Jamaica Public Service Company

Communications Field Area Network

Request for Proposals

RFP# E-3617

Issued by: Purchasing & Customs Department

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Table of Contents

1 INTRODUCTION ........................................................................................................................................................ 3

2 ADMINISTRATIVE INSTRUCTIONS ................................................................................................................... 5

3 GENERAL CONTRACT CONDITION .................................................................................................................... 9

4 POINTS OF CONTACT (POC) ............................................................................................................................. 14

5 TECHNICAL REQUIREMENTS ........................................................................................................................... 14

6 Intellectual Property Infringement and Royalties .................................................................................... 26

7 Submission Requirements ................................................................................................................................. 27

8 Evaluation, Selection Process and Proposal Outline ................................................................................ 29

9 Price Proposal ......................................................................................................................................................... 32

Appendix 1. JPS Regulatory, Smart Grid, IT, and Communications Overview .......................................... 33

Appendix 2. JPS Assets Location for the Field Area Network .......................................................................... 34

Appendix 3. Additional Information ......................................................................................................................... 35

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1 INTRODUCTION

Jamaica Public Service Company Limited (JPS or the Company) has embarked on a Grid Modernization

Program as one of the pillars supporting Jamaica’s 2030 vision for secure, sustainable and affordable energy.

The program includes the integration of smart meters, smart streetlights, distribution automated devices,

transformer monitors, smart capacitors, line sensors and fault circuit indicators. The modernization program

aims to improve customer service, reliability and provide a suite of customer empowerment options for

participation in distributed generation, demand response, energy management and conservation.

JPS is a vertically integrated electric utility company, and the sole distributor of electricity for the Island of

Jamaica. The Company is engaged in the generation, transmission and distribution of electricity, and also

purchases power from a number of independent power producers (IPPs).

Marubeni Corporation of Japan and East West Power Company (EWP) of Korea, are majority shareholders

(40% each), with joint ownership of eighty percent of the shares in JPS. The Government of Jamaica and a

small group of minority shareholders own the remaining (20%) shares.

JPS serves about 640,000 residential, commercial and industrial customers, through a workforce of

approximately 1,600 employees and a network of field offices throughout the island. The Company owns and

operates four (4) power stations, eight (9) hydroelectric plants, one (1) wind park, 50 substations, and

approximately 14,000 kilometers of distribution and transmission lines.

Along with the provision of electricity supply, JPS is a key partner in national development. The Company

has a vibrant corporate social responsibility portfolio and makes significant contributions in the areas of

education, sports, and community development. The Company also has a strong environmental focus and

carries out its operations in an environmentally friendly manner.

JPS has the following status with Jamaica Customs – Authorized Economic Operator (AEO). It is an

internationally recognized quality mark that indicates JPS supply chain is secure, and the JPS customs

procedures and policies are compliant. With this designation, JPS’ Warehouse and Procurement Teams are

subject to audits and monitoring by Jamaica Customs.

The Office of Utilities Regulation (OUR) has regulatory authority for JPS' operations.

1.1 BACKGROUND

JPS’s evolution is toward a fully automated utility and recognizes that a critical goal of its grid

modernization must be the integration of data and communications systems which will provide for

future expansion of capabilities and additional services for its customers. The JPS 2016 License

identifies that these additional services shall include smart city services, such as video surveillance and

other smart features, which could include support for police and emergency services, traffic

management, e-parking, public WiFi, digital e-signage, etc.

JPS has been implementing new technologies over several years as a part of its grid modernization

program; aimed at creating an intelligent grid to enhance the reliability of the transmission and

distribution network and to improve the quality of the service delivered to our customers.

Some of the technologies implemented includes:

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1. Automated switches (reclosers and sectionalizers).

2. AMI meters (via Access/Cluster Points)

3. Smart streetlights

4. Fault Circuit Indicators (FCI).

5. Capacitor bank controllers

6. Trip savers

7. Grid sensor network/devices (IoTs)

JPS, in supporting its power grid, has a number of repeater sites used for mission-critical data

communications. These repeater sites are connected using digital microwave radios, transporting IP

and/or TDM traffic. In addition to this, JPS has substations, power stations and commercial office

buildings connected using Fibre Optic cables and Microwave radios.

The technologies are geographically dispersed across the island and requires a ubiquitous

communication network infrastructure. To support the initial deployment, JPS utilized commercial

cellular networks using GPRS modems. However, these networks have proven to be unreliable and

costly. JPS will be implementing its own Field Area Network, specifically a Point to Multipoint wireless

radio network. JPS will be doing a phased implementation using one or more of the available wireless

radio standards, in frequency ranging from 200Mhz to 6GHz (excluding frequencies stipulated for

exclusion by JPS – see section 5.4). JPS will identify and collaborate with suitable vendor to implement

this solution. For the phases, the selected region(s) will consist of one or more repeater sites from which

wide coverage of this area will be established. JPS will also identify the IEDs within the coverage areas

that are to be included in the phases. This will consist of the coordinates and interfaces of these devices,

plus, to the extent available, any other requirement(s) that the vendor may have.

It is the responsibility of the Vendor to verify that their system can operate on the proposed frequency in

Jamaica. It is also the selected Vendor’s responsibility to secure necessary type approvals. JPS will

support the successful bidder in securing necessary approvals and licenses and liaise with the Jamaica

Spectrum Management Authority (SMA). JPS will pay any required fees to the SMA for acquiring

spectrum licenses.

1.2 SCOPE OF SUPPLY

The primary scope of this Request for Proposal (RFP) is to select a supplier for a Field Area Network,

specifically a Point to Multipoint wireless radio network. JPS will implementing this network across

Jamaica in phases starting with Phase 1: the parishes of Kingston, St Andrew, St. Catherine and

Clarendon using one or more of the available wireless radio standards, in a frequency ranging from

200Mhz to 6GHz (excluding frequencies stipulated for exclusion by JPS – see section 5.4). JPS will

provide coordinates and interfaces across the coverage area that should be included in the proposal. JPS

will liaise with the Jamaica Spectrum Management Authority to acquire the required frequencies.

The selection of a communications technology partner will be heavily weighted to:

1. Proven success in deployment of point to multi-point networks technologies;

2. Maturity of deployed Field Area Networks;

3. Integration with the existing and typical communication network(s) such as backhaul using

optical fiber or Ethernet via microwave radio;

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4. System’s demonstrated ability to support use of Internet of Things (IOT) technologies;

5. Functionality in terms of value added services and opportunities for leveraging;

6. Equipment and Technology Road Map;

7. Total Cost of Ownership for the proposed solution, to include, in particular, costs associated with

additional supporting infrastructure and new recurring expenses.

8. The financial stability of the supplier.

The Offeror (person or entity making a proposal) may submit a quote for the following, the detailed

technical specifications for which are found in this document:

Supply of Communications Field Area Network Solution with training, local technical support

for installation and commissioning, and other knowledge transfer necessary for JPS’

performance of the installation, monitoring and maintenance of the network. This quotation will

be for Phase 1 only, along with an estimate for a solution providing coverage for all JPS’ assets

across the island.

2 ADMINISTRATIVE INSTRUCTIONS

2.1 All proposals shall be submitted as follows:

2.1.1 One original and two copies (each in its own sealed envelope) and one electronic copy of the

Price Proposal all packaged in one sealed envelope marked NOT TO BE OPENED UNTIL

AFTER TECHNICAL EVALUATION.

2.1.2 One original and two copies (each in its own sealed envelope) and one electronic copy of the

Technical Proposal, including all materials relevant to the Technical Proposal all packaged in

one sealed envelope marked NOT TO BE OPENED UNTIL AFTER August 30, 2019.

2.1.3 Technical and Price Proposal Packages shall be packaged together in one sealed envelope

marked NOT TO BE OPENED UNTIL AFTER August 30, 2019.

2.1.4 Each envelope shall be labeled with:

Communications Field Area Network: Purchasing and Customs

Jamaica Public Service Company Limited Security - Front Desk

113 Washington Boulevard Kingston 20, Jamaica

RFP# E-3617 Technical Proposal or Price Proposal (as appropriate to the contents)

DEADLINE FOR RECEIPT OF BIDS: August 30, 2019 AT 4:00 PM (Jamaica local

Time).

RFP# E-3617 Technical Proposal or Price proposal (as applicable) must also be stated on the air

waybill (if sent via courier).

