James Spina Presentation 1

8/3/2019 James Spina Presentation 1

1/29

11

eManifest

Making the border smarter and

more secure


2/29

2

Disclaimer

The Canada Border Services Agency (CBSA) does not charge a fee for thispresentation. Any type of fee charged for this event is levied solely by the

organizer of these sessions / seminars.

The information contained herein was accurate at the time of distribution andmay be subject to change.

Please check the CBSA Web site at www.cbsa.gc.ca

for the latest eManifest updates.
http://www.cbsa.gc.ca/http://www.cbsa.gc.ca/


3/29

33

Presentation Overview

ACI/eManifest

eManifest Data Elements

eManifest Portal

Records Management Are you ready?

In-Bond Movement of Goods

eManifest Current Status & Next Steps

eManifest Client Support


4/29

4

CBSA Modernizing Border Management

In support of the Agencys Border Vision, the CBSA will:

Strengthen the Agency's risk analysis systems for people and goods.

Strengthen risk targeting by improving the design, delivery andapplication of targeting activities.

Develop a comprehensive trusted trader strategy.

Strengthen CBSAs Service Strategy.

Implement eManifest.

Advance the implementation of the Single Window Initiative.


5/29

5

eManifest Before the borderTime frames for submitting advance information

Carriers will provide

electronic cargo,

conveyance and

crew/passenger

information as follows:

Freight forwarders

will provide

electronic secondary

information as

follows:

Importers will

provide electronic

advance trade data

as follows:

Air

4 hours prior toarrival or at time

of departure

4 hours prior to

arrival or at timeof departure

4 hours prior toarrival or at timeof departure

Highway

1 hour priorto arrival

1 hour prior

to arrival

1 hour priorto arrival

Rail

2 hours priorto arrival

2 hours prior

to arrival

2 hours priorto arrival

Cargo:24 hours prior toloading or arrival dependingon type and origin of goods

Conveyance/Crew:24 or 96

hours prior to arrival

24 hours prior to loading or

arrival depending on typeand origin of goods

Marine

The CBSA will

validate data,risk assess theshipment and

makeexamination

recommendationsprior to arrival of

the shipment inCanada.

24 hours prior to loading orarrival depending on typeand origin of goods


6/29

6

eManifest ImplementationApproach

eManifest will be implemented over a number of years, by client type, using an 18-monthimplementation timeline:

0-12 months - Once all eManifest transmission options (Electronic DataInterchange / EDI and Portal) become publicly available, there will be a 12-monthperiod for clients to incorporate eManifest requirements into their businessprocesses.

12-18 months - After the initial year, the transmission of advance electronichighway cargo and conveyance data becomes mandatory. The CBSA will offer asix-month period of informed compliance during which zero-rated penalties will beissued for non-compliance.

18 months and beyond - The implementation timeline is complete; regulations willbe enforced.

AMPsenforced

12 months

All transmission optionsavailable (EDI and Portal)

6 months

Regulationstake effect


7/29

7

eManifest ImplementationClient types

The implementation schedule for each client type is as follows:

Highway carriers

Current CBSA information transmission options (EDI / electronic datainterchange) now include an eManifest function that was implemented onOctober 31, 2010.

The CBSA will offer an eManifest Portal option in the summer of 2011.

Although registered and tested EDI users can now transmit eManifest information,the 18-month implementation timeline for all highway carriers to transmit cargo andconveyance data will begin when the eManifest Portal becomes available.

Rail carriers - The 18-month implementation timeline will begin in late 2011 / early 2012for rail carriers to transmit cargo and conveyance data.

Freight forwarders - The 18-month implementation timeline will begin in 2012 for freightforwarders in all modes of transportation to transmit secondary cargo / house bill data.

Importers - The 18-month implementation timeline will begin in 2012 for importers in themarine mode to begin transmission of advance trade data (formerly called ImporterAdmissibility Data, or IAD).


8/29

8

CBSA Highway Carrier Code Changes As of April 1, 2011, the itinerant highway carrier code 77YY is no longer accepted.

To prepare carriers and drivers currently using code 77YY, a one year transitionperiod began on May 1, 2010, until the final elimination of code 77YY on March 31,2011.

For further information on obtaining a carrier code, visit the CBSA Web site at

www.cbsa.gc.ca (click on Commercial sector then Commercial carriers) or call theBorder Information Service:

From within Canada toll free: 1-800-461-9999

United States long-distance charges apply: East 506-636-5064West 204-983-3500

TTY within Canada toll free: 1-866-335-3237

(for those with hearing or speech impairments)

For more information about eManifest, visit the CBSA Web site at www.cbsa.gc.ca.


