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IUCLID Cloud: Best practice for service
providers & SMEs
29 November 2017
© Copyright 2017 CW ResearchLtd
Webinar Aims
© Copyright 2017 CW ResearchLtd
To provide an overview and to help service providers who work with SMEs to fully understand the benefits of using IUCLID Cloud on both sides. It will include:
▪ The reasons for designing IUCLID Cloud with SMEs in mind and how service providers fit into the picture;
▪ Different ways to collaborate with IUCLID Cloud, depending on the nature of the SME-consultant relationship;
▪ A Q&A, providing you with the opportunity to directly ask ECHA any questions you have related to IUCLID Cloud.
Speakers
© Copyright 2017 CW ResearchLtd
Chair – Andrew Turley – Chemical Risk Manager Editor – Chemical Watch
▪ Tommy Hagg - Tommy have worked with the REACH related IT tools like IUCLID and REACH-IT in at the European Chemicals Agency 2006. Since 2016 he has been working with the IUCLID Cloud in order to support the SMEs for the REACH 2018 deadline. As a Product Manager his aim is to ensure that the users of the system gets the best out of the system.
▪ Mark Roberts - Mark has worked at the European Chemicals Agency since 2014. He supports the development of the IUCLID 6 product, including the coordination and implementation of the IUCLID format and features, the development of the IUCLID 6 web user-interface, the writing of IUCLID report templates, as well as various communications around the product.
▪ Eduardo Vencesla-Jimenez – Eduardo joined ECHA in 2007 and for more than 7 years he has coordinated the team which provides support to industry on the use of ECHA’s Scientific IT tools (e.g. IUCLID, REACH-IT, R4BP 3 and ePIC). After a couple of years in the IT Infrastructure team, he moved last February to the ECHA Cloud services team where he supports the team with the product management tasks and contribute to the continuous improvement of the service.
Questions
▪ Please submit questions during the webinar using your chat box.
▪ Any unanswered questions can be raised in the Chemical Watch LinkedIn group following the webinar:
© Copyright 2017 CW ResearchLtd
www.chemicalwatch.com/CRM-LI
IUCLID Cloud for SMEs
Choosing the ideal consultant-SME partnership
Tommy Hägg, Mark Roberts and Eduardo Vencesla
Directorate of Registration
European Chemicals Agency
29 November 2017
AGENDA
▪ IUCLID Cloud services
▪ Three ways to collaborate with IUCLID Cloud
▪ Conclusions and Q&A session
AGENDA
▪ IUCLID Cloud services
▪ Three ways to collaborate with IUCLID Cloud
▪ Conclusions and Q&A session
• 182 days to the REACH 2018 deadline
• Expectations of numbers of dossiers and substances to be registered are massive
• The success of REACH is on the line
Reality check
• SME Segmentation study showed that SMEs have a financial challenge
• There is a risk that many SMEs might decide not to register
• The consultants will play an important role in the success of 2018
Reality check
• A commission study noted in 2015 that maintaining an operational IUCLID version is a burden for Small and Medium size Enterprises (SMEs)
• The usage of IUCLID for non-frequent users is seen as complex
• Step 1 – Simplify update and installation procedures for local installations
• Step 2 – Remove the burdens
Getting ready for REACH 2018
The IUCLID Family
REACH
-IT O
nline
IUCLID
Clo
ud f
or
SM
Es
IUCLID
6 D
ow
nlo
ad
• For members of joint submissions only
• Agree with all information submitted on your behalf by the lead registrant
• The simplified dossier creation wizard in REACH-IT guides you through this process by showing you which data you need to provide.
• Simplified web version of IUCLID for SME companies
• Maintained, Backed-up, updated and hosted freely by ECHA
• Build all differenttype of REACH dossiers
• Easy sharing of IUCLID withconsultant
• Logical choice for SMEs
• For large companies
• Full set of functionalities for data management
• Installed and maintained locally by industry
• Desktop version easy to install
• Server version available for multi-user companies
What is the IUCLID Cloud?
