Item Name: Various Furniture for DPI Item Code : SMF 1123 ...3.imimg.com/data3/MJ/RB/HTT-342/342_2014-06-05-12-25-01_140195… · MPLUN reserves the right to change any or ... The

MADHYA PRADESH LAGHU UDYOG NIGAM LTD. (M.P. Government Undertaking)

IInd Floor, Panchanan Bhavan, Malviya Nagar, Bhopal Ph.: 0755-2673133, 2673167, 2673160 Fax No. 0755- 2673164, 2673140

Item Name: Various Furniture for DPI Item Code : SMF 1123 Tender No. KE 14012-A Due Date :- 01-07-2014

DPI-R2 1

SET OF TENDER DOCUMENT

This document is a part of tender document, wherein Qualification criteria, specifications, instructions to tenderers and Special terms and conditions etc. of the tender are given. The bidders / tenderers are requested to go through all the documents before submitting the bid / tender.

(A) Disclaimer (B) NIT (B-I) Scope of Work (B-II) Instructions to the Tenderers (B-III) Special Terms & Conditions. (C) Qualification Criteria (Commercial) (For Part-I & Part-II) (C-I) Qualification Criteria (Technical) (Part-I) (C-II) Qualification Criteria (Technical) (Part-II) (D) Information to be provided by the Tenderers (As a manufacturer) (D-I) Vendor Enrollment Form (D-II) Compliance of tender (affidavit) (E&E-I) Specification of the product. (F&F-I) Rate Proforma (Financial Proposal) (Part-I & Part-II)

(A)

DISCLAIMER 1. Though adequate care has been taken in the preparation of this Tender Document,

the Tenderer should satisfy himself that the Document is complete in all respects. Intimation of discrepancy, if any, should be given to the Raw Material Department of the M.P.LUN immediately before opening of tender. If M.P.LUN receives no intimation, it shall be deemed that the Tenderer is satisfied that the Tender Document is complete in all respects.

2. MPLUN reserves the right to reject any or all of the Bids submitted in response to this Tender at any stage without assigning any reason whatsoever.

3. MPLUN reserves the right to change any or all of the provisions of this Tender.

Such changes would be intimated to all concern parties.




DPI-R2 2

(B)

(B) Copy of Notice Inviting Tender is enclosed at Annexure-A. The tenders are invited under e-tendering system and bidding process will be

completed in following stages.

Stages of Tendering Scheduled time Scheduled date Acceptance of Bid/Tender 14 hrs 01-07-2014 Opening of EMD 15 hrs 01-07-2014 Opening of Qualification criteria (Commercial) /Tech.Bid.

16 hrs 01-07-2014

Opening of price bid 15 hrs 09-07-2014 (Tentative)

Date of Sample Submission Office Time Up to 24-06-2014 Each stage will take place on the date and time mentioned against them.

(B-I) Scope of Work : This tender is issued on behalf of Commissioner / Director of Public Instruction

(DPI) Govt. of M.P. School Education Deptt. for procurement of following items to Approx. 1500 Schools in various village/ Block / Tehsils etc. places in the state of Madhya Pradesh.

Tender No. Name of item Quantity KE 14012-A (Part-I)

SMF 112301

BOOK CASE / LIBRARY RACK Code no. DX-37 A(DPI)

2136 Nos.

SMF 112302 VISITOR CHAIR / LIBRARY CHAIR Code no. DX-19 C(DPI)

13284 Nos.

SMF 112303 READING TABLE / LIBRARY TABLE Code no. DX-57 A(DPI)

3282 Nos.

SMF 112304 DUEL DESK Code no. DX-69 A(DPI)

95438 Nos.

(Part-II)

SMF 112305

PHYSICS WOODEN TABLE / LAB TABLE Code no. 993 C-4(DPI)

2116 Nos.

SMF 112306 WOODEN STOOL / LAB STOOL Code no. 2 K-1444(DPI)

21160 Nos.

Note :- The quantity mentioned in the Tender Document may be increased upto 100% or

decreased upto 25% or more. The purchaser / Nigam reserves the right to increase or decrease the quantity/location of furniture or drop any item altogether.




DPI-R2 3

(B-II) INSTRUCTIONS TO TENDERERS

1. Tenders are invited for supply of above item under e-tender system only from Indian

manufacturers of the tendered items directly. 2. This tender is issued for procurement of Various Furniture for DPI for supply to

approx. 1500 Schools in various village/ Block / Tehsils etc of Madhya Pradesh under School Education Department.

3. The tender is invited under Two Bid system, i.e. Technical Bid and Price Bid. First of

all the EMD will be opened, thereafter the technical bid shall be opened and will be evaluated as per the specifications, terms and conditions and qualification crieteria. The price bid of only those eligible bidders, who are found to be responsive as per the qualification crieteria, specifications, terms and conditions will be opened for which separate date may be intimated to the tenderers.

4. The registration fee Rs. 2,500/- + Service Tax for S.S.I. Unit of MP, and Rs. 3,500/- +

Service Tax for Unit other than S.S.I of MP will be paid through DD in favour of Madhya Pradesh Laghu Udyog Nigam Ltd payable at Bhopal before the last date & time of bid submission. The letter of payment should be addressed to:-

Manager (Tender) Marketing Department MP Laghu Udyog Nigam Ltd Panchanan Bhawan. Malviya Nagar, Bhopal 462003

5. EMD for Part-I & Part-II Both Rs. 10.00 Lac and EMD for only Part-II Rs. 5.00

Lac in the form of demand Draft must be deposited before submission of the bid. MP based SSI Units can participate in Part-I & Part-II by depositing EMD of Rs. 25,000/- in the form of Cash/DD/BG/FDR.