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Table 1: RFP Calendar

RFP CALENDAR

ACTIVITY DUE DATE RESPONSIBILITY

RFP notice issuance date July 18, 2019 JPS

RFP questions due to JPS August 2, 2019 Offeror

Final date to respond to all questions August 12, 2019 JPS

Deadline for submission of bids under

RFP to JPS

August 30, 2019 @

4pm (Jamaica Local

Time)

Offeror

Opening of Bids

September 2, 2019 @

2pm (Jamaica Local

Time)

JPS

Completion of Technical Review and

Evaluation of bids September 18, 2019 JPS

Opening of Price Proposal September 19, 2019 JPS

Shortlisted Vendors’ clarifications,

presentations, negotiation

September 24-26,

2019 JPS

Final selection and advise all Offerors October 4, 2019 JPS

Offerors will be evaluated based on the following evaluation criteria:

Table 2: Evaluation Criteria

EVALUATION CRITERIA SCORE (%)

Technical Specification and Value Proposal 45%

Price, Lead-time 25%

Warranty 5%

Experience, Technical Capacity 10%

Financial Strength and Lifecycle Cost Analysis 15%

Total 100%

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2.2 Quote Inclusions

Your quote should include:

2.2.1 Manufacturer’s lead time

2.2.2 Terms of payment

2.2.3 Delivery- see 2.2.7

2.2.4 Warranty Terms: The Offeror warrants that the goods supplied under the Contract are new,

unused, of the most recent or current models and incorporate all recent improvements in

design and materials unless provided otherwise in the Contract. The Offeror further warrants

that the goods supplied under this Contract shall have no defect arising from design,

materials or workmanship, except in so far as the design or material is required by the JPS’s

(Purchaser’s) Specifications, or from any act or omission of the Offeror, that may develop

under normal use of the supplied goods in the conditions in the country of final destination.

2.2.4.1 This warranty shall remain valid for a minimum of two (2) years after delivery at final

destination, except as otherwise may be noted in the technical requirements of this RFP

after the goods, or any portion thereof as the case may be, have been delivered and

commissioned at the final destination indicated in the Contract except as otherwise

specified in the Contract documents.

2.2.4.2 JPS shall promptly notify the Offeror in writing of any claims arising under this

warranty.

2.2.4.3 Upon receipt of such notice, the Offeror shall, depending on which of the methods can

be achieved more expeditiously with reasonable speed, repair or replace the defective

goods or parts thereof, without costs to the JPS and under the terms and conditions as if

the replacement goods or parts were being delivered to the Company for the first time.

2.2.4.4 If the Offeror, having been notified, fails to remedy the defect(s) within a reasonable

period, JPS may proceed to take such remedial action as may be necessary, at the

Offeror’s risk and expense without prejudice to any other rights which JPS may have

against the Offeror.

2.2.5 Specification - Notwithstanding the attached information, all drawings and technical

literature detailing the description of the product and services being offered must accompany

the Bid and be included with the technical proposal.

2.2.6 International Commercial Terms (Incoterms) should be clearly stated, shall be as per the

International Chamber of Commerce (ICC) and must comply with the terms of this RFP.

2.2.7 All products are to be quoted CIF Kingston Jamaica in United States Dollars. No additional

allowance shall be made for shipping except where the JPS requires and requests special

shipping. It is the responsibility of the supplier to ensure safe delivery to the designated

location in Jamaica within the allowed times.

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2.2.8 Late Bids - Any bid received by the Company after the deadline for submission of bids

prescribed by the Company, pursuant to Section 2.1, will be rejected and/or returned

unopened to the Offeror.

2.2.9 Non-Conforming Bids - Any bid received that does not meet the requirements of this RFP

may be considered to be non-responsive, and the bid may be rejected. Offerors must comply

with all of the terms of this RFP. JPS may reject any bid as being non-responsive that does

not comply with the terms, conditions, and characteristics of this RFP or the key criteria for

selection.

2.2.10 Bid withdrawal - An Offeror may withdraw a submitted bid at any time up to the deadline for

submitting bids. To withdraw a bid, the Offeror must submit a written request electronically,

or via fax, signed by an authorized representative, to JPS before the deadline for submitting

bids. After withdrawing a previously submitted bid, the Offeror may submit another bid at

any time up to the deadline for submitting bids.

2.2.11 Confidentiality - The Offeror should recognize that JPS operates in a sensitive business

environment and, for that reason the Offeror must treat the materials and data provided by

JPS during the evaluation and negotiation period as confidential. The successful Offeror may

be required to agree to and execute a Confidentiality agreement.

2.2.12 RFP Cancellation or Amendment - At any time prior to the deadline for the submission of

bids, the Company may for any reason, whether at its own initiative or in response to a

clarification requested by a prospective Offeror, modify the bidding documents by

amendment. JPS also reserves the right to cancel the RFP at any time at its own discretion at

which time due notice will be given to prospective bidders.

2.2.13 JPS reserves the right to:

2.2.13.1 Reject any and all proposal(s) at its sole and absolute discretion. Submission of a

proposal constitutes acknowledgement that the Offeror has read and agrees to be bound

by such terms and conditions as outlined in the RFP document;

2.2.13.2 Modify the quantity of fixtures required for the RFP.

2.2.13.3 Requests revisions to, corrections of, or other changes to any bid submitted as a

condition to its being given any further consideration;

2.2.13.4 Shortlists the overall best evaluated bids or alternatives submitted, as determined by

the JPS evaluation team.

2.2.13.5 Truncate negotiations with an Offeror if JPS determines that progress towards a

contract is not proceeding in a reasonable manner or at a reasonable pace; and,

2.2.13.6 Open negotiations with next best-evaluated Offeror;

2.2.14 Written Clarifications - JPS reserves the right, at its sole discretion, to request clarifications

of bids or to conduct discussions for the purpose of clarification with any or all Offerors.

The purpose of any such discussions will be to ensure full understanding of the bid proposal.

Discussions will be limited to specific sections of the bid identified by JPS and, if held, will

be after initial evaluation of the bids. If clarifications are made as a result of such discussion,

the Offeror will submit such clarifications electronically. Refusal to respond to JPS’ request

for clarifications may be considered non-responsive and be used as grounds for rejection of

the bid.

2.2.15 Contract Award - The award will be based on the proposal that is most responsive to the

requirement of JPS and that which will offer the greatest value for JPS. Issuance of this RFP

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does not constitute a commitment by JPS to award any contract. JPS reserves the right to

invite any or all Offerors to make an in-person presentation. The cost of such presentation

and the preparation of the bids would be the sole responsibility of the Offerors.

3 GENERAL CONTRACT CONDITION

3.1 General Contract Terms

3.1.1 If at any time during the performance of the Contract, the Offeror/Contractor or its

subcontractor(s) should encounter conditions impeding timely performance of the services,

the Offeror/Contractor shall promptly notify the JPS in writing of the fact of the delay, it’s

likely duration and its cause(s). As soon as practicable after receipt of the

Offeror/Contractor’s notice, the JPS shall evaluate the situation and may at its discretion

extend the Offeror/Contractor’s time for performance, in which case the extension shall be

ratified by the parties by amendment of the Contract, or terminate the Contract in accordance

with the provision of clause.

3.1.2 Payment: Payment shall be effected within 60 days of receipt and acceptance of the product

by JPS.

3.1.3 Delay of Services: If at any time during the performance of the Contract, the

Offeror/Contractor or its subcontractor(s) should encounter conditions impeding timely

performance of the services, the Offeror/Contractor shall promptly notify JPS in writing of

the fact of the delay, it’s likely duration and its cause(s). As soon as practicable after receipt

of the Offeror/Contractor’s notice, JPS shall evaluate the situation and may at its discretion

extend the Offeror/Contractor’s time for performance, in which case the extension shall be

ratified by the parties by amendment of the Contract, or terminate the Contract in accordance

with the provision of clause 3.1.5 below.

3.1.4 Liquidated Damages: If the Supplier/Contractor fails to deliver in accordance with the

agreed delivery schedule, JPS shall without prejudice, to its other remedies under the

contract, deduct from the contract price, as liquidated damages, a sum equivalent to two and

one half percent (2.5%) of the delivered price of the delayed goods for each month of delay

until actual delivery up to a maximum deduction of fifteen percent (15%) of the delayed

goods contract price. Once the maximum is reached, JPS may consider termination of the

contract in accordance with the provision of clause 3.1.5 below.