9/29

99

eManifest Highway October 2010Carrier process changes

The itinerant highway carrier code 77YY is no longer accepted as of April 1, 2011.

The driver will provide a document containing a bar-coded Conveyance ReferenceNumber (CRN or trip number), or a bar-coded Cargo Control Number (CCN) and ahandwritten CRN.

The Border Services Officer (BSO) will review the pre-arrival recommendation andmake a decision to authorize the truck to move, or to refer it for primary or secondary

processing (final discretion to refer or examine a conveyance will continue to rest withthe primary officer).

Carriers will require electronic release messages for their S. 12 cargo reports for theirbooks and records (for electronically reported cargo)

Importer processes have not changed with the October 2010 implementation.

Electronic transmission of cargo and conveyance data did not become mandatoryin October 2010, therefore, BSOs will be processing paper and electronic carrierdocumentation simultaneously for a period of time.

Processes occurring after the Primary Inspection Line (PIL) have not changed withthe October 2010 implementation.


10/29

10

eManifest Before the border

Highway cargo and conveyance data elements

Legend: M = Mandatory; C = Conditional; O = Optional

Note: Highway cargo and conveyance data elements are in Appendix B of the ACI/eManifest Highway ECCRD, v1.4.1

Cargo Conveyance

Consignor (shipper) Name andAddress (M)

Cargo Carrier (M) Consignee Name and Address (M) Notify Party (O) Place of Acceptance (C) Foreign Port of Loading (M) First Canadian Port of Arrival (M)

Customs Office of ManifestDestination ID (M) Delivery Address (C) Message Function, Coded (M) Mode of Transportation (M) Service Option Type (M) CSA Indicator (M)

CSA Importer Business Number (C) Estimated Date of Arrival (M) Estimated Time of Arrival (O)

Secondary Notify Party (SNP) ID(future use) (C)

Secondary Notify Party (SNP) DetailLevel ID (future use) (O)

Importer Advance Trade Data (IAD)Exception Code (future use) (C)

Cargo Control Number (CCN) (M) Consolidated Freight Indicator (C)

Unique Consignment ReferenceNumber (UCR) (O) Cargo Description of Goods (Brief

Description) (M) Cargo Quantity (M) Cargo Packaging Type (M) Cargo Weight (M)

Cargo Weight Unit of Measure (M) UN Dangerous Goods Number (C) Marks and Numbers (C) Special Instructions (C) Amendment Code (C)

Transporting Carrier (M) First Canadian Port of Arrival (M)

Message Function, Coded (M) Mode of Transportation (M) Service Option Type (M)

Conveyance Reference Number(CRN) (M)

Manifest Summary List (M)

Estimated Date of Arrival (C) Estimated Time of Arrival (M) Empty / Loaded Status Code (M) Equipment Qualifier Code (M) Equipment Identification Number (C) Seal Number (C) Secondary Notify Party (SNP) ID

(future use) (C) Tractor Plate (M) Tractor Plate Province / State (M) Trailer Plate (C) Trailer Plate Province / State (C) Amendment Code (C)


11/29

1111

eManifest Before the Border

Importer advanced trade data(anticipated 2012)

Manufacturer/Supplier Name and Address Seller (Vendor) Name and Address

Exporter Name and Address (if different than seller)

Importer Number/Importer Name and Address

Buyer (Purchaser) Name and Address

Consignee Number/ Name and Address

Country of Origin/State

Country of Export/State

Commodity HS Code


12/29

12

eManifest Before the borderTransmission methods

Clients will transmit electronic data to the CBSA using Electronic Data Interchange

(EDI) systems or the eManifest Portal.

There are four options for EDI clients to submit information to the CBSA:

Value Added Network (VAN): a public EDI network used to exchange data

through a single communication interface.

Third Party Service Provider: a CBSA-approved third party that transmitsdata for their clients using a variety of communication modes.

Customs Internet Gateway (CIG): a gateway used by the trade community totransmit cargo, release and accounting data over the Internet to the CBSA.

Direct Connect to the CBSA: an alternative that provides trade chain partnerswith a direct connection to the CBSA.


13/29

13

eManifest Portal Overview The eManifest Portal is a secure data transmission option developed by the

CBSA that allows the trade community to electronically transmit their pre-

arrival information through the Internet.

