IT Governance Board

Geospatial Technologies (GT) Presentation

30 June 2004

Jim KnudsonState GIS Coordinator

Director, Bureau of Geospatial TechnologiesOffice for Information Technology, Office of Administration

210 Finance Building346-1538

jknudson@state.pa.us

http://www.bgt.state.pa.us

GT Presentation

• Intro to GT• GT Governance Model• GT Issues• BGT Initiatives• GT Barriers• GT Opportunities• GT Centralization/Decentralization• ITGB Discussion Issues• Next Steps

Intro to GT

GIS/Geospatial Technologies

• Intelligent mapping – database + visualization• Think MapQuest on steroids• Multiple layers of information• Imagery and intelligent features (KOZs, Roads, Voting

location)• Information access, visualization, analysis, reporting• Data and system integration• eGov initiatives – serving public• Primary Administration Initiatives require it for:

– Homeland Security– Economic Development– Landuse

GT Governance

GT Governance Need• 20 agencies using GIS• 67 Counties, 2500+ municipalities, no cooperation• No Commonwealth Champion• Lack of agency executive education• No GIS data standards• No software interoperability• No coordination, except within some agencies• Numerous overlapping and duplicative efforts at state

and local level and in multiple state agencies• No formal data stewardship• No current statewide data assets• GT capabilities are needed by majority of agencies

GT Governance Model

Geospatial Steering Committee (GSC)(CIOs, CTOs, or Agency GIS Coordinators,and External Organization Representatives)

Chair: Jim KnudsonVice Chair: GTC Chair

Geospatial Advisory Committee (GAC)(Executives, Policy, or Designee)

Chair: Art StephensVice Chair: Jim Knudson

Governor’s Office of AdministrationOffice for Information Technology

Bureau of Geospatial TechnologiesJim Knudson

CCAP(Counties Organization)

President - Erick CoolidgeIT - Rita Reynolds

PaMAGIC(PA Interested Parties)

AcademiaConsultants

Federal Govt.Local Govt.State Govt.SurveyorsVendors

Geospatial TechnologiesCouncil (GTC)

(Agencies)

Chair - By Election(Ebby Abraham/DEP)

Vice Chair - By Election(DCED)

OIT/Geospatial Technologies Governance Model Draft

Policy, Strategy

Strategic Direction and Prioritization

Outreach andConsulting

Requests

Requests

Requests

Strategic InitiativesPolicy Decisions

Goals and ObjectivesHighest Priorities

BimonthlyMeetings

MonthlyMeetings

MonthlyMeetings

Identification of DeliverablesGoal and Objective Prioritization

Tactical PlanningImplementation Goals

Implementation SchedulesReview of Deliverables

Enterprise LicensingHomeland Security

GIS Data ClearinghouseAgency Data Sharing

GIS Data ClearinghouseData Standards

Mapping StandardsTraining Needs/ProgramReusable Components

Enterprise Assets

Research

Research

CommonwealthAgencies

Standards,Consulting,

Coordination,Outreach

HS GIS TaskForce

Standards,Priorities

Other WorkgroupsAddressing

WeatherRouting

BusinessRequirements

State GISClearinghouse

20 Agency GIS Users Today

1. Administration1

2. Aging4

3. Agriculture4

4. Community/Economic Development1

5. Conservation and Natural Resources2

6. Education1

7. Emergency Management3

8. Environmental Protection2

9. Fish and Boat2

10. Game Commission2

11. General Services1

12. Health4

13. Historical and Museum Commission2

14. Insurance1

15. Labor and Industry1

16. Military and Veterans Affairs (PA Guard)3

17. PENNDOT2/3

18. PENNVEST2

19. Public Welfare4

20. State Police3

More added quarterly – expect 4 new agencies in 2004

CoP Key

1 – GGO

2 – Environ

3 – PubSaf

4 – HHS

Agency Key

eGov Enterprise

Growing eGov

Desktop

Pretty Pictures

GT Issues

GT Issues• People

– Staff resources stretched thin– Too many contractors– Recruitment difficult

• Data– Largest cost– No central database– Duplication of efforts– Lack needed statewide data layers – imposes risk and hampers

administration initiatives

• Technology– GIS and IT not aligned in many agencies– Training needs– Lack of standards– No Enterprise Architecture

BGT Initiatives/Issues

BGT Initiatives

• Commonwealth GT Data Standards• Commonwealth GT Strategic Plan• Commonwealth Enterprise Assets

– Imagery – USDA Partnership, PAMAP– Weather GIS – Homeland Security Funding– Enterprise Architecture Project

• Address Geocoding Server• Routing Server• Basemap Server

– Digital Elevation Model (3D modeling, flood insurance program, state water plan, homeland security, transportation, etc.)