3.1.5 Termination: JPS may, without prejudice to any other remedy for breach of contract, by

written notice of default sent to the Offeror/Contractor, terminate the Contract in whole or in

part:

a. If the Offeror/Contractor fails to perform any other obligation(s) under the Contract.

b. The JPS may by written notice sent to the Offeror/Contractor, terminate the Contract,

in whole or in part, at any time for its convenience by giving seven (7) working days’

notice. The notice of termination shall specify that termination is for the JPS's

convenience, the extent to which performance of work under the Contract is terminated,

and the date upon which such termination becomes effective.

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3.1.6 Force Majeure: The Offeror/Contractor shall not be liable for liquidated damages or

termination for default, if and to the extent that, the delay in performance or other failure to

perform its obligations under the Contract is the result of an event of Force Majeure. For the

purposes of this clause, "Force Majeure" means an event beyond the control of the

Offeror/Contractor and not involving the Offeror/Contractor’s fault or negligence and not

foreseeable. Such events may include, but are not restricted to, acts of the JPS either in its

sovereign or contractual capacity, wars or revolutions, fires, floods, hurricanes, epidemics,

quarantine restrictions and freight embargoes. If a Force Majeure situation arises, the

Offeror/Contractor shall promptly notify the JPS in writing of such condition and the cause

thereof. Unless otherwise directed by the JPS in writing, the Offeror/Contractor shall

continue to perform its obligations under the Contract as far as is reasonably practical, and

shall seek all reasonable alternative means for performance not prevented by the Force

Majeure event.

3.2 Governing Laws, Regulations and Code of Ethics

3.2.1 Governing Law: This RFP shall be governed by and interpreted in accordance with the Laws

of the Jamaica.

3.2.1.1 The Offeror shall observe and comply with all applicable laws, ordinances, codes and

regulations of governmental agencies, including local governing bodies having

jurisdiction over the work or part thereof. All products supplied by the Offeror must be

in accordance with these laws, ordinances, codes and regulations.

3.2.1.2 The Offeror shall defend, indemnify and hold harmless, JPS from all liabilities, fines,

penalties and consequences from any non-compliance or violations of such laws,

ordinances, codes and regulations.

3.2.1.3 The Offeror shall fully indemnify JPS from the Offeror against loss, liability or damage

caused by the Offeror or its employees.

3.2.1.4 The Offeror shall defend, protect, indemnify and hold free and harmless JPS, all the

lands and property belonging to either of them from and against all liens or claims filed

or threatened or made on account of work done, services performed or materials

furnished by Offeror, its vendors and/or Supplier/Contractors/subcontractor of any tier.

3.2.2 Settlement of Disputes: The parties shall use reasonable endeavours to amicably resolve by

direct informal negotiation any disagreement or dispute arising between them under or in

connection with this RFP.

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3.2.2.1 If, after twenty-eight (28) days, the parties have failed to resolve their dispute or

difference by such mutual consultation, then either JPS or the Offeror may give notice

to the other party of its intention to commence arbitration, as hereinafter provided, as to

the matter in dispute, and no arbitration in respect of this matter may be commenced

unless such notice is given. Any dispute or difference in respect of which a notice of

intention to commence arbitration has been given in accordance with this clause shall

be finally settled by arbitration and shall be binding upon the parties. Arbitration

proceedings shall be conducted in accordance with the rules of arbitration of the

Jamaican legal system by one or more arbitrators appointed in accordance with the said

rules.

3.2.3 JPS Guidelines for Ethical Business Conduct:

JPS is a company dedicated to conducting its business with honesty and integrity. All

employees are expected to be personally responsible for the highest standards of ethical

business behavior in their own conduct and to strive to see that these standards are upheld in

the conduct of their fellow employees. Additionally all persons/entities who undertake

business with or on behalf the Company are also expected to comply with the following

Guidelines for Ethical & Business Conduct. JPS is committed to dealing with its customers,

fellow employees, partners, vendors, stockholders, regulators and communities in a fair and

truthful manner.

3.2.4 Employee Relations

Employees are to be treated with fairness, respect and dignity, offering equal opportunities for

employment to all individuals. Intimidation or harassment based on race, sex, age, color,

religion, national origin or disability is prohibited. Corporate rules, policies and procedures

apply to all employees regardless of position.

3.2.5 Partner and Customer Relations

The Company strives to work with its partners and customers honestly and in good faith to

create mutually beneficial business relationships.

3.2.6 Vendor Relations

Vendors must be dealt with in a fair and equitable manner. The decision to purchase or obtain

goods and services must be made objectively and must be in the best interest of the Company

and not for personal gain.

3.2.7 Laws and Regulations

All laws and regulations that apply to the Company’s business activities must be observed and

followed.

3.2.8 Corporate Resources

Corporate resources - time, manpower, equipment and supplies – must be used for company

business only or for activities that the Company has specifically sponsored or approved.

There should always be economical use of resources that belong to the company, its partners

and its customers.

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3.2.9 Company Information

Use of the Company’s confidential information must only be for the purpose for which it was

developed or given. The confidentiality of information about the Company, employees,

customers, vendors and partners must be complied. There must also be compliance with the

laws prohibiting securities trading on the basis of material non-public information.

3.2.10 Conflicts of Interest

Conflicts or perceived conflicts, between personal interests and official responsibilities on

behalf of the Company must be avoided. Neither employees nor their family members can

have financial interests in firms engaged in business with the Company where these interests

are or would appear to benefit of employee. If employees or their family members do have a

financial interest in firms engaged in business with the Company, employees are to notify

their officer. It is expected that employees who are engaged in charitable or profitable

activities outside of the company will not allow these activities to interfere with normal work

activities.

3.2.11 Gifts and Gratuities

Gifts, entertainment or other favors that are not a reasonable adjunct to a business

relationship, but which are offered to primarily intend to gain favor or influence must not be

accepted or authorized. This policy is not intended to prohibit token gifts of nominal value,

business meals and other customary and accepted business practices. Under no circumstances

should gifts in the form of cash or certificates exchangeable into cash be accepted or

authorized. Any gift which an employee believes might be in violation of this code or would

be embarrassing to the Company if publicly disclosed must be reported immediately to

management.

3.2.12 Accounting and Financial Integrity

All business transactions must be fairly and accurately recorded in accordance with the

company's accounting procedures. Company funds are to be used only for lawful and proper

purposes; no undisclosed funds or accounts may be established. All cash and bank account

transactions are handled so as to avoid any question of bribery, kickbacks other illegal or

improper payments or any suspicion of impropriety whatsoever.

3.2.13 Political Activity

The Company recognizes the rights of our employees, as individuals, to support political

candidates and to engage in certain political activities. However, no company funds or other

assets may be used to make political contributions to candidates for public office or to

political parties. In their personal political activities, employees are responsible for adhering

to applicable laws specific to the states or countries where they work or reside. Subject to any

such legal restrictions, employees and sub-contractors may support candidates with their time,

talents and money as long as these activities are conducted on personal time, without any use

of company facilities, equipment or other resources, such that it cannot be construed that the

company has contributed to a candidate - directly or indirectly.

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Persons/entities who do business with or undertake activities on behalf of the Company are

required to act in accordance with the Code.

3.2.14 Foreign Corrupt Practices Act

The Company must strictly abide by all local and applicable law which prohibits the payment

of money or anything of value to a foreign official (directly or through an intermediary) for

the purposes of obtaining or retaining business.

3.2.15 Political Activities

Of particular importance to JPS are those laws and regulations that regulate or proscribe

conduct relating to lobbying, political campaign contributions or other dealings with public

officials or candidates for public office. The Parties expressly acknowledge that all amounts

paid by JPS consist solely of payment for services rendered or reimbursement of all normal

"out of pocket" expenses related thereto; and no portion of such payment shall be forwarded

to any political campaign, any candidate for political office or any candidate's campaign

committee or to any other entity if JPS itself could not lawfully make such a payment. While

Offeror/Contractor expressly agrees not to make any campaign contributions for or on behalf

of JPS in any form, Offeror/Contractor retains its right to make such contributions in its

individual capacity as are permitted by law.

3.2.16 We maintain appropriate internal accounting control and record keeping requirements in

accordance with the Act. Any violations or solicitations to violate the Act must be reported

immediately to management or legal counsel.

3.2.17 Any Offeror finding any discrepancy in or omission from this RFP, in doubt as to the

meaning of any provision(s) herein, or feeling that the RFP is discriminatory, shall notify the

JPS point of contact within the Procurement Office in writing immediately but not less than

within seven working (7) days prior of the scheduled opening of proposals.

3.2.18 Inquiries and exceptions taken by proponents in no way obligate JPS to change the RFP,

however any interpretations given by the JPS and any changes made to the RFP will be

reflected in addenda duly issued by the JPS.