The Portal was developed to facilitate compliance and ease the transitionfrom paper reporting to pre-arrival electronic data transmission for small- tomedium-sized enterprises.

The current version of the Portal is for highway carriers to transmit their pre-arrival cargo and conveyance data.

To access the Portal you must have an Internet connection and a Webbrowser:

Internet Explorer 6 and above or

Firefox 2.0 and above


14/29

14

Accessing the eManifest PortalPortal Business Account

A Portal Business Account is an area in the eManifest Portal dedicated to individualhighway carrier companies to transmit data securely to the CBSA.

To obtain a Portal Business Account, the legal authority of the company must obtain:

1. CBSA Carrier Code:

A 4-character identifier issued by the CBSA to carrier companies.

Detailed information on how to obtain a carrier code is available on the CBSA Web site.

2. Shared Secret:

A temporary access code that the legal authority will require to register for the eManifest Portalthe first time.

Issued to businesses that request access to the Portal and have a valid CBSA-issued carriercode.

Used to authenticate and validate a highway carrier company when creating an eManifestPortal Business Account. Only the CBSA and the legal authority of the company have accessto this information.

Must be requested in written or electronic format and will be issued by regular mail to the legalauthority of the company indicated on the Shared Secret request.

For more information visit the eManifest section of www.cbsa.gc.ca.
http://www.cbsa.gc.ca/http://www.cbsa.gc.ca/


15/29

15

Accessing the eManifest Portal (cont.)

3. Access Key:

The Access Key service is provided by the Government of Canada (GOC) to

allow you to securely conduct online business with various governmentalprograms and services.

To create an Access Key, you must go to the GOCs Web site atwww.accesskey.gc.ca

4. Portal User Account: A Portal User Account is a standard way for all users to establish their identity in

the Portal. All users of the Portal must create an eManifest Portal User Account.

Once you have logged in to the Portal with your Access Key and have acceptedthe Portal Terms and Conditions, you may create an eManifest Portal User

Account. After providing personal information and user preferences, your User Account

will then be created and you will be given a User Reference Number (URN).

After you have created your Portal User Account and entered your carrier

code and shared secret, you will have created your Portal Business Account andyou are now known as the Account Owner.
http://www.accesskey.gc.ca/http://www.accesskey.gc.ca/


16/29

16

Managing your Portal Business Account

- Account Users

The Account Owner may now add additional users to the Portal Business Account.

All Account Users must obtain an Access Key and a Portal User Account.

Once they have set up their Portal User Account, they will be given a UserReference Number (URN).

The URN allows the Business Account Owner to assign roles and allow access tothe Portal Business Account.


17/29

17

User Roles

Features

AccountOwner

Proxy AccountOwner

AccountUser

AccountBrowser

Create / edit My Profile

Add / update a Business Account

Add / edit / suspend/remove a ProxyAccount Owner

Add / edit / suspend/remove anAccount User and an Account Browser

Create /submit /edit / save a Trade

Document

Search / view a Trade Document

Print / download a Lead Sheet

Create / edit / delete a Lookup

Search / view a Lookup

Create / edit / delete a Useful Link

View a Useful Link

View a System Message


18/29

18

Trade Documents

The eManifest Portal has three types of Trade Documents:

Highway Conveyance Document

Provides information about the vehicle being used to transport goods

entering Canada. Identified by a Conveyance Reference Number (CRN).

Highway Cargo Document

Represents the initial record of a shipment that will arrive in Canada andenables the CBSA to control the movement of imported goods.

Also known as a Cargo Control Document (CCD) and is identified by a CargoControl Number (CCN).

Combined Highway Document Merges a Highway Cargo Document and a Highway Conveyance Document

into a single document for easier data entry.

Once submitted through the Portal, the Combined Highway Document is splitinto one Highway Conveyance and one Highway Cargo Document by theCBSAs system for processing as separate Trade Documents.


19/29

19

Portal Features

The Portal allows users to:

save up to 100 trade documents as drafts

retrieve trade documents

cancel submitted trade documents

edit (update) a submitted trade document

A maximum of 200 trade documents per hour can be submitted through the Portalper business account up to 30 days in advance of arrival.

Data will be available in the Portal from 90-120 days before information is archived,

depending upon date of submission.


20/29

20

Additional Portal Features

Electronic Data Interchange (EDI) transmission

If you are using EDI to submit Trade Documents, you can use the Portal to view /change / amend / cancel and verify the status.

