item e Number °4961 D Not Scanned

Author

Veterans Administration, DM&S Supply Service (134C),

RBpOrt/ArtiClB TitiB Request for Proposal Number 101 (134C)-8-80:Development of a Protocol for an EpidemiologicalStudy of Phenoxy Herbicide, Including "Agent Orange"

Journal/Book Title

Year 198°

Month/Day March 25

Color D

Number of Images °

Descrlpton Notes

Friday, February 22, 2002 Page 4961 of 5115

STANDARD FORM 3C, JULY 1966GENERA1 SERVICES ADMINISTRATIONrtC PROC. RtG. (41 CFR, 1-16.101

1. AMENDMENT/ MODIFICATION NO.

'i. ISSUED BY

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT ^

1*CODE

2. EFFECTIVE DATE

3/25/80

Veterans AdministrtationDM&S Supply Service (134C)810 Vermont Ave. , NWWashington, DC 20420

7. CONTRACTOR CODENAME AND ADDRESS

r(Strut, city, TO ALL PRO.taint), Halt,and ZIPCtJt)

L

r REQUISITION/PURCHASE REOUEST NO. 4. PROJECT NO (If appiitabltl

6. ADMINISTERED BY ( If other than bloik )) CODE [

FACILITY CODE \

3PECTIVE BIDDERS

J

-

B.

_ AMENDMENT OF ,_ , / , - , ,-N o onJfjJ iniiciTiiioN wo „ 101.1,] -•»«"• i-o-n()

PATFT" 3/1 9/80 (Stt Ww4 f)

MODIFICATION OFCO"TPACT/O»,r«FR NO, ,. ....

DATED ( *«, A/nr> 1 1 >

f. THIS BLOCK APPLIES ONLY TO AMENDMENTS OF SOLICITATIONS

vlv^f"* obove numbered lolicifotion it om ended 01 Ml forth in block 12. The hour and dole tpecified for receipt of Offoi | | it extended, [x| it not extended.

Offerort mutt acknowledge receipt of thit amendment prior to the hour end date tpecified in the tolicilation, or ai amended, by one of the following methodt:

(a) By tigning and rerurning_i^_eopiet of fhit amendmenl; (b) ty acknowledging receipt of thit amendment on each copy of the offer tubmitted; or (c) By teporole letter or telegionwhich include) o reference lu the lolieiiofion and amendmenl number*. fAUURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE ISSUING OFFICE PRIOR TO THE HOUR AN!DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. II, by virtue of thit amendment you detire to change on offer already tubmitted, tuch change may be made by telegrorer letter, provided tuch telegram or letter maket reference to the tolicitolion and thil amendmenl, and it received prior to the opening hour and dale tpecified.

10. ACCOUNTING AND APPROPRIATION DATA (If rtquirtd)

II. THIS BLOCK APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS

(a) | | Thit Change Order it ittued purtuanl to __-_^^__-—__.—_™_

The Change! let forth in block 1 2 are made to the above numbered contract/order.

(b) [_ J The above numbered contract/order it modified to reflect the administrative chonget (tuch at changet in paying office, appropriation data, etc.) «et forth in block 1 2.

(c) J | Thit Supplemental Agreement it entered into purtuant to authority of '. < ,

It modifiet the above numbered contract at tel forth in block 12.

12. DESCRIPTION OF AMENDMENT/MODIFICATION

The subject line on the cover letter accompanying the subject RFP should read as follows;

SUBJ: Request for Proposal Number 101(134C)-8-80: Development of a Protocol for anEpidemiological Study of Phenoxy Herbicide, Including "Agent Orange"

All other terms and conditions of the proposal remain the same. If, due to the aboveerror you have discarded the RFP and still wish a copy, please contact the undersignedat 202-389-2411/3129. Collect calls will not be accepted.

Exc«pt at provided h«r*in, oil terms ond condition, of the document referenced in block 8, at heretofore changed, remain unchanged and in full force and effect.

11

14.

BY

E! T^TlG^mS^CIMtENT N°T REOU'RED ' j CONTRACTOR/OFFEROR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO ISSUING OFFICE

NAME OF CONTRACTOR/OFFEROR

(Signoture of perton oul^rized to tigr

13. NAME AND TITLE OF SIGNER (Typi or print) 16. DATE SIGNED

17.

BY

IB.

UNfJEB

//

STATEi OF AMIS

^ *(/ I/

NAME OF CONTRACTING

J.R. RYAN

CA

'}'l'- . -^(Signature of Contracting OtTicer)

OFFICER (Type or print) 19. DATE SIGNED

-< / 2 ^ / 51 ' ,

Department of Medicine Washington, D.C. 20420and Surgery

VeteransAdministration

March 19, 1980

•

TO: Prospective Offerers

FROM: Veterans Administration (134C)

SUBJ: Request for Proposal Number 101 (134C)-8-80 Physician andAllied Health Recruitment and Referral System

You are invited to submit a proposal in six copies complete withpricing information in accordance with the enclosed workstatement. The Veterans Administration anticipates .that theRequest for Proposal (RFP) will result in a firm fixed-pricecontract.

All prospective offerers receiving the RFP, who do not intend torespond by submitting a proposal, are requested to so advise thisoffice by submitting a "no bid" at the very earliest opportunity.

Contractors submitting restrictive data will mark as below:

"This data furnished in response to RFP 101(134C)~8-80 shallnot be disclosed outside the Government or be duplicated,used or disclosed in whole or in part for any purpose other •than to evaluate the proposal; provided, that if a contractis awarded to the offerer as a result of or in connectionwith the submission of the data the Government shall have theright to duplicate use, or disclose this data to the extentprovided in the contract. This restriction does not limitthe Government's right to use information contained in suchdata if it is obtained from another source withoutrestrictions. The data subject to the restriction iscontained in Sheets ".

The Government reserves the right to reject any proposal, at anytime after the closing date and to conduct negotiations to theextent the Government deems necessary and appropriate. However,your proposal should be submitted to the most favorable basis asto price, delivery or time for completion and other factors sincethe Government may elect to make an award without furtherdiscussions or negotiations. Proposals submitted in response tothe Request for Proposals will not be returned, but will beretained by the Veterans Administration for official record(manuals will be returned to the vendor upon request).

To 134C

TO: Prospective OfferersDATE:SUBJ: RFP 101(134C)-8-80PAGE: 2

The closing date for the Request for Proposal 101(1340-8-80 is3:30 p.m. May 8, 1980, local time

IF HAILED:

Veterans AdministrationDMS.S, Supply Service (134C)810 Vermont Avenue, N.W.Washington, D.C. 20420

IF HAND CARRIED:

Deliver to Mr. J. R. Ryan, or hisdesignee,Room 756, above address.Deliveries to other than thestated rooci will be deemed latebids, if not received by the hourand date specified in RFP, to thespecified destination.

Your fira must place the following notation in the lover leftcorner of the sealed envelope or package

MAIL ROOM THIS IS A SEALED OFFER: DO NOT OPEN.PLEASE RECORD DATE AND TIME OF RECEIPT UPON ENVELOPE.Proposal Number RFP 101(1340-8-80 Due date and time

May 8, i960, 3:30 p.m., local time.

Your attention is invited to the clause entitled "Late Proposal,Modification of Proposals, and Withdrawal of Proposals" appearingin VA Form 10-1130.

Any questions you may have relating" to t"he technical aspects only,should be referred to L. Hobson, M.D., Ph.D., (202) 389-2616. Anyquestions relating to contractual matters or having costimplications, should be directed to the undersigned at(202) 389-2411/3129 (no collect calls accepted).