6. Tenderers/ Bidders are expected to examine and go through list of consignies

(Approx. 1500 Schools), detailed Specifications of the product, delivery schedule, sample submission, all other terms and conditions/instructions contained in these Documents, and ensure that all the information is furnished in the desired manner.

7. Bidders are required to carefully read the tender documents and then submit

documents after affixing digital signature on each page of the documents as a token of acceptance.

8. This set of Document is to be submitted with the TENDER as attachment duly filled in

with desired information online on E-Portal. 9. The quantity mentioned in the Tender Document may be increased upto 100% or

decreased upto 25%. The purchaser / Nigam reserves the right to increase or decrease the quantity/location of furniture or drop any item altogether.




DPI-R2 4

10. Document 'F' i.e. 'Rate Proforma', should be duly filled up and digitally signed,

failing which the tender will be considered null and void. The Bidders should quote rate on FOR basis for any destination in M.P. FOR rates are inclusive of excise duty (after passing MODVAT benefit), LUN service charges @ 2%, & 0.5% inspection charges along with applicable service tax on it but exclusive of Sales Tax/VAT as applicable. FOR rate also includes packing, forwarding, transportation, loading, unloading, transit insurance, etc. UP TO CONSIGNEE / SCHOOL

11. Rates should be filled-in prescribed 'Rate Proforma' available in Portal, price

schedule should not be submitted in Technical Bid, other wise tender shall be rejected. 12. Tenderer will have to submit sample of each item for which bid is being submitted

and get it approved strictly as per specification from Technical Deptt. MPLUN, Bhopal 7 days before due date and time of bid submission at Technical Deptt. of MPLUN or place decided by the DPI / MPLUN. Otherwise tender will be rejected.

13. The tentative list of consignee schools is enclosed at Annexure-I. 14. The material has to be supplied within 60 days from placement of Supply Order. The

tentative schedule for inspection, supply as follows:- (a) Offer for Pre-delivery Inspection within 30 days of date of placement of Supply

order. (b) Dispatch of Material to Consignee within 7 days of Inspection alongwith copy of

Inspection report. (c) All inspected material must be supplied to consignee by 60 days from the date of

placement of Supply Order. 15. Bid shall remain valid for 180 days after the date of bid opening. A bid valid for a

shorter period will be liable to rejection. 16. L-1 will be given preference in order placement along with other considerations. 17. The suppliers will have to deposit a Performance Guarantee in the form of DD or

Bank Guarantee for an amount equivalent to 5 % of the supply order value within 05 days of the issuance of Supply Order for ensuring timely delivery with MP Laghu Udyog Nigam Limited. The Bank Guarantee shall be of a nationalized Bank on Rs. 100/- non-judicial stamp paper valid for a period of 18 months. The BGs should be in favour of MP Laghu Udyog Nigam Limited. If the Performance Guarantee is not deposited within 05 days from the placement of Supply Order, MPLUN has right to cancel the Supply Order.

18. All tender documents shall be uploaded in JPG or PDF format only, in minimum

resolution of 600 DPI.




DPI-R2 5

19. During preparation of the Techno Commercial Bid, i.e. Qualification criteria & Price Bid

(Financial Proposal), tenderer must give special attention to the following: (i) The each page of the documents including specifications and General Terms &

Conditions must be authenticated and agreed by the tenderer. (ii) Under this system of bidding, the tenderer is to qualify for each stage before next

stage takes place. (iii) The price bid of only those tenderers will be opened who meet Qualification

Criteria. (iv) M.P. Laghu Udyog Nigam Ltd. reserves the right to inspect record or

manufacturing place any tendering unit at any time during working hours, as and when required.

20. Scanned copies of all desired documents mentioned in Qualification Criteria and EMD

must be uploaded on website. 21. Tenderer must also submit hard copy of all documents uploaded on website except

Price Bid. The Sealed & signed hard copy of this complete tender document (without quoting rates), including qualification criteria and related documents/technical literature/brochure duly attested Along with proof of EMD and Website registration fee shall also be submitted in the tender box of marketing dept., on or before due date and time of the tender.. These documents must be dropped in tender drop box placed at 1st floor of Panchanan Bhawan Malviya Nagar, Bhopal, before last date and time of bid submission, Mentioning all details like Name of Item, Tender No., Due Date etc.

22. In case of any illegibility of uploaded documents or dispute over documents uploaded

online in E-tender, hardcopies submitted by the tenderer shall be treated final. 23. In case, supplies are not made within 60 days or any extension thereof, allowed by

Department/MPLUN, LD Recovery from the tenderer/supplier as liquidated damages for delay / non supply @ 2% per month or part thereof (0.5% per week) calculated on the price of stores not delivered in the stipulated time up to maximum of 10% of such price.

24. The penalty shall be calculated on weekly basis. Part of the week will be treated as full week while calculating the penalty. In case the delay exceeds one month, the order/contract shall be liable to be cancelled along with forfeiture of bank guarantee and recovery of liquidated damages. The LUN will also recommend the blacklisting of the defaulting bidder for all future purchases.

25. The Supply Order may be terminated / cancelled if, the supplier fails to deliver or

perform any or all of the obligations under the contract within the time period specified in the contract, or any extension thereof granted by the department / MPLUN.