A simpler IUCLID provided as a cloud service to prepare for the REACH 2018 deadline!
SMEs and their consultants
Anyone who wants to test
Why to use IUCLID Cloud
•
Always work on the latest version of the application
Reduced risks of data loss (backups
managed by ECHA)
Facilitate working anywhere (easier remote access)
and delegation to consultants
Possibilities for better online
support
No cost related to installations and hardware
ECHA does it for you!
Data is more secure because
of reduced number of local
copies
Facilitate working anywhere (easier remote access)
and delegation to consultants
IUCLID Cloud – Work with the latest version of IUCLID
IUCLID Cloud – Work online
Delegate access to consultants
Access the service from anywhere at
anytime
Share work with your colleagues
•
▪ Private cloud built on ECHA’s own infrastructure with the same infrastructure security level as any other ECHA service such as REACH-IT, R4BP and ePIC.
▪ encrypted communications between the client computer and the Cloud.
▪ Regular security audits and update on all IT components.
IUCLID Cloud – Data security
Your data is safe in IUCLID Cloud!
•
Always work on the latest version of the application
Facilitate working anywhere (easier remote access)
and delegation to consultants
Possibilities for better online
support
No cost related to installations and hardware
ECHA does it for you!
Data is more secure because
of reduced number of local
copies
IUCLID Cloud – Backups and copies of data
▪ ECHA keeps a regular backup of your data for you!
▪ Do you want to restore your data? Contact ECHA!
▪ Do you need to share data? Grant your colleagues or service provider access to your cloud!
Having one version of IUCLID Cloud allows easier and faster support!
IUCLID Cloud – Helpdesk support
AGENDA
▪ IUCLID Cloud services -Functionalities
▪ Three ways to collaborate with IUCLID Cloud
▪ Conclusions and Q&A session
IUCLID’s web user-interface
IUCLID Cloud features and functionalities
The IUCLID web UI development has focused on re-thinking:
• How users interact with existing IUCLID functionalities
• Introducing new IUCLID features
Dashboard: Import – drag and drop/indicator of Cloud quota usage
Dataset view: Collection of dossier header details up front
Document view: hiding empty fields in a document / changing document name during editing / easy managing/storing of entity information / direct navigation to document section / view validation report anytime after running it once
IUCLID Cloud features and functionalitiesAll the essential functionalities which REACH registrants will need for the 2018 deadline are implemented in the web user-interface of IUCLID Cloud:
• Store and edit your datasets
• Store and create dossiers
• Run the validation assistant on your dataset/dossier
• Run the dissemination preview on your dossier
• Import/Export datasets and dossiers
• Help system
(Automatic IUCLID format updates)
If you want to benefit from the full set of IUCLID functionalities, launch the IUCLID Cloud Client from the bottom left-hand corner of the IUCLID Cloud dashboard or dataset view.
Guided dossier preparation for the 2018 REACH registration deadline
Integrated systems
▪ Directly fetch your IUCLID Cloud dossiers in REACH-IT using your ECHA Cloud credentials
▪ Connect IUCLID Cloud to CHESAR
Future implementation
▪ Continued implementation of existing IUCLID functionalities and features
▪ Continue to explore novel ways in which registrants can use and work with IUCLID’s web UI.
▪ An increasingly helpful and intelligent guided approach to dossier preparation
We regularly gather feedback from internal and external users.