RYAKContracting Officer

Enclosures

i CITATION, OFFER AND AWARD 1

I •OkCrTATOk NO

101 (1J4C)-8-80D jtMtmms *•» Q*»pt»T»s»a)

COOf f ""» •fcX^fr

Veterans Administrationflft&S, Supply Service (I34C)Procurentnt Division810 Vermont Avenue. K.V. Wash., D.C. 104*

em BUD

3/.19/80

t. Swi»c o::?•-.»" 0*win*1 «nd Tive•OUCfTATlON

c_ 75b £,ipek 7 Address

tl •>» fc wi advniMd telieiaiion, efftrt will b» pvblidf optmtf »t tfwt lim*. •CiUTtOH - LA T( Of Fg*$ tn **i f tnff I »f tetictut** lottrvctorn ** Ctoitf borv.AH oH«n *r« wbiKt te

—.» 3! so PH, iMovr/

1. Tbt Solcruiien Irwvwetiom and Condition*, $F »A.A .Ta^

•duion wheh • ttucNfd or incorporcicd h*r»i'n by rt<»r«nc*.2. TtM G«wr»l Vrovwem. SF » April 1575

• Incorporated n*tin by i

a. T>M Schoduw included Korvin and/or anaehad hanno.

4. Such other yroyUom. taprawntitiom, eanifieationi, <

r. E. KYAX (202) 339- 2411/3129

tCHECHJLE

• rrcwNO «l •k»K*fc'U»vCES

Developmer,t of a Protocol for an Epidemiologies!Study -fff 'Phenoxy Herbic ide , Including "AgentOrange."

« oo***rrrr uUNH M iMTT MttCC « MMOUWT

Off ER fp*g«i 2 mu»f «/»o &• fw'/y by

»M *boM. tS« wnd«rtiffn«d »«-Mi, M thit offr d «ct«p(«d within «l» d«r dtyi ItO ut*>a*r 4»rt unfta » titltnni finod *irt In It* •"•wj lr»m tf>t dttt for r«e*tpt of oHm ipteifiid cbovt, tc furnish »rry or *ll itomi upor which prictt wt e«*f«d »t ih« pric* 1*1 opponti Mch

tt»«d*»i9*«t»tf poimU), within th« timt »tei(»«d

r»rMt».T It* **' I V JJ Ay

% W CALINM* 0*rt % ID CAICM04II D*r$ X CALCMOM DAYS. CAttMXUt D*TS

1?. OFFEROR coot]

•MUCaMD p

•*»*r ftMt 1

«MA COM AND TtOMONI NO b-

r Acctrrto AJ TO rrtws MJWBUMO

•i •Jtwrr Mvocts f« cw>w **u arY*«* UK'IJJto Aoo*ru IHOWK M h.00 ',, ,,,„„.,.

' 'MU« V COKTMCTMO 0»f CCM (Trutrfntj

J. t. HAS

Mourrcoorl

toetu MSdMuN

11 NAUt AKO TITU Of K*iOh AiJlMC*l/tD TO SON Off"V

AWARD (To t* compf*'*0 6f Go^rn/Tw.t^e AMOUNT

. .

t

» ACCOUNTMS AND APPAOPfttATO* OATA

B NiCOTlATISauUUANTTO X

» C W » C OX14' ( |

41 U I C tUlCl

r MniENT »nu K UAOC •* COOt

Fiscal OfficerVeterans Administration610 Vermont Avenue, *.*.Washington. D.C. 20420 ,_

21. UNITED STATES OF AMERICA

IT ^tmvl mil M tern, tr if tttngvl font ft ft* *r 0"w »"o<' vr>n*'i

-in S3 PtQt 1 *-TTj

R E P R E S E N T A T I O N S , C E R T I F I C A T I O N S AND ACKNOWLEDGMENTS

SS .Y'tATlCJKS fO>«c* or corner tt a// app//c*V* «o*a* or Uocki.)The O^tror repfeverm tt p»n Of his offer that:1. S*'.ALL tUStNEtt tSe*f»r. 14 on SF 33-A.l

H; u is. D it no;. • small business concern. If offerer it « small business concern and is not the manufacturer of the supplies offered.*« also rtp'.'i*i*.i that ell suppliet to be furnished heneuncfcr D will, D will not. be manufacturered or produced by a small business concernin the United Sutet. iu possessions, or Puerto R»co.

' ." ?:•' .....

1. eV.MO^.iTY-CirSINESS ENTERPRISE. . . - . . . .H» D «. D ii net. • minority butinm enterprise . A minority business enterprise b defined ts • 'feaiirwu. *t toast 50 percent of which

« ownec fcr minority group memberi or, in case of publicly owned businesses. It least 51 percent of the Rock of which is own*d by minorityfroup mertberi." For the purpou of tha tfrfmhton. minority group member* art fltgrots, Spinifh-cpctking Amtrian ptrtom,

r r > f * n l r - r r -. Americ«n-ind«rii, American Eikimen, »nd Amer ian-Altuu.

». HEGULAR DEALER - MANUFACTURER /App//c«o/r only to wppfy contnca ftetfdint 910,000.)He H * D rtguttr dealer in O m«riuf*cturer of, the tupptiet oHered.

4. CONTINGENT FEE (Sftfttr. ISon SF 33-A.IU) He O h*s. D h*i not. empL: /ed o* reuined «ny eompeny or periont (other th*n t full-time bom fii.'t tmploy^t working tohly lor

the of fere*/ to tolich or tecunr thit contract, and (b) he O hw, D hu not, paid or ao/etcf to pay any company or perion (other tfttn t full-time bom ftde emplort* working tolely for the offerorl any fet, commiuion. peroenuge, or brokeraot fee contingent upon or rewrtinfl fromIht award of thit contract, and a^eet to furnish infonnition relating to (a) and (b) above, at rtqutstec' by the Contracting Officer. (Intwprt-

of the npmenuiion. including the term 1>ont fide employee." tee Code of Fttierti Ktgulttions. TiVe41. Sutofttn 1-I.S.i

I. TYPE OF BUSINESS ORGANIZATIONHe operates at C an individual, D a partnenhip, O a nonprofit organization. O a corporation, incorporated under the tawt of the Slate

t. AFFILIATION AND IDENTIFYING DATA (Applicable only to Kt*rtitKl tolicit»tiont.)ofltror «h*!l complftt (a) and (b) if applicable, and (e) batew: •

(a) He D «. D H not. owned or controlled by a parent company. (Set p»r. It on SF 33-A.)(b} If the offerer is owned or convened by a parent company, he shall enter in the blocks below the name and main office address of

the parent company:

»** 17*f t HO IM<UMT COUftMrl f t NO

7. 10UAL OPPORTUNITY• (a) He D hat, D has not, participated in a previous contract or aubcontract aubjeet either to the Equal Opportunity clause herein or

tht cUute originally contained in tactiofl 301 of EKacutive Ordr No. 10925. or the clause contained in Section 201 of E«eeut«ve Order No.11114, that he D has, D has not, filed all required compliance reports ; and that representations indicating submission of required compiianceftporu, $fcnad by proposed aubcontracton. will be obtainad prior to aibcontract awards. (The above representation need not be submitted inconnection with contracts or subcontracts which are exempt from the equal opportunity clause.)

(b) The bidder (or offerer J rtpresanu that (II ha O has developed and has on file, D has not developed and does not have on file, at•ach establishment affirmative action programs H raquirad by the rules and regulations of the Secretary of Labor (41 CFR 60-1 and 60^2) orOl he Q has not previously had contracts aubject to the written affirmative action programs requirement of the rules and regulations of thtSecretary pf Labor. (The »bo*t nprtt»nution tfittl be compltltd by •** bidder (or offerorf whote bid {offer} it fSO.OOO or more v>4 **#***

T\QHS (Check or complete ill *pptic»ble botet or blockt)

1. »UY AMERICAN CERTIFICATE • . - , ^r^The pffetor eartifies as part of his offer, that: tach and product, axcept tha and products listed below, it a domestic and product (« oennecen the cbus* antitled "Buy American Act"! ; and that components of unknown origin have been considered to have been mined, produced, or

'tnanufacturad outside the United States. _ _ _ __MO MOOUCTt . " ICOUWT*' O* OHO*.