26. The prices quoted / accepted will be binding till the complete supply. Any increase in

the price will not be entertained till the completion of this tender period.




DPI-R2 6

27. The tenderer shall furnish a notarized affidavit in the format given in D-II declaring

that the bidder accepts all terms & conditions and specification of the tender. 28. All the School / consignee wise Supply Reports (SR) / Acknowledgement / Receipt

(on proforma prescribed by DPI) duly signed by the in-charge of respective schools/office shall be submitted by the supplier to the Indentor / DPI along with verified bill. The Indentor / Consignee of concerned Department after verification of successful supply notes shall sent the verified bills to MPLUN within 21 days from the date of invoice/Bill presentation.

29. Warranty certificate of supplied furniture should be provided along with the

invoice/bills. 30. The supplier shall provide such packing of the Goods as is required to prevent their

damage or deterioration during transit to their final destination as indicated in the contract. The packing shall be sufficient to withstand, rough handling during transit and exposure to extreme temperatures, salt and precipitation during transit and open storage. The bidders shall cover transit insurance for value of the materials to be transported.

31. The suppliers shall be responsible for transportation of all the goods at consignee

schools. All the ordered goods will be transported by the bidders. The bidders shall bear all additional taxes (Toll Tax, RTO Tax etc.) during transportation.

32. It will also be the responsibility of the suppliers/ tenderer to inform and pass on the

benefits due to Statutory Budgetary reductions in Excise and other duties & Taxes, immediately after its publication in the Gazette.

33. The bidder must have an office in Bhopal, Madhya Pradesh for coordinating after sales

related matters. The office should have Dedicated Staff, Telephone/Toll free No., for registration of complaints.

34. The bidder must set centralized managed facility for various District / Consignee to log

complaints related to any problems in the goods. The complaint logging facility should be available from 10.30 A.M. Hrs. to 6.00 P.M. Hrs. , all seven days a week, except GoMP declared holidays through voice call and SMS also. In this regard, the supplier should provide complaint ID Nos. as well as redressal messages to the user through SMS, by e-mail etc.

35. During warranty period, the down-time of any goods will be accounted, if the

fault/defects are not repaired within 10 working days, the Service Provider may be imposed a penalty of a sum of Rs.200/- for each and every calendar day delay, from the day of fault reporting of respective location.




DPI-R2 7

36. The prices charged for the stores supplied under contract by the bidder shall in no way

exceed the lowest price at which the bidder sells the stores or offer to sell stores of identical description on similar terms and conditions to any person/Organization including the purchaser or any department of the Central Govt. or any Dept. of the State Govt. or any statutory undertaking of the Central or State Govt. as the case may be during the period till performance of the supply order placed during the currency of the contract is completed.

37. The rates submitted should be supported with the prevailing market rates of the goods

of similar specifications. In case the DGS&D rate contract or any other contract is available the same should be attached as evidence of the above. It is to be noted that as per tender condition the Fall Clause will be used if it comes to the knowledge that material has been supplied at lower price than what has been quoted to MPLUN. In case this condition is not fulfilled, the tender will be liable to be rejected.

38. This instruction / terms conditions / special conditions supersede General Terms &

Conditions in the case of any discrepancy in the conditions. All the documents/ information desired must be submitted along with the tender, failing which technical bid of tender shall be cancelled/rejected. Documents/ information submitted afterwards shall not be accepted. Place: Company Seal with Date: Name & Signature




DPI-R2 8

(B-III) Special Terms & Conditions

1. Units belonging to SC/ST category (in M.P.), if available in the rate contract, may get 30% quantum of total supplies of their capacity(whichever is less).

2. The unit quoting rate higher than 25% of L-1 in case of SSI units of M.P. and higher

than 10% of L-1 in case of units outside M.P., shall normally not be allowed to execute rate contract with MPLUN. However, in exceptional cases, where there is sufficient justification, M.D. has discretion to allow execution of rate contract at L-1 rate with any other unit. L-1 will be given preference in order placement along with other considerations.

3. The rates shall be applicable for one year.

4. Provisions of Store Purchase Rules (as amended from tine to time) and the State Government’s Circular No. F 12-2/94/11/A dated 05/04/1995, Circular No F 12- 40/92/11/A dated 04.09.1992 and Circular No. F 6-8/03/11-A dated 19.02.2003 may be applicable, as and when required.

5. Please submit Document/ information required along with technical bid compulsory

failing which tender is liable to be rejected. No information /document will be accepted later on.

6. If the tenderer is either penalize or their marketing assistance is stopped by any Govt./

Semi Govt. Deptt. Institution or Public Sector Undertaking then they are not entitled to participate in this tender during the penalty period. In the cases where period of penalty is not clearly specified then that period shall be treated 2 years. The tenderer must give an undertaking that they are not penalized nor their marketing assistance is stopped by any Govt./ Semi Govt. Deptt. Institution or Public Sector Undertaking.

7. Manufacturer for particular item will be eligible to participate to the tender for supply

of items on annual rate contract basis. 8. Before supply, material will be be inspected by Technical Deptt. of MPLUN, Ltd. Or

as mentioned in supply ordet. 9. Tenderer have to submit compulsory Production and supply declaration in the

form ‘P’ with the tender. 10. As per Instruction given in M.P. Govt. store purchase Rule No. 14 Note-7 While

distributing the order among agreemented units the Capacity, location, past performance and pending supplies of the units shall be considered.