BGT Initiatives

• Enterprise Training Program

• Software Availability Program

• Commonwealth GT Coordination– Wireless 911 – GIS acceptable uses– SHSGP/RCTTF - GIS acceptable uses– Health EMS Grants – GIS acceptable uses– PENNDOT Transportation Grants – imagery

• State GIS Data Clearinghouse

BGT Initiatives

• Commonwealth/statewide approach

• Fund with DHS grants as possible to complete important initiatives ($1.5M won, $800K new proposal)

• Agency and local government coordination – do business more efficiently and effectively, review procurements

• Support agency technical support needs

BGT Issues• New bureau• Very small staff• Very small operating budget in FY04,

stretched to the penny ($1,050,000)• Need to show local government progress• Balancing agency needs vs.

Commonwealth needs and strategy• Education on technology and capabilities

needed in all agencies and executive staff

GTAC – 2004 Approved Plan– Address Geocoding/Geolocating Server– Routing/Trip Directions Server– Citrix GIS Desktop Pilot Project/Production Platform– Browser/GIS Weather Servers for HS - $1.5M SHSP Grant– Imagery

• USDA/FSA NAIP Statewide 1m CIR Project Status ($326K)• PAMAP - $5.5M required - $1.5M promised by DCNR for Year 1 of

first 3-year cycle• PAMAP Strategic Plan – DCNR Lead/OIT assistance/approval

– Digital Elevation Model? – State GIS Data Clearinghouse (PASDA)– Data Systems Enterprise Architecture/Consulting – Data Policy/Data Security/Right to Know issues– Commonwealth Agency Training Program– Data Sharing Standards (PGDSS)– Commonwealth GT Coordination, Communications– Homeland Security/ER/Public Safety GIS

GT Barriers

Barriers

• People– Existing support staff stretched too thin– Too many contractors– Not enough training– Lack of centralized organization/coordinator in

some agencies – Lack of IT coordination in many agencies– Lack of job classification and civil service

makes external recruitment very difficult

Barriers• Data

– Largest cost item– Accurate and current statewide data layers don’t exist– All levels of governments paying for same data

collection and maintenance, wasting taxpayer dollars– Lack of state program for central procurement for the

Commonwealth– Lack of standards and strategy– Starts with imagery - PAMAP– Need to collaborate with counties and municipalities

and cost-share with federal partners

Barriers

• People– Existing support staff stretched too thin– Too many contractors– Not enough training– Lack of centralized organization/coordinator in

some agencies – Lack of IT coordination in many agencies– Lack of job classification and civil service

makes external recruitment very difficult

Barriers

• Technology– Too technology focused, not enough business focus– Not aligned with IT organizations in many cases, or

not supported enough by the agency– Not enough technology resources – HW/SW, storage– Lack of Enterprise Architecture– Technology constantly changing– Need web development skills as well as GT skills– Training needs not met

GT Opportunities

Opportunities• Change Commonwealth government operations –

agencies and local governments• Serve public better• Make available Commonwealth funding go farther –

spend once for all interests at state level, control standards, improve inter-government relations

• Homeland Security – citizens and property• Economic Development – significant opportunities once

imagery and parcels are completed• Landuse – requires imagery and intelligence to analyze

change in landscape – need to visualize and analyze zoning, growth areas, greenfields, brownfields, etc.

Options – Centralization vs. Decentralization

Today - Decentralization

• Currently have a decentralized model• BGT is reviewing operations, projects, procurements• No defined Commonwealth standards• Not asking for agency resources, no redirection of

funding• Duplicative investments and redundant costs across

agencies for HW, SW, data, application development• GIS not involved in IT• Lack of agency and executive focus• Lack of complement to complete work efficiently

Centralized Approach – Some change occurring

• Commonwealth GT Strategic Plan• GT Data Standards/Agency Data Stewards• GT Enterprise Architecture - BGT Central Data

Architecture/Repository Project (like IES – makes sense to consolidate all common agency finance and accounting data into a single system everyone uses)

• Use of HS Grant funding for enterprise projects where budget not available

• Reduce agency burdens as well as eliminate duplication and overlap

• Not able to adequately solve enterprise needs for imagery/DEM and other data priorities!!!

ITGB Discussion Issues

ITGB Discussion Issues• How can we catch up with surrounding states?• Can we address agency complement problems?• Should we build a centralized pool of additional GT staff

resources to assist agencies and support administration initiatives?

• How do we address training and technology problems and recruit knowledgeable staff?

• Should State GIS Coordinator interview and perform annual review of GIS Coordinators in other agencies like CIOs?

• We need more support for Homeland Security/Public Safety initiatives!

• We need some dedicated IT resources who understand GT and can design, build and deploy web applications

• Funding is not adequate for data requirements (#1 imagery, #2 elevation, #3 parcels, #4 roads, #5 streams, #6 buildings, #7 HS Critical Infrastructure layers)

Next Steps

Next Steps

• What do you want more background or detail on?

• Would a demonstration be useful?

• Other discussion topics?