3.2.19 JPS will assume no responsibility or liability for oral instructions or suggestions. All official

correspondence in regard to the RFP should be directed to the JPS Procurement Office.

3.2.20 All proposals must be signed by an authorized signatory of the Offeror.

3.2.21 JPS reserves the right to make additional copies of all or part of each Offeror’s proposal for

internal use or for any other purpose required by law.

3.2.22 Proposals will be publicly opened. Any financials submitted will be kept strictly

confidential.

3.2.23 Any Offeror who during the due diligence portion of the evaluation process is found to have

unsatisfactory references or questionable ethical practices will be disqualified at the sole

discretion of JPS.

3.2.24 Offeror must be primarily engaged and experienced in providing one or more of the services

as outlined.

3.2.25 Offerors are solely responsible for all costs associated with preparing their response and the

provision of any required samples for testing.

3.2.26 Any questions or clarifications must be submitted by August 2, 2019. Email is an acceptable

means of posing a question. JPS will post all responses to questions on their website at

http://www.myjpsco.com/

3.2.27 Offerors will be advised of the results after an evaluation of all proposals have been

completed, any final field testing and a final respondent selected.

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3.2.28 Disqualification for Inappropriate Contact - Any attempt on the part of an Offeror or any of

its employees, agent, Supplier/Supplier/Contractors or representatives to contact any of the

following persons with respect to this RFP or the Services prior to contract award may lead

to disqualification:

a. Any member of the evaluation team except the referenced POC;

b. Any member of the Jamaican Government or JPS regulatory authority; and

c. Any other member of the JPS staff.

4 POINTS OF CONTACT (POC)

All communications and questions with JPS regarding this RFP must be directed to the following Points of

Contact (POC):

Kolonje McKenzie komckenzie@jpsco.com

CC. Terry Brown terbrown@jpsco.com

Jennifer Foster jfoster@jpsco.com Jamaica Public Service Company Ltd.

113 Washington Boulevard

Kingston 20, Jamaica

5 TECHNICAL REQUIREMENTS

5.1 Phase 1 Areas and IED Assets

The geographical areas have been identified that best captures, for JPS, a reasonable representation of the

network requirements across the island. These areas will test for characteristics such as:

1. Performance in urban, flat terrain, high RF congestion, higher density of IEDs area

2. Performance in rural, hilly terrain, lower density of IED area

3. Multiple protocol and physical interface support – such as RS232, IP, DNP3

4. Coverage

5. Adjacency and redundancy (if supported) – having multiple base station sites in an area.

6. Robustness

The repeater sites in Table 3 identify Phase 1 deployment which is expected to be completed in 2019:

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Table 3: Phase 1 Repeater Sites

Site Name Parish

Location

Tower Height (m) Latitude Longitude

Catherine Peak H St Andrew 18 4 38.08 N 76 42 9.04 W 61

ECS – JPS Washington Boulevard *

St Andrew

18 1 30.03 N 76 50 8.16 W

50

Marly Hill St Catherine 17 57 3.86 N 76 53 14.11 W 30

Juan-De-Bolas St Catherine 18° 05' 14.19" N 77° 08' 51.80" W 50

*ECS is the designated Headend Site

The anticipated coverage area of the chosen repeater sites should provide communication for all IEDs

within the following four parishes:

Kingston | St. Andrew | St. Catherine | Clarendon

The following represents the typical IED assets that are within the anticipated coverage area of the chosen

repeater sites. KMZ file for the asset locations of the Phase 1 Area and for the island is given in Appendix

2.

Table 4: Assets and their Communication Parameters

Asset type Physical

Data

Interface

Typical

Data

Throughput

Average

Number

of Ports

Location

Type

Power

Available

Typical

Mounting

Height

Quantity

Field Devices

Includes: Reclosers,

FCIs, Switches and

Access Points

Ethernet,

RS232

9.6kbps 1 Pole 110VAC,

24VDC

(battery

backup)

15 Feet Within .kmz

file

AMI

Aggregation/Access

Point

8P8C (RJ45)

Ethernet

0.5kbps 1 Pole 110VAC 15 Feet Within .kmz

file

Substation 8P8C (RJ45)

Ethernet,

DB-9 or

8P8C (RJ45)

RS232 Serial

1.54 Mbps 2 Building -48VDC,

110 VAC

(50Hz)

20 Feet 39

Repeater Site 8P8C (RJ45)

Ethernet

N/A, used

for backhaul

1 Building -48VDC,

110 VAC

(50Hz)

15 Feet 5

Commercial and

Operations Offices

8P8C (RJ45)

Ethernet

5 Mbps 1 Building -48VDC,

110 VAC

(50Hz)

15 Feet 4 (Does not

include

offices in

Kingston)

JPS requires that the vendor determine the number and type of IED assets that will be included within the

first phase. This is to allow vendor flexibility and a demonstration of coverage, spectral efficiency and

other system benefit(s).

16

5.2 Requirements

The following lists the details of the information to be provided by the Vendor regarding their Field Area

Network solution. In addition to these specifics JPS expects that an overview be presented, wherein the

solution being proposed is summarized. Within this overview, the technologies utilized, key benefits and

10-15 year growth potential must also be shown. It is also expected that any value-add benefits to this

solution be clearly shown (supporting financial or other empirical statistics is strongly recommended).

Vendor must show compliance by indicating:

C- Compliant – proposal is fully compliant with the requirements in the paragraph and no functional

alternative is proposed.

X – Non Compliant – Vendor takes exception to the requirement. Proposal is not compliant with the

paragraph and no functional alternative is proposed.

A – Alternative – proposal is not compliant with the requirements of the paragraph and a functional

alternative is proposed.

CL – Clarification – proposal complies with the intent of the requirement of the paragraph. Vendor shall

describe all assumptions, clarifications and qualifications support this assertion of compliance with intent.

Vendor response must clearly articulate how the system meets the requirements, aspects of non-compliance,

detailed alternatives and clarification. Add all supporting documentation as needed to support the response.

Reference to manuals or other documents must be specific; page numbers, bullets, etc.

17

Parameter Requirement Compliance Vendor Response

Maturity of

Solution

Deployments Track record of the Vendor in

providing FAN systems and project

support provided. Vendor to provide

list of prior deployments of proposed

system and similar systems around

the world and references.

System

Overview

Overview of FAN Vendor shall provide all the topology

designs the FAN configurations and

outline the standard guaranteed

transmission ranges for both the LAN

and WAN technologies used.

Supporting

Elements of FAN

The vendor shall describe all elements

of the communication solution (e.g.

fibre, Ethernet, microwave radio, etc)

that will effectively support the

technical and functional capabilities

of the FAN as required by this RFP.

Compliance Listing of all the fan components and

the standards to which they comply.

All FAN components is expected to

comply with the latest revisions of

applicable rules and standards from

the appropriate governing bodies (i.e.

ANSI, IEC, FCC, etc.)

Scalability The vendor shall supply information

regarding the options and cost

associated with the infrastructure

needed to expand the Phase one’s

FAN infrastructure to support

islandwide coverage with a minimum

100,000 End-points. Endpoints can be

scaled in relation to the Assets and

Devices table for the Phase 1 area.

General Criteria

18

Parameter Requirement Compliance Vendor Response

Frequency The FAN system should operate in

the frequency bands between

200MHz and 6GHz.

1. It is the responsibility of the

Vendor to verify they can operate

on their system’s frequency in

Jamaica. If selected, it will be the

Vendor/Contractor’s

responsibility to secure necessary

approvals and licenses. JPS will

provide support.

Maximum number

of supported end

points per device

Vendor must state the maximum

number of CPEs or SUs supported as

well as throughput per CPE/SU when

maximum used.

Interference

Immunity

Vendor must show features on

handling and/or mitigating RF

interference along with theory of

operation.

Throughput Vendor should state throughput speed

of the network that can be supported.

Resilience Vendor should describe the systems

abilities to overcome disruptions by

having capabilities such as self-

healing and/or path or equipment

redundancies.

Latency Vendor shall describe the response

speed and data latency of the

proposed FAN system.

Please describe how the FAN speed is

affected by different design

configurations. Specifically what are

the minimum, maximum and typical

response times based on the number

and type of end devices per Access

Point.

19

Parameter Requirement Compliance Vendor Response

Transport

Capability

Ability for Ethernet, TCP/IP and UDP

as well state any special features for

handling delay sensitive traffic such

as TDM or utility related protection

services. Vendor should discuss

prioritizing features such as QoS.

