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IT Perspectives on Institutional Integration
Paul Cryan
10 November 2016
Carna
Gaoth DobhairAn Cheathrú Rua
Background Planning Delivery Lessons Learned Looking Back
Donegal Medical Academy
Sligo Medical Academy
Mayo Medical Academy
Carna
Shannon College of Hotel
Management
Gaoth DobhairAn Cheathrú Rua
Background Planning Delivery Lessons Learned Looking Back
Project Background
Background Planning Delivery Lessons Learned Looking Back
• HEA Report on System Reconfiguration
• NUIG Vision 2020 Strategy
…………giving staff and students an IT experience equivalent to NUI Galway staff and students on-
campus.
Comparison
Shannon College of Hotel Management
Medical Academies
Timeline
Staff 40 F/T 12 P/T per Academy
Students 450 60 per Academy
Pre Post Pre Post
Buildings 2 2 0 3
Network SCHM NUIG HSE/GMIT NUIG & HSE
Identity @shannoncollege.com @nuigalway.ie @nuigalway.ie @nuigalway.ie
Apps SCHM apps SCHM apps, NUIG web + NUIG Backoffice
NUIG web NUIG web + NUIG Backoffice
Background Planning Delivery Lessons Learned Looking Back
Sept ‘15 –
Oct ‘15
Planning
Sept ‘15 – Mar ‘16
Delivery
April
2016
Closure
Nov ‘14 –
May ‘15
Planning
June ‘15 –Sept ‘15
Delivery
Oct
2015
Closure
Planning
Infrastructure & HEAnet Connection• Lead Times – Bldgs, Fibre, Equipment
• Communication
IT Discovery & Onsite Surveys• Iterative Process
Resources (Internal & External)• Key People
• Early Engagement
• Availability
Background Planning Delivery Lessons Learned Looking Back
Delivery
Critical Dates• A/Y 2015/16
• Legal Incorporation Date
Planning • Iterative Process
• Tweaks to Plan
• Unplanned Events
Collaboration• Partners – HEAnet, enet, eir, Dell, MJ Floods, GMIT,
HSE Estates, Shannon Airport IT Department, St. Angela’s College, Application Vendors
• NUI Galway Staff (Onsite Presence)
Background Planning Delivery Lessons Learned Looking Back
Lessons Learned
Server Migration• Migrate v Fresh Install
Library Journals• External IP Address
Email & Fileshare Migration• Tidy-up – BEWARE locally saved files; External Hard drive
Access to ‘old’ network• Email & Fileshare
Support of Remote Campuses• Warranty Extensions• Provision for redundancy • Remote Desktop Management - ZENworks Client
Background Planning Delivery Lessons Learned Looking Back
• ‘Old’ Servers shutdown• 16/17 Online Registration• Calls/Tickets• Downtime/Outage• Support
Looking Back
Background Planning Delivery Lessons Learned Looking Back
IT Perspectives on Institutional Integration
Contact Details:
Paul Cryan
Programme Office
Information Solutions and Services (ISS)
NUI Galway