11. Guarantee/Warranty of the product is one year from the date of delivery however

life of the product should be 10 years in general conditions. 12. Material is to be supplied in various 1500 (approx.) Schools situated in various

village/block/town/ district of M.P.




DPI-R2 9

13. One sample of each item will have to be delivered at each district head quarter. These

samples will be the part of ordered quantity. 14. Tenderer will have to submit sample of each item for which bid has been submitted

and get it approved as per specification from Technical Deptt. MPLUN, Bhopal 7 days before due date and time of bid submission at Technical Deptt. of MPLUN. Otherwise tender will be rejected.

15. Name of the concerned school/deptt. and year will have to be painted on each

furniture to be supplied. 16. The supplier will raise bill /invoice against supplied furniture in favour of State Project

Director, M.P. Madhaymik Shiksha Abhiyan Samiti. 17. Sealed & signed hard copy of this complete tender document ,without quoting rates,

and a copy of general terms and conditioned must be submitted.




DPI-R2 10

ANNEXURE - A

(B) NOTICE INVITING TENDER: 04-A/14-15

Tenders are invited by the undersigned up to 14.00 hours on the date mentioned below from the manufacturers for supply of the following items and quantity mentioned against each item :- S. No.

Tender No. Name of item Quantity EMD (Rs.)

Date of Acceptance of Bid / Tender

1. (Part-I) Various Furniture for DPI : (Approx. 1500 Schools)

SMF 112301 BOOK CASE/

LIBRARY RACK Code no. DX-37 A(DPI)

2136 Nos.

For Part-I & Part-II (Both) Rs. 10.00 Lac (Rs. Ten Lac Only) and For Only Part-II Rs. 5.00 Lac. (Rs. Five Lac Only) MP based SSI Unit can participate in Part-I & Part-II by depositing EMD of Rs. 25,000/- in form of Cash/DD/BG/FDR

01-07-2014 ____________ (Last Date of Sample Submission - Up to 24-06-2014)

SMF 112302 VISITOR CHAIR/ LIBRARY CHAIR

Code no. DX-19 C(DPI)

13284 Nos.

SMF 112303 READING TABLE/ LIBRARY TABLE

Code no. DX-57 A(DPI)

3282 Nos.

SMF 112304 DUEL DESK Code no. DX-69 A(DPI)

95438 Nos.

(Part-II) SMF 112305

PHYSICS WOODEN TABLE/LAB TABLE Code no. 993 C-4(DPI)

2116 Nos.

SMF 112306 WOODEN STOOL/ LAB STOOL

Code no. 2 K-1444(DPI)

21160 Nos.

Note: (i) Above tender is floated on e-tendering basis on behalf of DPI which may be viewed/downloaded only on LUN's web site from https://mpeprocurement.com Tenders for above items are to be submitted electronically on above portal after E-Registration, details may be viewed on the site (ii) EMD is to be submitted in form of Demand Draft only. Tenderers must mention their name on reverse of DD. (iii) The Technical Bid will be opened at 15.00 hrs. on the mentioned date (iv) The date of opening of price bid of eligible tenderers if not mentioned in tender document shall be declared separately. (v) Tenderers can remain present at the date and time of Opening of Tender. (vi) Tenderers should upload their Bid well in time in order to avoid congestion at the last/hours and other unforseen circumstances. (vii) In case date of opening of bid is declared holiday, bid will be opened on next working day. (viii) Above mentioned quantity of each item may be increased/decreased as per tender condition.

"lqj fcuk lkt ugha] csVh fcuk lekt ugha"

Managing Director




DPI-R2 11

PART - I

DETAILS OF THE ITEMS

No. Sub Item Code Brief Description of the Sub Item (As per tender specification)

Quantity

1 SMF 112301


2136 Nos.

2

SMF 112302

VISITOR CHAIR / LIBRARY CHAIR Code no. DX-19 C(DPI)

13284 Nos.

3

SMF 112303

READING TABLE / LIBRARY TABLE Code no. DX-57 A(DPI)

3282 Nos.

4

SMF 112304

DUEL DESK Code no. DX-69 A(DPI)

95438 Nos.




DPI-R2 12

(C) QUALIFICATION CRITERIA (COMMERCIAL) – (For Part-I & Part-II) Tenderer are required to meet following qualification criteria.

Sr. No.

Criteria Mention Compliance Yes/No

1. Desired EMD in form of Cash/DD must be deposited before last date and time of bid submission. D.D./Copy of M.R. shall be dropped in E-Tender drop box, placed at Ist floor Panchanan Bhawan, Malviya Nagar, Bhopal on or before the time & date of submission and also uploaded on E-portal.

DD No./Date ---- Bank ------------ Rs. ----------

2. Website Registration Fee Rs. 2,500/- + Service Tax for S.S.I. Unit of MP and Rs. 3,500/- + Service Tax for others than S.S.I. for submission of bids on the portal https://mpeprocurement.com must be deposited before last date or at the time of bid submission. (This fee payable once in a year and is non refundable) (D.D./Copy of M.R. shall be dropped in the E-Tender drop box, placed at Ist floor Panchanan Bhawan, Malviya Nagar, Bhopal on or before the time & date of submission)

DD No./Date ---- Bank ------------ Rs. ----------

3. TIN No. (With Document)

4. PAN No. (With Document)

5. Affidavit for Compliance of Tender Condition: Affidavit on Stamp paper regarding compliance to tender specification and Terms & Conditions (as per Proforma D-II)

6. Turnover: The Tendering unit must have minimum turnover of Rs. 1.00 Crore for MANUFACTURING Furniture in any one year of last three financial years. Proof of the same with C.A. Certificate mentioning turnover of manufacturing furniture should be provided.