Addressing IPv6, IPv4

Coverage Vendor should provide maps

depicting calculated two-way

communication coverage for each

Phase one repeater site individually

and for all Phase one sites combined.

Vendor should detail the coverage

prediction software used, along with

conditions utilized – such as: antenna

heights and types; RF power levels;

modulation; bandwidth.

Transmit Power

Range

Vendor should provide the transmit

power of the antenna and expected

range in Km for indoor, outdoor

encumbered, and free space

Annual average

system availability

Vendor shall design the FAN to meet

an annual average availability of

99.9% which shall include the

CPEs/Subscriber Units

Environment for

Access Point

Weatherproof

Rating

IP65 or better

Operating

Temperature

18°C to 70°C

Surge Protection ANSI C-High 10kV/10kA

Form Factor Vendor should state the size of each

equipment (to include: antenna sizes.)

Show form factors supported with

drawings/images.

20

Parameter Requirement Compliance Vendor Response

Power Vendor should state voltage range

supported and Current/Power

requirement.

Preference for:

9VDC-60VDC, or

110VAC, 50Hz with battery backup.

Interfaces Vendor should state physical interface

provided and provide diagrams or

photographs of the interfaces.

Preference is for:

Ethernet

RJ45 (8P8C) Copper Ethernet

RS232 (for DNP3 transport)

DB-9 port and/or RJ45

(8P8C)

SFP (for devices at repeater

sites)

System Security

Encryption/

Security

1. AES-256 Encrypted

Communications or better

2. Secure - has Algorithm or other

such as RSA1024 or ECC-256

3. List all the security protocols

supported by the application

Data Security Vendor shall describe the data

protection and operational security

provisions of the NMS and FAN.

The description shall explain how

said provision will detect and prevent

unauthorized access to the data and

control functions of all accessible

system elements.

Management

system

21

Parameter Requirement Compliance Vendor Response

Network

Management

System (NMS)

The NMS shall provide an easy to use

graphical user interface utility portal

offering to manage and monitor the

network. It shall include reports and

displays to assist in viewing system

and schedule performance, events and

alarms, operation and maintenance.

The vendor should describe the

conditions for how all alarms and

event notifications from end-point

devices shall be delivered to the NMS

in near real time.

The NMS shall provide endpoint data

to other enterprise systems. It shall

also support multiple hardware and

operating system platforms.

Other options provided by the NMS

should be discussed.

NMS Support Vendor should describe the support

information where applicable for each

software component to include costs

for the software technical support

services.

One time and recurring cost should be

clearly identified for each component.

Application-layer

Protocol

Vendor should state Simple Network

Management Protocol used

(SNMPv2/3)

Over The Air FAN shall allow for Over-The-Air

(OTA) management, such as

firmware updates and scheduled

configuration changes

Hardware

22

Parameter Requirement Compliance Vendor Response

Hardware Costs Vendor must describe and quote

associated costs for all the necessary

hardware, file servers, workstations,

data concentrators, network

interfaces, power supplies, cables,

communication modules, storage

capacity, backup systems, antennas,

mounts, lightning protection, etc.,

needed to install and operate the

proposed FAN.

Vendor should separately provide an

estimated cost for a full island wide

deployment based on location data of

assets provided.

Hardware

Technical Support

and Costs

The Vendor must provide the

following support information (where

applicable) for each required

hardware component:

Describe resources, programs, and

annual cost for the hardware technical

support and maintenance options

provided by the vendor and/or other

hardware vendor.

All maintenance cost elements must

be itemized and provided to JPS.

Failure to represent all costs can be

considered non-responsive.

Spares and Test

Equipment Costs

Expected failure rates and proposed

spares must be provided in addition to

test equipment and tools needed to

support a high level of system

availability. These costs shall be

itemized.

Data Sheets Vendor to provide Data Sheets for all

equipment and antennas proposed.

Jamaica in within the hurricane belt

of the Caribbean and provisions for

wind loading must be clearly

articulated.

Training

23

Parameter Requirement Compliance Vendor Response

Training Vendor must include training in the

proposal for a minimum of 10 persons

to be trained on installation and

management of this infrastructure.

Details on the components of the

training and expected prior

knowledge of the personnel to absorb

the material are to be provided in the

submissions along with the costs.

Training is to be done in Jamaica at

JPS’ facility.

Project

Management

Installation Vendor to provide details of site

assessment requirements, both parties

site responsibilities (to include those

for the site assessments) and timeline

to implement project.

Equipment &

Technology

Roadmap

Equipment

Roadmap

Vendor shall provide a roadmap

detailing the development of the

solution over the next 5 to 10 years.

Vendor shall also provide details of

the solution developments that have

taken place in the last 5 years.

Technology

Roadmap

Vendor shall provide a roadmap

detailing the development of the

technology foreseen over the next 5 to

10 years and the planned integration

of this development into their

equipment.

Vendor Support The system should be supported for a

minimum of 10 years by the vendor to

ensure operability within the local

working environment

24

Parameter Requirement Compliance Vendor Response

Equipment

Obsolescence

Vendor should show details or policy

on how equipment support and

notifications to customers are handled

for equipment that have or are

becoming End Of Life, End Of

Support and replaced.

25

5.3 Further Solution Details

The following lists additional details of to be provided by the Vendor regarding their Field Area

Network solution.

Item Category Vendor Response

1

Coverage

State the number of field end devices that will be covered

(have established communication meeting required

standards) by the given five (5) repeater sites

State the number of base station radios proposed, for use at

the five (5) repeater sites

2 State how many additional repeater sites are required to

cover all the assets within the required parishes if cannot

be covered by the given five (5) repeater sites only

3 State the number of base station radios proposed, for use at

the additional repeater sites

4 State how many additional (apart from those shown with

the .kmz file), if any, repeater sites are required to cover

the field end devices across the island of Jamaica

5

Technology

State the technology proposed (for example: LTE,

WIMAX, etc.)

6 State the spectrum proposed (frequency and bandwidth)

7 State if equipment proposed will be End of Life in less

than 5 years

8

Project

State equipment lead time ARO

9 State minimum implementation time (ARO to all devices

commissioned)

10 State number of engineers that will locally assist the JPS

team for the implementation

11 State estimated duration and timeline that the engineers

will be stationed locally

5.4 Excluded Spectrum

The proposed solution shall utilize spectrum between 200MHz and 6GHz, but will exclude the following

spectrum within this range. It is the responsibility of the Vendor to verify that their system can operate on the

proposed frequency in Jamaica.

Band MHz

3 1800MHz

26

5.5 SHIPMENT

No shipment of equipment or materials shall commence without the written approval of JPS. Approval

shall only be given after the receipt of all relevant documents, certifications, final drawings, test reports

etc. JPS shall be informed at least ten (10) workings days prior to shipment.

6 Intellectual Property Infringement and Royalties

The Offeror/Contractor represents and warrants that, to the best of its knowledge, neither it nor JPS will

infringe any third party's intellectual property rights (including patent, copyright or industrial design) as a result

of the performance of the Services or through the use of any work delivered by the Offeror/Contractor in

connection with the Services (the “Work”), and the Offeror/Contractor shall, at its own expense, defend any

suit that may arise in respect thereto and hold harmless and indemnify JPS against all claims, demands, costs,

charges and expenses arising from or incurred by any such infringement.

If anyone makes a claim against JPS or the Offeror/Contractor concerning intellectual property infringement

or royalties related to the Work, that Party agrees to notify the other Party in writing immediately. If anyone

brings a claim against JPS, the Offeror/Contractor agrees to participate fully in the defense and any settlement

negotiations and to pay all costs, damages and legal costs incurred or payable as a result of the claim, including

the amount of any settlement. Both Parties agree not to settle any claim unless the other Party first approves

the settlement in writing.

6.1 The Offeror/Contractor has no obligation regarding claims that were only made because:

6.1.1 JPS modified the Work or part of the Work without the Offeror/Contractor’s consent or used

the Work or part of the Work without following a requirement of the Contract; or

6.1.2 JPS used the Work or part of the Work with a product that the Offeror/Contractor did not

supply under the Contract (unless that use is described in the Contract or the manufacturer's

specifications); or

6.1.3 The Offeror/Contractor used equipment, drawings, specifications or other information

supplied to the Offeror by JPS (or by someone authorized by JPS); or

27

6.1.4 The Offeror/Contractor used a specific item of equipment or software that it obtained

because of specific instructions from JPS; however, this exception only applies if the

Offeror/Contractor has included the following language in its own contract with the supplier

of that equipment or software: "[Supplier name] acknowledges that the purchased items will

be used by JPS. If a third party claims that equipment or software supplied under this

contract infringes any intellectual property right, [Supplier name], if requested to do so by

either [Offeror/Contractor name] or JPS, will defend both [Offeror/Contractor name] and JPS

against that claim at its own expense and will pay all costs, damages and legal fees payable

as a result of that infringement." responsibility and, if the Supplier/Supplier/Contractor does

not do so, the Offeror/Contractor will be responsible to JPS for the claim.