AGENDA
▪ IUCLID Cloud services
▪ Three ways to collaborate with IUCLID Cloud
▪ Conclusions and Q&A session
How SMEs can work with consultants
1. Dossier preparation and submission is fully delegated to consultants
2. Dossier preparation is done by consultants but the dossier is submitted by SME
3. Dossier preparation is done in collaboration with the SME and dossier is submitted by SME
SME/Consultant partnership options
▪ Consultant prepares and submits the dossier to ECHA from its cloud account
▪ Consultant sends all the data tothe SME
▪ SME stores/access the data submitted to ECHA in its own cloud account
Option 1: Consultant prepares and submits the dossier
▪ Consultant prepares the dossier in its own cloud account
▪ Consultant sends all the data to the SME
▪ SME stores the data in its IUCLID cloud account
▪ SME submits the dossier to ECHA
Option 2: Consultant prepares and SME submits the dossier
▪ SME gives access to the consultant to its IUCLID Cloud account1
Consultant provides the SME with its username and UUID account
SME adds the consultant as a foreign user in its account
Consultant logs into the service with its own account and switches legal entity to work on the SME’s cloud account
▪ SME and consultant work together inthe SME’s account to prepare the dossier
▪ SME submits the dossier to ECHA
Option 3: Working together in the SME’s IUCLID Cloud account
▪ IUCLID Cloud allows for easy and transparent collaboration betweenthe consultants and SMEs
SME delegates work to consultant
Consultant prepares & SME submits data
SME & consultant work together
▪ At the end of the contract, SMEs must always retain ownership of the substance datasets and the dossiers that were submitted
The three options summary
SME always retains ownership
AGENDA
▪ IUCLID Cloud services
▪ Three ways to collaborate with IUCLID Cloud
▪ Conclusions and Q&A session
Conclusions - What are the benefits of using IUCLID in the Cloud?
SMEs:
• Easy to delegate access to consultants
• Work anywhere/anytime via web browser over internet
• Simpler interface, focus on the REACH Registration 2018 deadline
• ECHA takes care of the IT infrastructure
• Reduced risks of data loss (backup system managed by ECHA)
Consultants:
In addition to all the advantages the SMEs have:
• Give your clients "more value for their money”
• Provide a more transparent and interactive service to your clients
• Opportunity to organize IUCLID trainings
Thank you!
Subscribe to our news at echa.europa.eu/subscribe
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Q&A Session
▪ Please submit questions during the webinar using your chat box.
▪ Any unanswered questions can be raised in the Chemical Risk Manager LinkedIn group following the webinar:
© Copyright 2017 CW ResearchLtd
www.chemicalwatch.com/CRM-LI
Watch ECHA’s first IUCLID Cloud webinar from last September
https://echa.europa.eu/support/dossier-submission-tools/echa-cloud-services
ECHA’s Youtube Channel has lots of IUCLID Cloud “how-to” video-tutorials
https://www.youtube.com/playlist?list=PLOPGDACSd6qyDkdXwPua1Fjb5bJksY75k
Find more resources in our IUCLID Cloud web page in all languages (soon available)
https://echa.europa.eu/-/getting-to-know-the-iuclid-cloud
More information about IUCLID Cloud (1)
Speakers
© Copyright 2017 CW ResearchLtd
Chair – Andrew Turley – Chemical Risk Manager Editor – Chemical Watch
▪ Tommy Hagg - Tommy have worked with the REACH related IT tools like IUCLID and REACH-IT in at the European Chemicals Agency 2006. Since 2016 he has been working with the IUCLID Cloud in order to support the SMEs for the REACH 2018 deadline. As a Product Manager his aim is to ensure that the users of the system gets the best out of the system.
▪ Mark Roberts - Mark has worked at the European Chemicals Agency since 2014. He supports the development of the IUCLID 6 product, including the coordination and implementation of the IUCLID format and features, the development of the IUCLID 6 web user-interface, the writing of IUCLID report templates, as well as various communications around the product.
▪ Eduardo Vencesla-Jimenez – Eduardo joined ECHA in 2007 and for more than 7 years he has coordinated the team which provides support to industry on the use of ECHA’s Scientific IT tools (e.g. IUCLID, REACH-IT, R4BP 3 and ePIC). After a couple of years in the IT Infrastructure team, he moved last February to the ECHA Cloud services team where he supports the team with the product management tasks and contribute to the continuous improvement of the service.
LinkedIn grouphttps://www.linkedin.com/groups/12043483
Platform to exchange, discuss and provide feedback on the use of IUCLID and on future evolutions of the product. Follow us!
More information about IUCLID Cloud (2)
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© Copyright 2017 CW ResearchLtd
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