TV.4k';

>rcwr..iofci

federal

~'f& AIR1 AKD fc ATEP, (Applic*!* U tht bit or off* 9£St*& 9100000.0* (Ar eonfacf/ng 0rY«ctr na* dtt*rnint<r tht: onltnvr ts- ifi&finite c*> >••>*'<>' contr»cr in #ny r*i' wilt t*cvt<! S1QOJQOQ. Of » tocility to to ucrtf na* D**v> Cn* luOfKt of » conviction

f Ot*n A/r Arf M2 iV.&C. 16S?c-Slc}(1ilor tt* fofrr*! Wtw Mutton Control Act W t'.S.C »J»*fc/; evtf a UttrtbyEfA,& n,t Otr*rwitt titrpl.l.- b*.: . " erf offeror esnif*.-; K follow;:Ar./ . .ity to b« utilized ir. the performance of thtt propowd contract O h«. D her no;, batfl smed en the Environmental

r\ A..jncy UH-. of Violating Facilil*t.Hi -/" piCT.ptly notify tht contracting off »cjr, prior » ewrd.tf the rraipt of anyC^munieatio* from the Director, Office of

Ariivittet.~t>xiVc.r\,"n#nul Protec.br. A»trvc. . irtdicrun; that ajny facility whicfi he propdtet 19 uu for tb« prlormanoc of theu krcc' Khntlierat^n to be littt-i tn ih; EPA Sir. cf V*et»tir>c F*e»litiei,

(e) H, u.-i:> ir^oc: ub<unta!!y this omiftciucr,. irvatudinfi thii pjr^-fcpf, (c). in »^«ry nontxtmpc tubeomnct.

Sf J3-A/of • joint oft*r, Mfih p*oy th*fc*to etrtifitf « to to own

*. C F TiFkCATIOK OF INDEPENDENTU; j. tubfnfuion of tha cv:. . tt«: eficror etnifici. and in the

•rjiniurtier.. «hr, «n conr*ctior\ with tSij pro5urtm»f>t :(\) Tc»s pficet ir, ths otftr »*!-.. U;r »fTi«i at independently, without conwfUii n. K»mmgnis«tiOft, or ipr»»m«nt. for th«

purpow of ft^nnifK competitior., e; to ir.y nur.fr rtlc'.int to men priori wit!) *ny othef off»rc« i" w>lh »ny cDmpnrux;(2) Unkti ottRrwiii required >-.</ tow, the prieci which Ktvt b*tn quot*4 in thii offt. htvt no*. Ut«n kn^wingty d»do*»d by the

Offtror «n<3 will noi knowingly b* d:;; 'sf*d by the offcror prior to optning in the eu erf »n «d»trUt* prbcurtrtwrtt or prior to *w»rd in theBit of • nt iiiittd procur*rr*nt, (iir»ct!y &r indi'*Ctly to any other offtrCK or to any comprtit&r; »nc!

(3< No «ntrr\p: hat been m*c!f or will be mtde by th* efftror to induct try otter pkrtori or firm to tubm'n or not to submit »n0ff*r for tht; purpose o' rertr.c*Jrvj competition.

Jb) Each person t iMnj tht, orter onif «t that :(1) He is tt>t perter. in ths offfor'i orft3niic..:r. ,-;;>on»ibk wi;hin tht1. c^a 'Mtion hx th« desition at to tht prion bcir<

•ffirtd htrtin tni th4T he (-jr. no'. p*nicip»t?d, *nd will not r:r:itip«u, u. *r-,y action t^fory to («KU thr&ugn U) {3}. above; or(2i (i) He is no; tK-i perio-, in the ofteror't o*V".Oition rtvporuible withir that OfftiniMtion fe' tht dtciiion as to the prices

feting offered Sf-cm but that he hu b*«n author iztd in writirtfi to act a**s«nt for tht pertont rtspotuibie for such d*ci»ion in omitying trvtsud pcr^ni rave net panpipe:*:; and wil, not p*nicip*te, in any action contrary to U)(1) throi U)(S| sbovc. and as their agent doeilurtby to canKy; a^d (ii) h« r*»not panidpcttd, and will not participate, in any act k>n contrary to (a)dl throuoti (a)(3) *U>«.

Of NOiSEQREQATED FAOLITCS (AppliciM to (It eonnett. (21 tuticontrKts. *-,.- r3/ * -»*m<nft *ithtf>ptic*na who *.f r/iems?/i*i performing 1e4«nlly tttitttctconttrvctton eontrwcn, fxc»tdini> tW,OX> whf"*: or* not *x*npt trcxn ttefromJom of tht £quii Opportunity ettiiK/t.)By the *utmi«ion of th-j bid. the bidder, efftror. applicant, or subcontractor ctrtifies thtt hs do«. ivt maintain or provide for hit

•mpioyett »riy tegregited fecilitie: at any c-f his «ubli*hmenu, ar»d that he doe* not p«»rmi\ his *mp!oyees ti pjn'orn thsir service* at »r,ylocation under hi» control, where tejreijited fteilitiet are maintained. He etrtifiet funher tfut he will not mamuin or provide for hit employ-•« any sejrejited f8C^Iitie^ at i*v o< his ettabii. .menu, and that he will not permit hit emptoyeet to perform their scrvicei at any k>3;i ^,,tinder hit control, where se^re^tted facilitiei are mainuined.Th* bidder, offeror, applicant, or subcontractor »c'm INS: t b'tach of thii «'•tification H a violation o< th* Equtl Opponunity dauw in thi» oonuact. As u»d in this certification, the term "segreyu-d faeilttiet"1

»ny waitinj roorra, work areet, ten roomi ar^ waih rooms, rettaurantt arxJ other acting arets. time doekt. k>ck«r roc-rra *:<.' other .tfreuing arets, parking lou, drinking fountains, recreation or •ntecuinment are«. traniporut on. ar.ci housing facilitiei•mployeei which are segregated by explicit directive or are in fact segregated on the bit is of race, color, religion or natic.Ml origin,Of habrt. loot custom, or otherwise. He further agrees that (except when he h*t obtained identic*' certificctior.s from propc:..'aubconuactort for specif.: time periods) he will obtain identical certification* from propose! subcontraeton prior to the awrd cfsubcomracu exceeding $10,000 which are not exempt from the provision} of th* Equ?t O^pn^unitv eUuit; thr. he will retainejenificetiont in hit files: and thtt he will forward the following notice to men proposed subcontrteten (exetpt v/t*r8 thtSubcontractors have submitted identical certifications for specific time periods):

Notice to prospective subcontractors of requirement for oatttficationi of nonsegregatad facilities.

A Certification of Nonsegregtted Facilities mutt be submitted prior to the award of a aubcontract exceeding $10,000 which a notexempt from the provisions of the Equal Opportunrty daute. The certification may be submitted titrvrr for MI subcontract or fo* »n

avbcontracts during a period (ij Quanerly. semiannually, or annually). HOTS: Tht ptnttty tor mtking fttte often a prttcribfd if W1001.

ACKNOWLEDGMENT OF AMENDMENTSThe offerer ecfcxttrfedg** reoerpt of amend-tfteiu to the SoW.ation to offers and nXcteddocuments numbered e^nd daMad aa foloM:

"\ . . •

Mtt*4DMEWT HO o»n AMtNOMCVTNO O*T£

fl>l,

Oof' CORPORATION OF FORMS; Each of the following forms is hereby incorporated byreference and made a part of this solicitation. Copies are available from theissuing office upon request.