Status Feature

The Portal displays the status history and details of Trade Documents.

Lookups

A Lookup is a tool used by Business Account users to help them re-use frequentlyneeded information when creating a Trade Document.

Useful Links

Useful Links are similar to bookmarks or favourites in your Web browser. They canbe created by users in your Business Account or by the CBSA.


21/29

21

Portal Training, Help and Reference

Portal User Guide

a 'how-to' reference tool that will guide readers through the functionality.

Portal Help Icons

will be available within the eManifest Portal to provide additional information.

System Messages

bulletins created and published by the CBSA for trade chain partners to learn aboutimportant information related to the Portal or their activities with the CBSA.


22/29

22

Before the borderNotification systems / Manifest Forward

An automated notification system will confirm receipt of information, or detail

detected errors that must be amended before arrival at the border. To assist trade in coordinating the various pieces of advance electronic information

received for each shipment, the CBSA will offer a Manifest Forward feature.

Manifest Forward will allow trade partners to identify other parties (e.g. carrier,

freight forwarder, importer/broker) within the trade chain to whom the CBSA canforward manifest information.

This will include Cargo and Housebill Information but not Conveyance information.

This functionality is intended to facilitate the communication between trade chain

partners to ensure the accuracy of information (e.g. CCN, quantities, packagingcodes and descriptions) used to match data.

The recipients of the data are nominated by the originator of the manifest information,not by the CBSA.


23/29

23

Records Management Are you Ready?

Carriers are responsible for maintaining records for three (3) years plus current.

Importers are responsible for maintaining importing records for six (6) years pluscurrent.

The Portal is a reporting mechanism only and is not a database for records

management.

Carriers, freight forwarders and importers are responsible for establishing their owneffective records management system in order to comply with regulations.


24/29

24

eManifest At the borderIn-bond movement of goods

With the implementation of eManifest, shipments will continue to be authorized in-bondmovement as long as all required pre-arrival data is provided within the CBSA-prescribed time frames.

The CBSA is developing a revised in-bond process for situations when the submissionof advance trade data from importers in the highway mode becomes mandatory.


25/29

2525

eManifest Current Status

eManifest Cargo and Conveyance in the Highway mode was implemented Oct. 31st, 2010.

Client Composition since implementation:

There are 123 Carriers and 7 Service Providers in production.

There are an additional 11 clients in the volume testing stage.

eManifest Volumes since implementation:

4,071 eManifest conveyance transmissions made under Service Option 976.

65,443 eManifest cargo transmissions made under Service Option 984.


26/29

26

eManifest Current Status

Compliance Monitoring:

Since implementation, compliance has been monitored on 912 eManifestconveyance transmissions and only 2 have failed to meet compliancerequirements. (99.8% Compliance)

Since implementation, compliance has been monitored on 1,333 eManifestcargo transmissions. 392 have failed to meet compliance requirements.(71.6% Compliance)

Compliance is continually improving as the production increases.

Approximately 2000 BSOs were trained prior to October 31, 2010.


27/29

2727

eManifest - Ongoing Consultation

The BCCC EDI subcommittee is looking for ways to increase PARS.

The Agency announced the policy decision of arriving marine, air and railvessels (just working on how).

Consultations are underway with warehouse industry to mandate electronicarrival and release.

The Agency is considering changing backend processes (i.e. timeframes foraccounting) to provide flexibility to importers.

Work is underway to address OGD impacts on trusted trader programs tomaximize eligibility.


28/29

28

eManifest Client support To support trade chain partners with the implementation of, and compliance with

eManifest, the CBSA will provide client support by email and telephone.

The Border Information Services (BIS), which provides telephone supportfor most CBSA programs, has been expanded to include eManifest.

An eManifest External Help Desk provides email support on eManifest-related questions about policy or changes to processes at border crossings.

An eManifest Internal Help Desk provides email and phone support for

internal clients.

The eManifest Technical Support Unit (TSU) provides technical support tothose highway carriers that choose to use an EDI transmission option.Support will be extended to eManifest Portal users when that option

becomes available in summer 2011. Compliance monitoring will provide early adopters with feedback and allow

them opportunity to fix problems prior to mandatory program requirements andapplicable AMPS.

The CBSA has ongoing awareness sessions to ensure that the trade community isaware of eManifest requirements.


29/29

29

eManifest

Questions/Discussion