6.2 If anyone claims that, as a result of the Work, the Offeror/Contractor or JPS is infringing its

intellectual property rights, the Offeror/Contractor must immediately do one of the following:

6.2.1 Take whatever steps are necessary to allow JPS to continue to use the allegedly infringing

part of the Work; or

6.2.2 Modify or replace the Work to avoid intellectual property infringement, while ensuring that

the Work continues to meet all the requirements of the Contract; or

6.2.3 Take back the Work and refund any part of the Contract Price that JPS has already paid for

the Work.

7 Submission Requirements

7.1 Offerors may submit the following option

7.1.1 FAN Solution materials, equipment, training, physical onsite support at the time of

installation, etc. excluding construction

7.2 The submission of a proposal will be considered as a representation that the Offeror has carefully

investigated all conditions which may affect or may, at some future date, affect the Offeror’s

performance of the services as described in this RFP and that the proponent is fully informed

concerning the conditions to be encountered, quality and quantity of work to be performed and

materials to be furnished; also, that the proponent is familiar with and will abide by all Jamaican

laws and regulations which in any way affect the performance of the services or persons engaged

or employed in the performance of the services.

7.3 All Offerors or their authorized representative shall prepare and sign a cover letter confirming their

understanding of the RFP including the following provisions for the contract:

7.3.1 Project scope of work;

7.3.2 Detail the option they are responding to; and

7.3.3 Insurance, warranty, and indemnity requirements.

7.3.4 Submission of the letter shall constitute a representation by the Offeror that it is willing and

able to perform one of, or all the services described in this RFP and as detailed in their

submitted proposal.

28

7.3.5 Offeror shall provide a narrative description of its offer detailing the Offeror’s understanding

of JPS’s intent and objectives and how their offer helps JPS achieve those objectives. It must

discuss the Offeror’s plan for implementing, effectuating and monitoring the described

services, including any proposed approach to project management, strategies, tools and

safeguards for ensuring performance of all required facilities as well as any additional

relevant factors for JPS’s consideration as applicable to the offer tendered.

7.4 Provide a listing and description of at least three (3) similar projects of this type indicating when

the project was awarded, the scope of the project and when it was completed. Include project

references. Provide a list of all projects with brief description of the scope completed with contact

information for each in the past five years.

7.5 Descriptions for each project should be limited to one page for each location. Experience will not

be considered unless complete reference information is provided. At a minimum, the following

information must be included for each reference project:

7.5.1 Client name, address, contact person name, telephone, and email address;

7.5.2 Description of services provided similar to the service(s) outlined in this Request for

Proposals;

7.5.3 Identify service(s), if any, that were subcontracted, and to what other company(ies);

7.5.4 Total dollar value of the project;

7.5.5 Project term (start and expiration);

NOTE: JPS may solicit relevant information concerning Offeror’s record of past performance from

previous clients, or any other available sources.

7.6 Present Offeror’s specific expertise for this proposal and how the Offeror’s products/

solutions would best serve JPS. Respondent must present information regarding the

Offeror’s standards and processes used to adhere to quality and JPS required schedule. The

name and involvement of any sub-Offeror/Contractor if applicable to be utilized on the project,

including:

a. A clear description of how responsibilities will be divided;

b. A description of previous collaborations between the specific entities involved; and

c. Location of manufacture of the offered product(s).

7.7 Offeror is required to prepare and submit a brief description of the Offeror’s firm, company, or

corporation, which must include:

a. Name, mailing address, email address, telephone number and fax number of the primary

contact person for firm.

b. A brief description of firm, number of years in business, major markets served, company

history, relevant operating segments, primary vision and strategy, number of employees,

office locations and any Joint Venture Partners.

c. Names top 5 executives, their tenure, experience, qualifications etc.

d. Provide a discussion on the ability of this Offeror to provide goods and services on a timely

basis. List any current or anticipated commitments that may impact the Offeror’s ability to meet

required timelines proposed for this project.

e. Financial statement demonstrating Offeror’s financial capability to undertake and complete the

project and to provide the warranty services.

29

f. Audited financial statements for past 3 years (2016, 2017, and 2018).

g. State any potential conflicts of interest. Include any employment or other relationship your firm

has with regulating agencies, or any other entity, which may be perceived as a conflict of

interest. Explain why any such conflicts of interest would not impact this project.

h. A copy of any resolution or some other form of authority, signed by a Chief Executive Officer,

Corporate Secretary, or managing partners, which lists the specific officers who are authorized

to execute agreements on behalf of the Offeror.

8 Evaluation, Selection Process and Proposal Outline

8.1 Evaluation Process

All proposals received in response to this Request for Proposals will be reviewed by JPS selected

staff and such other JPS personnel as JPS may in JPS’s sole discretion include.

8.2 Compliance

The evaluation team will review each proposal for compliance with the RFP and the technical

specifications as outlined herein. At the end of this process the final qualified vendor pricing will be

opened and the associated scoring added to the scores to arrive at a final score. Using these scores

and any other information available to JPS, JPS will make a final selection that best serves the needs

of the JPS and the island of Jamaica. Offeror’s equipment may be subject, at the sole discretion

of JPS, to a field test and evaluation prior to final acceptance. Such field test and evaluation

may affect the anticipated timeline.

8.3 Due Diligence

To assist in this evaluation of the proposal the Evaluation Committee may:

a. Contact any or all of the client/customer contacts cited in a proposal to verify any and all

information regarding a proponent and rely on and consider any relevant information obtained

from such references in the evaluation of proposals; This may also include independent

investigation into other projects not cited or other potential references whether cited or not;

b. Conduct any background investigations that it considers necessary and consider any relevant

information obtained from such investigations in the evaluation of proposals; and

c. Seek clarification from a proponent only if certain information in their proposal is ambiguous

or missing and such clarification does not offer the proponent the opportunity to improve the

competitive position of its proposal.

8.4 Evaluation of Proposals

The review and selection committee will consider, but may not limit themselves to, the following

Evaluation Factors:

30

8.5 Submission Compliance

8.5.1 Was the submission complete and submitted in accordance with the RFP guidelines? Were

all documents required included?

8.5.2 Overall quality of the submission. Is the submission clear, easy to follow, does it adequately

address the requested information?

8.5.3 Understanding JPS needs - Does the submission demonstrate a clear understanding of JPS

needs, the environment in which the equipment will operate, the interoperability with other

systems, etc.?

8.5.4 Compliance with the specifications - Did the Offeror address every required specification

and indicate if their system was in compliance, and if it was not, why and their solution and

why it is equal or better? Did they offer better specifications than the minimum and to what

extent? Did they describe other benefits of their equipment that would make it more

advantageous to another brand or product?

8.5.5 Company history and financials - Has this company been in business five years or more and

do they or their parent company demonstrate sufficient financial strength to assure JPS they

will be in business long enough to meet JPS goals. Will the parent company provide a

financial guarantee?

8.5.6 Experience - What is the company’s experience in developing and deploying Field Area

Networks? What is the company’s experience with utilities, specifically power utilities?

What is the Company’s experience with island networks? We understand this is a rapidly

evolving technology and so in this case we will consider the company’s track-record of

success with their products of a like purpose and design.

8.5.7 References - Did they provide the required references? Were the references uniformly good

and were projects completed on time and on budget? Were there any issues and how were

they dealt with? Are there any unresolved issues? Did the end result meet with the

customer’s expectation?

8.5.8 Interoperability - How will the proposed product interoperate in the JPS system? Is it

proprietary? Is the company using open standards? Will it require additional development to

integrate, how long will it take and is that included as part of the offer. If so, what

experience has the company demonstrated in delivering such a result or product?

8.5.9 Smart City Applications - How is the company addressing the Smart Cities concepts? Do

they have any commercially installed systems that demonstrate expanded capabilities?

8.5.10 Price Proposal - The Price Proposal must be detailed and itemized. Bundling I allowed in

support of cost savings, however the components must first be detailed.