STANDARD FORM 32 - GENERAL PROVISIONS (SUPPLY OONTRACT) , (REV. 4-75) Exceptclause 15 is modified to delete the words "At Hard Labor" contained in line3 and clauses 12, 21, 22, 23 and 25 are deleted.

STANDARD FORM 33A - SOLICITATION INSTRUCTIONS AND CONDITIONS (REV. 1-78)

VA FORM 10-1130 - VA SOLICITATION INSTRUCTIONS AND CONDITIONS AND GENERALPROVISIONS SUPPLEMENTING SF 33A AND SF 32, Oct. 1978. All references toSF 33A (1969 edition) and (1977 edition) within VA Form 10-1130 are nodifiedto reference SF 33A (Rev. 1-78). The clause entitled "CAUTION TO BIDDERSBID ENVELOPES" in paragraph 22a is deleted.

INCORPORATION OF CLAUSES; The following clause is hereby incorporated by refer-ence and made a part of this solicitation. Copies are available from the issuingoffice upon request.

UTILIZATION OF LABOR SURPLUS AREA CONCERNS; As listed in FPR Amendment 192,dated June 14, 1978, Paragraph 1-1.805-3(a).

VRMAN-OVNED BUSINESS; Concern is ( ) is not ( ) a woman-owned business. A woman-owned business is a business which is, at least, 51 percent owned, controlled, andoperated by a woman or women. Controlled is defined as exercising the power tomake policy decisions. Operated is defined as actively involved in day-to-daymanagement. For the purposes of this definition, businesses which are publiclyowned, joint stock associations, and business trusts are exempted. Exempted business-es may voluntarily represent that they are, or are not, woman-owned if this infor-mation is available.

DUNS NUMBER; The offe%ror shall identify its Duns Contractor Establishment Number.

PERCENT OF FOREIGN CONTSOT; The offeror/contractor will represent (as an estimate),immediately after award of a contract, the percent of foreign content of the itemor service being procured expressed as a percent of the contract award price (accuracywithin plus or minus 5 percent is acceptable.)

UTILIZATION1 OF SMALL BUSINESS CONCERNS AND SMALL BUSINESS CONCERNS OWNED AND CON-TRQT.T.FT) BY SOCIALLY AND ECONOMICALLY DISADVANTMSED INDIVIDUALS;

(a) It is the policy of the United States that small business concerns and smallbusiness concerns owned and controlled by socially and economically disadvantagedindividuals shall have the maximum practicable opportunity to participate in theperformance of contracts let by any Federal agency.

(b) The contractor hereby agrees to carry out this policy in the awarding of sub-contracts to the fullest extent consistent with the efficient performance of thiscontract. The contractor further agrees to cooperate in any studies or surveysthat may be conducted by the Small Business Administration or the contractingagency which may be necessary to determine the extent of the contractor's compliancewith this clause.

(c) (1) The term "small business concern" shall mean a small business as definedpursuant to Section 3 of the Small Business Act and in relevant regulationspromulgated pursuant thereto.

c /on

00?

(2) The term "small business concern owned and controlled by socially and• economically disadvantaged individuals" shall mean a small business concern-

(i) which is at least 51 percent owned by one or nore socially andeconomically disadvantaged individuals; or in the case of any publiclyowned business, at least 51 percent of the stock of which is owned by Ione or nore socially and economically disadvantaged individuals; and

(ii) whose management and daily business operations are controlled byone or more of such individuals.

The contractor shall presume that socially and economically disadvantagedindividuals include Black Americans, Hispanic Americans, Native Americans,and other minorities, or any other individual found to be disadvantagedby the Small Business Administration pursuant to section 8(a) of theSmall Business Act.

(d) Contractors acting in good faith may rely on written representations by theirsubcontractors as either a small business concern or a small business concernowned and controlled by socially and economically disadvantaged individuals.

UTILIZATION OF WOMEN-OWNED BUSINESS CONCERNS:

(a) It is the policy of the United States Government that a fair proportion ofthe purchases and contracts for supplies and services for the Federal Governmentbe placed with women-owned business concerns.

(b) The Contractor agrees to use his best efforts to carry out this policy in theaward of subcontracts to the fullest extent consistent with the efficient perfor-mance of this contract. As used in this contract, a woman-owned business concernmeans a business that is at least 51% owned by a woman or women who also controland operate it.

Controlled in this context means exercising the power to make policy decisions.Operate; in this context means being actively involved in the day-to-day management.

COST OR: PRICING DATA RDpUIRH-ENTS; Any contract modification which involves ag-gregate; increases and/or decreases in costs, plus applicable profits, in excessof $100:,000 will be subject to the cost and pricing requirements of FPR 1-3.814-1, 2, and 3, and the certification of cost and pricing data required by FPR 1-3.807-3. These clauses are available from the issuing office upon request.

l/lfi/80

DISPUTES;

(A) This contract is subject to the Contract Disputes Act of 1978 (41USC 601, et. seq.). If a dispute arises relating to the contract, the Contractormay submit a claim to the Contracting Officer who shall issue a written decisionon the dispute in the manner specified in DAR 1-314 (FPR 1-1.318).

(B) "CLAIM" hfeans

(1) a written request submitted to the Contracting Officer;(2) for payment of money, adjustment of contract terms, or

other relief;(3) which in dispute or remains unresolved after a reasonable

time for its review and disposition by the Government;and

(4) for which a Contracting Officer's decision is demanded.

(C) In the case of disputed request or amendments to such requests forpayment exceeding $50,000, or with any amendment causing the total request in dis-pute to exceed $50,000, the Contractor shall certify, at the time of submissionas a claim, as follows:

I certify that the claim is made in good faith, that the supportingdata are accurate and complete to the best of my knowledge and belief;and that the atDunt requested accurately reflects the contract ad-justment for which the Contractor believes the Government is liable.(Contractor's Name) (Title)

(D) The Government shall pay the Contractor interest

(1) on the ffinount found due on claims submitted under this clause;(2) at the rates fixed by the Secretary of the Treasury, under the

Renegotiation Act, Public Law 92-41;(3) frcn the date the Contracting Officer receives the claim, until

the Government makes payment.

(E) The decision of the Contracting Officer shall be final and conclusiveand not subject to review by any forum, tribunal, or Government agency unless anappeal or action is timely commenced within the times specified by the ContractDisputes Act of 1978.

(F) The Contractor shall proceed diligently with performance of thiscontract, pending final resolution of any request -for -relief , claim, appeal, oraction related to the contract, and comply with any decision of the ContractingOfficer.

/ I h / M U

007Certificate of Current Cost or Pricing Data

This is to certify that, to the best of vy knowledge and belief, cost orpricing datal submitted in writting, or specifically identified inwriting if actual submission of the date is impracticable (see$ l-3.807-3(h)(2)), to the Contracting Officer or his representative Insupport of 2 are accurate, complete, andcurrent as of _____________ »^

(Date)

Name — — •• —--———

(Date of execution)

iFor definition of "cost or pricing data," see FPR § 1-3,807-3.2Describe the proposal, quotation, request for price adjustments,

or other submission involved, giving appropriate identifying number (e.g.,RFP No. ).

3This date shall be the date when the price negotiations wereconcluded and the contract price was agreed to. The responsibility of thecontractor is not limited by the personal knowledge of the contractor'snegotiator if the contractor had information reasonably available (seei 1-3.807-5(a)) at the time of agreement, showing that the negotiatedprice Is not based on accurate, complete, and current data.

4This date should be as close as paracticable to the date when theprice negotiations were concluded and the contract price was agreed upon.

