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Frequently asked questions and guidance notes for IUPS symposium speakers
Contact: T: +44 (0)207 269 5710 E: [email protected] W: www.iups2013.org
Dear Organisers & Speakers,
We very much look forward to welcoming you to Birmingham and IUPS 2013. Over 500 speakers will be presenting to
our international attendees and we thank you for the time you are taking to attend and hope you have a productive
and enjoyable time at the congress. Below is some guidance on what’s required of you as an invited speaker.
Should any of your questions not be answered below please don’t hesitate to contact us on the numbers below.
1. Where is the congress taking place?
The International Convention Centre Broad Street Birmingham B1 2HG UK www.theicc.co.uk
2. Do I have to register for the meeting? Is there a charge?
Yes, you will need to register for the meeting (see instructions below). As an invited speaker you are entitled
to complimentary Congress registration, including a ticket to the Welcome Reception and Congress Dinner
(value £75). Additional items can be purchased when registering (e.g. packed lunch vouchers, accompanying
person pass, social programme guest tickets, créche facilities etc.).
3. Can I bring a guest to the meeting and/or Social Programme? How is this handled?
Guests are very welcome and additional tickets may be requested at time of registration. Payment for
additional tickets will be required. There will also be an accompanying person’s scheme in operation and
details will be posted via www.iups2013.org early next year.
4. How do I register?
Go to http://www.iups2013.org/registration
Click on the ‘Register’ button
The registration page will open in a new window.
Step by step guidance is below:
Frequently asked questions and guidance notes for IUPS symposium speakers
Contact: T: +44 (0)207 269 5710 E: [email protected] W: www.iups2013.org
Choose ‘Invited symposium / keynote speaker’
Note: Registration is not linked to abstract submission so you are required to create a new account.
Complete the ‘Personal Information’ page; on this page you will be asked which day you are speaking and
the name of your session organiser.
Frequently asked questions and guidance notes for IUPS symposium speakers
Contact: T: +44 (0)207 269 5710 E: [email protected] W: www.iups2013.org
You will then be taken to the ‘Conference Information’ page.
After speaker registration you will see a printable registration confirmation, this will also be emailed to you.
Registration is being handled by BioMedEx (a 3rd party supplier) and all enquiries should be emailed to
[email protected] PLEASE REGISTER AS SOON AS POSSIBLE! OUR CATERING ORDER WILL BE BASED ON
NUMBERS BOOKED SO PLEASE ONLY REGISTER FOR SOCIAL EVENTS YOU ARE PLANNING TO ATTEND AND ADVISE
US IF YOU WISH TO CANCEL. Unused allocations may be released for other participants.
5. Am I required to submit an abstract and what is the deadline? How should these be submitted?
Yes, we ask all speakers to submit an abstract (5000 character count allowance). Abstract submission is now
open and will close on 28 February 2013. NB Speaker abstracts are not reviewed in any way and descriptive
(review type) abstracts are acceptable. Exact titles of abstracts will be cross‐referenced with the publicised
programme to ensure accuracy The former will take precendence.
6. How do I submit my abstract?
Go to http://www.iups2013.org/abstracts
Click on the ‘Submit abstract’ button
Abstract submission is via ScholarOne (a 3rd party site). You must create a new account. Abstract submission deadline: 28 February 2013
Frequently asked questions and guidance notes for IUPS symposium speakers
Contact: T: +44 (0)207 269 5710 E: [email protected] W: www.iups2013.org
The abstract submission page will open in a new window.
You must create an account. Choose the left hand side tab ‘Create an Account’
Note: Abstract submission is not linked to registration so you are required to create a new account in order to
submit.
Frequently asked questions and guidance notes for IUPS symposium speakers
Contact: T: +44 (0)207 269 5710 E: [email protected] W: www.iups2013.org
On the Role Request page choose ‘Symposium Submission (invited speakers only) and Plenary and Keynote
Lecturers’ and click Finish.
Return to the ‘Log In’ page and enter your details.
Choose the top tab ‘Submission’
We advise you to read the information in the submission guidelines on the ‘Instructions’ page. Invited speakers are allowed a 5000 character count. The character count consists of the title and main body
text (including tables). References and author names and addresses do not contribute to the character count. There is no reduction in character allowance for figures, but for each three rows of a table, deduct 150 characters. Each special character, space or punctuation mark counts as one character. Any corrections made to an abstract that involve additional text will also be deducted from your character allowance.
To submit your abstract choose the left hand tab ‘Create a new submission’. STEP 1 IS TITLE AND BODY.
Frequently asked questions and guidance notes for IUPS symposium speakers
Contact: T: +44 (0)207 269 5710 E: [email protected] W: www.iups2013.org
STEP 3 Please try to ensure your abstract is linked to the correct symposium in Step 3 (or to Keynote lecture).