8.5.10.1 Proposal Outline. Offeror’s proposal shall include one chapter/section that addresses

the submission criteria above.

a. Proponents should include within the Price Proposal, on a separate page or pages, a detailed

listing of the tasks and activities with a breakdown into work packages, details of all

individual costs of the proposed services, and total cost. The price proposal is to be a

separate, sealed package.

31

b. The total cost shall represent the maximum payment for the project. Price data should

identify fixed operating costs, variable operating costs and design man-hour and overhead

costs which are included in the component prices which make up the total. Include and

identify expenses and VAT separately. Price is very important, but is not the sole or

determining factor for award.

8.6 Scoring System

JPS will use a scoring system that combines a rank ordering of each proposal and scoring of the

compliance with the specific requirements of the RFP, consistency with the overall objectives of the

JPS, level of partnership/support provided to previous projects and companies and costs. Failure to

meet one or more of the requirements may result in the rejection of a proposal at the sole discretion

of the Evaluation Committee.

8.7 JPS at its discretion may:

8.7.1 Select a bid other than the lowest priced if JPS determines, at its sole and absolute discretion,

that JPS’ interests will best be served by doing so;

8.7.2 Withhold any information used in conducting the evaluation;

8.7.3 Reject any or all bids and enter into negotiations with any Offeror or Offerors that JPS may

choose;

8.7.4 Seek clarification from any Offeror regarding bid information and may do so without

notification to any other Offeror;

8.7.5 Continue the review procedure until an Offeror is selected successfully or until JPS chooses

to reject all bids;

8.7.6 Accept any bid or alternate as submitted without negotiations;

8.7.7 Require revisions to, corrections of, or other changes to any bid submitted as a condition to

its being given any further consideration;

8.7.8 Select for negotiations only the overall best bids or alternate submitted, as determined by

JPS;

8.7.9 Truncate negotiations with and Offeror if JPS determines that progress towards a contract is

not proceeding in a reasonable manner or at a reasonable pace; and,

8.7.10 Open negotiations with the next best evaluated Offeror. (See also sections 2.2.1 through

2.2.17).

32

9 Price Proposal

The JPS reserves the right to award a contract on the basis of the initial offers received without discussion.

Therefore, each initial offer should contain the Offeror’s best cost terms. Costs should be presented on a

per unit basis and any other costs associated with the proposal detailed including training, maintenance,

licenses and costs of all other ancillary equipment sufficient for JPS to determine the full cost of the system.

Any optional components or features recommended by the Offeror must be separately referenced and

include any and all costs attributed to such features.

Bids shall remain valid for ninety (90) days after submission. A bid valid for a shorter period may be

rejected by the Company as non-responsive. In exceptional circumstances, the Company may solicit the

Offeror’s consent to an extension of the period of validity. The request and responses thereto shall be

made in writing.

33

Appendix 1. JPS Regulatory, Smart Grid, IT, and Communications Overview

1 JPS Regulatory Overview

JPS is a vertically integrated electric utility company, which has an exclusive license granted by the

Government of Jamaica (GOJ) to generate, transmit, distribute, dispatch and supply electricity throughout the

Island. Its current operating license was substantially amended in January 2016 and gives it the Right of First

Refusal to replace its generating assets and to compete in the market for new generation. JPS operates as a

‘Single Buyer’ and sole System Operator. The twenty (20) year License originally granted in 2001, was

extended by six (6) years in 2007, and now will expire in July 2027.

The License authorizes JPS to supply electricity for public and private purposes within the Island of Jamaica,

subject to regulation by the Office of Utilities Regulation (OUR). The OUR was established pursuant to the

Office of Utility Regulation Act, 1995, and as subsequently amended, with power and authority to require

observance and performance by JPS of its obligations under the provisions of the License, and to regulate the

tariffs charged by JPS.

In 2015 both the Electricity Act (EA) and the OUR Act of 1995, as amended, were rewritten and substantially

amended. The tariff regime has been changed from price-cap to revenue cap. These regulatory changes have

positioned JPS in a sustained growth and profitability position. The regulatory regime allows JPS a fair

recovery of costs and reasonable return on investment. The Electricity Act 2015 seeks to modernize the

electricity sector and establish a framework for the regulation of the electricity sector, which inter alia, seeks

to:

a. Provide clarity in relation to the respective roles and responsibilities of the various stakeholders in

the electricity sector;

b. Promote energy efficiency, renewable energy and other energy resources;

c. Provide for the modernization of the generation, transmission, distribution and supply use of

electricity;

d. Strengthen the licensing regime in the electricity sector; and

e. Mandate the issuing by the Office of various codes of practices that will govern the activities of

licensees and establish tariffs under the provision of the License.

The Spectrum Management Authority (SMA) was established under the Telecommunications Act of 2000.

The Authority ensures the efficient allocation, use and management of the radio frequency spectrum in

Jamaica. Under the Telecommunications (Delegation of Function) Order, 2009, the Minister of Science,

Energy and Technology (MSET) has delegated to SMA the issuing of Spectrum licenses. The responsibility

for issuing mobile spectrum and wireless broadband spectrum licenses remains with the Minister (MSET).

Jamaica Public Service Company is licenced by MSET to own and operate its own telecommunication

services for the purposes of send and receive domestic and international traffic.

34

Appendix 2. JPS Assets Location for the Field Area Network

JPS FAN Project

Assets Locations.kmz

35

Appendix 3. Additional Information

The following table of questions with answers are presented for further clarification. It is recommended that the Vendor review them.

No. Reference Point Question Answer

1

1.1 background JPS will liaise with the Jamaica Spectrum Management Authority to acquire any frequencies recommended by the vendor. Frequency, 1. It is the responsibility of the Vendor to verify they can operate on their system’s frequency in Jamaica. If selected, it will be the Vendor/Contractor’s responsibility to secure necessary approvals and licenses. JPS will provide support.

We don't know the frequency band planning, administration and procedure details in Jamaica. We can NOT verify if the frequency band that we can operate or NOT in Jamaica. Also we can NOT get the approvals and licenses. Will JPS be responsible for the frequency band approvals and licenses, we may support JPS, is that right?

For new products, never before approved by our SMA, it is the responsibility of the vendor to acquire such approval, JPS will support. Details regarding type approval can be obtained from the SMA web site https://www.sma.gov.jm/ JPS will be responsible for spectrum licenses. Attached is the frequency band planning for Jamaica that was obtained from the SMA.

2

Frequency, The FAN system should operate in the frequency bands between 200MHz and 6GHz.

We propose 700MHz FDD LTE frequency band as the priority choice. Could you help to check the following 700MHz frequency band is available or not? 700M Band13&Band14: UL: 776~798MHz, 746~768MHz

Band 13 is already in use and is unavailable. JPS will provide support for the acquisition of Band 14. Details of the mobile bands available are in the attached excel document.

3

Phase 1 Areas and IED Assets, The geographical areas have been identified that best captures, for JPS, a reasonable representation of the network requirements across the island. These areas will test for characteristics such as: 1. Performance in urban, flat terrain, high RF congestion, higher density of IEDs area 2. Performance in rural, hilly terrain, lower density of IED area

Some of the site of FAN will be on the Hill, Mountain and some open area. Do we only need to consider the requirement to the transmission, such as the interface port type, bandwidth, and JPS will response to provide all the needed transmission?

The vendor shall provide the requirements to for the backhaul transmission, such as the interface port type and bandwidth. JPS will be responsible to provide the required backhaul transportation using the JPS network that exists at the repeater sites and substations only.

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No. Reference Point Question Answer

4

5.1 Phase 1 Areas and IED Assets, Table 3: Phase 1 Repeater Sites Site Name Parish Location Latitude Longitude Catherine Peak H St Andrew 18 4 38.08 N 76 42 9.04 W ECS – JPS Washington Boulevard St Andrew 18 1 30.03 N 76 50 8.16 W Marly Hill St Catherine 17 57 3.86 N 76 53 14.11 W Juan-De-Bolas St Catherine 18° 05' 14.19" N 77° 08' 51.80" W Cane River St Andrew 17° 56' 56.20" N 76° 41' 48.23" W

Does this means: these 5 repeater sites we should reuse to deploy our base stations here? and is that means in phase 1, we should deploy only 5 base stations on this 5 repeater sites? If yes, may we know the site information? Antenna height, available space, power supply and so on? Or is it means, this 5 repeater sites we may used for transmission resources which provide by JPS? If yes, may we know the site information? Interface port type, bandwidth and so on? Or some other means for this 5 repeater sites?