--9G8-

8UBCONTRACTOR COST OR PRICING DATA

(») The Contractor shell require subcontractors hereunder tosubmit, actually or by specific identification In writing, cost or.pricing date under the following circumstances:

•

(1) Prior to the award of any subcontract the amount of whichie expected to txceed $100,000 when entered into;

(2) Prior to the pricing of any subcontract modification whichinvolves aggregate increases and/or decreases in eosts plusapplicable profits expected to axceed (100,000; except where theprice is based on adequate price competition, established catalog crmarket prices of commercial items cold in substantial quantities tothe general public, or prices aet by lev or regulation*

(b) Tbe Contractor shall require subcontractors to certify, itsubstantially the ssme form thst used in the certificste by the FrikContractor to the Government, that to the best of their knowledge abelief, the cost and pricing data submitted under (a) above isaccurate, complete, and current as of the date of agreement on thenegotiated price of the subcontract or subcontrsct change ormodification.

Il V

(c) The Contractor shsll insert the substsnce of this clauseIncluding this paragraph (c) in each subcontract hereunder whichexceeds $100,000 when entered into except where the price thereof If.based adequate price competition established catalog or market price,of commercial items sold in substantisl quantities to the generalpublic or price set by law or regulstion. In each such exceptedsubcontrsct bereunder in excess of $100,000, the Contractor shallinsert the substsnce of the following clause:

SUBCONTRACTOR COST OR PRICING DATA — PRICE ADJUSTMENTS

(a) Paragraphs (b) and (c) of this clause shsll becomeoperstive only with respect to ay modification made pursuant to entor more provisions of this contract which involves aggregateincreases and/or decreases in costs plus applicable profits expect*-"to exeed $100,000. The requirements of this clsuse shall be Halt*,;'t such contract modifications.

(b) The Contractor shell require subcontractors hereunder tosubmit, actually or by specific identification in writing, cost 01pricing data under the following circumstances:

(1) Prior to award of any subcontract, the amount wnich is expectedto exceed $100,000 when entered Into;

(2) Prior to the pricing of any subcontract mod i f i ca t i on whichInvolves aggrega te increases and/or decreases in costs plusappl icable p r o f i t s e x p e c t e d to exceed $100,000; except where thepr ice is based on a d e q u a t e pr ice compet i t ion , establ ished ca ta log orm a r k e t prices of conmercial i tems sold in substantial quant i t ies tothe general public, or prices aet by law or regulation.

(c) The Con t r ac to r shall require subcontrac tors to c e r t i f y , ins u b s t a n t i a l l y the same fo ra as that used in the ce r t i f i ca te by thePrime Con t rac to r to the G o v e r n m e n t , that to the best of theirknowledge and belief the cost and pricing data suboi t ted under (b)above is a c c u r a t e , conplete, and current as of the date of a g r e e m e n ton the n e g o t i a t e d price of the subcontrac t or subcon t r ac t change orm o d i f i c a t i o n .

(d) The Cont rac tor shall Insert the substance of thit clausei n c l u d i n g this p a r a g r a p h (d) in aach subcontract h e r e u n d e r whiche x c e e d s $100,000 w h e n e n t e r e d into.

PRIVACY ACT UOT1FICATION

This procurement action requires the contractor to do one or acreof the following: design, develop, or operate a system of recordion individual! to accomplish an agency function in accordancewith the Privacy Act of 1974, Public Law 93-579, December 31, 1974(S CSC 552e) and applicable agency regulations. Violations of theAct say involve the imposition of criminal penalties.

010

PRIVACY ACT

a. The contractor agrees: %

(1) To cotaply with the Privacy Act of 1974 and the rules and regulation!issued pursuant to the Act In the deaign, development, or operation of•ny ay»teio of recordi on individuala in order to accomplish an agencyfunction vhen the contract specifically identifier (1) the ayatern orayiteas of records and (ii) the work to be performed by the contractorin term* of any one or combination of the folloving: (A) deaign,(B) development, or (C) operation;

(2) to include the solicitation notification contained in thia contractin every felicitation and reaulting aubeontract and in every aubcontractawarded without a solicitation vhen the atataaent of work in the propoaedaubcontract requires the deaign, development, or operation of a ayateaof records on individuala to accomplish an agency function; and

(3) to include thia clause, including thia paragraph (3), in allaubcontracta awarded pursuant to thia contract which require the deaign,development, or operation of auch a ayaten of racorda.

b. In the event of violation of the Act, a civil action auy be broughtagainat the agency involved where the violation concerns the design,development, or operation of a ayatern of racorda on individuala toacconpliah an agency function, and criminal penalties suy be imposedupon the officera or employees of the agency where the violation concernsthe operation of a system of records on individuala to accomplish anagency function. For purposes of the Act when the contract ia for theoperation of a aystem of records on individuala to acconpliah an agencyfunction, the contractor and any employee of the contractor la consideredto be an employee of the agency.

c. The terms used in thia clause have the following meanings:

(1) "Operation of a ayatem or records" Beans performance of any ofthe activities associated with maintaining the system of recordsincluding the collection, use, and diasemination of racorda.

(2) "Record" means any item, collection, or grouping of informationabout an individual that ia maintained by an agency, including, butnot limited to, hie education, financial tranaactions, medical history,and criminal or employment hiatory and that contains hie name, or theidentifying cumber, symbol, or other Identifying particular assignedto the individual, auch as a finger or voice print or a photograph.

(3) "System of records" en individuala wans a group of any recordsunder the control of any agency.from which information is retrieved bythe name of the individual or by eone identifying number, symbol, orother identifying particular assigned to the individual.

on

.' • PRICE INDUCTION POR DEFECTIVE COST OR - *•PRICING DATA

*

*• Xf any price, including profit or fee, negotiated in connection with thiscontract or any cost reimbursable under this contract was increased by anysignificant aunc because:

(a) The Contractor furnished cost or pricing data which was not. accurate, complete and current as certified in the Contractor'a Certificate• • or Current Cost or Pricing Data;

(b) A subcontractor, pursuant to the clause of this contract entitled"Subcontractor Cost or Pricing Data" or "Subcontractor Cost or PricingData » Price Adjustments" or any subcontract clause therein required,furnished cost or pricing da£« which was not accurate, complete and currentas certified in the subcontractor's Certificate of Current Cost or PricingData;

(c) A subcontractor or prospective subeontraeter furnished cost -orpricing data which was required.to be accurate, complete and currant andto be submitted to support a subcontract cost estimate furnished by theContractor but which was not sccurate, coo?let* and current as of the datecertified in the Contractor's Certificate of Current Cost or Pricing Data;

. or

(d) The Contractor or a subcontractor,or prospective subcontractorfurnished any data, not within (a), (b) or (c) above, which was not accurateas subsitted; the price or cost shall be reduced sccordingly snd the contract

•.' ahall be modified in writing as suy be necessary to reflect such reduction.. However, any reduction in the contract price due to defective aubeontraet

data of a prospective subeontractor when the subcontract was not subsequentlyawarded to such subeontractor, will be limited to the amount (plus applicableoverhead and profit markup) by which the actual aubeontraet, or actual costCo the Contractor if there was no subcontract, vas less than the prospectivesubcontract cost astimate submitted by the Contractor* Provided, the actualSubcontract price was not affected by defective cost or pricing data.

(MOTE: Since the contract is subject to reduction under this elsuse byreason of defective cost of pricing data submitted in connection with certain.subcontracts, it is expected that the Contractor s»sy wish to include a clausein each such subcontract requiring the subcontractor to appropriately indemnifyChe Contractor. Xt is also expected .tint any subcontractor subject to auchindemnification will generally require substantially similar indemnification

• for defective cost or pricing dsta required to be submitted by hiv lover tiersubcontractor.)