Continue with submission, including author details, affiliations, tables and images.
Abstracts will be featured on a USB stick, provided free in your participant bag but will also be available online on our new digital desktop and mobile platforms prior to the Congress.
7. What is my expenses allowance?
Funding has been allocated per symposia (based on geographic band allowances). Your Symposium organiser
will have advised you about your allowance which can be claimed via the Speaker Expense claim form
(available from your symposium organiser or by contacting [email protected]).
As an invited speaker you also receive complimentary Congress registration, including a ticket to the Welcome Reception and Congress Dinner (value £75). Additional items can be purchased when registering (eg. packed lunch vouchers, accompany person pass, social programme guest tickets, créche facilities etc.).
8. How will reimbursement be handled?
All organisers and speakers will be required to submit a Speaker Expense claim form and receipts (up to the
stated funding level) following the meeting. Payments in the UK are by BACS only and overseas payments
will either be made electronically or by bankers draft in the local currency drawn on a local bank. Speaker
Expense claim forms will be provided by your symposium organiser or by contacting [email protected].
Under no circumstances will cash reimbursements be made.
Frequently asked questions and guidance notes for IUPS symposium speakers
Contact: T: +44 (0)207 269 5710 E: [email protected] W: www.iups2013.org
9. How do I go about booking accommodation?
All accommodation will be handled centrally by the Birmingham Convention Bureau (a 3rd party supplier)
and organisers and speakers will be required to self‐book this either at time of registration or very soon
after. A number of excellent hotels in close proximity to the ICC will be on offer and at a range of budgets.
The Hyatt Regency, Birmingham will be the main HQ for the IUPS and is linked by walk‐way to the ICC.
There are many other options for you to consider. Early booking is advised.
Accommodation can be booked via the following website: www.iups2013.org/hotelstravel/accommodation Please note that no access code is required. This can be ignored.
10. What is the best way to get to Birmingham?
It couldn’t be simpler! For a full and comprehensive guide visit www.meetbirmingham.com/getting‐here/
All speakers are required to book their own travel to and from the congress, travel advice can also be found
at www.iups2013.org/hotelstravel/getting‐meeting
11. Have you arranged for an official congress carrier for discounted airfares?
Yes, we have arranged to join the Star Alliance™ Conventions Plus Programme, saving up to 20% on travel with the Star Alliance™ Network. Organisers and speakers can visit www.staralliance.com/en/business‐solutions/conventions‐plus/ and use promotional code LH18S13 to book and receive discounts with selected airlines, including Adria, Aegean Airlines, Air Canada, Air China, Air New Zealand, ANA, Asiana Airlines, Austrian, Blue1, Brussels Airlines, Continental Airlines, Croatia Airlines, EgyptAir, LOT Polish Airlines, Lufthansa, Scandinavian Airlines, Singapore Airlines, South African Airways, Spanair, SWISS, TAM Airlines, TAP Portugal, THAI, Turkish Airlines, United, US Airways.
Registered participants plus one accompanying person travelling to the event can qualify for a discount of up to 20%, depending on fare and class of travel booked.
Frequently asked questions and guidance notes for IUPS symposium speakers
Contact: T: +44 (0)207 269 5710 E: [email protected] W: www.iups2013.org
12. How do I find out when I am speaking and symposia timings?
The symposium schedule has now been fixed. To find when your session has been scheduled we suggest
searching for your surname or keyword in your session title by using the SEARCH facility in the top right hand
corner of the Congress website. You can also print your session and email your friends here.
Scheduling specifics – corrections / amendments should be emailed to Ruth King [email protected]
As we have so many parallel sessions it is imperative sessions stay to time. Organisers will be instructed to
ensure this occurs, however, for information the format of the sessions is as follows:
Morning sessions Time Afternoon sessions Time
Speaker 1 (25 min + 5 Q&A) 0930 ‐ 1000 Speaker 1 (25 min + 5 Q&A) 1415 ‐ 1445
Speaker 2 (10 min + 5 Q&A) 1000 ‐ 1015 Speaker 2 (10 min + 5 Q&A) 1445 ‐ 1500
Speaker 3 (25 min + 5 Q&A) 1015 ‐ 1045 Speaker 3 (25 min + 5 Q&A) 1500 ‐ 1530
Speaker 4 (10 min + 5 Q&A) 1045 ‐ 1100 Speaker 4 (10 min + 5 Q&A) 1530 ‐ 1545
Speaker 5 (25 min + 5 Q&A) 1100 ‐ 1130 Speaker 5 (25 min + 5 Q&A) 1545 ‐ 1615
Frequently asked questions and guidance notes for IUPS symposium speakers
Contact: T: +44 (0)207 269 5710 E: [email protected] W: www.iups2013.org
A layout of the programme is below and further details about each symposia timing is available at: www.iups2013.org/ Registration and the opening ceremony and lecture + the welcome reception will be on Sunday 21 July. For Sunday’s timetable please visit http://www.iups2013.org/scientific‐programme/sunday‐21‐july
13. Presentation formats and speaker preview
Latest PowerPoint will be available as will a speakers lounge on‐site at which you may preview your
presentations and speak with technical personnel if you have bespoke elements such as embedded
video/graphics. Speakers will be asked to pre‐load presentations at the central speaker preview at least 1
hour prior to the commencement of the session (and ideally the day before the session).. Don’t forget to
bring power adaptors and MAC dongles. Each theatre will have technical staff on hand, but please avoid
turning up to a session with your own laptop or USB drive as this may cause delays in timings.
