

FY07-08

FY08-09

FY09-10

FY10-11

FY11-12

FY12-13

FY13-14

FY14-15

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

$826,722

$1,038,615$1,488,909

$2,157,509

$4,624,613

$6,591,632

$8,161,673

$12,749,120

Have recently set up an ACH system for the distribution of ePermit funds to the counties

Currently working on the Restricted Road Map

We are currently working with DAWA Solutions Group on a revamp of the ePermit entry form ◦ Will simplify the data entry process for users◦ Will offer a company login and store permit

history for counties and companies to speed up ePermit entry

Current Enhancement Projects

Have been asked to add payment account system or checking account payment option (Currently we only accept credit or debit cards)

Have been asked to receive and distribute monthly electronic payments for the county self-issue fees

Considering discontinuing self-issue permits Considering ‘group permit’ option for Rig Moves Have been asked for an ‘annual permit’ option for over-

width loads Some counties want a divisible load Restricted permit

option for 2016 Some non-oil North Dakota counties may be interested

in joining the permit system ◦ Should we allow? ◦ If so, what should be the cost to these counties?

80,000 lbs vs 105,500

Possible Future Enhancements

NORTH DAKOTA ASSOCIATION OF OIL AND GAS PRODUCING COUNTIES

COUNTY PERMIT AGREEMENT

I. PURPOSE The following shall be the official policies of the various North Dakota counties that are members of the “Association of Oil and Gas Producing Counties.” The policies are established by the participating counties with input from the Industry. The purpose of this agreement is as follow: 1. To establish size and weight limitations for vehicular traffic on public roads in the various

jurisdictions. 2. To control the size and weight of vehicles operating in excess of the maximums specified

herein. 3. To reduce damage to public roadways. 4. To provide for the safety of the general public using the roadways. 5. To establish a system of permits for the legal operation of vehicles of excess size and/or weight

on a uniform basis throughout the state. 6. To set and collect uniform road use fees for the operation of vehicles of excessive size and

weight.

II. SIZE AND WEIGHT

Unless otherwise provided, no vehicle shall be operated on roads covered under this agreement in excess of the following limitations: 1. Width, height and length shall not exceed the limitations as set forth in Section 39-12-04 of the

NDCC. 2. Weights shall not exceed the limitations as set forth in Section 39-12-05 of the NDCC. 3. The maximum gross vehicle weight, including the load therein, shall not exceed 105,500

pounds. However, maximum gross vehicle and/or axle weight may be restricted to a lesser amount as authorized by Section 39-12-03, NDCC, whenever road or weather conditions require such restrictions.

4. It shall be the local governing bodies responsibility to identify roads and bridges restricted to a

lesser amount than found in Section 39-12-05, NDCC, within their jurisdiction.

County Permit Agreement• Signed every

four years• Due to be

signed in 2016

• Review needed

Permit System Bylaws Review and Update

Needed◦ Voting Rights◦ # of Meetings per Year◦ Non-Oil Counties

We continue to evolve with the changing industry - providing valuable services and benefits to the member counties, while providing excellent customer service and maintaining user-friendly options for the industry

Uniform County Permit System Evolving with the Industry

www.ndenergy.org

Permit Telephone number: 701-566-5576Customer Service Hours: 8:30 – 4:30 Business Days

Permit Email: permits@ndenergy.com

Janet Sanford Cell: 701-770-1632Janet Direct Email: janet@ndteamworks.com

Contact Information