Place: Company Seal with Date: Name & Signature




DPI-R2 13

(C-I) QUALIFICATION CRITERIA (Technical) (For Part-I)

Sr No

Criteria Mention Compliance Yes/No

Page No of document

Remark (For office use only)

1. Manufacturing registration certificate A) In case of Micro & Small Units: DTIC Permanent Registration/ Acknowledgement EM Part-II issued by DTIC / DIC along with copy of annexure for the Furniture

B) In case of Medium and Large Units and Out Side State Units: i) ISO certification as a manufacturer for Furniture. ii) Unit Registration by any other statutory Competent Authority for Manufacturing of the Furniture.

2. Manufacturing Facilities: The following machines must be available in the unit premises. 1.Mechanical/Hydraulic Press Brake 8' Length Minimum 2. Power Press 2 Nos. Minimum, out of which one should be of at least 5 M.T. capacity. . 3.Power Shearing M/c. 8' length minimum 4.Electric Welding M/c and Gas Welding M/c 5.Spot Welding M/c. 6. Mig/Tig Welding M/c. 7. Hydraulic/Mechanical(power) Pipe Bending M/c., with complete set of dies. 8. Complete Powder Coating Plant including seven tanks surface pre-treatment facilities . 9. Pneumatic tools for fixing of fasteners, screws etc. with Air Compressor 10. Through feed edge Banding Machine with hot melt glue process 11. Panel Saw machine. 12. Complete set of Dies and Punches for manufacturing Book case,Reading table, Dual desk and Visitor chair. (Declaration should be submitted with hard copy)




DPI-R2 14

3. Infrastructure Facilities: The following Infrastructure

facilities must be available: 1. AREA : Total Area – 10,000 Sq. ft. minimum Total Covered Area - 5,000 Sq. ft. minimum {A copy of lease agreement / registy / or any authentic document shall be submitted.} 2. POWER : Minimum Power Load – 45 HP (One copy latest electricity bill shall be submitted.)

4. Experience : Tendering unit must have 3 years experience of manufacturing Furniture as per standard specifications. To document it enclose copies of 2 nos. supply order of each year to various Govt. / Semi Govt. Departments

5. Tenderer will have to submit sample of each item for which bid is being submitted and get it approved as per specification from Technical Deptt. MPLUN, Bhopal 7 days before due date and time of bid submission at Technical Deptt. of MPLUN.

IMPORTANT NOTE: 1. Feasibility Study The Tenderer will have to Submit Feasibility report issued by MPLUN /

DGS&D Registration certificate for tendered item, not more than three years before the due date of tender, in favour of manufacturer OR Desired information for feasibility study (in VENDOR ENROLLMENT Form at annexure D1 in tender document) & Feasibility Fees (Rs. 1000/- plus applicable service tax, in case of M.P. State Units / Rs. 5000/- plus applicable service tax in case of Out of M.P. State units, in form of DD in favour of MPLUN Ltd.) be submitted. In such cases unit will be verified for the tendered item before opening of price bid.

2. The Price Bid of only those bidders / tenderer shall be opened who fulfill both Qualification Criteria (Commercial & Technical) and the sample is found as per specification and unit found feasible. 3. Documents required at e-portal must be clearly readable. 4. List of documents to be submitted as hard copy:

i) Duly signed photo copy of documents desired at C (Qualification Criteria - Commercial). ii) Duly signed photo copy of documents desired at C-I (Qualification Criteria - Technical). iii) Duly signed tender documents, Terms and Condition and Specification etc. iv) Declaration regarding availability of machines in unit premises.

PLACE: DATE: Seal & Signature of tenderer




DPI-R2 15

(E) SPECIFICATION FOR VARIOUS FURNITURE FOR DPI

(Part – I)

BOOK CASE / LIBRARY RACK (4DOORS) Code no. DX-37 A (DPI)

Specification: 1. Overall Dimensions: H1675 x W840 x D308mm. 2. Dimension of each compartment: H355 x W764 x D308mm. 3. Material: Prime quality CRCA sheet 0.8mm thick. 4. Compartment door: Each compartment shall provide to-hung glass door, which

swings open upwards and slides into the casing when fully open by means of rollers. The Overall size of glass of 3mm thickness shall be such, that all the books in compartment shall be visible. For proper alignment of glass door cross plate (patti) arrangement i.e. Kenchi system is to be fitted in each door.

5. Construction: All the components shall be precisely fabricated to high-level workmanship with clean neat and strong joints.

6. Lock & Handles: Two nos. good quality plastic moulded handles provided on each door with precision lock of ebco / hetich / doorset make. Key shall be common for all compartment lock.

7. All MSCRCA parts must be MIG/TIG or spot welded as per Technical requirement.

8. All the book case shall be powder coated after seven tank anti corrosion pre treatment of the surface.

9. The overall appearance of the product shall be as per photograph.




DPI-R2 16

VISITOR CHAIR / LIBRARY CHAIR

Code no. DX-19 C (DPI)

Specification: 1. The overall dimension shall be H 800 x D 585 x W 470 mm. 2. The frame shall be made of CR tube 19 x 1.5 mm. 3. Seat & back shall be of 1.20 mm thick CRCA sheet duly perforated. 4. Perforated steel seat and back shall be fixed in steel tubular frame. 5. The back shall be properly curved for back- support. 6. The Seat shall have water- fall curve on the front. 7. Four nos. of Shoes of good quality shall be provided 8. Chair shall be powder coated after seven tanks anticorrosion pretreatment of

surface. 9. All the joints must be MIG/TIG welded as per technical requirement. 10. The overall appearance of the product shall be as per photograph.