0.

AUDIT

(a) General. Tne Contracting Officer or his representatives shallhave the audit and inspection rights described in the applicable paragraphs(b), (c) and (d) below.

(b) Examination of csosts. If this is a cost-reiiribursenent type,incentive, time and materials, labor hour or price redeterimahle cc.ntract,or any combination thereof, the Contractor shall maintain, ar.d the Contract-ing Officer or his representatives shall have the right to exatine books,records, documents, and other evidence and accounting procedures andpractices, sufficient to reflect properly all direct and indirect costsof whatever nature claimed to have been incurred and anticipate': to heincurred for the performance of this contract. Such right of exarr-iretionshall include inspection at all reasonable times of the Contractor'splants, or such parts thereof, as nay be engaged in the performance of thiscontract.i •

(c) Cost or pricing data. If the Contractor submitted cost cr pricingdata in connection with the pricing of this can tract or any ch-=.r<£e ormodification thereto, unless such pricing was based on adequate pricecompetition, established catalog or market prices of commercial itemssold in substantial quantities to the general public, or prices setby law or regulation,.the Contracting Officer or his representatives whoare employees of the United States Government shall have the rirht to examineall books, records, documents and other data of the Contractor relatedto the negotiation, pricing or performance of such contract., change ormodification, for the purpose of evaluating the accuracy, conpictericssand currency of the cost or pricing data submitted. Additional!:. ->. thecase of pricing any change of modification exceeding $100,000 to icrv,allyadvertised contracts, the Controller General of the United States orhis representatives who are employees of the United States Goverrrer.t shallhave such rights. The right of examination shall extend to all dcr-jr-ntsnecessary to permit adequate evaluation of the cost or pricin-mitted, along with the computations and projections used therei

(d) Availability. The mate&feils described in (b) and (c) alo.r sr llbe made available at the office of the Contractor, at all reasonable times,for inspection, audit or reproduction, until the expiration of 3 yews _ f rorr.the date of final payment under this contract or such lesser timr specifiedin Part 1-20 of the Federal Procurerpent Regulations (HI CFF Pej-t 1-20) andfor such longer period, if any, as is required by applicable statute, or byother clauses of this contract, or by (1) and (2) below:

(1) If this contract is completely or partially terminated , therecords relating to the work terminated shall be made avail oMe for aperiod of 3 years from the date of any resulting

(2) Records which relate to .appeals under the "Disputes" cla. e ofthis contract, or litigation or the settlement of claims arising out ofthe performance of this contract, shall be made available u.J.1 such

appeals, litigation, or claijns have been disposed of.

<~ .i?) 2!! Contractor 8>vall insert a clause, including this paragraph (e)ELSfsubcontracts hereunder except altered as necessary far mpt?*Sf S0^10* °f th€ a******* Parties and the CbnttSting Officerunder the Government prime contract. «***««

KEY PEKSOKKEl

The personnel specified in *n attachment to this contract areconsidered to be essential to the work being performed hereunder.Prior to diverting any of the specified individuals to other programs,the Contractor ahall notify the Contracting Officer reasonably inadvance and shall submit justification (Including proposed substitutions)in sufficient detail to permit evaluation of the impact on the program.No diversion ahall be made by the Contractor without the vrittenconsent of the Contracting Officer: Provided. That the ContractingOfficer nay ratify in writing such diversion and such ratification•hall constitute the content of the Contracting Officer required bythis clause. The attachment to this contract nay be amended fromti»< to time during the course of the contract to either add ordelete personnel, as appropriate.

UTILIZATION OF LABOR SURPLUS AREA CONCERNS

(The following clause is applicable if this contractexceeds $10,000.)

(a) It is the policy of the Government to awardcontracts to labor surplus area concerns that agree toperform substantially in labor surplus areas, wherethis can be done consistent with the efficient performanceof the contract and at prices no higher than are obtainableelsewhere. The Contractor agrees to use his best effortsto place his subcontracts in accordance with this policy.

r: , •

(b) In complying with paragraph (a) of this clauseand with paragraph (b) of the clause of this contractentitled "Utilization of Small Business Concerns," theContractor in placing hi& subcontracts shall observethe following order of preference: (1) Small businessconcerns that are labor surplus area concerns, (2) othersmall business concerns, and (3) other labor surplusarea concerns.

(c) (1) The term "labor surplus area" means ageographical area identified by the Department of Laboras an area of concentrated unemployment or underemploymentor an area of labor surplus.

(2) The term "labor surplus area concern" meansa concern that together with its first-tier subcontractorsvill perform substantially in labor surplus areas.

(3) The term "perform substantially in alabor surplus area" means that the costs incurred onaccount of manufacturings, production, or appropriateservices in labor surplus areas exceed 50 percentof the contract price.

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020

COST Accmwriw: K\CLRTIFJCATJON - NOKDKFIMSI:

. • Any negotiated contrnct in excess of $IOn,noo resulting from this *solicitation shall be subject to the requirements of the clauses entitled

51 Cost Accounting Standards - Nondefense Contract (FJ'lt s l-3.1204-2(»))[|. afld Administration of Cost Accounting Standards (PpR | 2*3.2204*l(b)) if;.;^it is awarded to a contractor's business icnit thnt Is performing •^'.national defense contract or subcontrnct which Is nuhject to costt»r accounting standards pursuant to 4 CFK 331 nt the time of«a*ard, except

contracts which are otherwise, exenpt (sec fl'R R l-3.1203-2(a) and (c)(4)).. Otherwise, in award resulting from this solicitation shill be subject to

4£«' the requirements of the clauses entitled Consistency of Cost Accounting~£i'?rractices • ftondefensc Contract (FPK f 2-3.1204-2(h)) imd Administration&f-«r Cost Accounting Standards (FPR | l-3.12U4.2(b)) if the m/ard is (i)••*'w the first negotiated contract over J500.000 in the event t)>e mcsrd is to

? a contractor's business tuit thnt is not performing under any CAS coveredj.national defense or nondcfense contract or stfccontrect, or (ii) a negotiated

^j-*>contract over $100,000 in, the event-the mord Is to a contractor's business^ unit tliat is performing itulcr any CAS covered national defense or non-

V*1' defense contract or subcontract, except contracts which arc otherwise•$-**exe»rpt (see ITR § 2-3.)203^2(a) fend (c)(4)) . This solicitation notice

is not applicable to small business concerns.

•;£ CERTIFICATE OF CAS ATrilCADILITY .

./i ". The offerer hereby certifies that:?•* ^•j~- A I I H is cur ren t ly performing a nc^otirted nationnl defense.. contmct or sifhcotitroct thnt contains a Cost Ac count inn Standards Clause

(4 CFR 331), and it is currently required to accept that clause in any* new negotiated notion.i l defense contracts it receives that are subject to, . cost accounting standards.

Vf*•» B f~f It is current ly performing a negotiated national defense or£• yiondcfcntf contract or subcontract thnt contains a cost Accointing< • standards clause required by 4 CFR 331 or 332 or liy ITR Suunart 2-3.12,

•^ l>ut it i? nut required lu accept the 4 CFR 331-clnt«e in now negotiatedf natioiuil defense conn nets or subcontracts which it receives that arc• * subject to cost accounting stnmlnrds.

C f~/ It i< not |irrrpniiinj« nn>* CAS nnrrnf tint inn;il i1rfi'n<p PIsicwiilcfc-Tisc viinir.-K-t i»r « t i r f » c « ) n t i n f t . 1lu« o f ' tV in r fin HUM irrti fie* th.HIt wi l l imeiU.ttely n o t i f y the tftntmctiiM! off icer in writing, in the

• event that it is n»oided nny nc^otinted nution.il ilcfrnse or noiulcfensecontract or xubcontrnct containing any cost nccountinj! standards clausenubsequent to the date of this cert if icate but prior to the date of the

of a contract resulting from this solicitation.