Frequently asked questions and guidance notes for IUPS symposium speakers
Contact: T: +44 (0)207 269 5710 E: [email protected] W: www.iups2013.org
14. Will there be crèche facilities available at the Congress?
Yes, we are arranging for the provision of crèche facilities during the Congress to assist the attendance of
those that require it. This will be on a first‐come first served basis (and will be based on need as a priority)
and may be booked at time of registration. There will be a small daily charge for this service.
15. Other useful links
Official Congress website – www.iups2013.org
Most information about the Congress, the location, city, venue and the science is here. Registration details,
abstract submission and accommodation booking will also appear here.
Additional and supplementary sites
Official International Conference Centre (ICC) website ‐ http://www.theicc.co.uk/
Meet Birmingham ‐ http://www.meetbirmingham.com/
Get to know the city and surrounding area, what’s on offer, entertainment, restaurants, nightlife, culture and
much more…
Birmingham airport ‐ http://www.birminghamairport.co.uk/
Official partner sites
About The Physiological Society – www.physoc.org
About the International Union of Physiological Sciences (IUPS) – www.iups.org
About the Federation of European Physiological Societies (FEPS) – www.feps.org
About the Scandinavian Physiological Society ‐ http://www.scandphys.org/
About the European Society for Microcirculation (ESM) ‐ http://www.esmicrocirculation.eu/
About the European Vascular Biology Organisation (EVBO) ‐ http://www.evbo.org/
Contacts – please use [email protected]
BioMedEx
Registration enquiries, visa enquiries, sponsorship, exhibition
Ruth King
First point of contact for all general enquiries
Website, speakers
T: +44 (0)207 269 5710
Frequently asked questions and guidance notes for IUPS symposium speakers
Contact: T: +44 (0)207 269 5710 E: [email protected] W: www.iups2013.org
Christine Carr
Abstract submission, Plenary & keynote lectures, social programme
T: +44 (0)207 269 5710
Tweeters – If tweeting about the IUPS 2013 Congress, we ask that you use the hashtag #iups2013 to allow
interested parties to follow the feed of tweets about this meeting.
Point‐counter‐point sessions
Suggestions for topical and controversial Point–Counter‐Point sessions are sought. These mini‐sessions of a maximum of 15 minutes in duration will consist of two individuals debating a specific topic. Please submit your contentious issue that has perhaps polarised current thinking (or might do in future), along with the names of two individuals who might be prepared to speak on the topic from opposite ends of the spectrum. Each session will have a moderator with the audience voting on the overall winner at the end. Suggestions for ‘’Point–Counter‐Point sessions” should be sent to [email protected] by 31 January 2013.
Latest News
Download the latest newsletter here.
Sponsor & exhibit
The success of the Congress relies on the generous support of sponsors and exhibitors. If you have personal
contacts/suppliers you think may/should be supporting the Congress, please guide them here.
Support us
We would like to invite all members of the physiological sciences community to contribute to the success of the 37th Congress of the International Union of Physiological Sciences through your attendance.
Frequently asked questions and guidance notes for IUPS symposium speakers
Contact: T: +44 (0)207 269 5710 E: [email protected] W: www.iups2013.org
IUPS 2013 will attract many graduate students and postdoctoral fellows seeking knowledge of the latest research findings. Many of these physiologists do not have adequate funds for travel to the UK and need to be supported with travel grants in order to attend and present their data and learn about yours. To make their participation possible, we ask for your financial assistance to make it an exciting and dynamic Congress. Please take an active role in ensuring the success of the IUPS 2013. Take a few moments now to make a donation. Contributors will be acknowledged and recognised in materials distributed in conjunction with the Congress and on this website. Regardless of the amount that you contribute, your participation will make a big difference as we launch our sponsorship campaign. Thank you in advance for your support of the 37th International Congress of Physiological Sciences. You can donate online using the JustGiving website, all major credit cards are accepted. Make a donation here.