DPI-R2 17

READING TABLE / LIBRARY TABLE

Code no. DX-57 A (DPI)

Specification: 1. Overall dimension L 2100xW900x H760mm. 2. Table top: Must be made of 25mm thick PLMDF Board, ISI marked, edges must be

sealed with 2mm thick PVC edge band with hot melt glue on through feed edge banding machine. All edges and corners must be trimmed on machine.

3 Frame Structure: Made of Prime quality CRCA pressed section of 150mm x 25mm x 2mm welded with 25mm x 50mm x 1.2mm thick MS CRCA tube. Three vertical supports must be joining together with 12 nos. horizontal connectors of 25mm x25mmx 1.2mm MS CRCA Tubes and with M8 bolts.

4. Bottom self: Two bottom self of 975mm x 450mm x 18mm thick PLMDF board ISI marked must be fitted on 25mm x 25m x 1.2mm thick MS CRCA tube as shown in photograph.

5. Upper front Panel: Dotted embossed pressed form panel made of 0.8mm prime CRCA sheet and lower panel square perforated prime quality CRCA sheet of 0.8mm in different colour shade.

6. Levelers: 6 Nos. Nylon head bolt type levelers must be provided at bottom frame of Table. 7. Nylon moulded end caps must be provided at all tube openings. 8. Finish: All steel components must be MIG, TIG or spot welded as per technical

requirement and must be powder coated after 7 tank anti rusting pretreatment. 9. Overall appearance of product must be as per photograph.




DPI-R2 18

DUEL DESK

Code no. DX-69 A (DPI)

Specification: 1. Overall dimension of W 1066mm x D 940mm x H 760/450mm 2. Side frame structure: Made of Prime quality CRCA Pressed Form Section 165mm x

25mm x 1mm thick welded to 25mm x 50mmx 1.2 mm thick CRCA tube as shown in photograph. Seat and back side frame structure also made of Prime Quality CRCA Pressed Form Section 165mm x 25mm x 1mm thick welded to 25mm diameter x 1.2mm thick CRCA tube. All 8 nos. horizontal supports are 25mm x25mm x 1.2mm thick CRCA tube.

3. Front panel cum Tray shall be made of prime quality 0.8mm thick CRCA sheet of H150mm x W 1012mm x D 300mm w2ith middle partition and side stiffeners of MS CRCA tube.One verticle support of square tube must be provided at centre of tray and reinforcement at sides of the tray shall also provided. Front face must be embossed (dotted) as shown in photograph.

4. Additional front panel prime quality 0.8mm thick CRCA sheet of size H 150 mm x W 1012mm x D 25mm with square perforation as shown in photograph.

5. Desk top, seat and back shall be made of ISI marked PLMDF board of 18mm thick and all edges must be sealed with 2mm thick PVC edge banding tape with hot melt glue on through feed edge banding machine. Edge band must be trimmed on edges and corner, sizes are as below:

1. Seat: W 1066mm x D 300mm 2. Desk Top : W 1008mm x D 450 3. Back : 1066mm x D 150mm 6. Desk top, Seat and back must be fitted with frame with M6 sunken head bolt. Minimum 6

bolts must be used to fix one section. 7. Hooks made of 4mm diameter MS wire must be provided on inner side of vertical pressed

formed steel section on both sides. 8. All M.S. CRCA parts must be MIG, TIG or spot welded as per technical requirement. 9. All Steel components must be Powder Coated after 7 tank pretreatment process. 10. At back Rest School name must be screen printed/painted 11. Overall appearance of product must be as per photograph and dimension of pressed

section of Dual desk as per enclosed drawing- No. MPLUN/Tech/TS-01/ DF-DPI/01 dtd. 17-5-13.




DPI-R2 19




DPI-R2 20

PART – II

DETAILS OF THE ITEMS

No. Sub Item Code

Brief Description of the Sub Item (As per tender specification)

Quantity

1

SMF 112305


2116 Nos.

2

SMF 112306

WOODEN STOOL / LAB STOOL Code no. 2 K-1444(DPI)

21160 Nos.




DPI-R2 21

(C-II) QUALIFICATION CRITERIA (Technical) (For Part-II) Sr. No.

Criteria(Technical) - Documents on e-portal Compliance Yes/No

1. Manufacturing registration certificate (A)In case of Micro & Small Units: DTIC Permanent Registration /Acknowledgement EM Part-II issued by DTIC / DIC along with copy of annexure for the Wooden Furniture

B) In case of Medium and Large Units and Out Side State Units: i) ISO certification as a manufacturer for Wooden Furniture ii) Unit Registration by any other statutory Competent Authority for Manufacturing of the Wooden Furniture.

2. Experience : Tendering unit must have 3 years experience of manufacturing Wooden Furniture as per standard specifications. To document it enclose copies of 2 nos. supply order of each year to various Govt. / Semi Govt. Departments

3. Manufacturing Facilities: The following machines must be available in the unit premises (1) Universal wood working machine. (2) Surface planner (3) Sander machine

(Declaration should be submitted with hard copy)

4. Tenderer will have to submit sample of each item for which bid has been submitted and get it approved as per specification from Technical Deptt. MPLUN, Bhopal 7 days before due date and time of bid submission at Technical Deptt. of MPLUN.