JO f

• * t r~t It J* nn educational institution receiving contract awards •;. »x*jectTo FVR Subpart 1-JS.J (IMC 7J-I, Out Circular A-ll).

• •

•Y': B £"/ It is « State or local covcrrvcnt receiving contract awards•;*• *ubjecrTo FP« Sobpart 1-1S.7 (RC 74-4, OMD Circular A-17).

*. 4T>/

it is a hospital.I » '

^IA[ « NOTE: Certain firm fixed price negotiated nondefense contractsfff ••warded on the basis of price competition awy be determined by thefry Contracting Officer (at the time of award) to be exempt from costW. accounting standards (F?R | l*3.1203*2(c)(4)(iv)}.*v,v •^\t t . ADDITIONAL CERTIFICATION • CAS APPLICABLE OfFERORS

*(<$ ' c CJ <r>lc ott«r°r» subject to cost accounting standards but not'J/} cert ifying under D, E, or F nbove, further certifies thnt practices used

U<V- *" tstinatinf costs in pricing this proposnl are consistent with the ••J'.V Pr»ct*ces disclosed in the Disclosure Statement(s) where they have been•** ' *l«K«kf^**jl Mi l*» i t»M * *^ S*ACti' Mm.m* t f * A 1 -***. . ^ J ^V«H • » • « ••fubnvitted pursuant to CA5D regulations (4 CFR 351).

DATA KLQUIRE9_. CAS COVERLD OFiliRS

!„• Tie Offerer cer t i fying under A or B above but not under D, t, or F:./., above, is required to furnish the name, address (including ngcncy orV;. department convoncnt), »"d telephone number of the cognfiant contracting

M*I officer administering the offerer's CAS covered contracts. I f A uboveV/.,'4s checked, the offerer will also identify those*currently effect ive

>4 ( cost acconating *ta)u!nrd.«, if any, which i»pon award of the nextV. negotiated nnt ionnl defense contract or subcontract will become ef fcc-*\'.\ live upon the offerer.

.V? Kaw of CO:

•{I/. Address:1

« » i •

Tclepnonenot yet tippiicubJc:

•V

' * >

SOLICITATION PROVISIONS: FAIR AND EQUITABLE

COMPENSATION TO PROFESSIONAL EMPLOYEES

NOTICE TO OFFERORS

NOTE T-^ SOLICITATION PROVISIONS RELATING TO

FAIR AND EQUITABLE COMPENSATION TO PROFESSIONAL

EMPLOYEES SET FORTH ELSEWHERE IN THIS SOLICITATION.

FAILURE TO COMPLY WITH THESE PROVISIONS MAY CON-

STITUTE SUFFICIENT CAUSE TO JUSTIFY NONSELECTION

OF A PROPOSAL. THE TOTAL COMPENSATION PLAN

REQUIRED TO BE SUBMITTED BY THE OFFEROR WILL BE

VIEWED AS BEING WITHIN THE PURVIEW OF PUBLIC LAW

87-653 (FPR § 1-3.807-3).

INSTRUCTIONS TO OFFERORS.

(a) Total compensation (salary and fringe benefits) ofprofessional employees under service contracts nay, in somecases, be lowered by recompetition of these contracts.Lowering of compensation can be detrimental in obtainingthe necessary quality of professional services needed foradequate performance of service contracts. It is, therefore,in the best interest of the Government that professionalemployees, as defined in 29 CFR 541, be properly and fairly .compensated in these contracts. As a part of their proposals,offerers will submit a "Total Compensation Plan" (salariesand fringe benefits) for these professional employees for ' •evaluation purposes.

(b) The Government will evaluate the Total CompensationPlan to ensure that this compensation reflects a sound manage-ment approach and an understanding of the requirements to beperformed. It will include an assessment of the offerer's •-•ability to provide uninterrupted work of high quality. Thetotal compensation proposed will be evaluated in terms ofenhancing recruitment and retention of personnel and its

realism and consistency with a total plan for compensation(both salaries and fringe benefits)t

(c) Criteria for evaluation, therefore! will includean assessment of the Total Compensation Plan submitted byeach offerer.

EVALUATION CRITERIA

(a) Total Compensation Plan (Professional Employees).In establishing compensation levels for professionalemployees, the total compensation (both salaries and fringebenefits) proposed shall reflect a clear understandingof the requirements of the work to be accomplished andthe suitability of the proposed compensation structureto obtain and retain quelified personnel to meet missionobjectives. The salary rates or ranges must recognizethe distinct differences in professional skills and thecomplexity of varied disciplines as well as job difficulty.Proposals offering total compensation levels less thancurrently being paid by the predecessor contractor forthe same work will be evaluated, in addition to the above,on the basis of maintaining program continuity, uninterruptedwork of high quality, and availability of requiredcompetent professional employees. Offerors are cautionedthat instances of lowered compensation for essentially thesame professional work may be considered a lack'of soundmanagement judgment in addition to indicating a lack ofunderstanding of the requirement.

(b) Cost (Professional Compensation). Proposals whichare unrealistically low or do not reflect a reasonablerelationship of compensation to the professional job cate-gories so as to impair the contractor's ability to recruitand retain competent professional employees, may be viewedas reflecting a failure to comprehend the complexity ofthe contract requirements. The Government is concerned withthe quality and stability of the work force to be employedon this contract. The compensation data required will beused in evaluation of the offerer's understanding of thecontract requirements.

(c) Other (Labor Relations). An assessment of thepotential for adverse effect upon performance and maintenanceof the required number of professional employees with requi-site skills resulting from an unrealistically low compensationstructure will also be made.

• f ~t r.

TABLE OF CONTENTS

PAGE

Ins t ruc t ions for Preparat ion of the Proposal 25

Statement of Work27

Eva lua t ion Criteria29

FDR TOE PREPARATION OF TOE PROPOSAL

1.

The name of the proposer and the RTF number and title should appear onthe cover. The signature of the official authorized to submit offers andexecute contracts should also appear on the cover. Bach proposal shouldbe securely bound in such a manner that parts of the proposal will not be-came detached.

2. Title Page

The title page will contain the following information:

a. RFP Number and Title•

b. Individual (s) authorized to negotiate and execute contracts.

1. Name

2. Title

3. Telephone Number

4. Address

3. Table of Contents

Provide sufficient detail so that important elements of the totalproposal, specific resumes, and other important sections of the proposalcan be readily identified.

4. Procedure for Developing Protocol

A precise summary of the components of the proposal should be submittedby the contractor which is no longer than three pages in length. Thefollowing components should be included:

a. a list of hypotheses to be studied;

b. suggested method(s) for selecting study and control groups;

c. roethod(s) for determining the numbers of individuals in the studyand control groups and the methods for selecting them;

d. proposed organization of examining (data collecting) personnel,

e. tentative list of organ systems to be studied most intensively;and;

f. the methodology for analysis of data.

proposal should state whether the contractor can consult with,advise, and provide critical reviews to the VA during conduct of thestudy after its design.

5. Description of Facilities

This should be a detailed discussion of the facilities and/or otherexpert consultants available to the contractor in developing theprotocol.

6. Timetable

The contractor will be required to subrrdt within 60 days of the awardingof the contract an initial draft study design adequate for critic?ireview by experts. A complete report will be required within 30 daysafter final approval of a satisfactory draft.

7. Budget

An itemized budget should be presented indicating the offerer's proposedcosts for performance of the project. Justification mast be provided foreach irejor cost category and -for any expenditure over $5,000 in eachcategory mast be explained in detail. Optional Form 60 can be used forthis purpose.