The vendor shall, for phase 1, use the 5 repeater sites to deploy their base stations. The vendor will determine how they deploy their base stations among the 5 repeater sites for best coverage. Consider sheltered space available to be 6 square feet, allowing for one 19 inch rack of 7 feet height

5

The following represents the typical IED assets that are within the anticipated coverage area of the chosen repeater sites. KMZ file for the asset locations of the Phase 1 Area and for the island is given in Appendix 2. Field Devices Includes: Reclosers, FCIs, Switches and Access Points AMI Aggregation/Access Point Substation Repeater Site Commercial and Operations Offices

Shall we get the IED equipment description documents, including the Field Devices Includes: Reclosers, FCIs, Switches and Access Points, AMI Aggregation/Access Point, Substation, Repeater Site, Commercial and Operations Offices? This will be useful for us to understand and provide the FAN system.

The vendor shall design their network to meet the requirements provided in table 4 of the RFP

6

Supporting Elements of FAN, The vendor shall describe all elements of the communication solution (e.g. fibre, Ethernet, microwave radio, etc.) that will effectively support the technical and functional capabilities of the FAN as required by this RFP.

Because part of the FAN elements may provide by the 3rd parties or JPS, and they may come from other vendors, and we can not describe the elements of other vendor's. So, shall we describe all the elements which provide by ourselves?

The vendor is to advise JPS of what interface/medium is necessary to support the FAN and provide interconnection and/or backhaul

7

Coverage, Vendor should provide maps depicting calculated two-way communication coverage for each Pilot repeater site individually and for

There is one existing two-way communication system, and the repeater site is used for this system. Could you please help to share some description of this two-way system, such as: the technology used(frequency band, trunking technical), the capacity of this system (support how many users), the site location, etc.?

The existing two-way-radio system is not part of the consideration to deliver the FAN.

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No. Reference Point Question Answer all Pilot sites combined. Repeater Site, 8P8C (RJ45) Ethernet.

8

Power, Vendor should state voltage range supported and Current/Power requirement. Preference for: 9VDC-60VDC, or 110VAC, 50Hz with battery backup.

1, Does this mean, all the sites and core network equipment power will provide by JPS, and we should only give the requirements of power supply. 2, Is that means, all the sites and core network equipment require for battery backup? and we should provide the battery backup? how long the battery backup should lasts?6 hours? 8 hours?

For repeater sites and substations, JPS will have battery backed -48VDC available. For all other locations please propose battery backed solutions for 8 hours.

9

The anticipated coverage area of the chosen repeater sites should provide communication for all IEDs within the following four parishes: Kingston | St. Andrew | St. Catherine | Clarendon JPS requires that the vendor determine the number and type of IED assets that will be included within the first phase. This is to allow vendor flexibility and a demonstration of coverage, spectral efficiency and other system benefit(s).

It means the phase 1 full scope is to cover all IEDs within in parish Kingston | St. Andrew | St. Catherine | Clarendon ,right? And vendor will only build 5 base station in the 5 repeater sites ,so JPS requires the vendor to determine the number and type of IED assets within the phase 1 scope ? After the FAN system deployment, will expansion for whole country with full coverage ,then to consider build more base station to access all the IEDs ?

Yes, the phase 1 full scope is to cover all IEDs within the parishes of Kingston | St. Andrew | St. Catherine | Clarendon The vendor shall, for phase 1, use the 5 repeater sites to deploy their base stations. The vendor will determine how they deploy their base stations among the 5 repeater sites for best coverage. The number and types of IED assets are to be extracted by the vendor from the .KMZ file. It is the intention of JPS, that after a successful phase 1 implementation, to expand using other repeater sites to provide coverage for its IED assets across the country

10

Network Management System (NMS), The NMS shall provide endpoint data to other enterprise systems. It shall also support multiple hardware and operating system platforms. Other options provided by the NMS should be discussed.

1, What kind of data the NMS should provide to other enterprise? What about the interface? protocol? files? we should provide to other enterprise? 2, What kind of multiple hardware and operating system platforms we should support? 3, What kind of the other options should be discussed?

The vendor should provide details on the capabilities of their NMS.

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No. Reference Point Question Answer

11 Table 1, RFP Calendar Completion of Technical Review and Evaluation of bids

1. will JPS allow the vendor to amend the solution or Price before the date of review or open ? 2. will JPS finally select only 1 vendor on the date of final selection? or will select two or three vendors and then to select for further ?

1. No, prices will be considered to be final after submission on the deadline date for submission of bids 2. Final selection of one vendor will be done by the date of final selection.

12

Clause 3.1.4 Liquidated Damages, a maximum deduction of fifteen percent (15%) of the delayed goods contract price; clause 3.1.5Termination: JPS may, without prejudice to any other remedy for breach of contract. If the Offeror/Contractor fails to perform any other obligation(s) under the Contract; The JPS may by written notice sent to the Offeror/Contractor, terminate the Contract at any time for its convenience by giving seven (7) working days’ notice clause 3.2.1 Governing Law:

If finally selected by JPS as the vendor, is it possible to negotiate General contract condition clause for some amendment? Such as Liquidated Damages, 10% of the delayed goods instead of 15. And Termination conditions , etc.

Not negotiable.

13

Solution options 2. Supply of Communications Field Area Network Solutions with training and other knowledge transfer necessary for JPS performance of the installation, monitoring and maintenance of the network.

Our team prepared an Implementation Responsibility Matrix Draft version, could JPS provide opinions and fill in the blank column? Please check the second sub datasheet.

The vendor shall prepare a solution complying with the requirements outlined in the Scope of Supply section of the RFP.

14

Table 4: Assets and their Communication Parameters

Can JPS please describe the applications that need to be supported at the substations? SCADA, metering,

15 Does the data rate need to be symmetric (1.54 Mbps up and 1.54 Mbps down)?

The preference is asymmetric and to have this configurable to match requirements

16 Frequency of polling / collecting data by application (e.g. constant, every 1 second, etc.)

Currently every 2 seconds for substation IEDs, DA and FCI, however, we are in the process of migrating to unsolicited messaging with the SCADA Monarch system.

39

No. Reference Point Question Answer 17 Are any of the applications latency sensitive? VOIP

18 For the office communications, please provide clarification on the traffic making up the 5Mbps requirement. HTTP, VOIP, TCP/IP

19

In TABLE 2 “Evaluation Criteria” Item one “Technical Specification and VALUE Proposal”. Would JPS consider VALUABLE to RANK the VENDORS, the ability to offer an IOT DATA Platform as a complement of the FAN to realize the Vision described in item 1.1? “Background” that describes the intention of JPS to offer Multiservice in the same Network Infrastructure?

Yes, this will be considered in the evaluation criteria.

20

Is the IOT DATA Platform (The SOFTWARE capable to extract the DATA from different end-points e.g.: Parking and Meter) already a component of the SCOPE OF WORK of this RFP? EVEN IF not, should be described in the TABLE of PAGE 16 for better comparison of the different vendor capabilities?

An IOT data platform is not currently deployed but is being considered for future deployment. Hence the reason for the requirements not being included within the table.

21

Is the NORTHBOUND Integration of the NMS with the existing MDM part of the Scope of Work of this RFP? No.

22

Would the LAST MILE FAN be requested to REPLACE any existing Network or TO BE deployed in the complement of the existing one?

The last mile FAN will be used to replace any existing network

23

HOW Many End-Point Devices from WHICH manufacturers should the FAN support?

The number and types of IED assets are to be extracted by the vendor from the .KMZ file. While the metering aggregation points manufactured by Silver Springs Network are shown, the manufacturers vary.

24

WHAT Should be THE TECHNICAL AND MAINTENANCE SUPPORT for the Field Area Network (24x7x4)? The vendor shall recommend.

25

CAN YOU PLEASE SHARE the Existing Network HEAD-END Architecture Details, including Cyber Security elements? No.

26

HOW MANY Times per day Should the METER communicate the consumption to MDM? Every 4 hours

40

No. Reference Point Question Answer

27

How much spectrum in each of the bands indicated, is available?

JPS has not reserved any spectrum. This will have to be administrated by the SMA. Details can be obtained from the SMA web site https://www.sma.gov.jm/

28 Is it necessary to include the backhaul? No.

29

Is there any power output limitation (regulatory speaking) e.g. the system may radiate 20W, 40W or even 80W, would that be acceptable

Yes, but this will depend on the type approval of the equipment by the SMA. Please refer to the SMA web site https://www.sma.gov.jm/ where they have a list of devices that have been approved.