IMPORTANT INFORMATION FOR BIDDER: 1. Feasibility report issued by MPLUN / DGS&D Registration certificate for tendered item,

not more than three years before the due date of tender, in favour of manufacturer OR Desired information for feasibility study (in VENDOR ENROLLMENT FORM at annexure D-1 in tender document) & Feasibility Fees ( (Rs. 1000/- plus applicable service tax, in case of M.P. State Units / Rs. 5000/- plus applicable service tax in case of Out of M.P. State units, in form of DD in favour of MPLUN Ltd.) be submitted. In such cases unit will be verified before opening of price bid.

2. The Price Bid of only those bidders / tenderer shall be opened who fulfill both Qualification Criteria (Commercial & Technical) and the sample is found as per specification and unit found feasible. 3. Documents required at e-portal must be clearly readable. 4. List of documents to be submitted as hard copy:

i) Duly signed photo copy of documents desired at C (Qualification Criteria -Commercial). ii) Duly signed photo copy of documents desired at C-II (Qualification Criteria- Technical). iii) Duly signed tender documents, Terms and Condition and Specification etc. iv) Documents required in support of details submitted under VENDOR

ENROLLMENT FORM.

PLACE: DATE: Seal & Signature of tenderer




DPI-R2 22

(E-I) SPECIFICATION FOR WOODEN FURNITURE FOR DPI

(For Part-II)

PHYSICS WOODEN TABLE / LAB TABLE Code no. 993 C-4 (DPI)

Specification: 1. Overall dimensions L 2400 x W 1200 x H 900 mm. 2. Top: 25 mm pre-laminated MDF board ISI Marked, approved shade with teak

wood half round lipping with thinner polish/touch wood polish should be supported by two width-wise support of 50 x 50 mm fitted at equal distance.

3. Legs: 75x75 mm(3"x3") finished size 72 x 72 mm. 4. Top Rails: 100x32 mm (4"x1¼") in one piece in all six nos. finished size 95x30

mm. 5. Bottom rail: 50x32 mm (2"x1¼") 6 nos. finished size 48x30 mm. 6. Bottom: 25 mm pre-laminated MDF board ISI Marked, approved shade with teak

wood half round lipping with thinner polish/touch wood polish should be supported by two width-wise support of 50 x 50 mm fitted at equal distance

7. Wood: Teak wood. 8. Polish: Spirit or thinner.




DPI-R2 23

WOODEN STOOL / LAB STOOL

(Code no. 2K-1444 (DPI)

(Code no. WF-DPI/01 Specification: 1. Overall dimensions - L 450 x W 300 x H 525 mm. 2. Top: 18 mm (3/4") thick planks in maximum three pieces. 3. Legs: 50 x 32 mm (2" x 1 1/4") finished size 48 x 30 mm. 4. Bottom rails: 50 x 32 mm (2" x 1 1/4") finished size 48 x 30 mm. 5. Top rails: 75 x 25 mm (3" x 1") finished size 72 x 22 mm. 6. Foot rest: 50 x 25 mm (2" x 1") finished size 48 x 22 mm. 7. Wood: Teak wood. 8. Polish: Sprit or thinner. 9. Balancing must be checked on even surface and must be perfect. No putty fittings

in joints, gaps or in holes is allowed. 10. Joints of legs and rails be firm mortise and Tennon with bamboo nails. 11. The overall appearance of the product shall be as per photograph.




DPI-R2 24

(D) INFORMATION TO BE PROVIDED BY THE TENDERERS (AS A MANUFACTURER)

(Where the space provided is not sufficient, a separate sheet may be enclosed.) 1. Name of the unit 2. Year of establishment 3. Works address Tel. No. 4. Office address Tel. No. 5. Name of Director/Proprietor/Partner with address Tel. No. Mob. No.- 6. Name of contact person with Telephone No./Cell No. & Address 7. Fax No. 8. Whether unit is Limited Co./Pvt. Ltd. Co. /Partnership Firm/Proprietary Firm 9. DTIC Registration No. 10. DTIC Registered Capacity of tendered product _______ (Proof of Capacity should be submitted along with tender) 11. Whether Excise Duty is applicable or not YES NO Excise Registration No. __________________ (Copy of Excise Registration Certificate should be submitted along with tender) 12. Area of manufacturing premises( in Sq.Ft.) (a) Total Plot Area : (b) Total Built-up Area : (c) Office Area : (d) Open Area:




DPI-R2 25

13. Location & Lay out plan of the unit - Enclose a clear Map/Drawing 14. List of Manufacturing machines installed :- (Enclose separate list, if required) Sr.No Name of the machine, with brief specification. Quantity 15. List of Quality control/testing facilities available: - (Enclose separate list, if required) Sr.No Description of the facility Quantity 01 02 03 16. Details of Electric Power:-

(a) Type of Connection HT/LT : (b) Connected Load in KW/HP : (c) Sanctioned Load in KW/HP :

(Please enclosed Documentary Evidence along with two bills of last six months)

(d) Power Generating Facility: YES/NO If yes, capacity of Generating Set :

17. Details of Manpower: (a) Managerial Staff (b) Office Staff (c) Technical Supervisor Staff (d) Inspection Staff (e) Skilled Workers (f) Semi-Skilled Workers (g) Unskilled Labors

18. List of Office Equipments (Provide Details)

19. Turn Over of the unit: Year 2013-2014 Year 2012-2013 Year 2011-2012 (Enclose C.A. certificate)

20. Income Tax and Sale Tax Clearance Certificate (Enclose Details) 21. Valid Competency Certificate Issued by DIC (Enclose Certificate)

Signature of Proprietor/Partner/ Authorized Person Seal of the Unit




DPI-R2 26

(D-I) VENDOR ENROLLMENT FORM

(Information to be submitted by the Manufacturer for Feasibility Study) Name of Proprietor / Partners / Directors

Designation of Concern Person Name of the Firm / Unit / Company

Legal Status of the Firm / Unit / Company

Type of Business

Office Address

Factory Address

Office Phone No.