8. Curriculum Vitae

Curriculur, vitae should be presented for each of the principalinvestigate^s) and identified consultant(s). The curricula shouldinclude;

a. a resume of pertinent biographical data;

b. a summary of educational background and major professional careerachievement;

c. a complete bibliography of all published work.

9. Number of Copies

The offerer shall submit 6 copies of the technical,proposal. The technical proposal should be precise,factual , and complete. Practicality will dictatethe extent of the offerer ' s proposal. Elaborateformat, binders, and the like are not required.Legibility, clarity, and completeness are far moreimportant.

6TATEMEOT OF WORK

The contractor will be required to develop the design for a oorprehensiveepidenii ©logical study of subjects who shall be persons who, while servingin the Armed Forces of the United States during the period of the Vietnamconflict were exposed to dioxins produced during the manufacture ofvarious phenoxy herbicides (including "Agent Orange"). The design willinclude detailed methods for analysis and interpretation of the dataobtained during the study.

In addition to providing the study design, the contractor will beexpected to provide prompt justified modifications in the study'sprotocol in response to the several scientific or other bodies that willreview it.

Once the study has comenced, the contractor will be expected to consultwith the responsible officials of the Veterans Administration on theprogress of the investigation in order to assure that the objectives ofthe study design areteing net. The epidemiological study itself will beconducted by the VA, including examination of the subjects and datacollection, according to the design of the contractor.

DESCRIPTION OF GOODS AND SERVICES SOLICITED

The contractor will have to deliver a detailed satisfactory protocol fora comprehensive epidemiological study of phenoxy herbicides, specificallyHerbicide Orange, as used in Viet Nan. The following work will berequired.

DESIGN OF THE PROTOCOL FOR THE AGEOT ORANGE EPIDEMIOLOGICAL STUDY

The protocol should provide the following:

- A research design for an epidemiological study of the long-termon delayed health effects of phenoxy herbicides on subjectsincluding plans to identify and evaluate possible significantdependent variables and to relate the independent and dependentvariables. The approach should be meticulously justified throughreference to the world literature and other relevant information.

- The variables chosen for study should include organ systemstheoretically nost often affected by exposure to the chemicals inHerbicide Orange (e.g., liver, kidney, skin, and nervous system).For each of these organ systems, the contractor will be expectedto specify the data to be obtained fron medical history, physicalexamination, and laboratory testing in order to identify andevaluate the dependent variables, i.e., the evidence of adverseeffects of Herbicide Orange. The reasons for specifying eachprocedure must be clearly delineated by the contractor.

- The contractor will reocranend the level of certainty that thestudy should reach in concluding that specific effects are or arenot due to the phenoxy herbicides and/or their contaminants .

- The lumbers of study subjects and control populations requiredfor successful completion of the study must be estimated by thecontractor and the mechanism by when individual subjects andcontrols are to be chosen mast be specified. The contractor willbe expected to adapt the estimates of size of the study and controlsarples and their method of selection to the realistic constraintsof facilities, staff and time under which the study must beconducted. The latter will be defined during protocol developmentby close collaboration with the VA contracting officer's technicalrepresentative.

- The contractor will be expected to present a method for evaluatingregularly the quality of the data gathered during the study so asto ensure prompt detection and correction of defects in thequality of data collection.

- The contractor will contribute to the development of trainingmaterials for instruction of the VA health care professionalswho will collect the data. These contributions will includebut not be restricted to lists of appropriate references fromthe scientific literature and written descriptions of thepreferred approaches to data collection and of the pitfalls tobe avoided.

ANALYSIS OF THE STUDY DATA

- The contractor will present a detailed description of thestatistical methods that will be used to analyze the study'sdata, and the rationale behind the choice of these methods.

- The contractor will develop data collection forms on which theparticipating health care professionals will report the requirecdata. These forms will be accompanied by any necessaryexplanations and instructions for their proper completion.

- Directions will also be prepared to specify how the study's dataare to be coded and entered into a computer for analysis. Ccrputerprogrars for this anaysis will be specified and, if necessary,provided. These materials are to be utilized by the VA to instructits statistical and computational staff in proper procedures forprocessing the study's data.

AND SEQUENCE OF THE STUDY

The contractor will estimate how long it will take to complete theepidemiological study in order to achieve its goals.

The contractor roust prepare a timetable that indicates thesignificant milestones in the study and toe dates by which they arecompleted.

EvAUQATION CRITERIA

General

The procedure for developing a protocol is the most importantconsideration in the award of the contract and nust give evidence that itwill assure scientific accuracy and completeness, will be capable ofpronpt execution by the VA, and will lead to specific answers to thequestion of the phenoxy herbicides' effects on human health. Theprincipal investigator(s) under the contract nust be individual(s) withoutstanding epidemiological qualifications and with ready access toexpert consultants possessing the nultiple types of expertise requiredfor the design of the study. In view of the sensitive nature of thisstudy, the contractor should not have been associated with a priorpublicized position regarding the effects of phenoxy herbicides and/ortheir constituents on hurran health.

The specific factors to be utilized in the evaluation of this particularproject are shown below.

FACTORS THAT WILL BE USED TO EVAUATE TOE PROPOSAL

1. Scientific Validity and Relevance of the Suggested Method forDesigning the Project 40 points

a. the proposal should indicate a thorough appreciation ofthe scientific difficulties associated with the designof the specific epidemiological study and should suggestdefinitive approaches to dealing with these difficulties.Consideration nust be given to the selection of study andcontrol populations, to the estination of the extent ofexposure to phenoxy herbicides, specifically Orange; todetermination of medical conditions that will be especiallysought; and to selection of definitive methods for identifyingthem. The proposed design nust be practicable within theexisting facilities of the VA, must be flexible enough torecognize unexpected findings and, if appropriate, to allowa revised study design.

b. The suggested methods for data analysis nust give evidencethat they will be statistically sound, will provide assurancethat differences between study and control groups arestatistically significant or that there are no discernabledifferences between the groups within confidence limitsdefined before the study begins.

c. An estimate of the total tine required to ocrplete theepidemiological study must be included. It nust be realis-tically based on a sound project design.

2. Contractor's Scientific Qualifications 30 points

The contractor nust be a professional epidemiologist who isrecognized as an individual of outstanding scientific reputation.

(•-.'IPThis reputation nust be evidenced by the contractor's curriculumvitae and bibliography which should contain najor epidemiologicalstudies published in the leading scientific journals. Specificreference should be made to similar contract studies in which thecontractor was involved.

3. Contractor's Facilities 30 points

a. TSie contractor must be able to obtain prorpt and expert adviceand assistance in the varied disciplines of basic scienceenvironmental studies, clinical medicine, and statistics asmay be necessary to complete ^ contract. The quality ofsuch consultants will be considered of priine importance, asjudged by their records of experience and professionalpositions. A general statement from a responsible officialas to the availability of such technical assistance where itcan be supplied by the staff of an institution can beincluded. If subcontracts or paid consultantships are to beused, the professionals or subcontractors nust provideassurance in writing of their qualifications and availability.

b. The contractor nust give assurance that other specificfacilities, including clerical staff, necessary to fulfilthis contract will be available.

METHDD_0? AHAKD

A. The Veterans Administration intends to award & fixed-price contract

B. The award will be made to the bidder with the lowest bid price and withan evaluation score of 80 .00 points or better .

PRE-BID CONFERENCE

The Veterans ^H^inistratio", will conduct a pre-bid conference on April 11, 1980at 9:00AM local time in ROOT. 119, Veterans Administration Central Office,810 Vermont Ave., NV, Washington, DC 20420. All potential bidders are invitedto attend. V.A. personnel will be available to answer any questions pertainingto RFP 101(134C)-8-80.