Mobile No.

E-mail ID

Gross Annual Sales / Revenue Details of Products for which Enrolment is desired

Sl.No

Name of Products(s)

Date of Commencement of Production

Registered Capacity

1

2

3

4

Industry's Registration Details Permanent Registration no. of DTIC OR Entrepreneur's Memorandum No. Issued by DTIC (EM Part - II)

Date

Details of Main Machines Installed for Production of items for which Feasibility Study is required.

Sl. No

Name of Machine(s) Type / HP Qty. Year of Purchase

A Manufacturing B Quality Control




DPI-R2 27

-2-

Manpower For Production (In Numbers)

For Quality Control(In Numbers)

For Office Staff(In Numbers)

Electric Power Domestic / Commercial / Industrial

Electricity Phase Single Phase / Three Phase - in HP

DG Set Yes/No. If yes, mention capacity HP/KW

Land / Building / Shed

Total Plot / Land Area Sq.Ft.

Administrative Sq.Ft.

Production Shed Sq.Ft.

Ownership Owned / Rental

Turnover : Last Two Years

Year Turnover

Year Turnover

Quality Certification BIS License No. Date

Any other license No. Date

Feasibility Report Carried out By

M.P.L.U.N.

Date

DECLARATION

I hereby declare that information submitted in the prescribed format is true and correct. If MPLUN finds any information false or we unable to submit original document on demand, the MPLUN has full right to take appropriate/legal action against us.

Seal & Signature of Units

Note: Tenderer shall submit the necessary documents in support of above details.




DPI-R2 28

(D-II) COMPLIANCE OF TENDER (AFFIDAVIT)

DECLARATION/UNDERTAKING (To be submitted on stamp paper duly notarized)

I/We, _____________________M/s _________________________ represented by

its Proprietor/ Managing Partner/Managing Director/.............. having its Registered office

at _______________________________________________________ do declare that

I/We have carefully read all the conditions of Tender No. ____________ for supply of

_____________________ ____________________________ (Name of item) floated by

the Madhya Pradesh Laghu Udyog Nigam Ltd., Bhopal - 462 003 and accepts all terms &

conditions of Tender. We have quoted the rates as per tender specification and terms &

conditions.

I/We agree that the M.P. Laghu Udyog Nigam Ltd. can forfeit the Bid security and

or Performance Security Deposit and debarring the firm for a period of 2 years if, any

information furnished by us proved to be false at the any time of inspection/verification or

not complying the tender conditions.

Signature : Name & Designation : Address : Mob. No.

Seal (To be attested by the Notary)




DPI-R2 29

(F) RATE PROFORMA (For Part-I)

(Price Bid)

Quoted rates should be inclusive of excise duty (after passing MODVAT benefit), LUN service charges @ 2%, & inspection charges @ 0.5% along with applicable service tax on it, but exclusive of Sales Tax/VAT as applicable. FOR rate also includes packing, forwarding, transportation, loading, unloading, transit insurance, etc. UP TO CONSIGNEE / SCHOOLS.

DETAILS OF THE SUB ITEM

No Sub-Item Code

Brief Description of the sub-items As per tender specification

FOR Rates

UNIT

1

SMF 112301


EACH

2

SMF 112302

VISITOR CHAIR / LIBRARY CHAIR Code no. DX-19 C(DPI)

EACH

3

SMF 112303

READING TABLE / LIBRARY TABLE Code no. DX-57 A(DPI)

EACH

4

SMF 112304

DUEL DESK Code no. DX-69 A(DPI)

EACH

Note:

This format of price schedule is a sample for the Bidders. The bidders are instructed to fill the rates in prescribed price schedule available on Portal. Price schedule should not be submitted in Technical Bid, other wise tender shall be rejected.

PLACE : Company seal with DATE : Name & signature




DPI-R2 30

(F-I) RATE PROFORMA (For Part-II)

(Price Bid)

Quoted rates should be inclusive of excise duty (after passing MODVAT benefit), LUN service charges @ 2%, & inspection charges @ 0.5% along with applicable service tax on it, but exclusive of Sales Tax/VAT as applicable. FOR rate also includes packing, forwarding, transportation, loading, unloading, transit insurance, etc. UP TO CONSIGNEE / SCHOOLS.

DETAILS OF THE SUB ITEM

No Sub-Item Code

Brief Description of the sub-items As per tender specification

FOR Rates

UNIT

1

SMF 112305


EACH

2

SMF 112306

WOODEN STOOL / LAB STOOL Code no. 2 K-1444(DPI)

EACH

Note:

This format of price schedule is a sample for the Bidders. The bidders are instructed to fill the rates in prescribed price schedule available on Portal. Price schedule should not be submitted in Technical Bid, other wise tender shall be rejected.

PLACE : Company seal with DATE : Name & signature




DPI-R2 31

Annexure – "P"

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DPI-R2 32

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